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01/28/2002 - Minutes TIGARD WATER DISTRICT BOARD OF COMMISSIONER'S MEETING Monday, January 28, 2002 Members Present Mary Stobbe, Bruce Stobbe, Norm Penner, Beverly Froude, and George Rhine, Staff Present: Dennis Koellermeier and Twila Willson Visitors Present None 1. Call to Order Commissioner George Rhine called the regular meeting of the Tigard Water District Board of Commissioners to order at 7:00 p.m. 2. Roll Call and Introductions Commissioner George Rhine called the roll. All members were present. 3. Approval of Minutes— November 26, 2001 Commissioner Beverly Froude motioned to approve the minutes • the Tigard Water District meeting held on November 26, 2001. Commissioner eorge Penner seconded the motion. The board voted unanimously to approve the minu es as -sented. 4. Visitor's Comments - None P,1 o r "'l 5. Intergovernmental Water Board Update— Norm Penner There have been two meetings of the Intergovernmental Water Board since the TWD last met. CommissionerPenner read a written summary of those meetings. A copy of that summary is attached Commissioner Penner mentioned the ASR project and the Beaverton Intertie project, but did not report on them. He wanted Dennis Koellermeier to update the Board on the most recent information on those projects when he made his report. Long term water supply has been the major topic of the IWB meetings. There continues to be three options that are being considered: • Wholesale Contract with the City of Portland • Bull Run Authority • Joint Water Commission The most recent focus has been on the Bull Run Authority. Commissioner Penner briefly reviewed the history that lead to the suggested regional agency. Fourteen of the original interested entities continue to participate in the planning phase of this regional Tigard Water District Minutes - 1 - January 28,2002 water supply initiative. HDR Engineering was hired to investigate the potential for new water utility service arrangements. HDR Engineering issued their report on December 12, 2001. Commissioner Penner requested copies of the report for the other TWD Board Members. Staff will make and distribute copies. Seven criteria were reviewed by the IWB. None of the criteria were considered deal killers. Three of the criteria were considered needing strong protection. • Keep other local options open. • Keep regionalization on the back burner. • Keep distribution of water out of the agency. The Tigard City Council formally accepted the IWB recommendations and instructed their representative, Councilor Joyce Patton, to follow these criteria in future meetings with the regional group. Dennis Koellermeier stated that he and Councilor Patton would meet with the representatives from the other interested agencies on Thursday night, January 3151, at 7:00 p.m. at the Tualatin Police Station. He met with the Water Managers from most of the interested agencies earlier that day. Key points from that meeting were: • Hillsboro has stepped out. • Clackamas River Water is undecided. • Tigard had the central seat with the most conditions or items of concern. • It could be a deal breaker if Portland cannot put the distribution system into the mix. • Concerns of other entities were that costs and liabilities should not become a liability of the other members. Those monies should be kept separate and not roll over to the other members. • Meeting went well. • Conditions were well received. • Joyce Patton has assumed a leadership position within the group. • Sunrise Water Authority will be the managing partner during the next phase, not the City of Portland. • City of Portland does not want to take the lead. • 6. Informational Items— Dennis Koellermeier informed the Board about the following informational items. Special Districts Insurance Service— coverage — Insurance policy has been renewed for the year. The limits of coverage are the same. This was a budgeted item and the invoice has been paid. Staff Report— Insurance payment and settlement for damage claims — handout from Pinnacle. A sanitary/sewer lateral line was damaged many years ago on vacant property. Upon discovery of the problem by the property owner, an investigation was held. The damage happened (before 1990) when Tigard Water District staff moved a fire hydrant. It looked as though the intention was to repair the damage, but somehow it was overlooked. Since that time, sewage has been going into the ground. This was taken to the insurance Tigard Water District Minutes -2- January 28,2002 company. Their decision was that liability did exist. The total claim was $6,225. The insurance company agreed to pay a portion of the bill ($2,500). The balance of the claim ($3,657) was paid from TWD budget funds. It was clear the bill would be paid. The bill was paid before bringing this issue before the Board in an effort to alleviate the hardship of the financial burden on the property owner. Commissioner Beverly Froude questioned if there would be liability from environmental issues because of raw sewage running into the ground. Mr. Koellermeier said the exposure does exist, however, professional contractors have made repairs and no mention was made to pursue that course. Mr. Koellermeier referred to a Cityscape article that announced a public meeting in the Tigard Water Auditorium on February 6th from 6:30-8:30 p.m. (3rd of 3 meetings). The Tualatin Basin Water Supply Feasibility Study will be the topic of the meeting. The turnout at previous meetings has been very poor. Individuals being impacted by the raising of Scoggins Dam have been dealt with on an individual basis, which may be why the public is showing little interest. The managing partner for the project is Clean Water Services. Mr. Koellermeier announced that another upcoming meeting on the Bull Run Treatment decision will be Tuesday, February 5th in Gresham. It will be an open house followed by a work session in an effort to educate the public and allow public comment on treatment options. Aquifer Storage and Recovery Update— Injecting water into the ASR started January 8th at a rate of 900 gpm. That rate is lower than was hoped for. Initial tests were at 1100 gpm. Scientists and engineers have been perplexed because withdrawal and injection rates are usually the same. Withdrawal is at 1200 gpm. They are investigating why there is the difference. Injection will take place through the end of April, then it will sit for 60 days. Withdrawal will then take place for a 120-day period. Monitoring for water loss will continue. By fall, water quality impacts should be known and water testing will continue. Chlorine will be eaten up in storage and water will need to be treated with chlorine before injecting it back into the system. A taste panel will take place on withdrawn water. Citizens and board members will participate on the panel. If the ASR project is successful, we will continue injecting water and make decisions about future well sites. Beaverton Intertie—on track to bid in March. Gaarde Street PRV—submittals approved, parts are in, and 10-day project to be completed mid-February. Tentative budget schedules were distributed. Selecting budget committee members should be a priority. There are three vacated seats and one committee member requested to be relieved of the responsibility due to poor health. Does the Board want to proceed by advertising or suggesting people? Commissioner Froude suggested bringing it before the CIT in February to get interested individuals. If no one comes from that, then board members will work to bring others onto the committee. Tigard Water District Minutes -3 - January 28,2002 7. Non-Agenda Items Commissioner Froude reported on a mailing she received from the Extension Service. The mailing reported on complaints about the Tualatin Valley Water District's lack of concern and poor response to citizen's concerns about failure in the domestic water supply. Mr. Koellermeier stated the City of Tigard is very responsive to daily demands. Improvements have been identified to increase fire flows in some neighborhoods throughout the District. The plans are in place and projects have been projected for long range improvements. A brief discussion followed about changes in plumbing codes, which has brought down the cost of installing interior sprinkler systems in homes. Systems development charge (SDC) is a key issue. Residents avoid the SDC by using water for other reasons than originally intended. Commissioner Rhine returned to the budget topic and requested that a letter be sent to the three former budget committee members thanking them for their past participation and invite them to continue to participate. Commissioner Froude reported on poor tasting water in Beaverton at the Village Pancake House and Saylor's Country Kitchen. The water has a strong chlorinated taste and smell. She was concerned about water from the Joint Water Commission. Dennis Koellermeier suggested that the problem possibly was in the restaurant's dishwashing techniques. He said he would forward her comments to Beaverton's staff and get back to her with a report. 8. Set next meeting date The next scheduled meeting is scheduled for March 25, 2002. 9. Adjournment Commissioner Norm Penner motioned to adjourn the meeting and Commissioner Mary Stobbe seconded the motion. The motion was unanimous and the meeting was adjourned at 8:02 p.m. Tigard Water District Minutes -4- January 28,2002