09/24/2001 - Minutes TIGARD WATER DISTRICT
BOARD OF COMMISSIONER'S MEETING
Monday, September 24, 2001
Members Present: Beverly Froude, George Rhine, Mary Stobbe and
Bruce Stobbe (Norm Penner— excused)
Staff Present: Twila Willson
Visitors Present: None
1. Call to Order
The regular meeting of the Tigard Water District Board of Commissioners was called to
order by acting chair, Commissioner George Rhine, at 7:05 p.m.
2. Roll Call and Introductions
Staff called the roll. Norm Penner was excused/absent.
3. Approval of Minutes — May 22, 2001
Commissioner Beverly Froude motioned to accept the minutes of the June 25, 2001,
meeting. Commissioner Bruce Stobbe seconded the motion. The vote was unanimous
to accept the minutes as submitted.
4. Visitor's Comments - None
Agenda Item #5 was skipped over temporarily and Item #6 was addressed.
6. Selection of New Representatives
Commissioner Beverly Froude nominated Commissioner George Rhine as Chairman of
the Tigard Water District Board of Commissioners. Commissioner Bruce Stobbe
seconded the motion. The vote was unanimously in favor of the nomination.
Commissioner Beverly Froude nominated Commissioner Bruce Stobbe as Vice Chair.
Commissioner George Rhine seconded the motion. The vote was unanimous to accept
the nomination.
Tigard Water District Minutes - 1 - September 24,2001
a 4
Commissioner George Rhine nominated Commissioner Norm Penner to continue to
represent the Tigard Water District at the Intergovernmental Water Board (IWB)
meetings. Commissioner Beverly Froude seconded the motion. The vote was
unanimous. (Commissioner Penner had previously indicated that he would be willing to
continue serving as the IWB representative for the Tigard Water District.
Commissioner George Rhine nominated Commissioner Beverly Froude as the Alternate
IWB representative. Commissioner Mary Stobbe seconded the nomination. The vote
was unanimous.
George Rhine Chairman
Bruce Stobbe Vice Chair
Norm Penner IWB Representative
Beverly Froude Alternate IWB Representative
5. Intergovernmental Water Board Update
Norm Penner prepared a written report of the two meetings he had attended since the
last TWD Board meeting, namely, July 11 and August 22. Commissioner Rhine read the
written report and that report has been attached as part of these minutes.
Commissioner Beverly Froude commented on a newspaper article she read on the ASR
project open house meeting with the neighbors living near the John Tigard House.
Letters were sent out announcing the meeting and it was also in the newspaper. There
were only four people who came to the meeting. Apparently the citizens in the area are
not worried about flooding or damage from the aquifer.
7. Non-Agenda Items
Commissioner Beverly Froude reviewed an article on water issues with Portland from
the Oregonian entitled "Official champions regional water supply agency". Other
interesting articles from the Portland Tribune that contain quite a lot of history of the
Bull Run Watershed were suggested reading.
Commissioner Froude stated she thought that if the TWD did not have monthly meetings
that the IWB meeting minutes were to be made available to them. Twila Willson stated
she would make sure that the TWD members were added to the mailing list for
distribution of the drafts of the IWB minutes.
Commissioner Bruce Stobbe asked, in light of what had recently happened to our nation,
if steps had been taken to protect our water systems. Commissioner Rhine stated that
there had been several news items about protecting the Bull Run Reservoir. The Board
members discussed this issue and decided to have Commissioner Penner bring the
issue up at the next IWB meeting. Commissioner Froude would contact him to make
that request.
The Board members stated they were anxious to meet the new Utility Manager, Dennis
Koellermeier, and were looking forward to having him attend meetings.
Tigard Water District Minutes -2- September 24,2001
8. Set next meeting date
The next meeting was tentatively scheduled for November 26, 2001. Commissioner
Rhine wanted to talk to Commissioner Penner after the IWB meeting to decide if there
was a need for the Board to meet.
9. Adjournment
Commissioner Froude motioned to adjourn the meeting. Commissioner Bruce Stobbe
seconded the motion. The regular meeting of the Tigard Water District Board of
Commissioners adjourned at 7:30 p.m.
Tigard Water District Minutes -3 - September 24,2001
September 24, 2001
Report of TWD representative, Norman Penner, to the Intergovernmental
Water Board (IWB) as I am unable to attend the Sept. 24 meeting of the
TWD Board.
The IWB has held two meetings since the last TWD Board meeting; July 11 &
Aug. 22.
The agenda for the July 11 meeting was:
1. 2001/02 Budget Review
2. Long term water update
3. Clute property
4. Aquifer Storage & Recovery Project
The budget review did not raise any major issues. There were some minor
changes proposed to reorder the allocation of funds to meet current needs.
Long term water supply. Negotiations with Portland continue at a very slow
pace due to the current turmoil in the Portland Water Bureau. Ed reported
that discussions continue with both TVWD &JWC.
Representatives of the Clute property neighborhood attended the meeting to
discuss their concerns over the sale of that property. They were confused by
the fact that the City of Tigard was the seller of the property but the Tigard
City Council would not listen to their complaints and sent them to the IWB.
After some discussion in which their confusion was cleared up — that the
property was the water system's and the city was providing certain real
estate services to the water system — they then expressed their concern over
the potential of the property becoming an apartment or some other high
density type housing and increasing the traffic in the area.
It was made clear to them that the property had been originally purchased
with water system funds and that any revenue from its sale had to go back
into water system accounts. The water system could not use its funds for
parks, etc. They needed to go to the County to solve their needs for parks.
The IWB did tell them that it would ask the City to try to put some
restrictions on the property as to the type or size of building.
Dennis Koellermeier then reported on the AS&R Project. Initial efforts would
be to set up a test well on Bull Mountain and begin putting water in the
ground this winter.
The Agenda for the August 22 meeting was:
1. A report on the Portland Wholesale Contract by the Integrated Utilities
Group
2. Long term water supply update
a. JWC RFP
b. Scoggins Dam RFP
3. Clute property update
4. AS&R update
5. Summer status
6. Tigard/Tualatin IGA
Paul Mathews of the Integrated Utilities Group reported on their progress (or
lack of it) on their attempts to negotiate a new contract with Portland. Talk
of"Regionalizing" the water delivery system has become the Portland staff's
focus and they would prefer a status quo in the contract area while this
regional concept is worked out. Also the billing problem in Portland is
distracting them from any serious contract discussions.
As a result IUG has revised its approach. It is imperative that some sort of
contract is negotiated soon as Tualatin (City) and TVWD contracts expire in
Dec. 04 and Their Renewal Notice date is this Dec. 1.
Tigard's dates are the latest of the several wholesale contracts. Its contract
expires July 07 and the Renewal Notice date is July 04.
Consequently the IUG negotiators are working on a low-energy alternative
that can be implemented before current contract lapses.
Their objective remains to obtain a contract regardless of the plans of a
Regional system. This will probably take years to work out and the IWB
made it clear that they wanted something to replace the current contract
with its peaking requirements and the use of O&M cost based on the budget
in computing the wholesale price.
Ed Wegner reported that RFPs had been issued for consultant services to
develop the JWC long term plans to include Tigard and the Scoggins Dam
buildup.
The Board was also told that its recommendations for the Clute property sale
were not doable because of County Zoning. The Board decided that it had
made a reasonable effort to be responsive to the complainants and that it
was now between them, the City and the County.
The Board was also told that the AS&R Project was pretty well on target and
no major problems had shown up.
The Board was also told that Summer water use was not causing any
problems. Demand was manageable and conservation efforts seemed to be
working.
Respectfully submitted by
vf
//
/17/41ra --