03/25/2002 - Packet FILE COPY
TIGARD WATER DISTRICT
BOARD of COMMISSIONERS MEETING
Serving the Unincorporated Area
AGENDA
Monday, March 25, 2002
7:00 p.m.
1. Call to Order
2. Roll Call and Introductions
3. Approval of Minutes—January 28, 2002
4. Visitor's Comments
5. Intergovernmental Water Board Update— Norm Penner
6. Budget Preparations Discussion
7. Utility Manager's Report— Dennis Koellermeier
8. Informational Items
• Summer Water Supply Season— Retrospective
• Recent Annexation & Census Information—memo
• TWD Insurance Coverage - memo
• SDAO -2002 Member Survey
9. Non-Agenda Items
10. Set next meeting date
11. Adjournment
Executive Session:
The Tigard Water District Board may go into Executive Session under the provisions of ORS
192.660(1)(d),(e), & (h) to discuss labor relations, real property transactions, and current and
pending litigation issues. All discussions within this session are confidential;therefore, nothing
from this meeting may be disclosed by those present. Representatives of the news media are
allowed to attend this session, but must not disclose any information discussed during this
session.
TIGARD WATER DISTRICT
BOARD OF COMMISSIONER'S MEETING
Monday, January 28, 2002
Members Present: Mary Stobbe, Bruce Stobbe, Norm Penner, Beverly
Froude, and George Rhine,
Staff Present: Dennis Koellermeier and Twila Wilson
Visitors Present: None
1. Call to Order
Commissioner George Rhine called the regular meeting of the Tigard Water District
Board of Commissioners to order at 7:00 p.m.
2. Roll Call and Introductions
Commissioner George Rhine called the roll. All members were present.
3. Approval of Minutes— November 26, 2001
Commissioner Beverly Froude motioned to approve the minutes • the Tigard Water
District meeting held on November 26, 2001. Commissioner eorge Penner seconded
the motion. The board voted unanimously to approve the minu es as -sented.
4. Visitor's Comments - None for `
5. intergovernmental Water Board Update— Norm Penner
There have been two meetings of the Intergovernmental Water Board since the TWD
last met. Commissioner-George-Penner read a written summary of those meetings. A
copy of that summary is attached �n r,Y;
Commissioner Penner mentioned the ASR project and the Beaverton Intertie project, but
did not report on them. He wanted Dennis Koellermeier to update the Board on the most
recent information on those projects when he made his report. Long term water supply
has been the major topic of the IWB meetings. There continues to be three options that
are being considered:
• Wholesale Contract with the City of Portland
• Bull Run Authority
• Joint Water Commission
The most recent focus has been on the Bull Run Authority. Commissioner Penner
briefly reviewed the history that lead to the suggested regional agency. Fourteen of the
original interested entities continue to participate in the planning phase of this regional
Tigard Water District Minutes - 1 - January 28,2002
water supply initiative. HDR Engineering was hired to investigate the potential for new
water utility service arrangements. HDR Engineering issued their report on December
12, 2001. Commissioner Penner requested copies of the report for the other TWD
Board Members. Staff will make and distribute copies.
Seven criteria were reviewed by the IWB. None of the criteria were considered deal
killers. Three of the criteria were considered needing strong protection.
• Keep other local options open.
• Keep regionalization on the back burner.
• Keep distribution of water out of the agency.
The Tigard City Council formally accepted the IWB recommendations and instructed
their representative, Councilor Joyce Patton, to follow these criteria in future meetings
with the regional group.
Dennis Koellermeier stated that he and Councilor Patton would meet with the
representatives from the other interested agencies on Thursday night, January 31st, at
7:00 p.m. at the Tualatin Police Station. He met with the Water Managers from most of
the interested agencies earlier that day. Key points from that meeting were:
• Hillsboro has stepped out.
• Clackamas River Water is undecided.
• Tigard had the central seat with the most conditions or items of concern.
• It could be a deal breaker if Portland cannot put the distribution system into the mix.
• Concerns of other entities were that costs and liabilities should not become a liability
of the other members. Those monies should be kept separate and not roll over to
the other members.
• Meeting went well.
• Conditions were well received.
• Joyce Patton has assumed a leadership position within the group.
• Sunrise Water Authority will be the managing partner during the next phase, not the
City of Portland.
• City of Portland does not want to take the lead. •
6. Informational Items— Dennis Koellermeier informed the Board about the
following informational items.
Special Districts Insurance Service—coverage — Insurance policy has
been renewed for the year. The limits of coverage are the same. This was a
budgeted item and the invoice has been paid.
Staff Report— Insurance payment and settlement for damage claims —
handout from Pinnacle. A sanitary/sewer lateral line was damaged many years
ago on vacant property. Upon discovery of the problem by the property owner,
an investigation was held. The damage happened (before 1990) when Tigard
Water District staff moved a fire hydrant. It looked as though the intention was
to repair the damage, but somehow it was overlooked. Since that time,
sewage has been going into the ground. This was taken to the insurance
Tigard Water District Minutes -2- January 28,2002
company. Their decision was that liability did exist. The total claim was
$6,225. The insurance company agreed to pay a portion of the bill ($2,500).
The balance of the claim ($3,657)was paid from TWD budget funds. It was
clear the bill would be paid. The bill was paid before bringing this issue before
the Board in an effort to alleviate the hardship of the financial burden on the
property owner.
Commissioner Beverly Froude questioned if there would be liability from
environmental issues because of raw sewage running into the ground. Mr.
Koellermeier said the exposure does exist, however, professional contractors
have made repairs and no mention was made to pursue that course.
Mr. Koellermeier referred to a Cityscape article that announced a public meeting in the
Tigard Water Auditorium on February 6th from 6:30-8:30 p.m. (3`d of 3 meetings). The
Tualatin Basin Water Supply Feasibility Study will be the topic of the meeting. The turnout
at previous meetings has been very poor. Individuals being impacted by the raising of
Scoggins Dam have been dealt with on an individual basis, which may be why the public is
showing little interest. The managing partner for the project is Clean Water Services.
Mr. Koellermeier announced that another upcoming meeting on the Bull Run Treatment
decision will be Tuesday, February 5th in Gresham. It will be an open house followed by a
work session in an effort to educate the public and allow public comment on treatment
options.
Aquifer Storage and Recovery Update— Injecting water into the ASR started January 8th at
a rate of 900 gpm. That rate is lower than was hoped for. Initial tests were at 1100 gpm.
Scientists and engineers have been perplexed because withdrawal and injection rates are
usually the same. Withdrawal is at 1200 gpm. They are investigating why there is the
difference. Injection will take place through the end of April, then it will sit for 60 days.
Withdrawal will then take place for a 120-day period.
Monitoring for water loss will continue. By fall, water quality impacts should be known and
water testing will continue. Chlorine will be eaten up in storage and water will need to be
treated with chlorine before injecting it back into the system. A taste panel will take place
on withdrawn water. Citizens and board members will participate on the panel.
If the ASR project is successful, we will continue injecting water and make decisions about
future well sites.
Beaverton Intertie—on track to bid in March.
Gaarde Street PRV—submittals approved, parts are in, and 10-day project to be
completed mid-February.
Tentative budget schedules were distributed. Selecting budget committee members
should be a priority. There are three vacated seats and one committee member requested
to be relieved of the responsibility due to poor health. Does the Board want to proceed by
advertising or suggesting people? Commissioner Froude suggested bringing it before the
CIT in February to get interested individuals. If no one comes from that, then board
members will work to bring others onto the committee.
Tigard Water District Minutes -3 - January 28,2002
7. Non-Agenda Items
Commissioner Froude reported on a mailing she received from the Extension Service.
The mailing reported on complaints about the Tualatin Valley Water District's lack of
concern and poor response to citizen's concerns about failure in the domestic water
supply. Mr. Koellermeier stated the City of Tigard is very responsive to daily demands.
Improvements have been identified to increase fire flows in some neighborhoods
throughout the District. The plans are in place and projects have been projected for long
range improvements.
A brief discussion followed about changes in plumbing codes, which has brought down
the cost of installing interior sprinkler systems in homes. Systems development charge
(SDC) is a key issue. Residents avoid the SDC by using water for other reasons than
originally intended.
Commissioner Rhine returned to the budget topic and requested that a letter be sent to
the three former budget committee members thanking them for their past participation
and invite them to continue to participate.
Commissioner Froude reported on poor tasting water in Beaverton at the Village Pancake
House and Saylor's Country Kitchen. The water has a strong chlorinated taste and smell.
She was concerned about water from the Joint Water Commission. Dennis Koellermeier
suggested that the problem possibly was in the restaurant's dishwashing techniques. He
said he would forward her comments to Beaverton's staff and get back to her with a
report.
8. Set next meeting date
The next scheduled meeting is scheduled for March 25, 2002.
9. Adjournment
Commissioner Norm Penner motioned to adjourn the meeting and Commissioner Mary
Stobbe seconded the motion. The motion was unanimous and the meeting was
adjourned at 8:02 p.m.
Tigard Water District Minutes -4- January 28,2002
EXHIBIT A
THORNWOOD ANNEXATION (ZCA2001-00003)
Legal Description for Map 2S 1 10BC Tax Lots 1100 & 1200
The following described property located in the Northwest one-quarter of Section
10, Township 2 South, Range 1 West of the Willamette Meridian, Washington
County, Oregon. Being more particularly described as follows;
Beginning at a point being the one-quarter corner on the West line of Section 10,
Township 2 South, Range 1 West;
Thence S 89° 50' 41" E 719.65 feet;
Thence N 00° 29' 28" E 458.56 feet;
Thence N 89° 41' 35"W 141.17 feet;
Thence N 50° 53' 55"W 76.59 feet;
Thence N 02° 30' 56"W 55.00 feet;
Thence N 09° 22' 04" W 84.19 feet;
Thence N 00° 18' 25" E 150.73 feet;
Thence S 86° 38' 31"W 150.31 feet;
Thence S 00° 18' 25"W 343.27 feet;
Thence S 86° 35' 18"W 354.18 feet;
Thence S 00° 18' 07"W 421.25 feet to the point of beginning.
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City of Tigard Page 1 of 2
Discolored Water Shows Up in Tigard Homes
Home > News > Discolored Water Shows Up in Tigard Homes
City of Tigard Press Release
13125 SW Hall Blvd. March 20, 2002
Tigard, Oregon 97223
For Immediate Release
Contact: Richard C. Sattler
City of Tigard
503-639-4171, ext. 384
richard@ci.tigard.or.us
Discolored Water Shows Up in Tigard Homes
At approximately 3:15 p.m. on Tuesday, March 19, 2002 the City of Tigard's
water distribution system experienced an excessive level of sediments present in
the tap water which caused the presence of discolored water in many homes. The
areas of water service area affected by this incident were south of Bonita Road to
Durham Road and east of Sequoia Parkway to Summerfield Drive. City staff
members addressed approximately 75 customer reports of "dirty" water until
7:00 p.m. that evening.
The incident was caused by an increased flow of water into the distribution
system by City crews who were conducting a flushing program. The flushing of
fire hydrants and operation of water valves stirred-up sediments lying within the
pipes. These sediments are comprised of organic matter, film or rust and
harmless microbes. The flushing program was being conducted near the
intersection of Sequoia Parkway and Bonita Road. Within one hour City crews
were able to isolate water valves and restore the water distribution system to
normal.
As City staff members followed up with customer reports, a majority of the
customers had seen great improvements in the water quality, some even
reported the water to be back to normal. On March 20, 2002, City staff will
monitor the water quality of the affected areas by collecting bacteriological
samples and measuring chlorine residuals.
Although the aesthetic quality of the water was affected, the safety of the water
was NOT compromised. No contaminants entered the distribution system as a
result of this event.
The City of Tigard's Water Division sincerely apologizes for the concerns and
inconvenience this has caused our consumers. Thank you for your patience and
understanding.
http://www.ci.tigard.or.us/news/02-03-20_turbidity.asp 3/25/02
4 TIGARD WATER DISTRICT
8777 S.W. BURNHAM ST.
P.O. BOX 230000
TIGARD,OREGON 97223-9917
PHONE(503)639-1554
March 8, 2002
Doreen Hames
12807 SW Dixon Street
Tigard, OR 97224
Dear Ms. Hames:
On behalf of the Tigard Water District Board of Commissioners, I want to take
this opportunity to thank you for your prior service as a citizen member of the
Tigard Water District Budget Committee. We appreciate the fact that you have
taken time from your busy schedule to become involved in this civic endeavor to
safeguard the revenues and monitor the expenditures of the Tigard Water
District.
Even though your three-year term of office has come to an end, we would like to
invite you to continue to participate as a Budget Committee Member for another
term.
If this proposal is amenable to you, please contact me at your earliest
convenience at 503-639-4171, extension 409.
Sincerely,
Twila Willson
Staff Recording Executive Secretary
4 TIGARD WATER DISTRICT
8777 S.W. BURNHAM ST.
P.O. BOX 230000
TIGARD,OREGON 97223-9917
PHONE(503)639-1554
March 8, 2002
Mike Shirley
17040 SW 131st Ave.
Tigard, OR 97224
Dear Mr. Shirley::
On behalf of the Tigard Water District Board of Commissioners, I want to take
this opportunity to thank you for your prior service as a citizen member of the
Tigard Water District Budget Committee. We appreciate the fact that you have
taken time from your busy schedule to become involved in this civic endeavor to
safeguard the revenues and monitor the expenditures of the Tigard Water
District.
Even though your three-year term of office has come to an end, we would like to
invite you to continue to participate as a Budget Committee Member for another
term.
If this proposal is amenable to you, please contact me at your earliest
convenience at 503-639-4171, extension 409.
Sincerely,
Twila Willson
Staff Recording Executive Secretary
4 TIGARD WATER DISTRICT
8777 S.W. BURNHAM ST.
P.O. BOX 230000
TIGARD,OREGON 97223-9917
PHONE(503)639-1554
March 8, 2002
Noel Johnson
16421 SW 129th Ave.
Tigard, OR 97224
Dear Mr. Johnson:
On behalf of the Tigard Water District Board of Commissioners, I want to take
this opportunity to thank you for your prior service as a citizen member of the
Tigard Water District Budget Committee. We appreciate the fact that you have
taken time from your busy schedule to become involved in this civic endeavor to
safeguard the revenues and monitor the expenditures of the Tigard Water
District.
Even though your three-year term of office has come to an end, we would like to
invite you to continue to participate as a Budget Committee Member for another
term.
If this proposal is amenable to you, please contact me at your earliest
convenience at 503-639-4171, extension 409.
Sincerely,
Twila Willson
Staff Recording Executive Secretary
.-I-:.,.-...:_ Portland Tribune Tuesday,March 19,2002 NEWS AS R' -
..
+ • +• . . .
Group quesLions consorLium for Bull Run
.:
,, Utilities review board The letter was sent Friday to answered before the final deci- Sten's proposal took a major step reasoned these providers would ....---,....---......r4....*
the Portland City Council and Au- sion is made. forward Wednesday when the be willing to help pay the cost of "Portlandet
asks for benefits of city ditor Gary Blackmer. "It is absolutely appropriate council approved an intergovern- upgrading the system in exchange
' Among other things, the letter that the board is asking these mental agreement to develop a new for an ownership interest in it. should be
asks why Portland should not re- questions," said Sten, who is in organization called the Bull Run "The finances won't decide the .
giving up its control tarn control of the system,what the charge of the citywater bureau. Regional Drinking Water Agency. decision,but the finances will de- reimbursed
t , � Y g � g g Y•
transfer will do to water rates and Sten promises that he will an- The group would be responsible for termine whether it can be done," for all the
Bg'.!!M REDDEN whether the city will be reim swcr the board's letter and that
providing clean water to more than Sten said. money .
... The Tribune . bursed for the hundreds of millions Portlanders will have many800,000 residents and businesses Sten said the council must de-
of dollars that have been spent on chances to review and comment throughout Clackamas,Multnom- cide whether to hoard water or they've
��t IS . ... An official watchdog organi- the system in the last 100 years. on the plan before the council ah and Washington counties. work with the suburbs to plan a
zation is challenging city Corn- Chairman Jim Abrahamson said makes its final decision. Sten first proposed such an truly regional water system. ButSpent, and
absolutely missioner Erik Sten's proposal the review board may formally op- "There will be public hearings agency two years ago to help pay Abrahamson said Bull Run pro- there's no
to turn over control of Port- pose the transfer if it is not satin- on both the local and regional lev- for more than$800 million worth vides more than enough water to
appropriate lapd s water system to a new lied with the city's answers. els,"Sten said. of maintenance and improvement meet Portland's future needs. He guarantee ----
that the regional agency. "We don't see how this benefits The council created the 15-mem- projects to the system,including added that the suburbs could be that will
The executive committee of the city ratepayers,"Abrahamson said. ber board to safeguard the public the construction of a third dam in billed for all the improvements -
board is Portland Utilities Review Board "At the very least, Portlanders interest on utility rate issues.Most the watershed. necessary to meet their needs. happen."
asking these has approved a letter with nine should be reimbursed for all-the of the system has been built with Portland currently sells water "If the city wants to serve the —JimAbrdhamsop,
questions it says should be an- money they've spent, and there's water rate money.It includes two to 19 cities and supply agencies in suburbs,it could keep control of Utilities Revieyv
questions." swered before Portland gives up no guarantee that will happen." dams in the Bull Run Watershed, the tri-country region through a the Bull Run system and add on aBoard inie„
—Erik Sten control of the Bull Run Water- Sten said the board is raising five storage reservoirs and hun- series of contracts that are due to charge to pay for whatever the
shed and distribution system. legitimate questions that will be dreds of miles of distribution pipes. expire in the near future. Sten suburbs need,"Abrahamson said.
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