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12/10/1968 - Minutes MINUTES Tigard Water District 270th Regular Meeting December 10, 1968 PRESENT C. Nicoli, Chairman V. Wheelwright, Secretary M. Johnson, Commissioner E. Carroll, Administrator J. Lohrenz, P of ect Manager J. Miller, Foreman R. Walker, Clerk `4%.' L . Baines, Attorney ee. E. Carter, Engineer - VISITORS none. - Mr. Nicoll called the meeting to order at 7:35 P.M. ENGINEER'S REPORT Discussion on Bureau of Reclamation 0 Scoggins Dann Project. lir. Carter suggested that Tigard Water District reserve all of the 2500 acre feet of water (amount proposed on first study of future water needs) After more discussion on possible need of water in the future, Mr. Carter was asked to contact the Bureau to sea if more water can be reserved. #2 WELL Motion made by Mr. Johnson, seconded by Mr. Wheelwright to teat pump at 02 well, to deetape #4 and convert #2 pump to higher speed. Estimated cost of $5,000.00. Motion carried. OLD BUSINESS Mreement with Capitol Hi hway District - Motion made by Mr. Wheelwright, seconded by Mr. Johnson to sign ;le agreement with Capitol Highway Water District. Motion carried. . ..Refund Weementwith Tualatin eelopmentgCo* � tion made by Mr. Wheelwright, seconded by.,..Hr. ., Johnsonagreement with Tualatin Development Company. Motion carried. NEW BUSINESS ANNEXATIONS Motion made by Mr. Wheelwright, seconded by Mr. Johnson to accept and sign Petition for Annexation: Lot 34, Darmel No. 2, petition signed by Bruce D. And Patricia C. Gillespie (98th St.) Motion carried. Before Petition for Annexation for Reese Kennedy is accepted Mr. Baines to prepare letter of Temporary Connection. (when line is installed on Beef Bend Road Mr. Kennedy to participate in cost of line) PAYMENT OF VOUCHERS Motion made by Mr. Johnsen and seconded by Mr. Wheelwright that the disbursements es listed be approved for payment. Motion carried. It was suggested by Mr. Wheelwright that Mr. Carroll could have better control of expenditures if he signed all purchase orders. ADJOURNMENT Motion made by Mr. Johnson and seconded by Mr. Wheelwright to adjourn meeting at e3:20 F.M. Motion carried, GENERAL FUND BUDGET REPORT TIGARD WATER DISTRICT 1968©69 Budget Notes (Over) Budget figure, RECEIPTS BUDGET RECEIPTS Nov. 68 (Over) Under year to ___ __ date._ 'BEGINNING CASH @ July 1. 1968 35,304.89 17,378.29 17,926.60 406 Meter Installations 48,"0100.00 17,936.60 1,845.00 30,563.40 407 Line Extensions 2,200.00 -0- -0- 2,200.00 408 Miscellaneous 1,500.00 781.57 - 39.07 - 718.43 411 Fire Service Charge 200.00 60.00 7.50 140.00 . 412 Interest Income 300.00 126.10 -0- 173.90 412.2 Interest Income-B.Sinking 1,600.00 - -0- - --0- 1,600.00 413 Outside District-Hook-up 480.00 -00 -0- 48010C 418.419 Water Sales 160,000.00 63,930.01 9,074.20 96,069.99 425 Penalties for Non-pay 150.00 170.00 5.00 (20.00) *`4," 430 Income from Developers 1,000.00 4,518.77 1,186.97 (3,518.77) 431 Inspection (not Dev.) . 100.00 150.00. -0- _150.00) Total Receipts $251,334.89 $105,051.34 $12,157.74 $146,233.55 EXPENDITURES BUDGET Year to date Nov.68 (Over) Under Personal Services 500 Administrator 10,824.00 3,753.00 834.00 7,071.001 501 Project Manager 9,234:22 3,881.75 770.50 5,352.4' 502 Foreman 8,168.74 3,547.15 692.76 4,621.5() 503 Crewmen 14,43/.92 6,216.47 1,201.04 3,215.45 504 Moxh r Reader, etc. 7,215.96 3,082.04 609.82 4,133.92 505 Other Field Labor !,000.00 • 3,047.01 425075 (1,047.01) 506 Clerk-Bookkeeper - 6,714.26 2,730.00 546.00 3,984.26 506-1 Clerk-Typist 4,735.50 1,925.00 385.00 2,810,50 ~O Maintenance Man .5,720.00 -0- -0- 5,720.00 Overtime,checking wells 21121.92 -0- -0- 2 121.92 $71,166.52 $28,182.42 '$5,464.87 442,984,10 ' Material 4 Services 567,5081.1 B1.Croas 4 Retire,Iiosp. 4,'300.00 5,227.65 (115.24) (927.65) • 509,510 Payroll Taxes 3,000.00 1,493.98 231.49 1,506.02 511 Advertising 6 Elections 350.00 14.05 14.05 335.95 513 Planning.- Future 5,000.00 '-0- -0- 5,000.00 514 Equipment Rental 750.00 111.80 18.40 638.20 Now 515 Insurance 2,200.00 , 1,747.00 1,531.00 453.00 516,1 Miscellaneous 300.00 1,103.35 15.00 (803.35) 515-D Returned deposits - Renters 50.00 -0- - -0- 50.00 - 517 Dues d Subscriptions 150.00 -0- -0- 150.00 518,1,2 Office Supplies d Exp.,post.2,500.00 895.55 168.36 1,604.45 519,1,2 Professional Fees 2,500.00 1,070.00 -0- 1,430.00 520 Meter Maintenance d Repair 6,495.00 4,295.41 4.96 29199.59 521,1,2 Rep.6Maint.Lines,pumps 4,000.00 1,144.0$ - ..' 72.32 . 29855.99 522,1,2,3 Utilities 2,200.00 982.67 214.75 1,217.33 523 Fire Hydrant Maintenance 300,00 169.46 - 98.75 130.54 524 Truck 6 Equip.Rep.& Maine. 801.00 774.45 . 287.40 26.55 524.1 Gas d Oil 0. -'965.00 -.. •- 218.17 68.68 746.83 524.2 Tires 6 Batteries - 226.00 -0- -0- 226.03 525,1,2 Water Costa 17,500.00 5,980.13 721.09 11,519.87 527 Small Tools 230.00 38.97 6.47 191.03 528 Allowance for auto use 300.00 150.00 50.00 150.00 529 Rain gear,etc. - Emp. 134.00 57.84 54.84 76.16 530 Employee Training 300.00 -0- -0- 9. 966 300.00 $54,551.00 -06,67440 .- -41;44 ---2.32 . -$2 .5 29,0 1 ``r• 1 Page 2 EXPENDITURES BUDGET EXPENDITURES Nov. 68 (Over) Under to. ... ate Capital Outlay, 548 Fire Hydrants (Fire Dept.) 3,150.00 1,798.93 1,542.49 1,351.07 549 Equipment 6,720.00 506.40 506.40 6,213.60 551 Meter Installations 38,767.50 12,009.94 1,411.75 26,757.56 553 Operating Contingencies 4,500.00 -0- -0- 4,500.00 . '.. . ' .....,....3.1.26.82 554 Line Extensions 3 500.00 371.180 $56 631.50 $14,686.46---43;46064. $41,951.05 r.► PIPE LINE REPLACEMENTS (Capital Outlay • Budget 1968-69) 555-7 Tiedeman 2,000.00 -O.. -0- 2,000.00 555.7-1 Tiedeman 3,300.00 -0- -0- 3,300.00 555-8 Greenburg 20,000.00 -0- -0• 20,000.00 555-9 O'Hara 6,000.00 -0- -0- 6,000.00 • 555-11 McKenzie 3,900.00 1,695.04 -0- 2,204.96 555-12 School 3,800.00 -0- -0- 3:,800.00 • 556 Engineering 2,000.00 -0- -0- 2,000.00 557 Construction Contingencies 2.500.00 “__ -0- -0- 2. 0 $43,500.00 .1,695.04 0 $41,804.9500.0. . . 6 Transfer-Out th 7 . QO Bond Sinking Fund $211.1220?97 X514:62Q.00 X2,124.00 $14,,859.87 TOTAL EXPENDITURES $251,334.89 $80,658.40 $14,491.83 $170,676.49 'fir