04/15/2021 - Minutes City of Tigard
Tigard Public Library Board Minutes
MEETING DATE/TIME: Thursday,April 15, 2021 6:30 p.m.
MEETING LOCATION: Virtual Teams Meeting with Phone Bridge for public listening.
1. CALL To ORDER:
Chair Katie Harris called the meeting to order at 6:30 p.m.
2. ROLL CALL
Members Present: Christopher Allen,Mary Bogert, Shirley Edwards,Katie Harris,
Jim Ivler, Kate Ristau
Members Excused: Suzanne Sikora
Alternates Present: Helen Allen, Gail Stephens
Council Liaison: Heidi Lueb (arrived late)
Staff Present: Halsted Bernard,Director of Library Services; Sean Farrelly,
Redevelopment Project Manager, Community Development;
Margaret L. Reh, Confidential Executive Assistant
3. APPROVE MINUTES
The minutes from the March 18, 2021 Tigard Public Library Board meeting were reviewed. No
changes were requested. Motion by Mary Bogert. Second by Jim Ivler to approve the March 18,
2021 minutes as written.
Allen–Aye Bogert–Aye Edwards–Aye
Harris –Aye Ivler–Aye Ristau–Aye
Sikora–Absent
4. AGENDA ADDITIONS AND DELETIONS
It was suggested to add a Library Strategic Plan update after Agenda Item No. 7-Library Operations.
5. CITY CENTER URBAN RENEWAL SUBSTANTIAL AMENDMENT BALLOT MEASURE DISCUSSION
Sean Farrelly (Redevelopment Project Manager, Community Development) was invited to present
information on the City Center Urban Renewal Substantial Amendment—a proposed measure for
the May 18, 2021 ballot. The existing City Center Urban Renewal Plan was approved by voters in
2006 and has funded nearly 40 infrastructure and improvement projects. The proposed measure
would amend the existing Plan to increase the maximum amount that can be spent by$20.8 million
and would add nine years to the duration of the Plan. Farrelly explained how Urban Renewal funding
works and answered questions asked by the Board. Additional information is available on the City
website at: h"s://www.tigard-or.gov/onthebaHot/
Tigard Public Library Board MINUTES — Thursday, April 15, 2021
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503.639.4171 1 www.tigard-or.gov I Page 1 of2
6. DISCUSSION AND PREPARATION FOR JOINT CITY COUNCIL/LIBRARY MEETING
A copy of the video Chris Allen created and a draft copy of the PowerPoint slide show for the
Library Board's presentation was distributed to the Board Members. The video can be viewed on
the Library's YouTube channel at: https://youtu.be/OGXUoDl2kXuU. Confirmation of the roles
the members have for the presentation was established. All members had received the invitation
from I.T. to be able to log into the meeting. Most members are available to attend.
7. LIBRARY OPERATIONS
Library Director Bernard shared her appreciation to the Board for their unconditional support during
this past year dealing with the pandemic and everything that came along with it.
At the March meeting,Director Bernard informed the Board of the plans Library leadership had for
the expansion of our services to our patrons once we opened the building.The date for this expansion
of services has now been determined, and is set to be Monday,April 26, 2021.
An update was provided on programs, activities, and decisions made since the March meeting.
Statistics for programs and circulation in March include 21,838 requests to fill holds. Staff helped
2,454 patrons in Library Takeout services in March. Our 23 virtual programs were attended by 573
patrons. There were 543 reference questions answered by phone and 84 answered by email. Tech
Services added 2,388 new items to the collection last month and processed new materials in an
average of 11.8 days.
8. TIGARD PUBLIC LIBRARY STRATEGIC PLAN UPDATE
Kate Ristau provided an update on the Library Strategic Plan.The committee is meeting every Friday.
Committee members include Amber Bell (Readers Services Manager), Cally Meldrum (Library
Assistant-Circulation),Jeanne Peloquin (Communications and Outreach Coordinator), and Library
Board Member Kate Ristau.The current draft includes vision priorities and objectives.The proposed
vision for the Tigard Public Library is to be the community hub for knowledge and enrichment,
where everyone feels welcome. Feedback has been supplied by staff, community members,
leadership, and partner organizations.
9. OTHER BUSINESS
No other business was addressed.
10. ADJOURNMENT
Chair Katie Harris adjourned the meeting at 7:24 p.m. The next virtual meeting of the Tigard Public
Library Board is scheduled for Thursday,May 20,2021 at 6:30 p.m.
Minutes submitted by: Margaret L. Reh
Date approved: May 20, 2021
Tigard Public Library Board MINUTES — Thursday, April 15, 2021
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503.639.4171 1 www.tigard-or.gov I Page 2 of2