03/08/1966 - Minutes Tigard Water Dist rict
237th Regular Meeting
MINUTES March 8., 1966
PRESENT:
Mr. Kolli.ag ChE L,- az.--,zi
N. Longfellow, Secrete/7
Ihow, C . Nicoll, Mr. Ful lhart i Commis si criers.
C. Tigard was on vacatim.
J . Lohrenz , Pro ject Manager, John Miller, Foreman
L. Miller , Clerk
Attorney K. Baines, Elden Carter, Engineer
Ed Erickson Wm, MacMonagle„ R. V. Kreitzt visitors.
Mp$111= Mr. Longfellow moved, 2nd by Mr. Nicoll that the
minutes of the February 8: 1966 meeting be approved with
the exception of FUND TRANSFER, page 2, first four paragraphs
to be deleted, that 17 more adequately covered on page 3 of
the minutes . Motion carried,
IQ g;TY Visitor Wm. MacMonagle protested a bill recently
submitted to King City for626.11 covering inspection and
supervision fee. This ;mount was originally paid out of
Mr. Carter ' s office, as authorized by the board, for an
inspector to replace J . Lohrenz while on vacation.
Further discussion revealed that no allowance for an inspection
fee was made in the original agreement with King City and that 310
it had apparently been overlooked. It was agreed tha t the
developer is entitled to kilo w,when the agreement is ma deswhat
twe the costs will be.
The Dis tric t is ent itled t o a reasonable fee for inspecti on and
oh pervi sion of proj ects installed at King City. An inspection i
fee schedule will be establish ed for King City in the futur e. ,•
Thi s poli cy will be a pa rt of any future agreements entered
into with King City.
1
Mr. Longfellow moved ; 2nd by Mr. Fullhart that the District
absorb this cost of o626.11 within its present General Fund
budget . Motion carried.
Appr.Mai.),t,a between S . W. Pacific Hwy and 116th St. are being
planned for development within King City on nrivate lots and with
driveways rather than county road. Mr. MacMonagle asked for
approval to pla ce a 6" meter (or one of req uired size) with a
2" by-pass to serve th e ap artments. Loc ati on of the meter would
be within the private property rather than within the District . 11.
b
The engineer stated the apartments could be logically served
from one meter. The commissioners will allow this type of
connection for the apartments but wir have to consider any
future conominium units separately,
IL Scholls Ferry development of a horse colony in Ynich nr . Macrifon,',1z3.e.
its closest source of watEr at Bull Mt. Road and
Roshak Road. He inquired about poesibility of placing a 6" water
at the edge of the pronerty, nurchasing water from the Tigard rater
District , setting up its own water board and serving the subdivision„
The engin r-er advised the board not to sell water to a senarate entity.
He was hesitant to commit the district 's water sunply until after
results are known on t:'eIl No. 4 and asked for two or three weeks
before making a statement . He did say the pro -osed property is
within sphere of influence of the District. Assuming it is possible
to provide water for service to the area, it must be arraexed to the
District and all service installed according to the policy of the
District.
Tigard Water District
8841 S. W. Commercial
Minut es - Page 2
March 8, 1966
- T7
I\.P
IAJEVIEW.„W of all policies in affect thinvsi_ the Dist ri ct
was presented by Mr. Vern Kreitz , agent for Oliphant & Bates
Insurance Co.
0100
Jake was instruct,ed to give locetion, description and \ lue of
pump at Well No. 2 and future pump required at Tel1 No. 1 so
the se it ems will Le covered under the fire insurance T.')olicy.
The District engineer and insurance agent ha ve work ed together
on coverage required by contractors . It a reears proper
performance bonds and insurance have be en pr Ovid ed
Mr. Krietz indice ted the District has standard 1 imits of
liability insurance ar d is adew tely cov ere d
y . QjNIA ACRES A letter from Bump & Meyer was 'read relating
to a recent demand from the Dis trict for funds required to
extend the water ma in along the west side of Lot No . in
Virginia Acres. It was nointed out that the developers -had
no interest in that rti cular lot and Mr. 74Tilli am Foster
or his assigns should be contacted . A re gust was also rmi de
for a sta tement as to how much per lin. ft . could be exre cted.
as a rebate at such time as future connections are requested
by- Property across the street on 115th.
An attempt will be made to contact Mr. Foster to collect
40
the funds . Mr. Kollin g will review the file and reply to a •
Mr. Bump' s letter.
SURVEY B ILL of 364.50 to John W„ Compton for recent survey
oae•Iestams
required to establish boundaries on the rell No. 4 Zwingli
prote rty vias cons iii e red. Ther e is some t hu ght a or ti on of
• the bill may be shared by the District ,
Mr. L al fel w stet ed tha t the District should determine
that the difference of opinion hs been settled; that this
survey is bin:ling and a ccept able to all parties involved;
the agreement iwld be in writing and H. Mohr's opinion
obtained. Mr. 'tolling will cont act Art Ames for more
info rmat ion and the bill will be c nsid er ed at a later
date .
1 ,c)S E TERRAQ Mr . Nicoli advised that a re cent meeting attended
by nitro elf, Mr. DuMa rs of E & D Construction Co, Mr. Page of
Page Construction Company and J Lohrenz did not re solve the
question of additional funds due Page for ]dor to install
mains behind the curb. Neiti-er partyv.-a s in agreement,
It -
Further dis cus sicn resulted in a decision to derrand payment
from devel opers of ElRose Terrace for the following,rea sons :
Letter in the file from Tom Elliott urged the change
from original specifi cations.
District comp lie d wit h is request.
Atio Engineer states cost of .25 per lin. ft . is reasonable
sum.
Commissioners felt it is a fair and justified cost .
Total cost for Inst alltion under original engineer
estirret e and considerably le ss th an second low est
bid.
The clerk w s ins tructed to write a letter requesting payment and
to enclose the check that has been held in the file and requested
by Mr. DuMars at th e la '3 t me eting
,
Tigard District
, .
Minutes- Page 3
March 8, 1966
ELROSE rfJrfCE cont
Attorney Baine s urged that in the future when pressure is n de
for a change in snecificati ons that the. project work be stopped
and a decision by the commissioners be required. An e ffcr t sheuld
be made to get the charges in writing and memo of agreement
signed by all narties invo lved.
ENG INE ER RE?OR T
Contracts Mr. Nicoll. moved 2nd by Mr. Fullhart that the
following contracts be awarded as recommend ed by the engineer:
Bunyard & Pet tit Schedule # 2 $13 ,176.00 Vainut & McDorn ld St.
V. A . Mc,Theary Schedule I/ 1 5,775.00 Fanner St.
•
Motion carried .
Performance Bond and insurance polic ies are on file wit h the
engine er.
Well No. 1 drilling is at 5521 . Authori teflon lard be en given
in a le tter da ted February 22 , 1966 to Heakon Bot tner Dri II Ing
Co. by E. Carter to co rtinue drilling beyond the 1001 depth as
scified by the co ntract at an agreed rate not to exceed
17.35 per foot. Dai ly contact hes been maintained with the
driller and en g ine e r•
Mr. Fullhart moved, 2nd. by Mr. Nicoli that the hoard authorize
E. Carter to use his judgment for direction to the driller at
Veil No, 1 in an effort to obtain more water. Mot ion carried .
Veil No. 4 is at 176 . No water is expected until a rourd 3001 .
Fees tha t have not be en paid the engineer for pa st pr ojects
were listei and reviewed:
High Tor Subdivision 1963 $350.00
S .W. 133 rd-Fosk tt 1961 186.00 •
Main rep. - Johnson 1962 175.00
Reinforce wall - No. 1 1963 50.00
Repair BM 8" main 1965 65.00
Katherine St, 240.00 $1066.00
An attempt will ha me de to pay this obligation from current bud get,
ot herwise, it 'ed. 11 be allowed in the 196;6-67 budget .
ATTORNEY 'S REPORT
40110
Retirement J. Lohrenz has been advised by his attorney to require
a ieter placed in the District file stating he may determine now
fur s are to be di sbur s ed. It was nointed out the t if Jake wants the
money at the tine he retires, he may have it. Para graph IX could
result in a sub stant al 1 tax savings if there is a subsequent ruling
to the effect that payments received und ex. a pe nsi on plan will be
UAW' taxed at an dinary income ra ther than capital gains rates,
Attorney Baines re co urri end ed that the J. Lohrenz Retirement Fund
be executed in duplicate. Mr. Lon ,-fellow moved , 2nd by Mu-.
Kollinp4 that the retirement flu ad be adopted and be retroactive
to July I, 1965 . Mot ion carried .
Mr. Nicoll moved, 2nd b. Mr. Fulhart that '.'ashington Federal Savings
& Loan be designated d as itory for the Jacob P. Lohrenz Retirerrent Fund
and that Mr. Kol ii ng and Mr. Longfellow sign. jointly on the a cc ount .
Motion carried,
111Pr7-7—
I
Tiga rd Water District
Minute s - Page 4
March 8, 1966
R,Epluip A GRWIENT as pr.epa red by Mr. Bain s was avi awed by tlee
CO TIMIS one rs Nicoll moved , 2nd by Mr, Longfellow that the
4i
form be a do oted for use by th e of fic e peer sonnel with the und er-
standing any re bate situation will be reviewed carefully and 11111
41164 indtridually subject to fi nal app ray al of the commis si oner s.
Motion carried . • •
Mr. Balms sur.e7ested an attempt be rad e to se cure a map of
the area affected from the developer of the property invd_ved
for re bate and that this detail be pla ced in the file.
Rebate policy is ba sed on ORS 264.320.
Irrilp A GREZMENT
THIS A GREEMENT MEd e and entered into this day of
19 , by and between the Ti D UATER. DISTRICT, a cipai water
district of wad-i iron County , Oregon, hcreinafter deal epa ted as
"Dis tri t and her eine fte r desigrEted as "Developer ."
T::IT NESS ETH: Whereas, on the day of 19 Developer
completed the construction of the extension of a water main des-
cribed as follows: Said water main is adjacent to
property other than his oval so that water service for domestic
use is pray id ed for the following property vat; out further ex-
tension of the water main : NOW. TH EREFORE District,
pur suant to ORS 264.320, her eby agrees to require the owners of
the hereins boy e-described pro per ty prior to providing water service
to that property, to refund to Developer a -prorate portion of the
cost of said extensi on. The 7-,mount to be refunded shall be
determined by the District, and such det ermine t ion shall be
final. This a grement shall te rmina te at such ti me as Devel °pe '
has received the cost of the portion of said "ater train eligible
for refund or on the day of , 19 , whichever event firs t
-
occurs ,
Lanth of atx r main extension
Total cost Cost per foo;t
Length of water min entitled to re it rd
Cost of water Ira in entitled to refund
District; TIGPRD 1- ATE DISTRICT
By
Developer :
nVFQ111ANg BUD inquiry reveal ed that Ed Erickson is still in the 140 1
process of acquiriag a Perfcrma nce Bond.
Ir,:00DSID E NO. 2 Dr. Fos kett has requested art) rov al of extension
of the water Ira in to serve lots 15 and 16. he does not wish to
extend the main beyond the -point which IA 11 serve both lots 15 and
16. Mr. Carter feels that extensi on of th v main through Lot 16
would not benefit the dis trict in the future. The co mills sione
favor ed Dr. Fos ke tt s request to allow exception to the policy
regarding extension of the line to serve Lot No, 16,
AUDITOR CONTRACT Mr. Nicoli !loved, 2nd by H. Fullh art that
the contract with Jams L. Savage to audit the 1965-66 budget
for a sum of ,' 550.00 be, signed. Motion carried .
VP9ET c :,12AR Pre parat i on of the 1966-67 is being given cons!d sacation
5ig,; Lon-g-fell'ali , budget officer. It is hoped an administrator 1,1111
be hired soon in order that he may contribute to preparation of the
budget, A io1acerrnt for K.K. Rutherford, whose term expired Dec.
30, 1965, will be aee-ointe d and a calendar data ile d soon.
,•.
mr--n
Tigard Er District
Minutes - Page 5
March 8, 196
LET TER OF CRE',DIT s discussed . It became apparent, that
le el-. of fund s with in th Deve lo re:I.- Account has created a fine nci al
burden and required transfer from. other fund S. It was pointed out
a deficit is created when materials are purchased and labor paid
out, of the fund pri or to a cash deposit bei ng received from
the developer for ma in extensi on. Even though a fi nal bi 11 is
su'cm itted by the district, no money is available until the
developer chooses to release funds from his lending ancy.
Mr. Nicoli moved, 2nd b Mr. Lorfe1low that new policy adopted.
by the commissioners require a cash deposit , ba sed on the engi nee r's
estimate for the project, be made to the Dis trict prior to any
ourchase of material or labor for the ma in extension by a
developer. A Letter of Credit will no longer be honored .
Mot ion carried,
PROJECT WNGER REPORT J. Lohrenz reque st e d an allowance be
made for fire hydrant on Former St . 8n d McDonald Ave. that
were not included in the original bid. Mr. Nicoll moved,
2nd by Mr. Long fellow that the fire hydrants be secured and
in eta lied by district is bor Moti on ca rried
FORE MA N REP OR T J Mill er retorted thd:, 1822 of the 1925
me ter s applied for have been installed.
In lookirr for field labors he has found it almost impossible
to hire anyone under the rr e sent hourly 1re scale of the District .
Cenci dere ti on should be given to adjusting the scale urkr ard for
the next budget.
4111 ADMINISTRATOR AT:71,TC A TIONS hve been considered and reviewed by
the commissioner s.—Mr. Nicoli indicated the ch oic e has been
narrowed do wn to two. An attempt will be ma de to arrange an
ineerview with both very so on and a decision made. A spe,cia 1
board meting will be rag uir ed to emeloy the new a dmi nistra to r
ll'ETIREMENr CHECK Mr. Longfellow mov ed, 2nd by Mr. Fuilhart that
a check be 'writ:6 en to sh ing ton Federal Savings & Loan to the
Jacob P. Lohrenz Retirement fund in the amount of ::. 675.00.
Motion carried,
BILLS Due to the very late h our, it was a greed to dispense vdth
usu al routine of re ac31 rag bills and sign ing ch ecks at this time
Mr. Kol ling and Mr. Longf ell ow will meet at the office next day
to accomplish this.
Bills as lis ted for approval are :
Genera 1 Fund
Bond Sinking Fund 10,125.00
Cons tru ell on Fund 2,548. 50
Bond Construction Fund 18,008.37
Developers Fund 5,356.80
ANNEXATION REPffi T All lots within Pine bro ok Terrace, except five ,
have be en annexed to the District , Billings have been adjusted.
Properties antro ved for annexation: Glen Eades, Woodside Lot 1
J , D. Armand
Ove rmey er 1.:'ar eh ous e
ADJOURNMENT Mr. Fullhart moved , 2nd by Mr. Nicoll that the me eting
adjourn. Not ion carried,