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01/14/1969 - Packet AGENDA Tigard Water District 8841 S. W. Commercial Tigard: Oregon 97223 January 14, 1.969 1. CALL TO OLDER 2. MINUTES 3. EUCTION OF OFFICERS Sign Bank Signature Cards. Sign Certificate of Signatures for Departmera of Finance L Administration. 4. VISITORS 5. ENGINEER'S REPDUT 6. OLD BUSINESS 7. NEW BUSINESS Annexations Proposed Salary Increase Auditor Eor fiscal year - 1969-70 (Pri4osed: James Savage with a Latter of guarantee of completica of aidit report and delivery date not later than Septeffiber It 1969. • I (per scheduL.e set up in January 19 '3) (Januav 196a not to -enceed 0.0000.00) S. PAYMENT OF VOUCHERS 9. ADMINISTRATOR©S REPOT:a 10. ADOOURNMINT. Nori , GENERAL FUND BUDGET REPORT TIGARD WATER DISTRICT 1968-.69 Budget Note: (Over) Budget figure. RECEIPTS DUDGET RDCEIM Dec. 68 (Over) Under year to BEGINNING CASH @ July 1, 1968 35- 04.89 17,378.2 17,926.60 406 Meter Installations 48,500.00 18,641.99 905.39 29,658.01 407 Line Extensions 2,200.00 -0- -O.. 2,200.00 000 Miscellaneous 1,500.00 847.43 65.86 652.57 411 Fire Service Charge 200.00 60.00 -.0- 140.00 412 Interest Incoaz 300.00 284.67 158.57 15.33 .... 412.2 Interest Income-3.Sinking 1,600.00 -0- -0- 1,600.00 413 Outside District-Hookup 480.00 -0- -0- 480,00 418-419 'dater Sales 160,000.00 72,478.96 3,543.95 870521.04 425 Penalties for Non-pay 150.00 710.00 44%00 (60.00) 430 Income from Developers 1,000.00 4,556.62 37.85 (3,556.62) 431 ',0ipection (not Dev.) 1*°1DU00.00 -0. L - liti° livRECiZIS $251,334089 -014;407:06 - 015 ; 6.62 $136,5 . 3 Year to (Over) Under iSFsuu":5 §1914e; 500 Adm,tAstrator 10,824.00 4,587.03 6,237.00 I501 Project Hagar 9,230.22 4,506.00 4,728;22 502 Foreman 8,168.74 3,923.75 V 4,244.99 503 Crnaumen ( der Thomas) 14,431.92 6,928.21 7,503.71 • 503-1 Overtime 2,121.92 1,161.78 060.14 504 Meter Reader, etc. 7,215.96 3,468.33 3,747.63 504-1 (Extra nMployee (Calary)5,720.00 2,228.66 3,491:34 505 Other Field Labor 2;000.00 1,284.75 715.25 Z)'1: Clerk-aookkeeper 6,714.26 3,276.00 3,438.26 0ler15500ypisti2 310 00 _i‘ dri? --, , , 2,425.50 471,1 ) .0 03,6/4.40 $570492.04 5 ,5()8 .1 1E1= 4 Retire. 4,300.00 5,163.07 (63.73) (863.87) 509,510 Payroll Te.::-:x 3,000.00 1,92 .62 434.64 1,071.58 511 Advertising 4 Elections 350.00 40.19 34.14 301.31 ..... 513 Planning - Future 5,000.00 -0- -0- 5,000.00 514 Equipment Rental 750.00 13 .00 22.20 618.00 515 Insurance 20200.00 1,74./0.00 -0- 453.00 516,1 Miscellaneous 300.00 1,105.15 -0- (803.15) 5/6-D Returned deposits - Renters 50.00 -0- -0- 50.00 517 Dues 6. 5ubscriptions 150.00 23.00 23.00 127.00 518,1,2 Office Fupplies,exp.0post. 2,500.00 974.95 79.40 1,525.05 519,1,2 Professional Fees 2,500.00 1,070.00 VO- 1,430.00 520 Meter Maintenance & Repair 6,495.00 4,300.93 5.52 2,194.07 521,1,2 Rep.4Maint.Linesoumps 4,000.00 1,19c:.06 55.05 2,800.94 522,1,2,3 Utilities 2,200.00 1,214,43 231.76 985.57 523 Fire Hydrant Maintenance 300.00 311.51 142.05 (11.51) 524 Truck a Equilg.Repaaaint. 301.00 889.73 115.28 (03.73) 524.1 Gas a Oil 965.00 157.44 (60.73) 307,56 524.2 Tires 4 Batteries 226.00 -0- -0.. 226.03 525,1,2 Water Costs 17,500.00 6,673.93 693.80 10,826.07 527 Small Tools 230.00 V 39.36V .39 /90.64 528 Allowance for at:to use 300.00 200.00 50.00 100,00 529 Rain gear,etc. - Elaployees 134.00 120.46 - 62.62 turkeys 13.54 530 Employee Training N9.00 -3- -0- 329000 $54,551.00 $27,299.63 .'31,825.34 $27,25/.37 -.... Page 2 ZN2q4PI.TUW BUDGET To Date Dec. 68 (Over) Under Caoltal Outlay 568 Fire Hydrants (extra) 3,150.00 2,106.84 307.91 10043.16 549 Equipment 6,720.00 522.30 15.90 6,197.70 551 Meter Installations 38,767.50 12,519.57 509.63 26,247.93 553 Operating Contingencies 40500.00 -0© .0. 4,500,00 554 Line Extensions 3,502.00 371 18 .0. 3,128.8a -,..• 056,537.50 $15,519.89 033.44 $41,117.61 PIPE LINE REPLACENENTS (Capital Outlay - Budget 1968-69) 555..7 TieUltaa 2,000.00 -O., -.0- 2,000.00 555-7.4 Tiedemml 30300.00 -0- h0© 3,300.00 555-.8 Greenburg 20,000.00 ..0- .0- 20,000.00 555-.9 O'Hara 6,000.00 -0. -0- 6,000.00 5554.11 NeKensie 3,900.00 1,695.04 -0- 2,204.96 - 555.12 School. 3,800.00 2,090.49 2,090.49 1,709.51 . 555- Engfteering 2,000.00 . .0. -0- 2,000.00 557 Construction Contingencies 2420.00 -0- ..0.. 2,500.00 043,500.00 03,785.53 $2,090.49 ”),11.4.47 ) Transfer-Out 700 Bond Sinking Fund $25,479.87 $120744.00 02,124.00 012,735.87 TOTAL EXPENDITUEES $251,334.89 $93202 .53 $12,365.33 $/58,3/1.36 Nir NM/ • Tigard Water District - Jan. 14, 1969 EDU GE pupusEompi . . . _ GENERAL END AccouNT, 9720 Eugene L. Carroll 289,07 506 9721 Ruby M. Walker 187.30 506 9722 Virginia R. Holstad 136.51 506,-1 9723 Jacob P. Lohrenz 303.80 501 9724 John P. HIllel 221.86 502 9725 William C. Bryant 229.81 504 9726 Cilarles P. Andersen 219.68 503 9727 aussell A. Thomas 185.69 503 9r23 George- B. Beaudry 140.82 505 9729 William L. Beck - refund on 2" meter install. 39.61 ii1406) 9'430 G. gayer (over- mt. on closing bill) 2.00 f418 9731 Aerican rte r Works Assca, 20.00 517 9732 Blue Cross of Oregon 109.88 215,507 0753 Ceuta/ Incorporated ,22.20 514 Nor )754 0eneral Telephone Co. 99.79 522,525-1 9735 r75n3a Eurcp/y Co. 49.20 150 9705 Horthwest Natural Gas Co. 45.29 522.4. 9737 Northwest Industrial Laundry Co. 52.05 522-3 0750 Pacific States Cast Iron 67.82 150 9739 Southwest Office Supply 6.75 518 9740 Tigard Ln5lber Co. 35.G/ 524,521,549 9741 The Times 3.00 5i7 9742 Richard Wright (gravel for repair-114th) 1/.80 521 TND installation of new 115241 (needed gravel) 9743 ter e L. Carroll 308.40 500 9744 Ruby M. Unlker 208.26 506 9745 Virginia R. Nolstad 151.71 9746 Jacob F. Lohrens 281,85 501 9747 John P. Miller 238.17 502 9748 William C. Bryant 248.74 504 9749 Charles P. Andersen 236.80 503 975Q Russell A. Thomas 226.44 503 9751 George E. Eeaudry 195.67 505 9752 Public Employes Retire. Board-S.S, Fund 394.29 211,509 9753 State Compensation Dept. 248,74 214,510 )754 Oregon State Tax Commission 676.80 213 9755 U. S. Treacury Dept. 802.60 21, 9756 Giredls Super Mkt. (turkeys for - , s 62.62 529 9737 Meter Bo:, Equipmezt 764.00 150 )753 PI:xific Stationery 2.65 518 NW 9759 Portland General Electric 697.93 525,522...2 9760 Thompson Sand Co. 29.90 150 9761 Tigard Sand & Grave/ 63.00 9762 Barstad's Sand Co. 6.00 .150 9763 Meter Box Equipment 992.34 150524 9764 Page-Ualcuts Said 9.00 150 9765 Secretarial Answering Service 20.00 522 9766 Tigard Ltraber a Bldg. 15.31 150,521,524 9767 Volley Auto Parts 73.70 524 9760 Washxue,ton Federal SavIngs it Loan 54.53 508,217 9769 W. .D. Bond Sinking 2,124.00 700 .,770 0,agene L. Carroll 50.00 528 9775 113d Station Firemen 25.00 522-3 0772 PostNaster 70.00 513-1 9773 Cash 6.19 518,516 9774 T.W.D, Rend SiPking Fund (Dull Mt. hook-up) 200.00 230 9775 Void 9776 U.S. National Bank.fer purchase of Time Deposi)1( 000.00 110 sow Schedule of Disbursements Tigard Water District Dec. 10, 1968 through Jail. 14, 1%9 ehech 0 Payee Amouut Bond Sinking Fund en ea •aa 0 0 0 0 0 W. 0 0 0 09 es es es es o es 37 U. S. Eation.21. mi 110 Time Deposit F,UYP. Neue • ;OD WAIMEA Roue • BOND CONSTRUCTION 12 8 Shuler,Rankin,Myers S. Walsh 453.00 520 serv.re:68Bonds 9 Elden Carter 510.00 548,521 10 lst.Natienal Cor pur.T.D. 4000.00 112 Time Deposit . . . . . . 0 09 0 0 I" 0 0 9. a a 0 0 a a 0 a a a 0 a a 0 a a a 0 a 0 a a a • WELL BEMS Static Level . Pumping Level Cu. Ft. Cost Hours • 1 227' 303' 1,447,210 343.29 625.5 2 2181 2301 779,300 138.65 265.2 3 235' 320270,590 82.64 103.1 4 75,240 3.00 29.5 ' . - 041000 . 000 00 CA0Maffs •/, ae• 00000. 0. 5 5 fffffff ff NNW Meter Rcaord Dec. 1958 • Meters 2825 thru 2832 ... 7 meters instaltad. 'Bi11ingdetail Dec. 31A 1968 Delinquent 581.45 Nov. *I Dec. 63 /1424.05 115,705• 50 2,9020600.Cu. Ft. water sold. Nor ( 4 4 FINANCIAL STATlT_TRANSATION Tigard Water District _.. _... December 31, 1968 GENERAL FUND DEVELOPERS BOND BOND BOND CONSTRUCTION 42 CONSTRUCTION SINKING Balance on Deposit Dec. 1, 1968 2,405.69 .0. 620.53 207.93 . 2,940.04 Add Dec. 68 Deposits 34,060.94 .0® 5,063.37 13,660.46 •0' Less Disbursements 24.539.19m.0- 5,472.55 6,500.00 2,000.00 11,927.44 .0. - 211.35 7,368.39 940.04 BANX 4ECONCILL TIONS Balance per Bank Stateaent 17,625.61 103.49 211.35 7,368.39 940,04 Plus iu t :au sits 62.75 •0' .0. -0= .OP Less outstanding checks 53760.92 103 49 •0tl P0. .0. Balance on deposit Dec. 31,68 11,927.44 ..�6� 211.35 7,366.39 940.04 TIME DEPOSITS U.S. NAT'L. 1ST NAT'L. General n0o o0- P0- Bond Sinking 29,000.00 -0• 29,000.00 B. Construction 8,000.00 .0- 8,000.00 B. Const. #2 -0a 292.149.06 292.149.06 37,000.00 292-,149.06 329,"149. 06 . . . maw . . . . O 00 0 ® O O O .O O P O S O O tl O O O O O 0 q 0 Jan. 1969 e T3aturity of Time Deposits: General =0= -0- a0© Bond Sinking moo 0:00 -0- B. Constr. 8,000.00 -0- 8;000.00 B. Constr. 42 POP 7,149.06 7,1 49.06. . 8,000.00 7,149.06 15,149.06 BALANCE IN TINE DEPOSITS (after Jan. 31, 1969) Bond Construction 42 45,000.00 (2/18/69) Bond Construction 42 120,000.00 (5/19/69) Bond Construction #2 120,000.00 (7/18/69) Bond Sinking 4,000.00 (3/14/69) Bond Sinking 5,000.00 (3/14/69) Bond Sinking 1,500.00 (3/14/69) Bond Sinking 2,000.00 (3/14/69) Bond Sinking 10,000.00 (3/14/69) Bond Sinking 4,000.00 (3/14/69) Bs-ad Sinking 2500.00 (4/9/69) 314,800.00 Sumary DA ia DALANCE8 AS OF BOARD MEETING Tigard Water District January 14, 1969 DclocolinnM914 FUND Balance in Bank Dec. 31, 1968 211.35 Loss checks written January 1969, M.35 211.35 Deriewal of Timc Dapositst P:::4-0170t0 maturinG 3/12/69 4,-317031 4,500.00 to mature 2/12/69 • ••••010.••• BOND CONSTRUCTION #2 Balance in nit Dec. 31, 1968 • 940.04 • Less checks written January 1969 4 960 00 (4,019.16) (4,019.16) U.mc Deposit #244G6 to he deposited Jan. 20,69 5 000 00 • 930.04 Renew Ti ae Deposit 05109 2,000.00 to mature 3/12/69 poAD SINKING FUND EaLmee in Bank Dec. 31, 1968 7,368.39 Illue Deposit Less checks written J . 69 7 000 00 368.39 368.39 pzvatqugs 71JND Delance in Bank Dec. 31, 1968 -0- ,--rcsneasomsommtorausswormasamano, -.., GENERAL FUND Ba1ance in Bank Dec. 31, 1968 11,927.44 Plus Deposits 1/1/69 - 1/9/69 7 7J2 90 19,630.34 19,680.34 &cos checks written to jaa. 14,69- - - - 13 646.12 :2,034.22 Ncito: Check 0 9776 .3 10,000.00 for Time Deposit. • " • BUDGET CONSIDERATIONS 1966-67 th"m0 ' Tigard Water District . grol# • 5a2ttaltipmeat • Diaphram Pump S488 1--- 16 " backhoe budket ' 142 Small tools 300 Gasoline tank & outtp 325 Cushman service truck 1200 Let- Static reading eopt. 200 Billing Machine 3500 Office files/safe 900,4- Typewriter, desk, dupl. 600 S7655 558 Building & Additions • Improvements to chop 700 22 Land. Imoroverfamt.s to Land fif 2/1;441,13/2/41-- (-0? ..--9 ! 2000 /e)/2° ' r ".",s4 „ P,r;nuisitioD -BUel A. tanks ajl ' lb, 538 Mater Installations At 2/3 of incole 26500 CINSTRU0ZION FUND HETJUESTS I Replace 60 steel line from Rail Road to Fcwler S11775 (These lines are old 1938 and in poor coniition. The City of TiEard is planning on paving this section so the - a.ter line must be replactd first) II Replace 3" Stee: line on S. W. GrglattSt . Starting at S. 7. Walnut going N. tO_Tiird St.* 16493 (Tnis replacemeLt is on the west side of 99W starting ficm S. W. Walnut to S. W. Tigard • St. which will cake this area complete -all within the city limits. III Replace 3" Steel line on S. W. Tierd St, from 2654 S. W. Katherine St. to S. W. Tideman (This will tie into the 10" c.i. line It'ich is • to be laid this summer from the Bonds issued Iblit and will make the area south of the Ti ;:eacks comolete.) IV 6" Flow meters for #1,2,&3 pumps- it is -rery 1500 important that we know the number of gal)Dns punpted from each well t li V Lowering 12" c.:„. watete mai on S. W. IlunAker 2000 VI 5 6" fire hyt:.eants to replace 4" now in )lace 1200 $ 35622 ., ,