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City Council Packet - 04/13/2021
�! ' City of Tigard Tigard Business Meeting —Agenda TIGARD TIGARD CITY COUNCIL& LOCAL CONTRACT REVIEW BOARD MEETING DATE AND TIME: April 13, 2021 - 6:30 p.m. Study Session; 7:30 p.m. Business Meeting MEETING LOCATION: Remote participation only. See PUBLIC NOTICE below. PUBLIC NOTICE: In accordance with the City of Tigard's Emergency Declaration related to COVID-19 and Oregon House Bill 4212, this will be a virtual meeting where Council and staff will participate remotely. There will be no in-person public testimony during this meeting. How to comment: •Written public comment may be submitted electronically at www.tigard-or.gov/Comments.All comments must be submitted before 4:30 p.m. the day of the meeting. 'If you prefer to call in,please call 503-966-4101 when instructed to be placed in the queue. We ask that you plan on limiting your testimony to three minutes SEE ATTACHED AGENDA VIEW LIVESTREAM ONLINE: http://www.tigard-or.gov/citvhall/councilmeeting.php CABLE VIEWERS: The first City Council meeting of the month may be shown live on Channel 28 at 6:30 p.m. The meeting will be rebroadcast at the following times on Channel 28: Thursday 6:00 p.m. Sunday 11:00 a.m. Friday 10:00 p.m. Monday 6:00 a.m. III " City of Tigard Tigard Business Meeting —Agenda TIGARD TIGARD CITY COUNCIL & LOCAL CONTRACT REVIEW BOARD MEETING DATE AND TIME: April 13, 2021 - 6:30 p.m. Study Session; 7:30 p.m. Business Meeting MEETING LOCATION: Remote participation only. 6:30 PM •STUDY SESSION EXECUTIVE SESSION: The Tigard City Council will go into Executive Session to discuss real property negotiations,under ORS 192.660(2)(e). All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. COUNCIL LIAISON REPORTS 7:00 p.m. estimated time 7:30 PM 1. BUSINESS MEETING A. Call to Order the City Council and Local Contract Review Board B. Roll Call C. Pledge of Allegiance D. Call to Council and Staff for Non-Agenda Items 2. PUBLIC COMMENT A. Public Comment—Written B. Public Comment—Phone-In C. Follow-up to Previous Public Comment D. Update from Police Chief McAlpine E. Tigard High School Student Envoy F. Tigard Area Chamber of Commerce 3. CONSENT AGENDA: (Tigard City Council&Local Contract Review Board) The Consent Agenda is used for routine items including council meeting minutes and approval of contracts or intergovernmental agreements. Information on each item is available on the city's website in the packet for this meeting. These items may be enacted in one motion without separate discussion. Council members may request that an item be removed by motion for discussion and separate action. A. PROCLAIM APRIL AS ARBOR MONTH B. APPROVE CITY COUNCIL MINUTES: •December 15,2020 *January 5, 2021 •January 12, 2021 •January 26, 2021 •February 16, 2021 C. LOCAL CONTRACT REVIEW BOARD: CONTRACT AMENDMENT FOR COOK PARK ARTIFICIAL TURF INFIELD INSTALLATION •Consent Agenda-Items Removed for Separate Discussion:Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council has voted on those items which do not need discussion. 4. PROCLAIM APRIL 18-24, 2021 CRIME VICTIMS' RIGHTS WEEK 7:50 p.m. estimated time 5. RECEIVE TVF&R STATE OF THE DISTRICT REPORT 7:55 p.m. estimated time 6. LEGISLATIVE PUBLIC HEARING: CONSIDER AMENDMENT TO TMC 3.24.080 - SYSTEM DEVELOPMENT CHARGE (SDC) DEFERRAL REQUESTS 8:15 p.m. estimated time 7. PUBLIC HEARING TO CONSIDER APPROVAL OF RESOLUTION FOR THE FY 2021 THIRD QUARTER BUDGET SUPPLEMENTAL 8:25 p.m.estimated time 8. LOCAL CONTRACT REVIEW BOARD - CONSIDER CONTRACT AWARD FOR BODY WORN CAMERAS, FLEET CAMERAS,TASERS, INTERVIEW RECORDING PLATFORM,DIGITAL EVIDENCE STORAGE,MAINTENANCE AND SUPPORT 8:55 p.m. estimated time 9. NON-AGENDA ITEMS 10. ADMINISTRATIVE REPORT 11. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 12. ADJOURNMENT 9:00 p.m. estimated time SUPPLEMENTAL PACKET City Council Update April 13, 2021 FOR �� / /3 a rid (DATE OF MEETING) Chamber Update Leadership Tigard Today the Leadership Tigard class met socially distanced and masked at Broadway Rose Theatre to learn about leading during crisis, change and ambiguity.The class heard from Dr.Sue Rieke-Smith with the Tigard Tualatin School District, Dan Murphy with the Broadway Rose Theatre and Kevin Bates with Symposium Coffee. Thank you to Tigard City Manager Steve Rymer for visiting the class today. Education.Advocacy.& Building a Strong Local Economy Government Affairs& Public Policy Meeting—Thursday,April 15 at 1:30 p.m.. Candidate Endorsement Committee is currently interviewing candidates for the Tigard Tualatin School District Board. City Center Urban Renewal Plan Amendment Panel Discission—Wednesday,April 28 at 12 p.m. Tigard Shining Stars Community Awards—Friday,April 30 at 7 p.m. on the Tigard Chamber Facebook page and YouTube channel. Reserve your dinner and VIP box now on the Tigard Chamber calendar. Watch our social media channels as we announce the award winners over the next week. SAVE THE DATE:Tigard Restaurant Month—June 2021—More details will be released soon. Networking/Visibility Good Morning Tigard (GMT),Thursday A.M. Networking 7:45 a.m.—Weekly 4/15- Host TBD,4/22—Tigard Farmers Market,4/29—Specialty Heating and Cooking Multi-Chamber Virtual Networking—Wednesday,April 21 at 7:45 a.m.. Details at http://business.tigardchamber.org/events/calendar/ Tigard Farmers Market Update The Tigard Farmers Market is scheduled to open on Tigard Street and Rotary Plaza on Sunday, May 2 from 9 a.m.to 1:30 p.m.. We have about 4 spots left for the season before we hit vendor space capacity. We will be following all safety guidelines to keep our vendors,staff and community safe. We are asking the community members to wear their masks, limited the number of people that come to the market and touch only what they plan to purchase. TDA Downtown Updates Thank you to the Tigard community and the Downtown Tigard businesses that participated in the Ticket to Tigard program. Thank you to the 300+ community members that came out to help paint the "Building Our New Tomorrow" community mural. Check out Explore Downtown Tigard's Facebook page for a time-lapse of the install. We invite the community to come down to Downtown Tigard and check it out. The Tigard Downtown Alliance is currently working on a quarter two promotional program and the 2021 Art Walk that is projected to take place early June. Find us on Facebook at exploredowntowntigard and at www.exploredowntowntigard.com. Follow us on Twitter @Tigarddowntown and on Instagram at downtowntigard TDA TIGARD Leadership TigardP .' • 5,Id.,9 Leaders.GrowinG Commrry •^• C7 N.-k• ^1 N c 743 f s " cd Ft V.I . M y y a I~' . 14 a' //�� L F+�1 A V i N ray, H Cd O \� 4,t ' Ln 0 CI) 1..4 _,„ R, ^� xr3 x5,c N O = C o e I .411 $ o - -0 3 c (� o o m .. a0 ^ C `. a, 04yy (J / T 4 N co U 3j.4 1 �Y0-1 im CI 2:fril "..C; ;' t I . . _ Q m Linr N C cd (om/) Ct V 1_n ^l 4.. ,., O V O Fo U . a L y �. z 'a ,"J� 0 CA D o 1 �c-- co '$' '1 (.12 "0 b .-- `1.'3 CCt y v v bk) VO 0 •.•I Fmalf —vV v Cir) U CL/ a UU o �1 � -F., , Pa (� cn O u Coin - Y..J #� x f.T..LN_.....„..) N O O O O N � oo � O 5 N , ©, o In ac .-+ csi .—i d � T M r.+_,,, o� ct x , , 4.„ ,.. C7S4_, A co 1 n a O CI (-21 r1::; at :• 4-i 4) ct e V JoA O Iv Pgmi Cr) o a A o b ti a 4-'1 (211 2 p M I W CI O V o H tiD CO ^tp U 4-1 wfel . B p z �' .4 F CIO x* � 44,7 „, i C3 _ y. .., ....r ..... ._.....--<.\;,./ff AIS-4623 3. A. Business Meeting Meeting Date: 04/13/2021 Length (in minutes): Consent Item Agenda Title: Proclaim April as Arbor Month Prepared For: Joanne Bengtson, City Management Submitted By: Joanne Bengtson, City Management Item Type: Update, Discussion, Direct Staff Meeting Type: Proclamation Public Hearing: No Publication Date: Information ISSUE Present a proclamation to Mayor Snider that would declare April as Arbor Month. STAFF RECOMMENDATION / ACTION REQUEST Staff recommend approving the proclamation. KEY FACTS AND INFORMATION SUMMARY In Oregon, the first week of April is known as Oregon Arbor Week. In Tigard, the City Council encourages community members to celebrate trees during the entire month of April. An Arbor Day observance and proclamation are one of four standards established by the National Arbor Day Foundation to qualify for Tree City USA. Tigard has received this recognition annually since 2001 and continues its proud history of commitment to preserving, enhancing and maintaining its urban forest. The city's trees provide an important backdrop for life in Tigard. OTHER ALTERNATIVES Mayor and Council could not move forward with this proclamation. COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS N/A DATES OF PREVIOUS COUNCIL CONSIDERATION This is an annual proclamation since 2001. Attachments Arbor Month Proclamation .y1.7: y .1 (\" r � i , • �� _ �j__=.„, till—.-_'-�,•.,. Ili Vie:' -7....i,g4t1.filigT, I I . iliCiifiCition -.0.t.V , kititf. j pity of Tigard i v= ) ..) ARBOR MONTH i Y Sr.vi_ F,. Whereas, In 1872, Arbor Day, a special day set aside for the planting of trees, was ; ,, .;-.'_t first celebrated in Nebraska; and Y' ' - Whereas, Tigard's urban forest is part of a larger ecology that spans from mountains r I to ocean and is integral to our regions environmental quality; and - ._ e- • Whereas, our urban forest includes a diversity of public and private trees that grace G a ;4' wrld,� our streets, yards, parks and greenways, provide habitat for wildlife, soften ; `• , hardscapes, clean the air, protect water resources, and ensure that everyone can `')'•.��ck:. Tia=9 experience natural beauty where we live, work and play; and - •• r.•r - .7: .444 ','' 5-.1-=:% :I' :' - Whereas, the City of Tigard recognizes that our urban forest is a necessity and is an 4 . integral part of the city's infrastructure; and F-r.,6,...,,,,,-, ' i.".n,,r' : = mea ;a Whereas, we are committed to providing resources to maintain and enhance the "rt: ,' urban forest; and =_ ' ° Whereas, people of all ages and backgrounds, including citizens, civic organizations, ;,'. , �: ; businesses, and government agencies, have formed partnerships to participate •. *'k3 910 ; '-40'0 ;• actively in the stewardship and caretaking of Tigard's urban forest. 4 NOW THEREFORE BE IT RESOLVED that I, Jason B. Snider, Mayor of the City of y, F Tigard, Oregon, do hereby proclaim the entire month of April 2021 as, arr 'rr ARBOR MONTH � °, :.� in Tigard, Oregon and encourage people throughout the city to become more ;, ` involved with the planting and stewardship of the urban forest throughout 2021. �: �;_ I .=; `- Dated this day of April, 2021 IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the _I Cityof Tigard to be affixed. - • • , ' 'b ? igi Jason B. Snider, Mayor :'• City of Tigard 1. ;Fa Attest: , ; `_ ` • 1:',7,1Z7, '; A=-1-7Pft E: - F c:: Carol Krager, City Recorder _ ' t-.'' = �,4 `�..: 4Pt et 4. !n �: _ mss :ac ,tik.=.',..k rC:.d _:arc-...!.� - :4._. `I'�`� _ 'f�:. lc- p'�, - '''-=-'415.1L-' .1"I wf�....x. :h '-'',•1441'./ - '�'M��"..�' .fin 7,4•,,,':$4.9. ::5•F �:;:Yr� •r:y'r;� , eF �l.' rl•: =xa". 2�s z:: .•�;:.. c•T+�s` .......c..c.Lui .... �j•c-.3 53::•..l iikz+}:::.., e... .. -. ... ..,..:�:./. r&'..Q;I,.'Si£r+:.T•i'ki�. ,St\`loin-J.•11..:-i.1.B:e: ,..,:7-�,..-.k,.r FY�L- !#t.•i —..-. ... _ ......-......... AIS-4626 3. B. Business Meeting Meeting Date: 04/13/2021 Length (in minutes): Consent Item Agenda Title: Approve City Council Meeting Minutes Submitted By: Carol Krager, Central Services Item Type: Motion Requested Meeting Type: Consent Agenda Public Hearing: No Publication Date: Information ISSUE Approve City Council meeting minutes. STAFF RECOMMENDATION / ACTION REQUEST Approve minutes as submitted. KEY FACTS AND INFORMATION SUMMARY Attached council minutes are submitted for City Council approval: •December 15, 2020 •January 5, 2021 •January 12, 2021 •January 26, 2021 •February 16, 2021 OTHER ALTERNATIVES N/A COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS N/A DATES OF PREVIOUS COUNCIL CONSIDERATION N/A Attachments December 15, 2020 Meeting Minutes January 5, 2021 Meeting Minutes January 12, 2021 Meeting Minutes January 26, 2021 Meeting Minutes February 16, 2021 Meeting Minutes „ City of Tigard = Tigard City Council Meeting Minutes TIGARD December 15, 2020 1. BUSINESS MEETING A. At 6:30 p.m.,Mayor Snider called the meeting of the Tigard City Council and Local Contract Review Board to order. B. Deputy City Recorder Patton called the roll. Present Absent Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ Youth Councilor Calderon ✓ Council President Goodhouse ✓ C. Mayor Snider invited everyone to mute themselves and join him in the Pledge of Allegiance. D. Council and Staff Non-Agenda Items • Councilor Lueb would like to discuss writing a letter of support to Tigard's state representatives extending the eviction moratorium during the legislative session called by the Governor. • Council President Goodhouse would like to discuss the email to Council received in Public Comment from Planet Fitness regarding the data being used to determine whether fitness businesses remain closed. He would also like to discuss the Tigard CARES program application. 2. CONSENT AGENDA Mayor Snider announced the consent agenda is used for routine items including minutes, proclamations and approval of contracts or intergovernmental agreements. Information on this item is available on the city's website in the packet for this meeting. Consent items may be enacted in one motion without separate discussion. Council members may request that an item be removed by motion for discussion and separate action. A.APPROVE CITY COUNCIL MINUTES: • July 7, 2020 • July 21, 2020 • July 28, 2020 • August 4, 2020 B.APPROVAL OF UTILITY BILL CREDIT FOR SUMMER CREEK APARTMENTS TIGARD CITY COUNCIL MEETING MINUTES — December 15, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 1 of 9 C. Local Contract Review Board: 1. CONSIDER A CONTRACT AWARD TO PRECISION LOCATING,INC. FOR UTILITY UNDERGROUND LOCATION SERVICES Councilor Lueb made a motion to approve the consent agenda as presented. Council President Goodhouse seconded the motion. Mayor Snider asked Deputy Recorder Patton to conduct a roll call vote. Yes No Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse ✓ The motion passed unanimously. 3. RESOLUTION OF THANKS RECOGNIZING COUNCILOR ANDERSON Mayor Snider read the resolution recognizing Councilor Anderson's service to the city. Councilor Lueb made a motion to approve Resolution No. 20-63. Councilor Newton seconded the motion. Mayor Snider asked Deputy Recorder Patton to read the number and title of the resolution. Resolution No. 20-63 -A RESOLUTION THANKING TOM ANDERSON FOR HIS OUTSTANDING SERVICE TO THE CITY OF TIGARD. Mayor Snider asked Deputy Recorder Patton to conduct a roll call vote. Yes No Abstain Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse ✓ The motion passed 4-0 with 1 abstention. Each member said a few words on Councilor Anderson's retirement from the City Council: • Mayor Snider thanked Councilor Anderson for being thoughtful and insightful,particularly regarding housing and homelessness. • Councilor Lueb thanked Councilor Anderson for taking time to help catch her up to speed when she joined the Council. She said she appreciated the companionship and the insightfulness he brought to Council and really enjoyed working with him. • Councilor Newton expressed she will miss Councilor Anderson's perspective and directness. She said he has contributed to the city in many ways through the Planning Commission and now Council. She said she would miss working with him and thanked him for his service. TIGARD CITY COUNCIL MEETING MINUTES — December 15, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 2 of 9 • Youth Councilor Calderon said Councilor Anderson's comments were concise but could change his perspective on issues before Council. He thanked him for making Tigard a better place to live. • Council President Goodhouse thanked Councilor Anderson for his help, saying he had been around a long time and was thorough and knowledgeable. He said they would miss his perspective. • Community Development Director Asher said they hate to see Councilor Anderson go, since he knew and appreciated land use issues and policy. He thanked him for helping to grow the city in an orderly fashion. • City Attorney Rihala said that she echoed the comments of others. She said Councilor Anderson brought a great voice to Council with an impressive commitment to the city. Councilor Anderson said he enjoyed working with staff and he always felt respected and prepared by staff on topics before Council. He learned something new every week and he thanked fellow Councilors for their passion and collaboration. He said he knew Tigard was in good hands and thanked everyone for their kind words. AGENDA 1'1 LM 4 FOLLOWING AGENDA 1'1 BM 5. 5. PRESENTATION OF EXTERNAL FINANCIAL AUDIT BY MOSS ADAMS & COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) Finance and Information Services Director LaFrance introduced the presentation by saying the work of the audit is done by the city's partners at Moss Adams and Assistant Finance Director Isaksen's team,including Amy Lawson. Assistant Finance Director Isaksen introduced Jim Lanzarotta from Moss Adams to provide an overview of the audit process and findings. Highlights of the presentation included: • The audit process changed due to the COVID-19 pandemic. o Changes to working processes for audit, e.g. virtual meetings,remote interviews; o Maintaining controls while staff work from home; and o Updated risk assessments. • The Auditors have issued a clean, unmodified opinion on the City's financial statements. o No findings (in compliance) for Government Auditing standards (GASB) and the Oregon Minimum Audit standards; and o Audit team will issue a single audit report later this year. • Required communications of the audit included: o No difficulties in performing the audit, no material weaknesses noted; o Only issue noted is a failure to record a loss on 2011 library refunding bonds, which totaled $214,000. • Findings and Best Practices: o Greater utility billing control over users allowed to set rates in billing system; o Refined IT user access to prevent unauthorized access;and o Recommend developing a governing agreement to stipulate ownership of assets, responsibilities within the Lake Oswego-Tigard Partnership (LOT). Council President Goodhouse asked they expand on their comments regarding the LOT. Mr. Lanzarotta explained that a document that fully laid out the rights and obligations of the parties. TIGARD CITY COUNCIL MEETING MINUTES — December 15, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 3 of 9 He emphasized this was an unusual relationship with the City of Lake Oswego in that such a document did not exist. Council President Goodhouse said that they are beginning the process of negotiating an Intergovernmental Agreement (IGA) in the next year. Mr. Lanzarotta said the city needs to follow the appropriate accounting standards and still have investments in capital assets listed on the city's balance sheet. Councilor Lueb thanked staff for doing an incredible job in this hard time. Mayor Snider announced Council had inadvertently skipped agenda item 4,which they would now consider. 4. CONSIDER LEASE AGREEMENT FOR SENIOR CENTER WITH MEALS ON WHEELS PEOPLE Central Services Director Robinson presented the proposed lease agreement to Council, highlighting the longstanding relationship with Meals on Wheels People and their integral role within the community. The lease allows Meals on Wheels People to use the Tigard Senior Center under the existing terms,with several minor changes. Staff recommend Council approve the 5- year lease. Mayor Snider said that the Tigard Senior Center and the services provided by Meals on Wheels People is incredible for the community because of all the community connections and hundreds of volunteers that participate in the programs. Councilor Lueb made a motion to approve the 5-year lease agreement with Meals on Wheels People for the Tigard Senior Center and authorize the City Manager to sign the lease. Councilor Newton seconded the motion. Mayor Snider asked Deputy Recorder Patton to conduct a roll call vote. Yes No Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse ✓ The motion passed unanimously. 6. CONSIDER A RESOLUTION TO APPOINT AUDIT COMMITTEE MEMBERS Assistant Finance Director Isaksen explained that vacancies resulted from three terms expiring. After extensive outreach, Councilors interviewed three candidates before recommending their approval. Councilor Lueb made a motion to approve Resolution No. 20-64. Councilor Newton seconded the motion. Mayor Snider asked Deputy Recorder Patton to read the number and tide of the resolution. TIGARD CITY COUNCIL MEETING MINUTES — December 15, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 4 of 9 Resolution No. 20-64-A RESOLUTION APPOINTING ELIZABETH GILS CARBO, DARLENE DICK AND FIONA HOWELL EARLE AS VOTING MEMBERS TO THE AUDIT COMMITTEE. Mayor Snider asked Deputy Recorder Patton to conduct a roll call vote. Yes No Councilor Newton ✓ Councilor Lueb V Councilor Anderson V Mayor Snider V Council President Goodhouse V The motion passed unanimously. 7. CONSIDER A RESOLUTION TO APPOINT TOWN CENTER ADVISORY COMMISSION MEMBERS Redevelopment Project Manager Farrelly explained they were recommending the appointment of new members to the Town Center Advisory Commission (ICAC). They had many openings for full members, non-voting alternates and a non-voting ex officio member. Mr. Farrelly noted there were several members in attendance. Council President Goodhouse made a motion to approve Resolution No. 20-65. Councilor Anderson seconded the motion. Mayor Snider asked Deputy Recorder Patton to read the number and tide of the resolution. Resolution No. 20-65—A RESOLUTION REAPPOINTING SCOTT HANCOCK,TOM MURPHY AND RYAN RUGGIERO,AND APPOINTING ADRIAN HINCKLEY, CHRIS SJOLIN AND DERRICK WRIGHT AS VOTING MEMBERS OF THE TOWN CENTER ADVISORY COMMISSION, CHRIS CACH AND KRIS MITCHELL AS NON-VOTING ALTERNATE MEMBERS AND JUSTIN J.WATSON AS A NON-VOTING EX OFFICIO MEMBER. Mayor Snider asked Deputy Recorder Patton to conduct a roll call vote. Yes No Councilor Newton V Councilor Lueb V Councilor Anderson V Mayor Snider V Council President Goodhouse V The motion passed unanimously. Several members of the TCAC addressed Council briefly,including: • Adrian Hinckley • Chris Sjolin • Derrick Wright TIGARD CITY COUNCIL MEETING MINUTES — December 15, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 5 of 9 • Chris Cach • Kris Mitchell Mayor Snider announced that the City Council would convene as the Town Center Development Agency Board for the next agenda item. 8. TOWN CENTER DEVELOPMENT AGENCY: DISCUSS SUBSTANTIAL AMENDMENT TO CITY CENTER PLAN Redevelopment Project Manager Farrelly introduced Elaine Howard, the city's consultant, and said staff were requesting the Council forward the draft substantial amendment for public review, beginning the process to adopt the amendment. Highlights included: • Success in the downtown area since the urban renewal district formation in 2006,with property values increasing 64 percent outpacing the city average of 56 percent. • There have been 234 new apartments constructed,which is a larger increase in housing than the rest of Tigard over the same period. • Staff are recommending an increase in the maximum indebtedness to 28 million,requiring approval of the voters. • By requesting a larger increase in maximum indebtedness,it would also require the approval of other taxing districts,including Tualatin Valley Fire &Rescue (TVF&R) and Tigard- Tualatin School District (TTSD). Consultant Elaine Howard explained the basics of a tax-increment financing (TIF) district. Redevelopment Manager Farrelly reviewed the list of additional projects that would be funded if the amendment was approved. Ms. Howard explained there are positive impacts to the community from the substantial amendment, even for the other taxing jurisdictions. An additional way they would benefit is from revenue sharing. Ms. Howard reviewed the proposed schedule should Council wish to move forward with the process to put the substantial amendment on the May 2021 ballot. • Chair Snider asked if they needed a formal motion and Mr. Farrelly confirmed staff were requesting formal action. • Director Newton asked a clarifying question and encouraged staff to engage in outreach to the public to start preparing them for the ballot measure if they plan to send it in May. She thought city information would be helpful so others do not get the information through these hearings with the other taxing districts. • Director Goodhouse concurred that they needed to be reaching out to the voters and communicating the plan before voters heard elsewhere. • Director Lueb asked how the meetings with the other taxing jurisdictions have gone. • Director Goodhouse reviewed the main issues raised in the TVF&R meeting,including parking concerns, confusion between the Triangle vs. Downtown urban renewal districts. Mr. Farrelly said they had a lot of questions,but the board would be considering a resolution at their January Board meeting. • Chair Snider said the TTSD meeting happened during a school board meeting. Major issues raised included: o Financial impacts, TIGARD CITY COUNCIL MEETING MINUTES — December 15, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 6 of 9 o Urban renewal understanding generally, o Project questions. Overall, Chair Snider said the school board was receptive. Director Anderson made a motion to initiate the public review process for the draft substantial amendment of the City Center renewal plan and accompanying report. Director Lueb seconded the motion. Chair Snider asked Deputy Recorder Patton to conduct a roll call vote. Yes No Director Newton V Director Lueb V Director Anderson V Chair Snider V Director Goodhouse V The motion passed unanimously. Mayor Snider announced that they would reconvene as the City Council for the remaining agenda items. 9. BRIEFING ON TRAFFIC CONCERN REVIEW PROCESS AND POTENTIAL 20 MPH SPEED ZONES Senior Project Engineer Enloe said staff have been updating processes to handle concerns from the public,including new internal policies to document requests and responses.As a result of public comments, staff are making an informal proposal of a 20 miles-per-hour (MPH) program. The presentation highlighted: • Staff want to implement measures to respond to traffic speed complaints. • A recent change to Oregon Revised Statutes (ORS)will allow this program,which aligns with the city's strategic plan and complete streets policy. • Staff could prepare an ordinance in early February, effective once signage is installed through a targeted installation plan. Senior Project Engineer Enloe reviewed the detailed stages of implementation, sharing maps of the streets identified for phase one. She reviewed "lessons learned" from the City of Eugene and they have worked with the Tigard Police to develop a mutually agreeable program. She laid out the timeline for upcoming items, should Council pursue this program. • Youth Councilor Calderon said he was in support of the 20 MPH program. • Councilor Newton said they should have a clear policy for which streets will qualify for the program, so they know how to respond to residents wondering why their street is not chosen. Senior Project Engineer Enloe agreed this was very important. • Council President Goodhouse said he was in support,with a good education program on the limited impact to total drive time. • Councilor Lueb said she was in support of the program. She thanked Ms. Enloe for highlighting longtime city volunteer Tom Petterson. • Mayor Snider said this is an issue he's heard a lot about from the public. He said he thinks it TIGARD CITY COUNCIL MEETING MINUTES — December 15, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 7 of 9 makes a whole lot of sense and he thanked the Council for supporting it. He emphasized the increase in survival rate with a 5 MPH reduction in speed. • Chief McAlpine added that the Police department's concerns were to manage expectations and that they are in support of the program generally. 10. NON-AGENDA ITEMS A. Letter of Support for Eviction Moratorium Extension to State Legislature • Mayor Snider polled the Council for their support on sending a letter in support of state legislators extending the eviction moratorium and all were in agreement. • Councilor Lueb said it was important. • Council President Goodhouse said they should also seek support for residential landlords. B. COVID Restrictions on Fitness Centers • Council President Goodhouse is requesting Council support for lobbying the state to reopen fitness businesses.The Mayor clarified that this would be inconsistent with the Oregon Health Authority (OHA) and Governor's orders. He polled the Council with a show of thumbs. • Councilor Newton said they do not have clarity on why the restriction is in place and the public needs that information from the state. • Councilor Anderson was in support. He suggested the letter's focus be broader than just Planet Fitness,but fitness businesses generally. • Youth Councilor Calderon was in support. • Councilor Lueb was in support. C. Comments on Tigard CARES Application • Council President Goodhouse said it had come to his attention that the Tigard CARES relief is not available to businesses opened after December 2019. He thought businesses were not applying because of a certain line on the application. • Community Development Director Asher said everyone is eligible to apply,but some federal funds have to show a COVID-related loss based on federal requirements. • Council President Goodhouse asked staff to reach out to those who did not complete the application fully. CD Asher said they would try to do so. 11. ADMINISTRATIVE REPORT Interim City Manager Nyland provided updates on the following topics: • The Water System Master Plan was sent to OHA; • Tigard CARES Round 5 was launched on Thursday of last week; • Library takeout program continue,with over 3,600 patrons using this service over 23 days. • Court violations are up 600 percent and staff are working hard; • Thanked Council for Public Safety Advisory Board (PSAB) who had first meeting the previous night; and • She said Councilor Anderson will be missed and thanked him for his service to the city. 12. EXECUTIVE SESSION TIGARD CITY COUNCIL MEETING MINUTES — December 15, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 8 of 9 Mayor Snider announced that the Tigard City Council would go into Executive Session to discuss employment of a public officer under ORS 192.660(2)(a). All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media can attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. City Council will adjourn from Executive Session. 13. ADJOURNMENT At 9:46 p.m., Councilor Anderson made a motion to adjourn. Councilor Lueb seconded the motion. Mayor Snider asked Deputy Recorder Patton to conduct a roll call vote. Yes No Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse ✓ The motion passed unanimously. Caroline Patton,Deputy City Recorder Attest: Jason B. Snider,Mayor Date: TIGARD CITY COUNCIL MEETING MINUTES — December 15, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 9 of 9 IIII 4, City of Tigard Tigard City Council Business Meeting Minutes TIGARD January 5, 2021 i 1. BUSINESS MEETING A. At 6:30 p.m. Mayor Snider called the City Council business meeting to order. B. City Recorder Kroger called the roll. Present Absent Councilor-Elect Shaw ✓ Mayor Snider ✓ Youth Councilor Calderon ✓ Councilor Goodhouse ✓ Councilor Newton ✓ Councilor-Elect Lueb ✓ C. Pledge of Allegiance—Mayor Snider asked everyone to mute their mics and join him in the Pledge of Allegiance.A flag was projected on the screen. D. Call to Council and Staff for Non-Agenda Items—None 2. ADMINISTER OATH OF OFFICE TO COUNCILORS HEIDI LUEB AND JEANETTE SHAW Mayor Snider announced that the first agenda item was for two city council members elected on November 3, 2020 to receive their oaths of office, at this first meeting of their official terms. Mayor Snider introduced Judge O'Brien and asked him to administer the oaths of office virtually to Heidi Lueb and Jeanette Shaw,who had an opportunity to address the public afterwards. Judge O'Brien administered the oath of office to Councilor Heide Lueb. She introduced her husband and daughter on screen. She thanked her friends, family and community members who helped with her campaign. She said she was humbled and honored to represent all of Tigard and looked forward to working with her fellow councilors. She acknowledged that the past year had been tough on city residents and she was ready to lead through this time and looks forward to the day when everyone can be together again. TIGARD CITY COUNCIL MEETING MINUTES —January 5, 2021 City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 1 of 8 Judge O'Brien administered the oath of office to Jeanette Shaw. Councilor Shaw introduced her husband and said due to social distancing she was joined on Zoom by her children, father,brother, sister-in-law,nephew and mother in law. She said she looks forwarding to working with the other councilors, the mayor and city staff,being very productive in the next four years for Tigard residents. Mayor Snider offered his congratulations and recognized the special occasion of it being the first time in Tigard history there is a majority female council. 3. CONDUCT COUNCIL PRESIDENT ELECTION Current Council President Goodhouse thanked Council for the opportunity to serve as Council President for the past two years. He noted that the temporary enhanced council president duties assisting the mayor are no longer necessary due to COVID-19 and a reduction in meetings and committee obligations. He expressed appreciation for the tremendous opportunity he had while performing those duties, and now wanted to share the learning opportunities of council president as stated in Tigard's Charter and nominated Councilor Lueb. He said this was important to further highlight the priority of equity in Tigard. Mayor Snider said voting for council president was normally handled by paper ballot but since Council meetings are being held virtually at this time, each councilor and the mayor would email their vote to City Recorder Krager who will then announce the winner. The emails become part of the meeting record. City Recorder Krager announced that Councilor Lueb was elected to be the next Council President for a term through December 31, 2022. Council President Lueb thanked Councilor Goodhouse for his service and said it was a privilege to be chosen and it would be an honor to assist the mayor and represent Tigard. 4. PUBLIC COMMENT A. Written Public Comment-Mayor Snider announced that written public comments were due by 4:30 p.m. and three were received: • Joe Underhill wrote about the need for COVID-19 testing for disadvantaged Tigardians. • Ellia Kim commented on homeless issues affecting businesses and their storefronts. • Denny Rasmussen wrote in support of an exemption to the competitive bidding process for the Cash Reservoir project. Mayor Snider requested that the communication about the COVID-19 testing for disadvantaged Tigardians be forwarded to the Emergency Management staff and the homeless concerns be forwarded to appropriate Tigard Police Department staff. B. Phone-in Public Comment—None. TIGARD CITY COUNCIL MEETING MINUTES —January 5, 2021 City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 2 of 8 C. Follow-up to Previous Public Comment— None. 5. CONSENT AGENDA (Local Contract Review Board) A. CONSIDER A CONTRACT AMENDMENT TO RCH STUDIOS FOR UNIVERSAL PLAZA ACTIVATION,DESIGN, CONSTRUCTION AND PROJECT MANAGEMENT B. CONSIDER CONTRACT AWARDS FOR ON-CALL WATER SYSTEM ENGINEER AND HYDROLOGIST OF RECORD C. CONSIDER APPROVAL OF CONTRACT AMENDMENT FOR FANNO CREEK TRAIL ALIGNMENT STUDY D. CONSIDER APPROVAL OF COMPETITIVE BIDDING EXEMPTION AND FINDINGS FOR CACH RESERVOIR AND PUMP STATION Council President Lueb moved for approval of the Consent Agenda. Councilor Shaw seconded the motion. City Recorder Krager conducted a roll call vote and the motion passed unanimously. Yes No Councilor-Elect Shaw ✓ Mayor Snider ✓ Councilor Goodhouse ✓ Councilor Newton ✓ Councilor-Elect Lueb ✓ 6. CONSIDER RESOLUTION APPOINTING MEMBERS TO THE COMMITTEE FOR COMMUNITY ENGAGEMENT Central Services Director Robinson presented this item.Two new members and one re-appointed member were recommended for appointment to the Community Engagement. There were 13 applications for three open positions and in November she and Councilor Newton interviewed 11 applicants. Based on those interviews,it is recommended that long-time resident Connie Ramaekers be re-appointed to a four-year term, and that local business owner Dr.John Chung and community member Ambre Nielsen be appointed to four-year terms. Mayor Snider noted that normally after Council takes action on appointments,he hands new members a City of Tigard pin but since meetings are virtual,Interim City Manager Nyland will make sure they are mailed to the members. He thanked them for their community participation. Councilor Newton said there was an amazing pool of candidates and many had interest in other committees as well and were appointed to those. She said they sought diversity and felt that they have a great committee to move forward with. She moved for approval of Resolution No. 21-01. TIGARD CITY COUNCIL MEETING MINUTES —January 5, 2021 City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 3 of 8 Council President Lueb seconded the motion. City Recorder Krager read the number and title of the resolution and conducted a roll call vote. Resolution No. 21-01 —A RESOLUTION RE-APPOINTING CONNIE RAMAEKFRS AND APPOINTING AMBRE NIELSEN AND DR.JOHN CHUNG AS MEMBERS OF THE COMMITTEE FOR COMMUNITY ENGAGEMENT Yes No Councilor Shaw ✓ Mayor Snider ✓ Councilor Goodhouse ✓ Councilor Newton ✓ Council President Lueb ✓ Connie Ramaekers said she was pleased to be recommended for re-appointment to the committee. She said she is a long-time fan of Tigard and has lived here over 40 years. She looks forward to serving and helping to make Tigard even better Ambre Nielsen said this was her first time participating and she looked forward to being part of the committee and hopes to learn a lot. Mayor Snider said is very much appreciated when residents step up to for the first time. Dr. Chung wished everyone a happy year and said he was honored to be selected to be part of a group that will move Tigard forward.As a business owner,he looks forward to helping and investing in Tigard for a long time. 7. QUASI-JUDICIAL PUBLIC HEARING: CONSIDER ORDINANCE APPROVING RIETMAN ANNEXATION (ZCA2020-00002) A. Mayor Snider opened the public hearing. B. Hearing Procedures—City Attorney Rihala read the quasi-judicial hearing procedures and said Council's decision must be based on the following substantive criteria: Tigard Community Development Code Chapter 18.710 and 18.720, Comprehensive Plan Goal 1.1, 11.1: Policy 4, Goal 11.3: Policy 6, Goal 12, Goal 14.2: Policies 1-4, Regional Metro Code Chapter 3.09 and Oregon Revised Statutes Chapter 222. She noted that Council will be asked if they have a conflict of interest or have had any ex parte contact, such as a visit to the site. C. Mayor Snider asked if any member had a conflict of interest or had any ex parte contact about this matter. There were none. TIGARD CITY COUNCIL MEETING MINUTES —January 5, 2021 City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 4 of 8 D. Assistant Planner Smith gave the staff report on the Rietman annexation of a 0.75- acre property located on the west side of 133rd Avenue into the City of Tigard. The owners wish to annex in order to connect to city sewer. There is an existing sewer lateral located in the front of the property in SW 133rd Avenue and the city's sanitary system has adequate capacity to serve the subject property. The proposed annexation meets the applicable requirements of the Tigard Community Development Code,Tigard Comprehensive Plan, Metro Code and State Statutes. The Tigard Planning Commission unanimously recommended City Council approval of this annexation. E. Applicant Testimony—There was none. F. Public Testimony— • Mayor Snider announced that written comments were due by 4:30 p.m. this afternoon. City Recorder Krager said no written comments were received. • Mayor Snider said anyone wishing to testify via phone could call 503-966-4101 and be put in the queue to speak. There were no callers. • Mayor Snider said asked if there are any callers in the queue who wish to challenge the participation of a Councilor or provide comments on the proposal. There were none. G. Response to testimony by staff—None. H. Mayor Snider will close the public hearing. I. Council consideration of Ordinance No. 21-01. Councilor Goodhouse moved to approve Ordinance No. 21-01. Councilor Newton seconded the motion. City Recorder Krager read the number and title of the ordinance and conducted a roll call vote. Ordinance No. 21-01 — AN ORDINANCE ANNEXING ONE (1) PARCEL OF LAND TOTALING APPROXIMATELY 0.75 ACRES AND ONE-HALF OF THE ADJOINING SW 133111)AVENUE RIGHT-OF-WAY,APPROVING THE RIETMAN ANNEXATION (ZCA2020-00002),AND WITHDRAWING THE PROPERTY FROM THE TIGARD WATER DISTRICT, WASHINGTON COUNTY ENHANCED SHERIFF'S PATROL DISTRICT, AND WASHINGTON COUNTY URBAN ROAD MAINTENANCE DISTRICT Mayor Snider announced that Ordinance No. 21-01 was adopted unanimously. Mayor Snider welcomed the Rietmans to the Tigard. TIGARD CITY COUNCIL MEETING MINUTES —January 5, 2021 City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 5 of 8 8. LEGISLATIVE PUBLIC HEARING: CONSIDER ORDINANCE AMENDING TIGARD MUNICIPAL CODE SECTION 5.04.110 FORA BUSINESS LICENSE SUPPORT PROGRAM A. Mayor Snider opened the public hearing. B. Mayor Snider announced that anyone may offer testimony.Written comments were due by 4:30 p.m. this afternoon and those wishing to testify via phone could call 503-966-4101 and be put in the queue. City Recorder Krager said no written testimony was received and IT Manager Nolop reported that there were no callers in the queue. C. Economic Development Manager Purdy gave the staff report. He said this proposal to amend the Tigard Municipal Code to create a limited business license fee waiver was discussed in early December and staff was directed to return with an ordinance for consideration. He asked Council if there were any questions about the ordinance implementing this fee waiver. D. Public Testimony—City Recorder Krager said no written comments had been received. IT Manager Nolop reported there were no callers in the phone-in queue. E. Staff response to testimony. None. F. Mayor Snider closed the public hearing. G. Council consideration of Ordinance No. 21-02. Council President Lueb motioned to approve Ordinance no. 21-02. Councilor Goodhouse seconded the motion. City Recorder Krager read the number and title of the ordinance. Ordinance No. 21-02—AN ORDINANCE AMENDING TIGARD MUNICIPAL CODE CHAPTER 5.04.110 REGARDING A BUSINESS LICENSE FEE WAIVER Mayor Snider said the Council continues to support Tigard's business community in any way it can, and this fee waiver is another way to do that. City Recorder Krager conducted a roll call vote and Mayor Snider announced that Ordinance 21-02 passed unanimously. Yes No Councilor Shaw V Mayor Snider V Councilor Goodhouse V Councilor Newton V Councilor President Lueb ✓ TIGARD CITY COUNCIL MEETING MINUTES —January 5, 2021 City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 6 of 8 9. RECEIVE COUNCIL TRAINING ON EMPLOYMENT LAW HR Director Bennett gave the Council a refresher training on employment law designed to refresh their knowledge about laws that impact hiring and employment practices for the city. She presented a slide show which is included in the packet for this meeting. Topics included: categories for protection under the law,what constitutes discrimination against employees, COVID-19 and related potential discrimination, and what it means to discriminate against an applicant. The training was given to the city's Leadership Team and noted that bias training will be given prior to the City Manager interviews. HR required bias training with any staff involved on an interview panel. Council had no questions. Councilor Goodhouse pointed out that not only were city manager interviews coming up, but municipal judge interviews are also soon. 10. NON-AGENDA ITEMS—None. 11. ADMINISTRATIVE REPORT Interim City Manager Nyland reported on administrative items: • She wished everyone a Happy New Year and congratulated Council President Lueb and Councilor Shaw. She asked them to let staff know how they can help with their new roles. • A process improvement was made, focusing on the Tigard Aid program to make it more accessible and efficient. It was discovered that four forms had been required, so it was reduced to one universal form to make is easier for the community to use. • The City Report Card was released on the website on December 30 and will appear in the upcoming Tigard Life newspaper and in utility bills. • For Tigard Cares Round V, over $900,000 was committed to Tigard businesses and should be arriving in 5-10 days. • Councilors Lueb and Goodhouse attended the first interviews for municipal judge. Further interviews are scheduled for January 19 and 26. • A reimagined version of Tigard Walks offered a route online and a coupon for a free cocoa. It was very popular;kudos go to Joanne Bengtson on the city's staff for making this a success. Councilor Goodhouse noted that interviews the mayor held with the three city manager finalists are available on the website. Tigard residents can submit their comments. HR Director Bennett said she is collecting comments through tomorrow and will compile them for council. 12. EXECUTIVE SESSION None scheduled. TIGARD CITY COUNCIL MEETING MINUTES —January 5, 2021 City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 7 of 8 13. ADJOURNMENT At 7:26 p.m. Council President Lueb motioned for adjournment. Councilor Goodhouse seconded the motion. City Recorder Krager conducted a roll-call vote and the motion passed unanimously. Yes No Councilor Shaw ✓ Mayor Snider ✓ Councilor Goodhouse ✓ Councilor Newton ✓ Councilor President Lueb ✓ Carol A. Krager, City Recorder Attest: Jason B. Snider,Mayor Date: TIGARD CITY COUNCIL MEETING MINUTES —January 5, 2021 City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 8 of 8 City of Tigard 1111 = • Tigard City Council Meeting Minutes TIGARD January 12, 2021 1. EXECUTIVE SESSION Mayor Snider announced that the Tigard City Council would go into Executive Session to discuss real property negotiations under ORS 192.660(2)(e).All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. The executive session adjourned at 7:25 p.m. 2. BUSINESS/WORKSHOP MEETING A. At 7:30 p.m.,Mayor Snider called the meeting of the Tigard City Council and Local Contract Review Board to order. B. Deputy City Recorder Patton called the roll. Present Absent Councilor Newton ✓ Council President Lueb ✓ Councilor Shaw ✓ Mayor Snider ✓ Youth Councilor Calderon ✓ Councilor Goodhouse ✓ C. Mayor Snider invited everyone to mute themselves and join him in the Pledge of Allegiance. Mayor Snider took a moment to make a statement on behalf of the entire City Council about recent incidents in the city. He said they are heartbroken at the loss of Jacob MacDuff and they share in the shock felt by other residents.They ask the public to be patient as the investigation proceeds and the city will share information when it is available. He said they support the right to protest peacefully, but do not condone the destruction of property. They hope the community will come together and follow the progress of the newly created Public Safety Advisory Board (PSAB). To conclude, the Mayor said the Council hears them and are committed to working toward a more inclusive Tigard. D. Council and Staff Non-Agenda Items— • Councilor Newton requested consideration providing financial resources to downtown property owners who experienced property destruction last week. TIGARD CITY COUNCIL MEETING MINUTES —January 12, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 1 of 7 3. PUBLIC COMMENT A. Follow-up to Previous Public Comment—None. B. Tigard High School Student Envoy Update Tigard High School Envoy Caroline Frisiras provided an update on events going on at Tigard High School. Some highlights included an award night tournament and virtual Bob Ross night. C. Tigard Area Chamber of Commerce Update Community and Engagement Coordinator Jessica Love from the Tigard Chamber Area of Commerce provided an update on events going on at the chamber. Highlights included the chamber's comments on the events of January 7th in Tigard, networking meet-ups,Tigard Farmers Market,holiday celebrations week in downtown Tigard. She thanked the public who came out to help businesses in clean-up following the events in Tigard. D. Public Comment—Written—None received. E. Public Comment—Phone-In • Taylor Kevan called in to provide comments regarding the police shooting. She asked Council if they would advocate for an independent investigation, about the use of the public safety levy funds, and if they would consider funding something like the Portland street team where there is an unarmed response to mental illness calls. • Mayor Snider responded that the investigation is still ongoing,but staff or the Mayor can follow-up with her directly regarding an independent investigation following the completion of the Washington County investigation. He said that the PSAB is currently considering changing their work plan to further discuss the issues Ms. Kevan had raised. He encouraged her and other members of the public to stay engaged with that group as their work progresses. 4. CONSIDER APPROVAL OF CITY MANAGER EMPLOYMENT CONTRACT AND AMENDMENT TO INTERIM CITY MANAGER CONTRACT Human Resources Director Bennett presented the proposed City Manager employment agreement with Steve Rymer. She described the recruitment process of over 50 applicants,which culminated with Council selecting Mr. Rymer as the next City Manager. In addition, Council is considering an amendment to the employment contract with Interim City Manager Nyland which would compensate her with an additional 80 hours of vacation time for her work during this interim period. • Councilor Goodhouse thanked Interim City Manager Nyland. • Councilor Shaw echoed the same sentiments. • Council President Lueb agreed and thanked the public for their participation in the selection process. • Councilor Newton agreed and thanked staff,including Interim City Manager Nyland. • Mayor Snider added that she had led the city through a challenging time for Tigard and she TIGARD CITY COUNCIL MEETING MINUTES —January 12, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 2 of 7 did an outstanding job. He thanked her for her contributions. Councilor Goodhouse made a motion to approve the City Manager employment contract and amendment to the Interim City Manager contract as presented. Councilor Newton seconded. Mayor Snider asked Deputy Recorder Patton to conduct a roll call vote. Yes No Councilor Newton ✓ Council President Lueb V Councilor Shaw V Mayor Snider V Councilor Goodhouse V The motion passed unanimously. Steve Rymer thanked the Council for their support. He said he and his family are excited to become part of the Tigard community. Council acted as members of the Budget Committee for the following agenda item. 5. JOINT MEETING WITH THE BUDGET COMMITTEE Finance and Information Services Director LaFrance introduced new community committee members Committee member Knowlton and Kristine Mitchell, as well as Councilor Shaw on the Council. He explained they would elect a chair and secretary. Mayor Snider nominated Leah Voit. Committee member Cadman seconded the motion. Mayor Snider asked all those in favor to say aye.There were none opposed. Yes No Councilor Newton V Council President Lueb V Councilor Shaw V Mayor Snider V Councilor Goodhouse V Committee member Bence Committee member Knowlton Committee member Voit V Committee member Chandler V Committee member Cadman V The motion passes unanimously with 2 absences. Leah Voit thanked Mayor Snider for the nomination and the vote in her favor. She appreciates the honor. Council President Lueb nominated Chris Bence to serve as secretary of the budget committee. Committee member Cadman seconded the motion. Mayor Snider asked all those in favor to say aye. There were none opposed. TIGARD CITY COUNCIL MEETING MINUTES —January 12, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 3 of 7 Yes No Councilor Newton V Council President Lueb V Councilor Shaw V Mayor Snider V Councilor Goodhouse V Committee member Bence Committee member Knowlton Committee member Voit V Committee member Chandler V Committee member Cadman V The motion passes unanimously with 2 absences. Councilor Newton moved to nominate the same slate of officers for the Town Center Development Agency budget committee—Leah Voit as chair and Chris Bence as secretary. Mayor Snider asked all those in favor to say aye. There were none opposed. Yes No Councilor Newton V Council President Lueb V Councilor Shaw V Mayor Snider V Councilor Goodhouse V Committee member Bence Committee member Knowlton Committee member Voit V Committee member Chandler V Committee member Cadman V The motion passes unanimously with 2 absences. Director LaFrance explained that there are no specific requests,but they are requesting feedback on the inputs and framework staff are using for the proposed budget,to be presented this spring. He gave a detailed presentation on the anticipated budget for the next fiscal year (FY). Highlights of the presentation included: • How the city develops its initial financial forecast; • COVID impacts on the forecast and projected future impacts; • The general fund has reserves sustainable to FY 2028,which would require service level cuts or significant increases in revenue; • Gas taxes have been impacted by the reduction in driving resulting from the pandemic; • Budget priorities aligned with refreshed strategic plan four priority areas; • The budget direction for this year was to hold the line, except for a few special projects and continued response to the COVID-19 pandemic. TIGARD CITY COUNCIL MEETING MINUTES —January 12, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 4 of 7 Director LaFrance reviewed the calendar for this year's budget process, culminating in adoption on June 8, 2021. He responded to budget committee feedback on the budget committee meetings process, recommending they hold discussions on department budgets until a later time. Staff acknowledges that makes a dialog more difficult. He invited input from the committee. Committee discussion included: • Committee member Cadman said that it made sense for this fiscal year,but he does have concerns in subsequent fiscal years with the closing gap between spending and revenues. He said he thought they should discuss this topic for future years. • Mayor Snider asked Director LaFrance if the public services levy was projected to be five or ten years under the initial forecast just presented. Director LaFrance explained that the public services levy funds are in a separate fund and not included in the general fund forecast. He added that staff should set aside funds for the PSAB and potential future action. • Councilor Newton said she was nervous about COVID recovery and the resources needed for PSAB. She said she appreciated the efforts to align the strategic plan and performance audit in the department presentations. • Councilor Goodhouse said he would like to see a model for when the urban renewal districts expire. Mayor Snider asked if staff had a long-range financial outlook like that. Director LaFrance said that at this point in the budget process they do not,but that they do typically look at finances on a longer horizon. • Committee member Cadman asked for clarification on the budget committee calendar and what would occur at each meeting scheduled. • Committee member Mitchell asked about the intent of the open-door meetings and Director LaFrance elaborated it was just another opportunity for the public to come meet with members to discuss topics of importance to them. • Councilor Shaw asked about the intent for the optional budget training and Director LaFrance responded it was held for new budget committee members,both elected and appointed. • Councilor Newton asked about the topic of parks maintenance funding, saying she continued to have concerns about long-term funding. Director LaFrance confirmed it would be addressed in the budget committee meetings as well as during the Parks Master Plan presentation later this year. Mayor Snider had the budget committee members introduce themselves,including Kris Mitchell, Leah Voit,Timothy Cadman, and Siobhan Chandler, followed by the members of Council and himself. 6. NON-AGENDA ITEMS Councilor Newton said she was interested in a program to assist downtown businesses in paying for repairs from damage inflicted during last week's events. Mayor Snider asked staff to present their ideas for a program.Director LaFrance explained staff have worked to develop a program using existing urban renewal funds of about$15,000. Economic Development Coordinator Dekay-Bemis said the program can provide a 50 percent matching grant up to $5,000 to help offset the costs to buildings vandalized as well as insurance deductibles. They think the funding amount of$15,000 should be sufficient for the need. TIGARD CITY COUNCIL MEETING MINUTES —January 12, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 5 of 7 • Mayor Snider asked where the 50 percent figure came from. Economic Development Coordinator Dekay-Bemis said they were trying to match an existing grant program and so used the same matching grant amount. • Councilor Goodhouse spoke to the insurance coverage aspects. He proposed issuing a flat $500 grant for all businesses affected. • Council President Lueb said that she thought it was underfunded at$15,000 and how staff would prioritize applicants should there be more demand than funds available. • Director LaFrance said that Economic Development thinks $15,000 is the ballpark figure, but they are willing to provide more wiggle room if desired. He explained that they were trying to use an existing Council authorization to speed up the process of dispersing the grant funds. • Economic Development Coordinator Dekay-Bemis gave an overview of the businesses vandalized as well as a summary of the damage. Given the extent of the damage,it should be sufficient to fund the full cost of repairs. • Council President Lueb said she was not comfortable with dispersing a flat amount,but that she felt they should cover 100 percent of the costs with proof of expenses. • Council President Goodhouse asked how they would account for time and labor spent. There was further discussion. Councilor Goodhouse said he agreed with Council President Lueb's proposal and would support 100 percent reimbursement with documentation. He clarified he was still proposing an option to distribute a flat amount. • Mayor Snider raised the issue of administration costs. • Councilor Shaw said she would like documentation to be required and a 100 percent reimbursement level. • Councilor Newton agreed with 100 percent reimbursement with documentation. She said labor and time could easily be documented for reimbursement. • Mayor Snider said there was consensus on the 100 percent reimbursements, required documentation. He asked Council if they would like to include labor and time for potential reimbursement, so long as it could be documented. Council agreed by a show of head nods, no one was in opposition. • Councilor Goodhouse asked again about the flat amount payments to businesses. Mayor Snider clarified no other member of Council was in support and they agreed. • Councilor Goodhouse asked about imposing a cap on a single grant award. • Mayor Snider asked staff for revised cost estimates and staff said a lot of additional costs had been added by Council. • Budget committee member Chandler said she was concerned about their discussion to spend so much money on this program. • There was discussion about the maximum amount and Mayor Snider asked if staff could find another$5,000 for a total of$20,000 available in funding. 7. ADMINISTRATIVE REPORT—UPDATE FROM POLICE CHIEF MCALPINE Police Chief McAlpine introduced Commander Rogers and Commander McDonald who would be joining her in this presentation. She acknowledged that information has been slow to come out,but since it is an investigation,Washington County must complete its process before we know the facts and circumstances that led to this event. Since the officer-involved shooting, there was a riot or unlawful assembly.The incident TIGARD CITY COUNCIL MEETING MINUTES —January 12, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 6 of 7 commander for that event, Commander Rogers,provided a preliminary presentation on what occurred on January 7th. He gave a detailed order of events of the evening, culminating in the declaration of a riot at 8:46 p.m. He provided a tip line for members of the public to contact with any information about these events. Chief McAlpine said they continue to gather all the information to do a complete after incident summary. Part of that is a damage assessment,and she expressed her thanks to the community partners and members who came out to support local business owners before and after this incident. • Mayor Snider thanked the police for their response. He said he appreciated the opportunity to speak with the city's officers about these events. • Councilor Goodhouse thanked Police Chief McAlpine for doing a great job protecting the community. He asked if those who caused the damage would have to pay restitution and if the city could recoup the cost paid toward damages. Chief McAlpine said that would be part of someone's sentencing. Commander Rogers confirmed it would be part of a plea agreement or during sentencing. Damage estimates will be included when they're submitted to the district attorney's office. • Councilor Shaw thanked Chief McAlpine and the staff. • Chief McAlpine said there was a loss of life,which is not easy for anyone,including the officers and innocent business owners who were affected by the aftermath. • Councilor Newton said she appreciated the after-incident report and thought the Police Chief has done a good job sharing the information they have with the community. • Police Chief McAlpine concluded that the PSAB will continue these discussions at greater length and examine or propose changes to police practices at the city. 8. ADJOURNMENT At 9:48 p.m., Council President Lueb made a motion for adjournment. Councilor Shaw seconded the motion. Mayor Snider asked the City Recorder to conduct a roll call vote. Yes No Councilor Newton ✓ Council President Lueb ✓ Councilor Shaw ✓ Mayor Snider ✓ Councilor Goodhouse ✓ The motion passed unanimously. Caroline Patton,Deputy City Recorder Attest: Jason B. Snider,Mayor Date: TIGARD CITY COUNCIL MEETING MINUTES —January 12, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 7 of 7 City of Tigard 1111 = • Tigard City Council Meeting Minutes TIGARD January 12, 2021 1. EXECUTIVE SESSION Mayor Snider announced that the Tigard City Council would go into Executive Session to discuss real property negotiations under ORS 192.660(2)(e).All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. The executive session adjourned at 7:25 p.m. 2. BUSINESS/WORKSHOP MEETING A. At 7:30 p.m.,Mayor Snider called the meeting of the Tigard City Council and Local Contract Review Board to order. B. Deputy City Recorder Patton called the roll. Present Absent Councilor Newton ✓ Council President Lueb ✓ Councilor Shaw ✓ Mayor Snider ✓ Youth Councilor Calderon ✓ Councilor Goodhouse ✓ C. Mayor Snider invited everyone to mute themselves and join him in the Pledge of Allegiance. Mayor Snider took a moment to make a statement on behalf of the entire City Council about recent incidents in the city. He said they are heartbroken at the loss of Jacob MacDuff and they share in the shock felt by other residents.They ask the public to be patient as the investigation proceeds and the city will share information when it is available. He said they support the right to protest peacefully, but do not condone the destruction of property. They hope the community will come together and follow the progress of the newly created Public Safety Advisory Board (PSAB). To conclude, the Mayor said the Council hears them and are committed to working toward a more inclusive Tigard. D. Council and Staff Non-Agenda Items— • Councilor Newton requested consideration providing financial resources to downtown property owners who experienced property destruction last week. TIGARD CITY COUNCIL MEETING MINUTES —January 12, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 1 of 7 3. PUBLIC COMMENT A. Follow-up to Previous Public Comment—None. B. Tigard High School Student Envoy Update Tigard High School Envoy Caroline Frisiras provided an update on events going on at Tigard High School. Some highlights included an award night tournament and virtual Bob Ross night. C. Tigard Area Chamber of Commerce Update Community and Engagement Coordinator Jessica Love from the Tigard Chamber Area of Commerce provided an update on events going on at the chamber. Highlights included the chamber's comments on the events of January 7th in Tigard, networking meet-ups,Tigard Farmers Market,holiday celebrations week in downtown Tigard. She thanked the public who came out to help businesses in clean-up following the events in Tigard. D. Public Comment—Written—None received. E. Public Comment—Phone-In • Taylor Kevan called in to provide comments regarding the police shooting. She asked Council if they would advocate for an independent investigation, about the use of the public safety levy funds, and if they would consider funding something like the Portland street team where there is an unarmed response to mental illness calls. • Mayor Snider responded that the investigation is still ongoing,but staff or the Mayor can follow-up with her directly regarding an independent investigation following the completion of the Washington County investigation. He said that the PSAB is currently considering changing their work plan to further discuss the issues Ms. Kevan had raised. He encouraged her and other members of the public to stay engaged with that group as their work progresses. 4. CONSIDER APPROVAL OF CITY MANAGER EMPLOYMENT CONTRACT AND AMENDMENT TO INTERIM CITY MANAGER CONTRACT Human Resources Director Bennett presented the proposed City Manager employment agreement with Steve Rymer. She described the recruitment process of over 50 applicants,which culminated with Council selecting Mr. Rymer as the next City Manager. In addition, Council is considering an amendment to the employment contract with Interim City Manager Nyland which would compensate her with an additional 80 hours of vacation time for her work during this interim period. • Councilor Goodhouse thanked Interim City Manager Nyland. • Councilor Shaw echoed the same sentiments. • Council President Lueb agreed and thanked the public for their participation in the selection process. • Councilor Newton agreed and thanked staff,including Interim City Manager Nyland. • Mayor Snider added that she had led the city through a challenging time for Tigard and she TIGARD CITY COUNCIL MEETING MINUTES —January 12, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 2 of 7 did an outstanding job. He thanked her for her contributions. Councilor Goodhouse made a motion to approve the City Manager employment contract and amendment to the Interim City Manager contract as presented. Councilor Newton seconded. Mayor Snider asked Deputy Recorder Patton to conduct a roll call vote. Yes No Councilor Newton ✓ Council President Lueb V Councilor Shaw V Mayor Snider V Councilor Goodhouse V The motion passed unanimously. Steve Rymer thanked the Council for their support. He said he and his family are excited to become part of the Tigard community. Council acted as members of the Budget Committee for the following agenda item. 5. JOINT MEETING WITH THE BUDGET COMMITTEE Finance and Information Services Director LaFrance introduced new community committee members Committee member Knowlton and Kristine Mitchell, as well as Councilor Shaw on the Council. He explained they would elect a chair and secretary. Mayor Snider nominated Leah Voit. Committee member Cadman seconded the motion. Mayor Snider asked all those in favor to say aye.There were none opposed. Yes No Councilor Newton V Council President Lueb V Councilor Shaw V Mayor Snider V Councilor Goodhouse V Committee member Bence Committee member Knowlton Committee member Voit V Committee member Chandler V Committee member Cadman V The motion passes unanimously with 2 absences. Leah Voit thanked Mayor Snider for the nomination and the vote in her favor. She appreciates the honor. Council President Lueb nominated Chris Bence to serve as secretary of the budget committee. Committee member Cadman seconded the motion. Mayor Snider asked all those in favor to say aye. There were none opposed. TIGARD CITY COUNCIL MEETING MINUTES —January 12, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 3 of 7 Yes No Councilor Newton V Council President Lueb V Councilor Shaw V Mayor Snider V Councilor Goodhouse V Committee member Bence Committee member Knowlton Committee member Voit V Committee member Chandler V Committee member Cadman V The motion passes unanimously with 2 absences. Councilor Newton moved to nominate the same slate of officers for the Town Center Development Agency budget committee—Leah Voit as chair and Chris Bence as secretary. Mayor Snider asked all those in favor to say aye. There were none opposed. Yes No Councilor Newton V Council President Lueb V Councilor Shaw V Mayor Snider V Councilor Goodhouse V Committee member Bence Committee member Knowlton Committee member Voit V Committee member Chandler V Committee member Cadman V The motion passes unanimously with 2 absences. Director LaFrance explained that there are no specific requests,but they are requesting feedback on the inputs and framework staff are using for the proposed budget,to be presented this spring. He gave a detailed presentation on the anticipated budget for the next fiscal year (FY). Highlights of the presentation included: • How the city develops its initial financial forecast; • COVID impacts on the forecast and projected future impacts; • The general fund has reserves sustainable to FY 2028,which would require service level cuts or significant increases in revenue; • Gas taxes have been impacted by the reduction in driving resulting from the pandemic; • Budget priorities aligned with refreshed strategic plan four priority areas; • The budget direction for this year was to hold the line, except for a few special projects and continued response to the COVID-19 pandemic. TIGARD CITY COUNCIL MEETING MINUTES —January 12, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 4 of 7 Director LaFrance reviewed the calendar for this year's budget process, culminating in adoption on June 8, 2021. He responded to budget committee feedback on the budget committee meetings process, recommending they hold discussions on department budgets until a later time. Staff acknowledges that makes a dialog more difficult. He invited input from the committee. Committee discussion included: • Committee member Cadman said that it made sense for this fiscal year,but he does have concerns in subsequent fiscal years with the closing gap between spending and revenues. He said he thought they should discuss this topic for future years. • Mayor Snider asked Director LaFrance if the public services levy was projected to be five or ten years under the initial forecast just presented. Director LaFrance explained that the public services levy funds are in a separate fund and not included in the general fund forecast. He added that staff should set aside funds for the PSAB and potential future action. • Councilor Newton said she was nervous about COVID recovery and the resources needed for PSAB. She said she appreciated the efforts to align the strategic plan and performance audit in the department presentations. • Councilor Goodhouse said he would like to see a model for when the urban renewal districts expire. Mayor Snider asked if staff had a long-range financial outlook like that. Director LaFrance said that at this point in the budget process they do not,but that they do typically look at finances on a longer horizon. • Committee member Cadman asked for clarification on the budget committee calendar and what would occur at each meeting scheduled. • Committee member Mitchell asked about the intent of the open-door meetings and Director LaFrance elaborated it was just another opportunity for the public to come meet with members to discuss topics of importance to them. • Councilor Shaw asked about the intent for the optional budget training and Director LaFrance responded it was held for new budget committee members,both elected and appointed. • Councilor Newton asked about the topic of parks maintenance funding, saying she continued to have concerns about long-term funding. Director LaFrance confirmed it would be addressed in the budget committee meetings as well as during the Parks Master Plan presentation later this year. Mayor Snider had the budget committee members introduce themselves,including Kris Mitchell, Leah Voit,Timothy Cadman, and Siobhan Chandler, followed by the members of Council and himself. 6. NON-AGENDA ITEMS Councilor Newton said she was interested in a program to assist downtown businesses in paying for repairs from damage inflicted during last week's events. Mayor Snider asked staff to present their ideas for a program.Director LaFrance explained staff have worked to develop a program using existing urban renewal funds of about$15,000. Economic Development Coordinator Dekay-Bemis said the program can provide a 50 percent matching grant up to $5,000 to help offset the costs to buildings vandalized as well as insurance deductibles. They think the funding amount of$15,000 should be sufficient for the need. TIGARD CITY COUNCIL MEETING MINUTES —January 12, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 5 of 7 • Mayor Snider asked where the 50 percent figure came from. Economic Development Coordinator Dekay-Bemis said they were trying to match an existing grant program and so used the same matching grant amount. • Councilor Goodhouse spoke to the insurance coverage aspects. He proposed issuing a flat $500 grant for all businesses affected. • Council President Lueb said that she thought it was underfunded at$15,000 and how staff would prioritize applicants should there be more demand than funds available. • Director LaFrance said that Economic Development thinks $15,000 is the ballpark figure, but they are willing to provide more wiggle room if desired. He explained that they were trying to use an existing Council authorization to speed up the process of dispersing the grant funds. • Economic Development Coordinator Dekay-Bemis gave an overview of the businesses vandalized as well as a summary of the damage. Given the extent of the damage,it should be sufficient to fund the full cost of repairs. • Council President Lueb said she was not comfortable with dispersing a flat amount,but that she felt they should cover 100 percent of the costs with proof of expenses. • Council President Goodhouse asked how they would account for time and labor spent. There was further discussion. Councilor Goodhouse said he agreed with Council President Lueb's proposal and would support 100 percent reimbursement with documentation. He clarified he was still proposing an option to distribute a flat amount. • Mayor Snider raised the issue of administration costs. • Councilor Shaw said she would like documentation to be required and a 100 percent reimbursement level. • Councilor Newton agreed with 100 percent reimbursement with documentation. She said labor and time could easily be documented for reimbursement. • Mayor Snider said there was consensus on the 100 percent reimbursements, required documentation. He asked Council if they would like to include labor and time for potential reimbursement, so long as it could be documented. Council agreed by a show of head nods, no one was in opposition. • Councilor Goodhouse asked again about the flat amount payments to businesses. Mayor Snider clarified no other member of Council was in support and they agreed. • Councilor Goodhouse asked about imposing a cap on a single grant award. • Mayor Snider asked staff for revised cost estimates and staff said a lot of additional costs had been added by Council. • Budget committee member Chandler said she was concerned about their discussion to spend so much money on this program. • There was discussion about the maximum amount and Mayor Snider asked if staff could find another$5,000 for a total of$20,000 available in funding. 7. ADMINISTRATIVE REPORT—UPDATE FROM POLICE CHIEF MCALPINE Police Chief McAlpine introduced Commander Rogers and Commander McDonald who would be joining her in this presentation. She acknowledged that information has been slow to come out,but since it is an investigation,Washington County must complete its process before we know the facts and circumstances that led to this event. Since the officer-involved shooting, there was a riot or unlawful assembly.The incident TIGARD CITY COUNCIL MEETING MINUTES —January 12, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 6 of 7 commander for that event, Commander Rogers,provided a preliminary presentation on what occurred on January 7th. He gave a detailed order of events of the evening, culminating in the declaration of a riot at 8:46 p.m. He provided a tip line for members of the public to contact with any information about these events. Chief McAlpine said they continue to gather all the information to do a complete after incident summary. Part of that is a damage assessment,and she expressed her thanks to the community partners and members who came out to support local business owners before and after this incident. • Mayor Snider thanked the police for their response. He said he appreciated the opportunity to speak with the city's officers about these events. • Councilor Goodhouse thanked Police Chief McAlpine for doing a great job protecting the community. He asked if those who caused the damage would have to pay restitution and if the city could recoup the cost paid toward damages. Chief McAlpine said that would be part of someone's sentencing. Commander Rogers confirmed it would be part of a plea agreement or during sentencing. Damage estimates will be included when they're submitted to the district attorney's office. • Councilor Shaw thanked Chief McAlpine and the staff. • Chief McAlpine said there was a loss of life,which is not easy for anyone,including the officers and innocent business owners who were affected by the aftermath. • Councilor Newton said she appreciated the after-incident report and thought the Police Chief has done a good job sharing the information they have with the community. • Police Chief McAlpine concluded that the PSAB will continue these discussions at greater length and examine or propose changes to police practices at the city. 8. ADJOURNMENT At 9:48 p.m., Council President Lueb made a motion for adjournment. Councilor Shaw seconded the motion. Mayor Snider asked the City Recorder to conduct a roll call vote. Yes No Councilor Newton ✓ Council President Lueb ✓ Councilor Shaw ✓ Mayor Snider ✓ Councilor Goodhouse ✓ The motion passed unanimously. Caroline Patton,Deputy City Recorder Attest: Jason B. Snider,Mayor Date: TIGARD CITY COUNCIL MEETING MINUTES —January 12, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 7 of 7 „ City of Tigard 1111 = • Tigard City Council Meeting Minutes TIGARD January 26, 2021 1. STUDY SESSION At 6:30 p.m. Mayor Snider called the Study Session to order. A. RECEIVE BRIEFING ON WASHINGTON SQUARE REGIONAL CENTER UPDATE PROJECT Senior Planner Shanks explained this was a follow-up to her previous briefing to Council on this project. She explained that the overall project goal is to refine the original vision put in place about 20 years ago to accommodate changes over time. They are currently at the middle of the project's timeline,working on refining future land use and transportation ideas to create a body of recommendations for City Council to consider. A highlight of the project is the amount of coordination required, as the study area crosses multiple jurisdictional boundaries. Staff are working with a wide team of partners and stakeholders,who have helped the city conduct robust community engagement efforts. Senior Planner Shanks reviewed a highline overview of the feedback they have received through interviews with people who live and work in the area. She said they have completed in-depth market and feasibility studies, as well as a non-conforming use analysis. There are three major subareas of focus within the project: Metzger,Washington Square Mall, and the Cascade/Nimbus areas. • In Metzger, some changes in mind include updates to zoning and density requirements, increased pedestrian access to parks, trails, and the mall. • There are approvals for development at the Mall site currently that have been delayed by the pandemic. Ms. Shanks described the potential for future updates to the site,including mixed-use development. • In the Nimbus/Cascade area, there is demand for car dealerships and industrial uses,like caterers and microbreweries, for example. There is limited connectivity due to the highway, the railway, Fanno Creek, and the Fanno Creek Trail. Changes may include greater support for small businesses in this area and potential zoning updates. Senior Planner Shanks explained that staff are planning a big community engagement push in the spring. After being refined through public outreach, these recommendations will come before Council as a large legislative package. Ms. Shanks alerted Council to a targeted request to change the zoning in one small area near the Scholls Ferry Road and Cascade Avenue intersection to allow car dealerships. She said this would be a special consideration separate from the larger project since it is a policy decision Council will need to make based on staff work and community input. • Mayor Snider said he hoped staff would address certain aspects of the issues in their presentation to Council regarding the car dealership issue. Ms. Shanks said that they absolutely will be evaluating. TIGARD CITY COUNCIL MEETING MINUTES —January 26, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 1 of 8 • Councilor Newton asked Ms. Shanks about the opportunities for affordable housing within the regional center. • Youth Councilor Calderon asked Senior Planner Shanks why people would want car dealerships. Ms. Shanks responded that the city considers all the factors,including employment potential, tax revenues, and any potential drawbacks. • Councilor Goodhouse added that people still enjoy seeing and test-driving cars in person as opposed to ordering. B. COUNCIL LIAISON REPORTS • Mayor Snider reported that the Oregon Mayors Association (OMA) and League of Oregon Cities (LOC) are taking the Governor to task on her evidence to continue supporting the ban on certain activities in the commercial sector. • Councilor Goodhouse shared there was a revision for indoor fitness, and he presumes those organizations will still pursue opening measures regarding the remaining restrictions. 2. BUSINESS MEETING A. At 7:31 p.m.,Mayor Snider called the meeting of the Tigard City Council and Local Contract Review Board to order. B. Deputy City Recorder Patton called the roll. Present Absent Council President Lueb V Councilor Shaw V Mayor Snider V Youth Councilor Calderon V Councilor Goodhouse V Councilor Newton V C. Mayor Snider invited everyone to mute themselves and join him in the Pledge of Allegiance. D. Council and Staff Non-Agenda Items—None. 3. PUBLIC COMMENT Mayor Snider announced written public comments were due by 4:30 p.m. and call in questions will be taken via telephone by calling 503-966-4101. The call-in number was posted on the screen. A. Follow-up to Previous Public Comment—None. B. Public Comment—Written— • Wendy Anderson submitted comments regarding the addition of sidewalks on SW Fonner Street. • Chris Brown submitted comments regarding type 2 home occupation permits. C. Public Comment—Phone-In—None. TIGARD CITY COUNCIL MEETING MINUTES —January 26, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 2 of 8 Council acted as the Local Contract Review Board for the following three agenda items. 4. LOCAL CONTRACT REVIEW BOARD: CONSIDER CONTRACT AWARD FOR FINANCIAL OPERATIONS TECHNICAL ASSISTANCE TO SMITH-WAGAR BRUCKFR CONSULTING,LLC Principal Business Analyst Moody provided the staff report recommending a contract be awarded to Smith-Wagar Brucker Consulting,LLC to provide financial operations technical assistance to staff. This is a sole-source contract based on the contractor's institutional experience with the City of Tigard as well as MossAdams LLP,which completes the city's annual audit. Financial and Information Services Director LaFrance explained that this contract was the first of several contracts related to backfilling work of Tigard staff so they may focus on the implementation of the city's Total Tyler project.The project is expected to take approximately four years and began in October 2020 and requires a three-part team with staff from multiple departments and divisions. For department staff to work on implementation, the city will need to execute contracts to backfill staff during their work during this period.Assistant Finance Director Isaksen explained the contract would fund work on the audit,policy updates,grant reporting requirements, high- level reconciliation work and assisting in other high-level finance work. He said it was a not-to- exceed amount for this contract and will be billed at an hourly rate. They anticipate billing at 15- 20 hours a week,with more during the year-end audit process while city staff work on Total Tyler implementation. Board member Shaw made a motion to approve the contract award for financial operations technical assistance to Smith-Wagar Brucker Consulting,LLC and authorize the City Manager to execute all documents necessary to effectuate the same. Board member Lueb seconded the motion. Mayor Snider asked Deputy Recorder Patton to conduct a roll call vote. Yes No Board member Lueb V Board member Shaw V Chair Snider V Board member Goodhouse V Board member Newton ✓ The motion passed unanimously. 5. LOCAL CONTRACT REVIEW BOARD: CONSIDER CONTRACT AWARDS FOR ON- CALL ENGINEERING AND RELATED SERVICES Principal Management Analyst Moody explained they were asking for authorization to approve 41 contracts in 12 categories of work for on-call engineering services to help the city keep up with scheduled work on capital improvement plan projects. A formal qualifications-based request for proposals was issued for these contracts in several areas. From 52 applicants, staff TIGARD CITY COUNCIL MEETING MINUTES —January 26, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 3 of 8 are recommending 41 contracts-2 to 5 vendors in each work category. City Engineer Faha said these contracts are helpful to conduct the array of engineering and construction tasks, anywhere from design of a sidewalk to a new park,property surveys, traffic analyses, etc. It would take at least 3 months to complete a full RFP process,which would slow projects down significantly,resulting in less work being completed. • Board member Newton said she was concerned about the number of contracts, but sees now that it was due to an increase in the number of work categories. • Board member Shaw asked about the number of minority-owned,women-owned, and disadvantaged businesses. Principal Management Analyst Moody said it was 6 vendors out of 41 total contracts. Board member Lueb made a motion to approve the contract awards for on-call engineering and related services and authorize the City Manager to execute all documents necessary to effectuate the same. Board member Newton seconded the motion. Mayor Snider asked Deputy Recorder Patton to conduct a roll call vote. Yes No Board member Lueb ✓ Board member Shaw ✓ Chair Snider ✓ Board member Goodhouse ✓ Board member Newton ✓ The motion passed unanimously. 6. LOCAL CONTRACT REVIEW BOARD: CONSIDER CONTRACT AWARD FOR KRUGER CREEK STABILIZATION TO AKS ENGINEERING&FORESTRY LLC Principal Management Analyst Moody explained this was a qualifications-based RFP that received three proposals. Staff are recommending the award go to AKS Engineering&Forestry LLC. Principal Engineer Newbury said the project is focused on a section of Kruger Creek that has experienced extreme erosion due to neighboring developments creating higher flow rates. This project will divert excess water flow and stabilize the creek banks while also helping protect an exposed sewer main. City Engineer Faha said these eroding stream creeks are hazardous and she is glad they can begin to address this site. Board member Goodhouse asked about a previous plan to construct a false bottom. Principal Engineer Newbury said it would be a hybrid scenario using both a bypass flow and a false bottom. Board member Shaw made a motion to approve the contract award for Kruger Creek stabilization to AKS Engineering& Forestry LLC and authorize the City Manager to execute all documents necessary to effectuate the same. Board member Goodhouse seconded the motion. Mayor Snider asked Deputy Recorder Patton to conduct a roll call vote. Yes No TIGARD CITY COUNCIL MEETING MINUTES —January 26, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 4 of 8 Board member Lueb ✓ Board member Shaw ✓ Chair Snider ✓ Board member Goodhouse ✓ Board member Newton ✓ The motion passed unanimously. The LCRB returned to acting as the City Council for the remaining agenda items. 7. PUBLIC HEARING: CONSIDER A RESOLUTION TO ADOPT THE FY 2021 SECOND QUARTER BUDGET SUPPLEMENTAL A. Mayor Snider opened the public hearing. B. Mayor Snider announced that anyone may offer testimony.Written comments were due by 4:30 p.m. this afternoon and those wishing to testify via phone could call 503-966-4101 to be put in the queue. C. Senior Management Analyst Kang presented the budget supplemental for the second quarter of FY 2021,noting a walk-on amendment. Highlights of the supplemental included: • Expansion of the Tigard CARES program; • Additional full-time equivalent (FTE) in the building division; • Several human resources (HR) requests related to pay equity and inclusive recruitments, • Adjustments to information technology to reflect the transfer from in-house staff to contract help desk services; • Police department requests related to staffing, a new K9 unit, and the newly formed PSAB; • Public works equipment; and • Capital improvement projects. The amendment provided will withdraw an HR request for an additional FTE that is no longer needed. This supplemental will increase the FY 2021 budget by approximately$6 million. It will also increase the city's reserves by more than $15,000. Councilor Newton clarified that the police K9 request is largely funded by a donation and the only city-incurred costs would be associated with the existing officer moving to K9 duty and should be minimal. D. Public Testimony—None. E. Staff response to testimony—None. F. Mayor Snider closed the public hearing. G. Council consideration of Resolution No. 21-02 Council President Lueb made a motion to approve Resolution No. 21-02. Councilor Shaw seconded the motion. Director LaFrance clarified that the motion would need to be made with the amendment,which references the request for additional FTE withdrawn by HR. TIGARD CITY COUNCIL MEETING MINUTES —January 26, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 5 of 8 Council President Lueb amended her motion to approve Resolution No. 21-02, excluding the HR request for an FTE adjustment. Councilor Shaw seconded the motion. Mayor Snider asked Deputy Recorder Patton to read the number and title of the resolution. Resolution No. 21-02:A RESOLUTION TO ADOPT THE FY 2021 SECOND QUARTER BUDGET SUPPLEMENTAL INCLUDING BUDGET ADJUSTMENTS TO PUBLIC WORKS, POLICY AND ADMINISTRATION,AND COMMUNITY SERVICES,AS AMENDED Mayor Snider asked Deputy Recorder Patton to conduct a roll call vote. Yes No Council President Lueb ✓ Councilor Shaw V Mayor Snider V Councilor Goodhouse V Councilor Newton V The motion passed unanimously. 8. PUBLIC HEARING: CONSIDER A RESOLUTION TO AMEND THE MASTER FEES AND CHARGES SCHEDULE RELATED TO SOLID WASTE FEE SCHEDULE A. Mayor Snider opened the public hearing. B. Mayor Snider announced that anyone may offer testimony.Written comments were due by 4:30 p.m. this afternoon and those wishing to testify via phone could call 503-966-4101 to be put in the queue. C. Senior Management Analyst Kang explained that Pride Disposal provides the city's waste and recycling services under a franchise agreement. Per the agreement, services are provided Monday through Friday. Council has requested weekend service and the franchisees are requesting an additional$50 fee to recoup the cost of the additional labor on Saturdays only, requiring a four-day notification. Pride Disposal also requested a clarification in the fees and charges schedule that their special service fee is an hourly charge and not per occurrence. Staff recommend approval of the amendment to the master fees and charges schedule. Mayor Snider asked a clarifying question about the hourly charge of$82.96. There was discussion regarding the additions versus changes on the submitted staff report materials. Council President Lueb asked what a special service fee covered. Executive Manager Goodrich explained that there was a scrivener's error or misunderstanding in the past and the special fee was listed as per occurrence. The fee is used to cover any service not already included in the fees and charges schedule. There was discussion about what that fee would cover and whether to pass the changes now or whether to confer with Pride Disposal first to get further clarification. Executive Manager Good explained the fee has been on the master fees and charges schedule for a long time. TIGARD CITY COUNCIL MEETING MINUTES —January 26, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 6 of 8 The change proposed tonight is to adjust the"per occurrence"note to "per hour,"which does not represent a material change to the current operations of how the fee is being applied. Mayor Snider asked if this was already in the agreement between the two parties. Executive Manager Goodrich said it was a historical understanding between the two parties, but he was happy to come back to Council with further definition of the term from the franchisees. D. Public Testimony—None. E. Staff response to testimony. F. Mayor Snider closed the public hearing. G. Council Discussion of Resolution No. 21-03 • Councilor Goodhouse said he would like staff to return with a definition of the term before Council approval of this item since the difference between hourly and per occurrence could be significant. • Council President Lueb said she was comfortable moving forward with the special dropbox fee on weekend services but felt they needed further clarification on the special services fee. • Councilor Shaw said she would agree with both Council President Lueb and Councilor Goodhouse. Director LaFrance reviewed an email with the franchisee and shared that Pride Disposal had defined the special services fee as an hourly fee that can be used and is prorated on an as needed basis. For example, a commercial site where the driver has to spend time loading a substantial amount of material or spend time waiting at a site for a vehicle to be moved to access the dropbox. He said he thought this information would aid Council in their deliberations. Mayor Snider asked Council if they felt comfortable moving forward with that additional information. • Council President Lueb agreed. • Councilor Goodhouse was also in support of moving forward with that clarification. Councilor Goodhouse made a motion to approve Resolution No. 21-03. Council President Lueb seconded the motion. Mayor Snider asked Deputy Recorder Patton to read the number and title of the resolution. Resolution No. 21-03:A RESOLUTION AMENDING THE CITYWIDE MASTER FEES AND CHARGES SCHEDULE WHICH WAS ADOPTED UNDER RESOLUTION NO. 20- 32 AND 20-54. Mayor Snider asked Deputy Recorder Patton to conduct a roll call vote. Yes No Council President Lueb V Councilor Shaw V Mayor Snider V Councilor Goodhouse V Councilor Newton V TIGARD CITY COUNCIL MEETING MINUTES —January 26, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 7 of 8 The motion passed unanimously. 9. NON-AGENDA ITEMS—None. 10. ADMINISTRATIVE REPORT Interim City Manager Nyland shared the following administrative reports: • Washington County libraries have officially ended overdue fees for library materials; • The library strategic plan process is underway,with over 800 survey responses. It will continue to be open through February 1st; • An update on the downtown business reimbursement program,which has received seven applications totaling$7,000 in requested assistance; • PSAB meetings continue with the next meeting on February 9th,where they are accepting public comment. Interim City Manager Nyland said she had appreciated the opportunity to give these reports and update the Council on all the good work the city is doing. The new City Manager Steve Rymer will be taking over as City Manager next week. Mayor Snider thanked Ms. Nyland on behalf of the Council, city, and staff for keeping the city on track during such a challenging time. 11. EXECUTIVE SESSION—None scheduled. 12. ADJOURNMENT At 8:39 p.m., Councilor Newton made a motion to adjourn and Councilor Goodhouse seconded. Mayor Snider asked Deputy Recorder Patton to conduct a roll call vote. Yes No Council President Lueb ✓ Councilor Shaw ✓ Mayor Snider ✓ Councilor Goodhouse ✓ Councilor Newton ✓ The motion passed unanimously. Caroline Patton, Deputy City Recorder Attest: Jason B. Snider,Mayor Date: TIGARD CITY COUNCIL MEETING MINUTES —January 26, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 8 of 8 1111City of Tigard = Tigard City Council Meeting Minutes TIGARD February 16, 2021 1. BUSINESS MEETING A. At 6:31 p.m.,Mayor Snider called the meeting of the Tigard City Council to order. B. Deputy City Recorder Patton called the roll. Present Absent Mayor Snider ✓ Youth Councilor Calderon V Councilor Goodhouse V Councilor Newton V Council President Lueb V Councilor Shaw ✓ C. Mayor Snider invited everyone to mute themselves and join him in the Pledge of Allegiance. D. Council and Staff Non-Agenda Items— Mayor Snider said that he would like to sing Happy Birthday to Councilor Newton at the end of the meeting. 2. JOINT MEETING WITH THE PARK AND RECREATION ADVISORY BOARD (PRAB) Public Works Director Rager introduced Wayne Gross, chair of the Park and Recreation Advisory Board (PRAB). Mr. Gross said it had been an interesting year due to the pandemic, but they think the staff have been doing a great job. Most importantly,he said, the PRAB would like to recognize Martin McKnight,Parks Supervisor, for his leadership over the past year. They would also like to recognize Kaitlyn Leaf, Recreation Program Specialist,who stepped in as Program Coordinator when needed in this tumultuous year. Mr. Gross mentioned the Parks master planning process and said that the PRAB would like the city to dedicate area in the City Facility Consolidation (CFC) Project for recreation, such as a multi-purpose room for example. As a larger issue to consider, the PRAB would like the city to think about the best organizational structure to maximize parks and recreation services and whether to create their own department within the city. Councilor Newton confirmed there was information forthcoming in the Parks master plan regarding both the issues of recreation and organizational structure and confirmed that Mr. Gross was only informing Council as to the position of the PRAB. Mr. Gross confirmed that was the case. Councilor Shaw asked what Mr. Gross's recommendation would be as to departmental structure. Mr. Gross said his personal position was in favor of an independent parks and recreation TIGARD CITY COUNCIL MEETING MINUTES — February 16, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 1 of 5 department, so they have a seat at the table when the big decisions are being made. The PRAB, he clarified, has not taken an official position. PRAB member Ellen Seminara echoed earlier comments made by Mr. Gross. She said that the advisory board would like a continued commitment to staff and resources for parks and recreation services. The current staff is bare bones and the growing list of properties,particularly with the expansion into River Terrace,will require a larger staff to successfully maintain the properties. Councilor Newton echoed PRAB member comments regarding the city's amazing parks staff and said that the city needs to invest in park assets and staffing to maintain existing properties. She asked what parks thought they needed to provide good maintenance in the future while providing equity in access to city parks. PRAB member Scott Winkels said that Council has established a standard of a park within a 10- minute walk of every person in Tigard and that if you count trails the city is doing well, but for parks it is falling behind. He described the equity considerations PRAB has been discussing in acquiring new parkland to make services uniform throughout the city. Mr.Winkels mentioned getting the Lasich property out of the rural reserves and into the city was needed as soon as possible. Mayor Snider said the whole Council shares similar thoughts about the Lasich property. Mayor Snider asked what the PRAB needed from the Council as a result of this briefing. Mr. Gross said he felt their support for parks and recreation has been strong and he would like that to continue. He voiced concerns about adding additional developed parkland from the River Terrace annexations increasing the workload on parks maintenance staff. 3. DISCUSSION REGARDING CITY CENTER SUBSTANTIAL AMENDMENT REFERRAL BALLOT TITLE LANGUAGE Redevelopment Manager Farrelly explained staff were presenting draft ballot tide language to Council to forward a substantial amendment to the ballot in May 2021. This urban renewal plan amendment requires voter approval per the city's charter. Council are invited to make changes to any ballot tide language. City Attorney Rihala said staff are seeking Council's guidance. She said Councilor Goodhouse had proposed a change "not a new tax" be changed to "requires no new taxes" to be consistent with the city's last two ballot tide captions. She said in the summary they are at the character limit and so any changes would require a subtraction before an addition. Council discussed the language of the ballot tide and reached consensus on the following changes: • Change "not a new tax"to "requires no new taxes"in the ballot caption; • Updated a sentence to read, "Urban renewal is not a new or additional tax."They also placed this statement on its own line, separated from the paragraph; and • Remove the word "will" and replace with "such as"in reference to the projects that will be funded by the amendment. TIGARD CITY COUNCIL MEETING MINUTES — February 16, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 2 of 5 City Attorney Rihala said this language would come back before Council for approval at their next business meeting so they can continue to consider the text until then. She clarified that no vote was needed this evening. 4. RECEIVE BRIEFING ON THE WATER COST OF SERVICE ANALYSIS AND RATE STUDY PROJECT Executive Manager Goodrich explained that project consultants from FCS Group would present the Cost of Service Analysis (COSA) study being completed by the city. They hope to give Council the opportunity to discuss and provide feedback on the project,which will impact the resulting fees and charges. Doug Gabbard from FCS Group gave a brief introduction to the COSA and its objectives. Zech Hazel from FCS Group went into further detail regarding the COSA methodology and revenue requirements. He said that the three main inputs for the revenue requirement are the Capital Improvement Program (CIP), fiscal policies, and operating budget. Utilities incur both operating costs and capital costs, the latter of which are more irregular or periodic. Mr. Hazel explained that rates should generate sufficient revenue to sustain the utility, but they should also recover costs of service equitably. He reviewed key assumptions for the analysis as well as the CIP cost forecast for the city over the next 20 years. Although it is a $212 million CIP, they predict resources from System Development Charges (SDCs) will cover the full cost of the program. Mr. Hazel said that an annual revenue increase of two percent will provide enough revenue over the 20-year period. Mr. Gabbard continued with how the revenue requirements help develop the service rate needed to recover the water utility's needs. He explained there were five functions to be allocated as part of this process: customer,meters/services, base demand,peak demand,and fire function. After describing the six customer classes, he presented the allocation applied across each customer class. The customer function, for example,is allocated based on the number of accounts. The change from the current cost recovery under the existing utility rates was then compared to the proposed allocated cost of services across functions. Mr. Gabbard highlighted that the new rates needed an additional two percent to cover anticipated costs. According to this analysis, each customer class rate needs to change slightly to achieve the two percent increase. He reviewed next steps in the process of completing the COSA by adopting the amendment to the city's master fees and charges schedule. • Councilor Shaw asked about the rate design policy items and if they would be learning a proposed amount for these fees or will that be part of the policy decision.Mr. Gabbard said it's not about cost themselves, although that will be part of the decision,but about if costs are being recouped the way the Council would like. He said the question is primarily if the cost is being recouped as equitably as possible. • Mayor Snider said that within Tigard, the philosophy had been to charge the customer as close to the city's actual cost to provide service as possible. For additional services,the utility may assess additional fees. • Councilor Goodhouse said that staff should provide Councilor Shaw with more background on this issue. TIGARD CITY COUNCIL MEETING MINUTES — February 16, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 3 of 5 • Councilor Shaw said she thought she was up to speed, but she was curious about the cost differential between the different levels of service. She said she welcomed any learning opportunity,however. • Youth Councilor Calderon said it was an interesting presentation and he never thought of running a faucet as buying water. Executive Manager Goodrich said that staff would be back at the Council's workshop meeting on March 16th,with hopes to finalize the project in April. 5. NON-AGENDA ITEMS Council and staff sang happy birthday to Councilor Newton. 6. ADMINISTRATIVE REPORT City Manager Rymer provided the following administrative reports: • The city thanks staff in public works for their winter storm response, as well as the police,who worked around the clock to make sure the community was safe and had safe drinking water; • The water treatment plant lost power and city provided water to City of Lake Oswego for the first time in the partnership's history; • There are continued power outages in the Tigard area; • The county is still in the "high" category in the COVID-19 reopening and there are currently no changes in city services; • Virtual Storytime at the library continues to be a success; • Thanks to the Deputy City Recorder for her service to the city and City Council. Mayor Snider thanked the Deputy City Recorder for her service. Councilor Newton thanked her for her support and echoed City Manager Rymer's comments regarding the staff response to the winter storm. Mayor Snider asked that the Council repost the city's thank you to staff on social media. 7. EXECUTIVE SESSION —None scheduled. 8. ADJOURNMENT At 8:08 p.m., Council President Lueb made a motion to adjourn and Councilor Newton seconded. Mayor Snider asked Deputy Recorder Patton to conduct a roll call vote. Yes No Mayor Snider ✓ Councilor Goodhouse ✓ Councilor Newton ✓ Council President Lueb ✓ Councilor Shaw ✓ The motion passed unanimously. TIGARD CITY COUNCIL MEETING MINUTES — February 16, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 4 of 5 Caroline Patton,Deputy City Recorder Attest: Jason B. Snider,Mayor Date: TIGARD CITY COUNCIL MEETING MINUTES — February 16, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 5 of 5 AIS-4620 3. C. Business Meeting Meeting Date: 04/13/2021 Length (in minutes): Consent Item Agenda Title: LOCAL CONTRACT REVIEW BOARD - CONTRACT AMENDMENT FOR COOK PARK ARTIFICIAL TURF INFIELD INSTALLATION Prepared For: Christine Moody Submitted By: Christine Moody, Finance and Information Services Item Type: Motion Requested Meeting Type: Local Contract Review Board Public Hearing No Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE The Local Contract Review Board will consider and possibly approve a contract amendment #2 to FieldTurf USA Inc. for additional work needed for the Cook Park Artificial Turf Infield Installation? STAFF RECOMMENDATION / ACTION REQUEST Staff recommends that the Local Contract Review Board approve contract amendment #2 to FieldTurf USA Inc. in the amount of$71,250.77. KEY FACTS AND INFORMATION SUMMARY The Parks and Recreation Advisory Board (PRAB) identified installation of artificial turf at Cook Park as number two on its project priority list. The City began the artificial turf installation in February 2021 and on March 1, 2021 the geotechnical review discovered significant subgrade soil stability challenges related to completing the earthwork needed on this flood plain site to create a stable foundation for the new turf. The geotechnical consultant recommends a cement amendment that will include blending cement into the prepared subgrade, compacting the blended material, and allowing the material to "cure" which can then support the required base rock layer under the turf. In order to complete this project a contract amendment is needed incorporating the geotechnical recommendations. OTHER ALTERNATIVES The Local Contract Review Board may choose to not approve the contract amendment. This would likely jeopardize future improvements on the site without the cement amendment due the sandy soil conditions. COUNCIL OR TCDA GOALS, POLICIES, MASTER PLANS PRAB priority. DATES OF PREVIOUS CONSIDERATION July 7, 2020 LCRB approval of the public improvement contract. Fiscal Impact Cost: $71,250.77 Budgeted (yes or no): No Where Budgeted (department/program):Transient Lodging Tax Dollars Additional Fiscal Notes: The funding for this amendment is being requested in the 3rd Quarter Supplemental Budget that is before the Council April 13, 2021. Staff is asking that Contingency dollars in the Transient Lodging Tax Fund, where this original work is funded be allocated to the project. As this project enhances the playability of the fields and is anticipated to draw more tournaments and regional play to them, this is an appropriated use of Transient Lodging Tax dollars. If Council does not support the use of additional Transient Lodging Tax dollars for this work, staff will turn to Parks SDC dollars that are already appropriated in the Parks Major Maintenance program to fund this subsurface work. These funds have already been identified for other work in the park (a playground structure replacement and safety surfacing) that will need to be delayed in the event they need to be used for this work on the infields. Attachments No file(s) attached. AIS-4613 4. Business Meeting Meeting Date: 04/13/2021 Length (in minutes): 5 Minutes Agenda Title: Proclaim April 18-24, 2021 Crime Victims' Rights Week Prepared For: Joanne Bengtson, City Management Submitted By: Joanne Bengtson, City Management Item Type: Update, Discussion, Direct Staff Meeting Type: Proclamation Public Hearing: No Publication Date: Information ISSUE Asking Mayor Snider to proclaim April 18-24, 2021 as Crime Victims' Rights Week in Tigard. STAFF RECOMMENDATION / ACTION REQUEST Chief of Police McAlpine requests support for this Proclamation. KEY FACTS AND INFORMATION SUMMARY Every year, millions of Americans are affected by crime. Many will need ongoing care and resources. April 18-24 is National Crime Victims' Rights Week, a time to celebrate the progress achieved, raise awareness of victims' rights and services. This is an opportunity to stand with our families, neighbors, friends, and colleagues whose lives have been forever altered by crime. We can show our support for victims by building their trust and engaging our community in awareness of the issue and response efforts. OTHER ALTERNATIVES Not move forward with this proclamation. COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS This proclamation supports the city's Strategic Plan goal for an equitable, healthy and accessible community that serves all who live here. DATES OF PREVIOUS COUNCIL CONSIDERATION This is the first time this proclamation has been issued in Tigard. Attachments Crime Victims' Rights Week National Artwork for Crime Victims' Rights Week .1 (\"I �..y.� -. ir„ i 14.1 lii / • ( iti ' „..,„ 'ki_ 2 �g� 1�.-.Al:kl.iu ..• .0}Cti x:II 'j City of Tigarti ;=vti NATIONAL CRIME VICTIMS' RIGHTS WEEK riir,l,i4:.::::,' ' ` April 18 - 24, 2021 ' 'p_, — .„, ., WHEREAS, the victims' rights movement began over 30 years ago with the goal of improving the ��` treatment of crime victims in the system; and Imo. justiceY ya16 r ng TE WHEREAS, an important aspect of the victims' rights movement is the enactment of laws that - _ . : : protect victims. To that end, Congress passed the Victims of Crime Act, with all 50 states ' •.-," ., ,Re:�. _-:.. =,. _ ' enacting victims' rights legislation, and the majority of states, including Oregon, amending their ;,,•....,...t--' ''= ' -Na m ..;:, constitutions to address victims' rights; and :..- , s` `,,' ,-... , WHEREAS, every victim of a crime is impacted by the experience, but often those who may be ., = �: financially vulnerable or identify as a member of a community or group shaped by inequity bear a 1 ;'F a disproportionate •amount of negative effects; and • WHEREAS, the rights of crime victims are best protected when all participants in the criminal _ r�"� justice process—not only victims—are appropriately educated about victims' rights and about the - I-i :-. increased barriers created by inequity; and rt •....i. i_ - WHEREAS, in Washington County, a strong alliance of governmental agencies and non-profit :_ ' organizations work tirelessly to protect and advocate for crime victims in a culturally competent ' ` n:=: ,=1`° manner. This cooperation seeks to promote rehabilitation, healing and principles of restorative � _�, justice and ensure resilience for our communities and victim responders; and "- F .1- :, :fir..: 4 "WHEREAS,we are determined to respond to victims of crime and violence by helping them findit • F not only support, recovery and justice but also a sense of hope for their future and access to the .. tools necessary to rebuild their lives; and ', i T WHEREAS, National Crime Victims' Rights Week allows us to recommit to ensuring that 4 "accessible, trauma-informed, and culturallyresponsive services are offered to all victims of crime, f` -.1 Via- :, ::�. t and particularly with the increased hardships of COVID-19 we are committed to showing up for , w• victims and their families, providing them with the essential resources they need to heal and thrive. = tm I NOW THEREFORE BE IT RESOLVED THAT I, Jason B. Snider, Mayor of the City of Tigard, Oregon, hc7, 4. do hereby proclaim the week of April 18-24, 2021 as „r ' r CRIME VICTIMS' RIGHTS WEEK ' ',k � .)4.'aII`=:;- and that Tigard reaffirms its commitment to creating a victim service and criminal justice response - , ' -,,,,w that assists all victims of crime, with a focus on meeting the needs of communities and groups =_ "?��„='� ' :•!ir Fine q: impacted by inequity—not just this week, but throughout the year. Further, the city expresses its ::„,,..:1., . deep and abiding appreciation for community members, victim services providers and criminal `. justice professionals who are committed to improving the response all victims of crime receive so .' , that they may find relevant assistance, support,justice and peace. Dated this 13th day of April, 2021. - °=:iR,u. = sfa IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Tigard ' 4' . to be affixed. ''::: Jason B. Snider, Mayor ,,A19:-,-,.... r: § � .. �.:=S yea ,.:n City of Tigard ,, ro.. -'"• ' Attest: =s' r ': City Recorder "; 1 a } M ja�' i ..�`� _:i_:4.•:M •_.may r'yi '''"t-L-.:'..l:i:^� .i.' �s`i r _,SF 7.' ,,P(,., .3!'4 !!,,,]..,:'.!.::.:•,?....'..,.. ni�f{;: �F.E.:: L`T+49` IFI- .00 •..' gid. � S3-.. Sx�. .... :,...n�:':S _._.....e..... .... I _ .rrz'.. 'i:=,:s•;A��. �h...-7. ire>,: :� �.• _ __... _ National Crime Victims' Rights Week • April 18-24, 2021 Ar irr • SUPPORT VICTIMS . BUILD TRUST . ENGAGE COMMUNITIES . „iv\ .„. ]�IIIIIIIIIIIIII��IIIIIIIIIIIIIIIIIIH ,F� ; AIS-4611 5. Business Meeting Meeting Date: 04/13/2021 Length (in minutes): 20 Minutes Agenda Title: Receive TVF&R State of the District Report Submitted By: Carol Krager, Central Services Item Type: Update, Discussion, Direct Staff Meeting Type: Council Business Meeting - Main Public Hearing: No Publication Date: Information ISSUE Council will receive the Tualatin Valley Fire and Rescue (TVF&R) State of the District report STAFF RECOMMENDATION / ACTION REQUEST No action requested. KEY FACTS AND INFORMATION SUMMARY TVF&R Chief Deric Weiss will present the annual State of the District Report. He has a slide presentation and there will be a few minutes for a question and answer period. OTHER ALTERNATIVES N/A COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS DATES OF PREVIOUS COUNCIL CONSIDERATION TVF&R presents its State of the District report annually to the Tigard City Council. Attachments Presentation 11111WiltiPtit )illt° State of the District April 13, 2021 ---mw--- 4- . 1 \P. 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I . •••- . . . ... .•.- - I .. • • -.. I • _... PROJECTS L • i0 0 • • • • •T 441171171 MiAn I • lb.lb•0•0 m m I d I Ki iti 141 I M f M 1 =, • • Training Center Stations Land Apparatus Questions AIS-4614 6. Business Meeting Meeting Date: 04/13/2021 Length (in minutes): 10 Minutes Agenda Title: Legislative Public Hearing: Consider Amendment to TMC 3.24.080 re System Development Charge (SDC) Deferral Requests Prepared For: Agnes Lindor, Community Development Submitted By: Agnes Lindor, Community Development Item Type: Ordinance Meeting Type: Council Business Meeting - Main Public Hearing: Yes Publication Date: Information ISSUE Provide information on the current deferral request process for City Transportation and Park System Development Charges (SDCs). Staff is asking City Council to consider changing the process to allow applicants to submit deferral requests prior to issuance of building permits or land use approval instead of at or before building permit submittal. STAFF RECOMMENDATION / ACTION REQUEST Staff recommends that City Council adopt changes to the SDC deferral process to allow deferral requests to City Transportation and Parks SDCs to be submitted prior to issuance of building permit or, if no building permit is required, upon land use approval. KEY FACTS AND INFORMATION SUMMARY Currently, the code requires applicants to submit SDC deferral requests no later than time of building permit application or, if no building permit is required, then upon land use application. This is causing difficulties for many applicants and they are often not even aware of their options that early in the building process. BENEFITS OF PROPOSAL Great Flexibility Allowing deferral requests to be submitted prior to issuance of building permits or, if no building permit is required, upon land use approval, provides for greater flexibility to applicants for submitting SDC deferral requests. Often, the applicant is unaware of a deferral option or that the request must be made no later than at the time of building permit submittal. Upon building permit submittal, the applicant may not know the amount of SDCs that will be due at issuance of the permit, which can also drive the decision of whether they want to defer the fees to occupancy. Application of Credits Credits may either be applied to the SDCs the applicant has to pay for their proposed development or the credits can be issued to the applicant to be applied toward future improvements. The City can issue credits for eligible street or park improvements that the applicant is constructing with their project. However, for credits to be applied to the SDCs for proposed development, the SDCs must be deferred to occupancy. This forces the applicant to decide about paying SDCs at building permit issuance, when they may not have all the information they need to make a decision. If they pay SDCs at permit issuance, then they will only receive credits to use toward future improvements because the City cannot issue a refund of SDCs once they have been paid. Additional Cost and Review The current process causes unnecessary administrative work and additional reviews for staff as well as additional review time and permit fees for the applicant. Because deferral requests must be submitted no later than time of building permit application, applicants who have already submitted for building permit must now withdraw and reapply for the permit with the deferral request. Often the permit has already been reviewed by staff when the applicant goes to withdraw and then they must pay the review fees incurred. Staff must also perform the necessary steps to close out the permit upon withdrawal and again when the applicant reapplies. The permit process starts over for the new permit and review fees are due again. The proposed change would not require the applicant to have to withdraw their permit in order to submit a deferral request. OTHER ALTERNATIVES City Council may also: 1. Modify the request and adopt; or 2. Deny the request. COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS DATES OF PREVIOUS COUNCIL CONSIDERATION On January 7, 2020, City Council expanded the deferral process for City Transportation and Park SDCs to all developments. Attachments Ordinance CITY OF TIGARD, OREGON TIGARD CITY COUNCIL ORDINANCE NO. 21- AN ORDINANCE AMENDING TIGARD MUNICIPAL CODE SECTION 3.24.080 TO ALLOW FOR SUBMITTAL OF DEFERRAL REQUESTS PRIOR TO ISSUANCE OF BUILDING PERMITS AND LAND USE APPROVAL, IF NO BUILDING PERMIT IS REQUIRED. WHEREAS, Chapter 3.24 of the Tigard Municipal Code (TMC) establishes system development charges (SDCs) for the City;and WHEREAS,under current code, SDCs are due and payable upon issuance of the building or plumbing permit to which the fees relate,with the exception of water SDCs,which are due and payable upon purchase of a water meter;and WHEREAS, the City currently allows deferral of transportation or park SDCs to occupancy if the deferral request is submitted not later than the time of building permit application or if no building permit is required, then upon land use application; and WHEREAS, the City staff recommends that the deferral request submittal requirements be revised to allow for the deferral request to be submitted prior to issuance of the building permit or,if no building permit is required land use approval;and WHEREAS, the proposed changes will provide applicants greater flexibility as to when they can submit a deferral request, as well as allow more options for the timing of SDC credits. NOW,THEREFORE,THE CITY OF TIGARD ORDAINS AS FOLLOWS: SECTION 1: Tigard Municipal Code 3.24.080 is amended as follows (additional text is underlined and deleted text is shown in strikcthrough): A. SDCs are calculated and are due and payable as follows: 1. Calculation. SDCs are calculated based on the fees in effect at the time of submittal of the complete building or plumbing permit application to which the fees relate. If a building or plumbing permit is not required and a land use decision is required, SDCs are calculated based on the fees in effect at the time of submittal of the complete land use application to which the fees relate. 2. Due and Payable. Water SDCs are due and payable upon purchase of a water meter. All other SDCs are due and payable upon issuance of the building or plumbing permit to which the fees relate. If a building or plumbing permit is not required and a land use decision is required, all other SDCs are due and payable upon issuance of the land use decision to which the fees relate. B. The city may not issue a required building permit or allow a connection to the city's systems until all applicable SDCs have been paid in full; deferral has been approved pursuant to subsection D; exemption has been granted pursuant to Section 3.24.100; ORDINANCE No.21- Page 1 or installment payment arrangements have been made pursuant to Section 3.24.090. C. If development commences or a connection is made to the city's water, sanitary sewer, or stormwater systems without the required building permit or land use approval, all applicable SDCs will be immediately due and payable. D. Notwithstanding subsection A.2 of this section, the applicant may request deferral of payment of transportation or park SDCs to occupancy. The request must be made in writing to the administrator prior to issuance of the no latcr than the timc of building permit a47pJAicaiax or,if no building permit is required, then upon land use approval application. Any deferred SDC must be paid in full prior to final inspection or the issuance of an occupancy permit. SECTION 2: If any provision of this ordinance or the application thereof to any person or circumstance is held invalid, such invalidity does not affect the other provisions or applications of the ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this ordinance are severable. This City Council hereby declares that it would have adopted this ordinance irrespective of the invalidity of any particular portion thereof and intends that the invalid portions should be severed and the balance of the ordinance be enforced. SECTION 3: This ordinance shall be effective 30 days after its passage by the council, signature by the mayor,and posting by the city recorder. PASSED: By vote of all council members present after being read by number and title only, this day of 2021. Carol A. Krager,City Recorder APPROVED: By Tigard City Council this day of , 2021. Jason B. Snider,Mayor Approved as to form: City Attorney Date ORDINANCE No.21- Page 2 AIS-4592 7. Business Meeting Meeting Date: 04/13/2021 Length (in minutes): 30 Minutes Agenda Title: Public Hearing to Consider Approval of Resolution for the FY 2021 Third Quarter Budget Supplemental Prepared For: Steve Kang Submitted By: Steve Kang, Finance and Information Services Item Type: Motion Requested Meeting Type: Council Resolution Business Public Hearing - Meeting - Informational Main Public Hearing Yes Newspaper Legal Ad Required?: Public Hearing Publication 04/08/2021 Date in Newspaper: Information ISSUE Present to the Tigard City Council the FY 2021 Third Quarter Budget Supplemental for their consideration and possible adoption. STAFF RECOMMENDATION / ACTION REQUEST The recommendation is the City Council approve the FY 2021 Third Quarter Budget Supplemental. KEY FACTS AND INFORMATION SUMMARY The following is the summary of items that require council action for FY 2021 Third Quarter Budget Supplemental: City Management City Management is requesting to fund facilitation services for the recently created Public Safety Advisory Board (PSAB). PSAB is made up of community members who meet every two weeks to review Tigard's public safety practices and form recommendations to City Council for improvement. For these board meetings, this request will fund facilitation services provided by Barney & Worth INC. Facilitation services have been, and will continue to be, key to navigating topics and difficult discussions in a fair and impartial matter. Central Services Central Services has three requests from the Property Management Division. First is to recognize the unexpected COVID-19 expenditures and increase expenditures for facilities projects that will otherwise have to be deferred. Second request is to fund the extension of the DLR Group contract to provide and perform the next phase of the CFC feasibility project. The DLR Group contract extension was approved by the city council on February 9, 2021. The last request is for the Ziply Property Appraisal and Environment Site Assessment. This will provide funding to perform a property value appraisal, Phase I Environmental Site Assessment (ESA), and Phase II ESA as needed for the approximate 3-acre southern part of the Ziply owned property located at 8840 SW Burnham. Finance and Information Services In December 2020, Washington County allocated $103,565 in Mental Health & Community Psyche funds to the City of Tigard with the goal of building public mental health and community psyche during the pandemic. These funds were used for building community activities, reimagining seasonal celebrations, increasing access to technology, and a community art piece. Police Department The Police Department has two requests. The first request is for the Body Cam/Dash Cam expansion and Taser upgrade project. This will be a five-year contract where the department purchases the equipment (which will be received by the end of June 2021) by making lifecycle replacement program vendor payments each year of the contract. PD will receive updated, supportable replacement technology at regular intervals, thereby avoiding the fate of investing heavily in equipment that will lose its effectiveness and become obsolete. The project will also provide a cloud-based service for digital evidence management and storage that works seamlessly with the department's new records management system. Annualized contract cost impacting GF will be $255K but will be offset by savings in existing funding for evidence storage, Taser and BWC replacement cost. The second request is overtime expenses and revenue reimbursement related to the following FY 2020-21 traffic safety grants administered through ODOT: DUII high visibility enforcement, Safety Belt enforcement Blitzes, Pedestrian Safety Enforcement, Distracted Driving Enforcement and Speed Enforcement. All grants are federal funds and reimburse the city for officer overtime expenses. Public Works Public Works Department is requesting additional Personal Services appropriations for COVID-19 responses. • Overtime —Two positions that are heavily involved in the emergency response to the pandemic as well as community outreach efforts specific to COVID-19. •Various individuals in the division have found it difficult to take PTO partly due to the pandemic but also due to a vacancy in administrative support. While the city has implemented a temporary increase to the PTO bank, the division will need to be ready for the anticipated "buy back/cash out" of these PTO hours as many employees are at or near their PTO accrual cap. • COVID-19 pandemic caused a large surge of activities for the department's Community Engagement Coordinator. To alleviate the surge in workload, a part-time temporary intern was brought on board. Capital Improvement Plan (CIP) • CIP - 92062 Cook Park Softball and Baseball Infield, $180,000 — More detailed analysis of the project during the permitting process, as well as increasing manufacturing costs of product and materials and an increase in the subgrade work and cement amounts have resulted in revisions to the final scope of work and increased actual costs for the project. • CIP - 92061 Red Rock Creek Trail Implementation Plan, $(304,055) —The project will be moving forward as planned, however, in January 2021, Metro determined the funding source would remain federal dollars to be managed by ODOT. MSTIP funding, to pay ODOT's advanced deposit, will still run through the City of Tigard. The federalized RFFA money can no longer be used to pay for City of Tigard internal expense, so Parks SDC Funding has been added to pay for project management oversight from the Engineering Division. • CIP - 91023 Public Works Field Staff Work Area and Breakroom, $25,000 — Request to add to the existing PW Field Staff Work Area and Breakroom remodel project. This additional request will help the city remodel the front area to accommodate the recreation staff moving over from the Fanno Creek House, space for Engineering staff, create an ADA height compliant transaction counter "window" with pass through trays and sliding glass like Court, and improve the lunchroom for crew staff. The increase in funding is due to additional FF&E needs to accommodate the relocated positions and more refined contractors' costs. Non-Budgetary Impact Items One non-budgetary impact item is from the City Management. The request is to increase the Risk Analyst, PCN 5305, from a 0.80 FTE to a 1.00 FTE. In order to ensure OSHA compliance, several programs needed to be established and/or updated. This includes ongoing maintenance including annual testing, training, auditing and data reporting, which has translated to an increasing workload for the Risk Analyst position. Some of these programs include but not limited to MSDS (chemical tracking and mitigation), Hearing Conservation (testing/mitigation), Respirator program (PW and PD), Silica Exposure program, Return to work WC program, Safety Committee oversight and other misc. projects such as claims back-up, COVID-19 response support, and Total Tyler back up support. In addition, the Risk Analyst position would spend more time learning about complex claims processing, to provide back-up to the Risk Manager; this will ensure greater resiliency in the city's ability to mitigate risks and respond when serious, hazardous situations occur. The cost for this fiscal year (effective date April 16, 2021) is roughly $6,000 and will be offset by savings from professional and consulting services. OTHER ALTERNATIVES Do not approve the FY 2021 Third Quarter Budget Supplemental. COUNCIL OR TCDA GOALS, POLICIES, MASTER PLANS DATES OF PREVIOUS CONSIDERATION This is the first time the City Council has been presented with this information. Fiscal Impact Cost: $339,742 Budgeted (yes or no): No Where Budgeted (department/program):Multiple Additional Fiscal Notes: The FY 2021 Third Quarter Supplemental will increase the overall budget by $340K across 12 city funds. The increase in the expenditures are largely supported through various Federal and State grants, unanticipated beginning fund balances, contingency and reserves. This supplemental will decrease reserves of the city by $254K. Please refer to Exhibits A and B which summarize the fiscal impact of the quarterly supplemental budget by fund. Attachments FY21 03 - Resolution FY20 03 Supplemental Summary FY21 03 Exhibit A FY21 03 Exhibit B FY21 03 Exhibit C FY21 03 AIS Presentation CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 21- A RESOLUTION TO ADOPT THE FY 2021 THIRD QUARTER BUDGET SUPPLEMENTAL INCLUDING BUDGET ADJUSTMENTS TO PUBLIC WORKS, POLICY AND ADMINISTRATION, AND COMMUNITY SERVICES. WHEREAS, the city acknowledges those items that were unknown at the time the FY 2021 budget was adopted; and WHEREAS, the city recognizes approximately $339,742 of unanticipated budget in operations and transfers; and WHEREAS, the increase in budget is offset by unanticipated fund balance, miscellaneous revenue, reserve for future expenditures,and contingency. NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: The FY 2020-21 Budget is hereby amended as detailed in Exhibit B. SECTION: This resolution is effective immediately upon passage. PASSED: This day of 2021. Mayor-City of Tigard ATTEST: City Recorder-City of Tigard RESOLUTION NO.21- Page 1 CITY OF TIGARD - BUDGET SUPPLEMENTAL 4/8/2021 FY 2020-2021 Quarter: 3 Item # Department Fund Division Request Title Request Funding Total Amount Detailed Description Source Q3CM01 City Management 600-Central Services 1000-City Manager's Office Public Safety Advisory Board NEW Contingency $ 60,000 The Public Safety Advisory Board, a recently created board by City Council, is made up of community members who meet every two weeks Fund to review Tigard's public safety practices and form recommendations to City Council for improvement. For these board meetings,this request will fund facilitation services provided by Barney&Worth INC. Facilitation services have been,and will continue to be, key to navigating topics and difficult discussions in a fair and impartial matter. Q3CS01 Central Services 650-Fleet/Property 6400-Property Management COVID-19 Expenditure Increase NEW Multiple $ 59,000 The Property Management Division has incurred COVID-19 related expenses since the beginning of the pandemic.The request is to Management Fund recognize the unexpected expenses and increase expenditures for facilities projects that will otherwise would have to be deferred. $54K of the COVID-19 related expenses are reimbursed by federal and state grants and remainder will be from the reserves. Q3CS02 Central Services 650-Fleet/Property 6400-Property Management DLR Group contract extension NEW Multiple $ 150,000 On February 9,2021,City Council approved the contract amendment to DLR Group to perform the next phase of the CFC feasibility Management Fund project. The contract amendment includes civil engineering services, landscape architecture,skate park design support,cost estimating and design integration and project management services. This request is funded by$121K of remaining contingency and remaining $29K will be from the reserves. Q3CS03 Central Services 650-Fleet/Property 6400-Property Management Ziply Property Appraisal and NEW Reserve for $ 40,000 This request is to provide funds to perform a property value appraisal, Phase I Environmental Site Assessment(ESA),and Phase II ESA as Management Fund Environment Site Assessment Future needed for the approximate 3-acre southern part of the Ziply owned property located at 8840 SW Burnham.This property is adjacent to Expenditures the City Hall property. Q3FIS01 Finance& MULTIPLE MULTIPLE Mental Health&Community Psyche NEW Miscellaneous $ 103,565 In December 2020,Washington County allocated$103,565($44,352 for the city and $59,213 for Durham and King City)in Mental Health Information Projects Revenue &Community Psyche funds to the City of Tigard with the goal of building public mental health and community psyche during the Services pandemic.These funds were used for building community activities, reimagining seasonal celebrations, increasing access to technology, and a community art piece. Q3PD01 Police 100-General Fund 4100-Police Operations Body Cam/Dash Cam Expansion and New Contingency $ 165,000 The Body Cam/Dash Cam expansion and Taser upgrade project can be accomplished by entering into a five-year contract. The PD will Taser Upgrade purchase the equipment(which will be received by the end of June 2021) by making lifecycle replacement program vendor payments each year of the contract. As a result of the program,we would receive updated, supportable replacement technology at regular intervals, thereby avoiding the fate of investing heavily in equipment that will lose its effectiveness and become obsolete. Outside of the equipment benefits,the project will provide a cloud-based service for digital evidence management and storage that works seamlessly with the department's new records management system.The digital evidence will require Police Department staff to manage related evidentiary requests and required redactions.This workload will be incorporated into workload of the levy funded Property&Evidence Specialist. Annualized contract cost impacting GF will be$255K but will be offset by savings in existing funding for evidence storage,Taser and BWC replacement cost. Q3PD02 Police 100-General Fund 4100-Police Operations Traffic Grant OT Appropriation NEW Miscellaneous $ 17,350 Reflect overtime expenses and revenue reimbursement related to the following FY 2020-21 traffic safety grants administered through Revenue ODOT: DUII high visibility enforcement,Safety Belt enforcement Blitzes, Pedestrian Safety Enforcement, Distracted Driving Enforcement and Speed Enforcement.All grants are Federal funds and reimburse the city for officer overtime expenses. Q3PW01 Public Works 630-Public Works 6000-Public Works Additional Personal Services New Contingency $ 22,760 The COVID-19 pandemic has, unexpectedly, impacted the PW Admin division's Personnel Services(PS)spending in several different ways. Admin Fund Administration appropriations for unseen COVID-19 overtime, PTO"buyback"of hours, First,two positions that are heavily involved in the emergency response to the pandemic as well as community outreach efforts specific to and Community Engagement Intern COVID-19, have been working overtime. Typically,the PW Admin division has little to no appropriations as the normal overtime accrual rate wasn't fast enough to trigger payout. Currently,the division's overtime appropriation is on pace to exceed$12K. Second,various individuals in the division, including the aforementioned positions, have found it difficult to take PTO partly due to the pandemic but also due to a vacancy in administrative support. While the city has implemented a temporary increase to the PTO bank,the division will need to be ready for the anticipated "buy back/cash out"of these PTO hours as many employees are at or near their PTO accrual cap. Historically,the division has used unanticipated savings in either PS or M&S appropriations to cover the infrequent use. Over the next two years however,the PTO"buy back"is anticipated to be significantly higher. As a result,the division is asking for additional appropriations this year to handle the anticipated PTO"buy back". Third,the COVID-19 pandemic caused a large surge of activities for the department's Community Engagement Coordinator. To alleviate the surge in workload,a part-time temporary intern was brought on board. Through December,the division has spent nearly$5K on the position. The individual break out for this ask is as follows: 1)Covid-19 response OT= $9,000; 2)PTO"Buy Back/Cash Out" (Accrued Vacation) = $8,760;and 3)Community Engagement Coordinator Intern-$5,000. Q3PW02 Capital 420-Parks Capital 8000-CIP/Contingency CIP-92062 Cook Park Softball and NEW Contingency $ 180,000 The original project cost was provided by the contractor as an estimate back in October 2019. More detailed analysis of the project during Improvement Fund Baseball Infield the permitting process,as well as increasing manufacturing costs of product and materials and an increase in the subgrade work and Program cement amounts have resulted in revisions to the final scope of work and increased actual costs for the project. 1 of 2 CITY OF TIGARD - BUDGET SUPPLEMENTAL 4/8/2021 FY 2020-2021 Quarter: 3 Item # Department Fund Division Request Title Request Funding Total Amount Detailed Description Source Q3PW03 Capital 420-Parks Capital 8000-CIP/Contingency CIP-92061 Red Rock Creek Trail NEW Multiple $ (304,055) The project will be moving forward as planned, however, in January 2021, Metro determined the funding source would remain federal Improvement Fund Implementation Plan dollars to be managed by ODOT.When this project was awarded by Metro and originally budgeted by the city,the city had requested that Program the RFFA grant be de-federalized and run as a reimbursement grant using local dollars so everything would run through the City of Tigard. This decision will force COT to pull RFFA grant out of the CIP 92061. MSTIP funding,to pay ODOT's advanced deposit,will still run through the City of Tigard. In addition,the federalized RFFA money can no longer be used to pay for City of Tigard internal expense, so Parks SDC Fund has been added to pay for project management oversight from the Engineering Division. Q3PW04 Capital 400-Facilities Capital 8000-CIP/Contingency CIP-91023 Public Works Field Staff NEW Multiple $ 25,000 Request to add the PW building front counter enhancement to the existing PW Field Staff Work Area and Breakroom remodel project. This Improvement Projects Fund Work Area and Breakroom request will help the city remodel the front area to accommodate the recreation staff moving over from the Fanno Creek House,which is Program more cost effective than updating the infrastructure in Fanno Creek House to support the Recreation Division. Additionally,this will create space for Engineering staff,create an ADA height compliant transaction counter"window"with pass through trays and sliding glass like Court,and improve the lunchroom for crew staff. The increase in funding is due to additional FF&E needs to accommodate the relocated positions and more refined contractors'costs. Non-Budgetary Impact Iters Item# Crepartment Fund Division Request Title Request Funding Source Total Amount Detailed Description Q3CM02 City Management 600-Central Services 1200-Risk Management Increase Risk Analyst FTE from 0.80 NEW Existing $ - The request is to increase the Risk Analyst, PCN 5305,from a 0.80 FTE to a 1.00 FTE. In order to ensure OSHA compliance,a number of Fund FTE to 1.00 FTE Appropriations programs needed to be established and/or updated. This includes ongoing maintenance including annual testing,training,auditing and data reporting,which has translated to an increasing workload for the Risk Analyst position. Some of these programs are: - MSDS(chemical tracking and mitigation) program - Hearing Conservation(testing/mitigation) program - Respirator program(PW and PD) -Silica Exposure program - Return to work WC program (Tigard actively manages this program) -Safety Committee oversight - Misc. projects such as claims back-up,COVID-19 response support,Total Tyler back up support In addition,the Risk Analyst position would spend more time learning about complex claims processing,to provide back-up to the Risk Manager;this will ensure greater resiliency in the city's ability to mitigate risks and respond when serious, hazardous situations occur. The cost for this fiscal year(effective date April 16,2021)is roughly$6,000 and will be offset by savings from professional and consulting services. 2 of 2 Exhibit A O3CM01-Public Safety Advisory Board The Public Safety Advisory Board,a recently created board by City Council, is made up of community members who meet every two weeks to review Tigard's public safety practices and form recommendations to City Council for improvement. For these board meetings,this request will fund facilitation services provided by Barney&Worth INC. Facilitation services have been,and will continue to be, key to navigating topics and difficult discussions in a fair and impartial matter. FY 2021 Q3 Revised Central Services Fund Revised Amendment Q3 Resources Beginning Fund Balance 1,996,623 $ - ' 1,996,623 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ - $ - $ - Intergovernmental $ - $ - $ - Charges for Services $ 11,512,129 $ - $ 11,512,129 Fines&Forfeitures $ - $ - $ - Interest Earnings $ - $ - $ - Miscellaneous $ 90,000 $ - $ 90,000 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 1,064,819 $ - $ 1,064,819 Total Resources $ 14,663,571 $ 14,663,571 Reauirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ 12,558,959 $ 60,000 $ 12,618,959 Public Works $ - $ - $ - Program Expenditures Total $ 12,558,959 $ 60,000 $ 12,618,959 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ - $ - $ - Contingency $ 79,789 $ (60,000) $ 19,789 Total Budget $ 12,638,748 $ - $ 12,638,748 Reserve For Future Expenditure $ 2,024,823 $ - $ 2,024,823 Total Requirements $ 14,663,571 $ - $ 14,663,571 Exhibit A O3CS01 - COVID-19 Expenditure Increase The Property Management Division has incurred COVID-19 related expenses since the beginning of the pandemic.The request is to recognize the unexpected expenses and increase expenditures for facilities projects that will otherwise would have to be deferred. $54K of the COVID-19 related expenses are reimbursed by federal and state grants and remainder will be from the reserves. FY 2021 Q3 Revised Fleet/Property Management Fund Revised Amendment Q3 Resources Beginning Fund Balance $ 811,214 $ - $ 811,214 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - licenses &Permits $ - $ - $ - Intergovernmental $ - $ 54,000 $ 54,000 Charges for Services $ 3,196,366 $ - $ 3,196,366 Fines&Forfeitures $ - $ - $ - Interest Earnings $ - $ - $ - Miscellaneous $ 5,000 $ - $ 5,000 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ - $ - $ - Total Resources $ 4,012,580 $ 54,000 $ 4,066,580 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ 3,018,425 $ 59,000 $ 3,077,425 Public Works $ - $ - $ - Program Expenditures Total $ 3,018,425 $ 59,000 $ 3,077,425 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 1,000 $ - $ 1,000 Contingency $ 121,118 $ - $ 121,118 Total Budget $ 3,140,543 $ 59,000 $ 3,199,543 Reserve For Future Expenditure $ 872,037 $ (5,000) $ 867,037 Total Requirements $ 4,012,580 $ 54,000 $ 4,066,580 Exhibit A O3CS02-DLR Group contract extension On February 9, 2021,City Council approved the contract amendment to DLR Group to perform the next phase of the CFC feasibility project. The contract amendment includes civil engineering services, landscape architecture, skate park design support, cost estimating and design integration and project management services. This request is funded by$121K of remaining contingency and remaining$29K will be from the reserves. FY 2021 Q3 Revised Fleet/Property Management Fund Revised Amendment Q3 Resources Beginning Fund Balance $ 811,214 $ - $ 811,214 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses &Permits $ - $ - $ - Intergovernmental $ - $ - $ - Charges for Services $ 3,196,366 $ - $ 3,196,366 Fines&Forfeitures $ - $ - $ - Interest Earnings $ - $ - $ - Miscellaneous $ 5,000 $ - $ 5,000 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ - $ - $ - Total Resources $ 4,012,580 $ - 4,012,580 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ 3,018,425 $ 150,000 $ 3,168,425 Public Works $ - $ - $ - Program Expenditures Total $ 3,018,425 $ 150,000 $ 3,168,425 Debt Service $ - $ - $ Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 1,000 $ - $ 1,000 Contingency $ 121,118 $ (121,118) $ - Total Budget $ 3,140,543 $ 28,882 $ 3,169,425 Reserve For Future Expenditure $ 872,037 $ (28,882) $ 843,155 Total Requirements $ 4,012,580 $ - $ 4,012,580 Exhibit A O3CS03-Ziply Property Appraisal and Environment Site Assessment This request is to provide funds to perform a property value appraisal, Phase I Environmental Site Assessment(ESA),and Phase II ESA as needed for the approximate 3-acre southern part of the Ziply owned property located at 8840 SW Burnham.This property is adjacent to the City Hall property. FY 2021 Q3 Revised Fleet/Property Management Fund Revised Amendment Q3 Resources Beginning Fund Balance $ 811,214 $ - $ 811,214 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses &Permits $ - $ - $ - Intergovernmental $ - $ - $ - Charges for Services $ 3,196,366 $ - $ 3,196,366 Fines&Forfeitures $ - $ - $ - Interest Earnings $ - $ - $ - Miscellaneous $ 5,000 $ - $ 5,000 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ - $ - $ - Total Resources $ 4,012,580 $ mi; $ 4,012,580 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ 3,018,425 $ 40,000 $ 3,058,425 Public Works $ - $ - $ - Program Expenditures Total $ 3,018,425 $ 40,000 $ 3,058,425 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 1,000 $ - $ 1,000 Contingency $ 121,118 $ - $ 121,118 Total Budget $ 3,140,543 $ 40,000 $ 3,180,543 Reserve For Future Expenditure $ 872,037 $ (40,000) $ 832,037 Total Requirements $ 4,012,580 $ - $ 4,012,580 Exhibit A O3FIS01-Mental Health& Community Psyche Proiects In December 2020,Washington County allocated$103,565 ($44,352 for the city and $59,213 for Durham and King City) in Mental Health&Community Psyche funds to the City of Tigard with the goal of building public mental health and community psyche during the pandemic.These funds were used for building community activities, reimagining seasonal celebrations, increasing access to technology,and a community art piece. FY 2021 Q3 Revised General Fund Revised Amendment Q3 Resources Beginning Fund Balance $ 26,154,623 $ - $ 26,154,623 Property Taxes $ 17,753,872 $ - $ 17,753,872 Franchise Fees $ 6,615,979 $ - $ 6,615,979 Special Assessments $ - $ - $ - Licenses&Permits $ 1,123,252 $ - $ 1,123,252 Intergovernmental $ 10,725,524 $ 67,203 $ 10,792,727 Charges for Services $ 270,132 $ - $ 270,132 Fines&Forfeitures $ 2,258,261 $ - $ 2,258,261 Interest Earnings $ 400,900 $ - $ 400,900 Miscellaneous $ 356,432 $ - $ 356,432 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 354,000 $ - $ 354,000 Total Resources $ 66,012,975 $ - 67,203 $ M 66,080,178 Regyirements Community Development $ 6,837,474 $ 2,216 $ 6,839,690 Community Services $ 28,008,142 $ 64,987 $ 28,073,129 Policy and Administration $ 1,875,705 $ - $ 1,875,705 Public Works $ - $ - $ - Program Expenditures Total $ 36,721,321 $ 67,203 $ 36,788,524 Debt Service $ - $ - $ - Loan to TCDA $ 1,000 $ - $ 1,000 Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 2,961,615 $ - $ 2,961,615 Contingency $ 842,389 $ - $ 842,389 Total Budget $ 40,526,325 $ 67,203 $ 40,593,528 Reserve For Future Expenditure $ 25,486,650 $ - $ 25,486,650 Total Requirements $ 66,012,975 $ 67,203 $ 66,080,178 Exhibit A O3FIS01-Mental Health&Community Psyche Projects In December 2020,Washington County allocated$103,565($44,352 for the city and$59,213 for Durham and King City)in Mental Health&Community Psyche funds to the City of Tigard with the goal of building public mental health and community psyche during the pandemic.These funds were used for building community activities,reimagining seasonal celebrations,increasing access to technology,and a community art piece. Fund 2 of 3 FY 2021 Q3 Revised Central Services Fund Revised Amendment Q3 Resources Beginning Fund Balance $ 1,996,623 $ - $ 1,996,623 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ - $ - $ - Intergovernmental $ - $ 26,086 $ 26,086 Charges for Services $ 11,512,129 $ - $ 11,512,129 Fines&Forfeitures $ - $ - $ - Interest Earnings $ - $ - $ - Miscellaneous $ 90,000 $ - $ 90,000 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 1,064,819 $ - $ 1,064,819 Total Resources $ 14,663,571 $ 26,086 $ 14,689,657 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ 12,558,959 $ 26,086 $ 12,585,045 Public Works $ - $ - $ - Program Expenditures Total $ 12,558,959 $ 26,086 $ 12,585,045 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ - $ - $ - Contingency $ 79,789 $ - $ 79,789 Total Budget $ 12,638,748 $ 26,086 $ 12,664,834 Reserve For Future Expenditure $ 2,024,823 $ - $ 2,024,823 Total Requirements $ 14,663,571 $ 26,086 $ 14,689,657 Exhibit A O3PD01 - Body Cam / Dash Cam Expansion and Taser Upgrade The Body Cam/Dash Cam expansion and Taser upgrade project can be accomplished by entering into a five-year contract where the department purchases the equipment up front and pays into a life-cycle replacement program over time.As a result of the program, we would receive updated,supportable replacement technology at regular intervals,thereby avoiding the fate of investing heavily in equipment that will lose its effectiveness and become obsolete.Outside of the equipment benefits,the project will provide a cloud- based service for digital evidence management and storage that works seamlessly with the department's new records management system.The digital evidence will require Police Department staff to manage related evidentiary requests and required redactions.This workload will be incorporated into workload of the levy funded Property& Evidence Specialist.Annualized contract cost impacting GF will be$255K but will be offset by savings in existing funding for evidence storage,Taser and BWC replacement cost. FY 2021 Q3 Revised General Fund Revised Amendment Q3 Resources Beginning Fund Balance $ 26,154,623 $ - $ 26,154,623 Property Taxes $ 17,753,872 $ - $ 17,753,872 Franchise Fees $ 6,615,979 $ - $ 6,615,979 Special Assessments $ - $ - $ - Licenses &Permits $ 1,123,252 $ - $ 1,123,252 Intergovernmental $ 10,725,524 $ - $ 10,725,524 Charges for Services $ 270,132 $ - $ 270,132 Fines&Forfeitures $ 2,258,261 $ - $ 2,258,261 Interest Earnings $ 400,900 $ - $ 400,900 Miscellaneous $ 356,432 $ - $ 356,432 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 354,000 $ - $ 354,000 Total Resources $ 66,012,975 $ - $ 66,012,975 Reauirements Community Development $ 6,837,474 $ - $ 6,837,474 Community Services $ 28,008,142 $ 165,000 $ 28,173,142 Policy and Administration $ 1,875,705 $ - $ 1,875,705 Public Works $ - $ - $ - Program Expenditures Total $ 36,721,321 $ 165,000 $ 36,886,321 Debt Service $ - $ - $ - Loan to TCDA $ 1,000 $ - $ 1,000 Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 2,961,615 $ - $ 2,961,615 Contingency $ 842,389 $ (165,000) $ 677,389 Total Budget $ 40,526,325 $ - $ 40,526,325 Reserve For Future Expenditure $ 25,486,650 $ - $ 25,486,650 Total Requirements $ 66,012,975 $ - $ 66,012,975 Exhibit A 03PD02 -Traffic Grant OT Appropriation Reflect overtime expenses and revenue reimbursement related to the following FY 2020-21 traffic safE through ODOT: DUll high visibility enforcement, Safety Belt enforcement Blitzes, Pedestrian Safety Enf Driving Enforcement and Speed Enforcement. All grants are Federal funds and reimburse the city for o FY 2021 Q3 General Fund Revised Amendment Resources Beginning Fund Balance $ 26,154,623 $ - Property Taxes $ 17,753,872 $ - Franchise Fees $ 6,615,979 $ - Special Assessments $ - $ - Licenses &Permits $ 1,123,252 $ - Intergovernmental $ 10,725,524 $ 17,350 Charges for Services $ 270,132 $ - Fines &Forfeitures $ 2,258,261 $ - Interest Earnings $ 400,900 $ - Miscellaneous $ 356,432 $ - Other Financing Sources $ - $ - Transfers In from Other Funds $ 354,000 $ - Total Resources $ 66,012,975 $ . 17,350 Regpirements Community Development $ 6,837,474 $ - Community Services $ 28,008,142 $ 17,350 Policy and Administration $ 1,875,705 $ - Public Works $ - $ - Program Expenditures Total $ 36,721,321 $ 17,350 Debt Service $ - $ - Loan to TCDA $ 1,000 $ - Work-In-Progress $ - $ - Transfers to Other Funds $ 2,961,615 $ - Contingency $ 842,389 $ - Total Budget $ 40,526,325 $ 17,350 Reserve For Future Expenditure $ 25,486,650 $ - Total Requirements $ 66,012,975 $ 17,350 Exhibit A rty grants administered orcement, Distracted fficer overtime expenses. Revised Q3 $ 26,154,623 $ 17,753,872 $ 6,615,979 $ 1,123,252 $ 10,742,874 $ 270,132 $ 2,258,261 $ 400,900 $ 356,432 $ 354,000 66,030,325 $ 6,837,474 $ 28,025,492 $ 1,875,705 $ 36,738,671 $ 1,000 $ 2,961,615 $ 842,389 $ 40,543,675 $ 25,486,650 $ 66,030,325 Exhibit A O3PW01-Additional Personal Services annronriations for unseen COVID-19 overtime.PTO "buyback" of hours.and The COVID-19 pandemic has,unexpectedly,impacted the PW Admin division's Personnel Services(PS)spending in several different ways. First,two positions that are heavily involved in the emergency response to the pandemic as well as community outreach efforts specific to COVID-19,have been working overtime. Typically,the PW Admin division has little to no appropriations as the normal overtime accrual rate wasn't fast enough to trigger payout. Currently,the division's overtime appropriation is on pace to exceed$12K. Second,various individuals in the division,including the aforementioned positions,have found it difficult to take PTO partly due to the pandemic but also due to a vacancy in administrative support. While the city has implemented a temporary increase to the PTO bank, the division will need to be ready for the anticipated"buy back/cash out"of these PTO hours as many employees are at or near their PTO accrual cap. Historically,the division has used unanticipated savings in either PS or M&S appropriations to cover the infrequent use. Over the next two years however,the PTO"buy back"is anticipated to be significantly higher. As a result,the division is asking for additional appropriations this year to handle the anticipated PTO"buy back". Third,the COVID-19 pandemic caused a large surge of activities for the department's Community Engagement Coordinator. To alleviate the surge in workload,a part-time temporary intern was brought on board. Through December,the division has spent nearly$5K on the position. The individual break out for this ask is as follows: 1)Covid-19 response OT=$9,000;2)PTO"Buy Back/Cash Out"(Accrued Vacation)= $8,760;and 3)Community Engagement Coordinator Intern-$5,000. FY 2021 Q3 Revised PW Admin Fund Revised Amendment Q3 Resources Beginning Fund Balance $ 455,303 $ - $ 455,303 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ - $ - $ - Intergovernmental $ - $ - $ - Charges for Services $ 2,247,499 $ - $ 2,247,499 Fines&Forfeitures $ - $ - $ - Interest Earnings $ - $ - $ - Miscellaneous $ - $ - $ - Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 29,038 $ - $ 29,038 Total Resources $ 2,731,840 $ _NN2,731,840 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ 2,267,255 $ 22,760 $ 2,290,015 Program Expenditures Total $ 2,267,255 $ 22,760 $ 2,290,015 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 5,000 $ - $ 5,000 Contingency $ 125,000 $ (22,760) $ 102,240 Total Budget $ 2,397,255 $ - $ 2,397,255 Reserve For Future Expenditure $ 334,585 $ - $ 334,585 Total Requirements $ 2,731,840 $ - IIIEL2,731,840 Exhibit A 03PW02-CIP-92062 Cook Park Softball and Baseball Infield The original project cost was provided by the contractor as an estimate back in October 2019. More detailed analysis of the project during the permitting process,as well as increasing manufacturing costs of product and materials and an increase in the subgrade work and cement amounts have resulted in revisions to the final scope of work and increased actual costs for the project. Fund 1 of 2 FY 2021 Q3 Revised Transient Lodging Tax Fund Revised Amendment Q3 Resources Beginning Fund Balance $ 939,827 $ - $ 939,827 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ - $ - $ - Intergovernmental $ 565,000 $ - $ 565,000 Charges for Services $ - $ - $ - Fines&Forfeitures $ - $ - $ - Interest Earnings $ 4,800 $ - $ 4,800 Miscellaneous $ - $ - $ - Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ - $ - $ - Total Resources $ 1,509,627 $ 1,509,627 Regjirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ - $ - $ - Program Expenditures Total $ - $ - $ - Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 703,102 $ 180,000 $ 883,102 Contingency $ - $ - $ - Total Budget $ 703,102 $ 180,000 $ 883,102 Reserve For Future Expenditure $ 806,525 $ (180,000) $ 626,525 Total Requirements $ 1,509,627 $ - $ 1,509,627 Exhibit A 03PW02- CIP- 92062 Cook Park Softball and Baseball Infield The original project cost was provided by the contractor as an estimate back in October 2019. More detailed analysis of the project during the permitting process,as well as increasing manufacturing costs of product and materials and an increase in the subgrade work and cement amounts have resulted in revisions to the final scope of work and increased actual costs for the project. Fund 2 of 2 FY 2021 Q3 Revised Parks Capital Fund Revised Amendment Q3 Resources Beginning Fund Balance $ 432,919 $ - $ 432,919 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ - $ - $ - Intergovernmental $ 360,500 $ - $ 360,500 Charges for Services $ - $ - $ - Fines&Forfeitures $ - $ - $ - Interest Earnings $ - $ - $ - Miscellaneous $ - $ - $ - Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 6,269,500 $ 180,000 $ 6,449,500 El I' Total Resources $ I 7,062,919 $ 180,000 $ ' 7,242,919 Reqirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ - $ - $ - Program Expenditures Total $ - $ - $ - Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ 6,630,000 $ 180,000 $ 6,810,000 Transfers to Other Funds $ - $ - $ - Contingency $ - $ - $ - Total Budget $ 6,630,000 $ 180,000 $ 6,810,000 Reserve For Future Expenditure $ 432,919 $ - $ 432,919 Total Requirements $ 7,062,919 $ 180,000 $ 7,242,919 Exhibit A O3PW03 - CIP - 92061 Red Rock Creek Trail Implementation Plan The project will be moving forward as planned, however, in January 2021, Metro determined the funding source would remain federal dollars to be managed by ODOT.When this project was awarded by Metro and originally budgeted by the city,the city had requested that the RFFA grant be de-federalized and run as a reimbursement grant using local dollars so everything would run through the City of Tigard. This decision will force COT to pull RFFA grant out of the CIP 92061. MSTIP funding,to pay ODOT's advanced deposit, will still run through the City of Tigard. In addition,the federalized RFFA money can no longer be used to pay for City of Tigard internal expense, so Parks SDC Fund has been added to pay for Fund 1 of 2 FY 2021 Q3 Revised Parks SDC Fund Revised Amendment Q3 Resources Beginning Fund Balance $ 9,731,083 $ 10,000 $ 9,741,083 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses &Permits $ 1,495,466 $ - $ 1,495,466 Intergovernmental $ - $ - $ - $ - $ - $ Fines & Forfeitures $ - $ - $ - Interest Earnings $ 211,100 $ - $ 211,100 Miscellaneous $ - $ - $ - Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ - $ - $ - Total Resources $ 11,437,649 $ 10,000 $ 11,447,649 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ - $ - $ - Program Expenditures Total $ - $ - $ - Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 6,118,300 $ 10,000 $ 6,128,300 Contingency $ - $ - $ - Total Budget $ 6,118,300 $ 10,000 $ 6,128,300 Reserve For Future Expenditure $ 5,319,349 $ - $ 5,319,349 Total Requirements $ 11,437,649 $ 10,000 $ 11,447,649 Exhibit A O3PW03 - CIP - 92061 Red Rock Creek Trail Implementation Plan The project will be moving forward as planned, however, in January 2021, Metro determined the funding source would remain federal dollars to be managed by ODOT. When this project was awarded by Metro and originally budgeted by the city, the city had requested that the RFFA grant be de-federalized and run as a reimbursement grant using local dollars so everything would run through the City of Tigard. This decision will force COT to pull RFFA grant out of the CIP 92061. MSTIP funding,to pay ODOT's advanced deposit, will still run through the City of Tigard. In addition,the federalized RFFA money can no longer be used to pay for City of Tigard internal expense, so Parks SDC Fund has been added to pay for project Fund 2 of 2 FY 2021 Q3 Revised Parks Capital Fund Revised Amendment Q3 Resources Beginning Fund Balance $ 432,919 $ - $ 432,919 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses &Permits $ - $ - $ - Intergovernmental $ 360,500 $ (314,055) $ 46,445 Charges for Services $ - $ - $ - Fines &Forfeitures $ - $ - $ - Interest Earnings $ - $ - $ - Miscellaneous $ - $ - $ - Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 6,269,500 $ 10,000 $ 6,279,500 Total Resources $ 7,062,919 $ (304,055) $ 6,758,864 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ - $ - $ - Program Expenditures Total $ - $ - $ - Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ 6,630,000 $ (304,055) $ 6,325,945 Transfers to Other Funds $ - $ - $ - Contingency $ - $ - $ - Total Budget $ 6,630,000 $ (304,055) $ 6,325,945 Reserve For Future Expenditure $ 432,919 $ - $ 432,919 Total Requirements $ 7,062,919 $ (304,055) $ 6,758,864 Exhibit A O3PW04-CIP-91023 Public Works Field Staff Work Area and Breakroom Request to add the PW building front counter enhancement to the existing PW Field Staff Work Area and Breakroom remodel project. This request will help the city remodel the front area to accommodate the recreation staff moving over from the Fanno Creek House,which is more cost effective than updating the infrastructure in Fanno Creek House to support the Recreation Division. Additionally,this will create space for Engineering staff,create an ADA height compliant transaction counter"window"with pass through trays and sliding glass like Court,and improve the lunchroom for crew staff. The increase in funding is due to additional FF&E needs to accommodate the relocated positions and more refined contractors'costs. Fund 1 of 5 FY 2021 Q3 Revised Parks Utility Fund Revised Amendment Q3 Resources Beginning Fund Balance $ 1,819,310 $ - $ 1,819,310 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ 1,866,872 $ - $ 1,866,872 Intergovernmental $ - $ - $ - Charges for Services $ 90,750 $ - $ 90,750 Fines&Forfeitures $ - $ - $ - Interest Earnings $ 3,300 $ - $ 3,300 Miscellaneous $ - $ - $ - Other Financing Sources $ 2,500,000 $ - $ 2,500,000 Transfers In from Other Funds $ 2,293,500 $ - $ 2,293,500 Total Resources $ 8,573,732 $ - $ 8,573,732 Req,iirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ 4,559,494 $ - $ 4,559,494 Program Expenditures Total $ 4,559,494 $ - $ 4,559,494 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 100,333 $ 7,500 $ 107,833 Contingency $ 117,460 $ (7,500) $ 109,960 Total Budget $ 4,777,287 $ - $ 4,777,287 Reserve For Future Expenditure $ 3,796,445 $ - $ 3,796,445 Total Requirements $ 8,573,732 $ - $ 8,573,732 Exhibit A O3PW04-CIP-91023 Public Works Field Staff Work Area and Breakroom Request to add the PW building front counter enhancement to the existing PW Field Staff Work Area and Breakroom remodel project. This request will help the city remodel the front area to accommodate the recreation staff moving over from the Fanno Creek House,which is more cost effective than updating the infrastructure in Fanno Creek House to support the Recreation Division. Additionally,this will create space for Engineering staff,create an ADA height compliant transaction counter"window"with pass through trays and sliding glass like Court,and improve the lunchroom for crew staff. The increase in funding is due to additional FF&E needs to accommodate the relocated positions and more refined contractors'costs. Fund 2 of 5 FY 2021 Q3 Revised Sanitary Sewer Fund Revised Amendment Q3 Resources Beginning Fund Balance $ 6,015,718 $ - $ 6,015,718 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ 92,200 $ - $ 92,200 Intergovernmental $ - $ - $ - Charges for Services $ 3,333,205 $ - $ 3,333,205 Fines&Forfeitures $ - $ - $ - Interest Earnings $ 110,300 $ - $ 110,300 Miscellaneous $ 42,100 $ - $ 42,100 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 234,500 $ - $ 234,500 Total Resources $ 9,828,023 $ - $ 9,828,023 Regpirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ 2,344,151 $ - $ 2,344,151 Program Expenditures Total $ 2,344,151 $ - $ 2,344,151 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ 1,079,000 $ - $ 1,079,000 Transfers to Other Funds $ 464,320 $ 3,250 $ 467,570 Contingency $ 197,996 $ (3,250) $ 194,746 Total Budget $ 4,085,467 $ - $ 4,085,467 Reserve For Future Expenditure $ 5,742,556 $ - $ 5,742,556 Total Requirements $ 9,828,023 $ - $ 9,828,023 Exhibit A O3PW04-CIP-91023 Public Works Field Staff Work Area and Breakroom Request to add the PW building front counter enhancement to the existing PW Field Staff Work Area and Breakroom remodel project. This request will help the city remodel the front area to accommodate the recreation staff moving over from the Fanno Creek House,which is more cost effective than updating the infrastructure in Fanno Creek House to support the Recreation Division. Additionally,this will create space for Engineering staff,create an ADA height compliant transaction counter"window"with pass through trays and sliding glass like Court,and improve the lunchroom for crew staff. The increase in funding is due to additional FF&E needs to accommodate the relocated positions and more refined contractors'costs. Fund 3 of 5 FY 2021 Q3 Revised Stormwater Fund Revised Amendment Q3 Resources Beginning Fund Balance $ 7,671,046 $ - $ 7,671,046 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ - $ - $ - Intergovernmental $ - $ - $ - Charges for Services $ 4,044,297 $ - $ 4,044,297 Fines&Forfeitures $ - $ - $ - Interest Earnings $ 139,900 $ - $ 139,900 Miscellaneous $ 5,000 $ - $ 5,000 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 601,000 $ - $ 601,000 Total Resources $ 12,461,243 $ - $ 12,461,243 Regpirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ 3,515,907 $ - $ 3,515,907 Program Expenditures Total $ 3,515,907 $ - $ 3,515,907 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ 2,688,000 $ - $ 2,688,000 Transfers to Other Funds $ 442,866 $ 5,750 $ 448,616 Contingency $ 218,990 $ (5,750) $ 213,240 Total Budget $ 6,865,763 $ - $ 6,865,763 Reserve For Future Expenditure $ 5,595,480 $ - $ 5,595,480 Total Requirements $ 12,461,243 $ - $ 12,461,243 Exhibit A O3PW04-CIP-91023 Public Works Field Staff Work Area and Breakroom Request to add the PW building front counter enhancement to the existing PW Field Staff Work Area and Breakroom remodel project. This request will help the city remodel the front area to accommodate the recreation staff moving over from the Fanno Creek House,which is more cost effective than updating the infrastructure in Fanno Creek House to support the Recreation Division. Additionally,this will create space for Engineering staff,create an ADA height compliant transaction counter"window"with pass through trays and sliding glass like Court,and improve the lunchroom for crew staff. The increase in funding is due to additional FF&E needs to accommodate the relocated positions and more refined contractors'costs. Fund 4 of 5 FY 2021 Q3 Revised Water Fund Revised Amendment Q3 Resources Beginning Fund Balance $ 38,763,141 $ - $ 38,763,141 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ 170,000 $ - $ 170,000 Intergovernmental $ - $ - $ - Charges for Services $ 22,738,411 $ - $ 22,738,411 Fines&Forfeitures $ - $ - $ - Interest Earnings $ 500,700 $ - $ 500,700 Miscellaneous $ 50,000 $ - $ 50,000 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ - $ - $ - Total Resources $ 62,222,252 $ - $ 62,222,252 Regpirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ 10,447,545 $ - $ 10,447,545 Program Expenditures Total $ 10,447,545 $ - $ 10,447,545 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ Transfers to Other Funds $ 23,067,947 $ 8,500 $ 23,076,447 Contingency $ 416,988 $ (8,500) $ 408,488 Total Budget $ 33,932,480 $ - $ 33,932,480 Reserve For Future Expenditure $ 28,289,772 $ - $ 28,289,772 Total Requirements $ 62,222,252 $ - $ 62,222,252 Exhibit A Q3PW04-CIP-91023 Public Works Field Staff Work Area and Breakroom Request to add the PW building front counter enhancement to the existing PW Field Staff Work Area and Breakroom remodel project. This request will help the city remodel the front area to accommodate the recreation staff moving over from the Fanno Creek House,which is more cost effective than updating the infrastructure in Fanno Creek House to support the Recreation Division. Additionally,this will create space for Engineering staff,create an ADA height compliant transaction counter"window"with pass through trays and sliding glass like Court,and improve the lunchroom for crew staff. The increase in funding is due to additional FF&E needs to accommodate the relocated positions and more refined contractors'costs. Fund 5 of 5 FY 2021 Q3 Revised Facilities Capital Projects Fund Revised Amendment Q3 Resources Beginning Fund Balance $ 336,071 $ - $ 336,071 Property Taxes $ - $ - 3 - Franchise Fees $ - $ - 3 - Special Assessments $ - $ - $ - Licenses&Permits $ - $ - $ - Intergovernmental $ - $ - $ - Charges for Services $ - $ - $ - Fines&Forfeitures $ - $ - $ - Interest Earnings $ 18,900 $ - $ 18,900 Miscellaneous $ - $ - $ - Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 8,056,500 $ 25,000 $ 8,081,500 Total Resources $ 8,411,471 $ 25,000 $ 8,436,471 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works 3 - $ - $ - Program Expenditures Total $ - $ - $ - Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ 7,956,500 $ 25,000 $ 7,981,500 Transfers to Other Funds $ 42 $ - $ 42 Contingency $ 50,000 $ - $ 50,000 Total Budget $ 8,006,542 $ 25,000 $ 8,031,542 Reserve For Future Expenditure $ 404,929 $ - $ 404,929 Total Requirements $ 8,411,471 $ 25,000 $ 8,436,471 Exhibit B Total All Funds FY 2021 Q3 Revised Total All Funds Revised Amendment Q3 Resources Beginning Fund Balance 166,017,320 $ 10,000 $ 166,027,320 Property Taxes $ 22,631,803 $ - $ 22,631,803 Franchise Fees $ 6,615,979 $ - $ 6,615,979 Special Assessments $ 50,000 $ - $ 50,000 Licenses&Permits $ 16,804,763 $ - $ 16,804,763 Intergovernmental $ 22,469,834 $ (139,140) $ 22,330,694 Charges for Services $ 51,007,752 $ - $ 51,007,752 Fines&Forfeitures $ 2,359,632 $ - $ 2,359,632 Interest Earnings $ 2,538,000 $ - $ 2,538,000 Miscellaneous $ 765,850 $ - $ 765,850 Other Financing Sources $ 2,500,000 $ - $ 2,500,000 Transfers In from Other Funds $ 45,255,101 $ 215,000 $ 45,470,101 Total Resources 339,016,034 $ 85,860 Read,sirements Community Development $ 9,546,879 $ 2,216 $ 9,549,095 Community Services $ 30,498,497 $ 247,337 $ 30,745,834 Policy and Administration $ 17,692,903 $ 335,086 $ 18,027,989 Public Works $ 31,472,563 $ 33,036 $ 31,505,599 Program Expenditures Total $ 89,210,842 $ 617,675 $ 89,828,517 Debt Service $ 11,221,000 $ - $ 11,221,000 Loan to TCDA $ 1,000 $ - $ 1,000 Work-In-Progress $ 41,888,758 $ (99,055) $ 41,789,703 Transfers to Other Funds $ 47,255,101 $ 215,000 $ 47,470,101 Contingency $ 2,621,500 $ (393,878) $ 2,227,622 Total Budget $ 192,198,201 $ 339,742 $ 192,537,943 Reserve For Future Expenditure $ 146,817,833 $ (253,882) $ 146,563,951 Total Requirements $ 339,016,034 $ 85,860 $ 339,101,894 Exhibit B General Fund FY 2021 Revised General Fund Revised Q3FIS01 Q3PD01 Q3PD02 Q3 Resources Beginning Fund Balance ' 26,154,623 $ - I.4 - 26,154,623 Property Taxes $ 17,753,872 $ - $ - $ - $ 17,753,872 Franchise Fees $ 6,615,979 $ - $ - $ - $ 6,615,979 Special Assessments $ - $ - $ - $ - $ - Licenses&Permits $ 1,123,252 $ - $ - $ - $ 1,123,252 Intergovernmental $ 10,725,524 $ 67,203 $ - $ 17,350 $ 10,810,077 Charges for Services $ 270,132 $ - $ - $ - $ 270,132 Fines&Forfeitures $ 2,258,261 $ - $ - $ - $ 2,258,261 Interest Earnings $ 400,900 $ - $ - $ - $ 400,900 Miscellaneous $ 356,432 $ - $ - $ - $ 356,432 Other Financing Sources $ - $ - $ - $ - $ - Transfers In from Other Funds $ 354,000 $ - $ - $ - $ 354,000 Total Resource 66,012,975 $ 67,203 $ - 1$ 17,350 $ 66,097,528 Reopirements Community Development $ 6,837,474 $ 2,216 $ - $ - $ 6,839,690 Community Services $ 28,008,142 $ 64,987 $ 165,000 $ 17,350 $ 28,255,479 Policy and Administration $ 1,875,705 $ - $ - $ - $ 1,875,705 Public Works $ - $ - $ - $ - $ - Program Expenditures Total $ 36,721,321 $ 67,203 $ 165,000 $ 17,350 $ 36,970,874 Debt Service $ - $ - $ - $ - $ - Loan to TCDA $ 1,000 $ - $ - $ - $ 1,000 Work-In-Progress $ - $ - $ - $ - $ - Transfers to Other Funds $ 2,961,615 $ - $ - $ - $ 2,961,615 Contingency $ 842,389 $ - $ (165,000) $ - $ 677,389 Total Budget $ 40,526,325 $ 67,203 $ - $ 17,350 $ 40,610,878 Reserve For Future Expenditure $ 25,486,650 $ - $ - $ - $ 25,486,650 Total Requirements $ 66,012,975 $ 67,203 $ - $ 17,350 $ 66,097,528 Exhibit B Transient Lodging Tax Fund FY 2021 Revised Transient Lodging Tax Fund Revised Q3PW02 Q3 Resources Beginning Fund Balance $ 939,827 $ - $ 939,827 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ - $ - $ - Intergovernmental $ 565,000 $ - $ 565,000 Charges for Services $ - $ - $ - Fines&Forfeitures $ - $ - $ - Interest Earnings $ 4,800 $ - $ 4,800 Miscellaneous $ - $ - $ - Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ - $ - $ - I Total Resources $ 1,509,627 $ - $ 1,509,627 Rea},iirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ - $ - $ - Program Expenditures Total $ - $ - $ - Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 703,102 $ 180,000 $ 883,102 Contingency $ - $ - $ - Total Budget $ 703,102 $ 180,000 $ 883,102 Reserve For Future Expenditure $ 806,525 $ (180,000) $ 626,525 Total Requirements $ 1,509,627 $ - $ 1,509,627 Exhibit B Parks Capital Fund FY 2021 Revised Parks Capital Fund Revised Q3PW02 Q3PW03 Q3 Resources Beginning Fund Balance $ 432,919 $ - $ - M. 432,919 Property Taxes $ - $ - $ - $ - Franchise Fees $ - $ - $ - $ - Special Assessments $ - $ - $ - $ - Licenses&Permits $ - $ - $ - $ - Intergovernmental $ 360,500 $ - $ (314,055) $ 46,445 Charges for Services $ - $ - $ - $ - Fines&Forfeitures $ - $ - $ - $ - Interest Earnings $ - $ - $ - $ - Miscellaneous $ - $ - $ - $ - Other Financing Sources $ - $ - $ - $ - Transfers In from Other Funds $ 6,269,500 $ 180,000 $ 10,000 $ 6,459,500 f Total Resources $ 7,062,919 $ 180,000 $ (304,055) $ 6,938,864 Rea},iirements Community Development $ - $ - $ - $ - Community Services $ - $ - $ - $ - Policy and Administration $ - $ - $ - $ - Public Works $ - $ - $ - $ - Program Expenditures Total $ - $ - $ - $ - Debt Service $ - $ - $ - $ - Loan to TCDA $ - $ - $ - $ - Work-In-Progress $ 6,630,000 $ 180,000 $ (304,055) $ 6,505,945 Transfers to Other Funds $ - $ - $ - $ - Contingency $ - $ - $ - $ - Total Budget $ 6,630,000 $ 180,000 $ (304,055) $ 6,505,945 Reserve For Future Expenditure $ 432,919 $ - $ - $ 432,919 Total Requirements $ 7,062,919 $ 180,000 $ (304,055) $ 6,938,864 Exhibit B Parks Utility Fund FY 2021 Revised Parks Utility Fund Revised Q3FIS01 Q3PW04 Q3 Resources Beginning Fund Balance 1,819,310 $ - 1,819,310 Property Taxes $ - $ - $ - $ - Franchise Fees $ - $ - $ - $ - Special Assessments $ - $ - $ - $ - Licenses&Permits $ 1,866,872 $ - $ - $ 1,866,872 Intergovernmental $ - $ 10,276 $ - $ 10,276 Charges for Services $ 90,750 $ - $ - $ 90,750 Fines&Forfeitures $ - $ - $ - $ - Interest Earnings $ 3,300 $ - $ - $ 3,300 Miscellaneous $ - $ - $ - $ - Other Financing Sources $ 2,500,000 $ - $ - $ 2,500,000 Transfers In from Other Funds $ 2,293,500 $ - $ - $ 2,293,500 Total Resources $ 8,573,732 $ ' 10,276 $ -— 8,584,008 Reapirements Community Development $ - $ - $ - $ - Community Services $ - $ - $ - $ - Policy and Administration $ - $ - $ - $ - Public Works $ 4,559,494 $ 10,276 $ - $ 4,569,770 Program Expenditures Total $ 4,559,494 $ 10,276 $ - $ 4,569,770 Debt Service $ - $ - $ - $ - Loan to TCDA $ - $ - $ - $ - Work-In-Progress $ - $ - $ - $ Transfers to Other Funds $ 100,333 $ - $ 7,500 $ 107,833 Contingency $ 117,460 $ - $ (7,500) $ 109,960 Total Budget $ 4,777,287 $ 10,276 $ - $ 4,787,563 Reserve For Future Expenditure $ 3,796,445 $ - $ - $ 3,796,445 Total Requirements $ 8,573,732 $ 10,276 $ - L $ 8,584,008 Exhibit B Parks SDC Fund FY 2021 Revised Parks SDC Fund Revised Q3PW03 Q3 Resources Beginning Fund Balance $ 9,731,083 $ 10,000 $ 9,741,083 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ 1,495,466 $ - $ 1,495,466 Intergovernmental $ - $ - $ - Charges for Services $ - $ - $ - Fines&Forfeitures $ - $ - $ - Interest Earnings $ 211,100 $ - $ 211,100 Miscellaneous $ - $ - $ - Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ - $ - $ - Total Resources $ 11,437,649 $ 10,000 $ 11,447,649 Rea},iirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ - $ - $ - Program Expenditures Total $ - $ - $ - Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 6,118,300 $ 10,000 $ 6,128,300 Contingency $ - $ - $ - Total Budget $ 6,118,300 $ 10,000 $ 6,128,300 Reserve For Future Expenditure $ 5,319,349 $ - $ 5,319,349 Total Requirements $ 11,437,649 $ 10,000 $ 11,447,649 Exhibit B Facilities Capital Proiects Fund FY 2021 Revised Facilities Capital Projects Fund Revised Q3PW04 Q3 Resources Beginning Fund Balance $ 336,071 $ - $ 336,071 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ - $ - $ - Intergovernmental $ - $ - $ - Charges for Services $ - $ - $ - Fines&Forfeitures $ - $ - $ - Interest Earnings $ 18,900 $ - $ 18,900 Miscellaneous $ - $ - $ - Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 8,056,500 $ 25,000 $ 8,081,500 I Total Resources $ 8,411,471 $ 25,000 $ 8,436,471 Rea},iirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ - $ - $ - Program Expenditures Total $ - $ - $ - Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ 7,956,500 $ 25,000 $ 7,981,500 Transfers to Other Funds $ 42 $ - $ 42 Contingency $ 50,000 $ - $ 50,000 Total Budget $ 8,006,542 $ 25,000 $ 8,031,542 Reserve For Future Expenditure $ 404,929 $ - $ 404,929 Total Requirements $ 8,411,471 $ 25,000 $ 8,436,471 Exhibit B Sanitary Sewer Fund FY 2021 Revised Sanitary Sewer Fund Revised Q3PW04 Q3 Resources Beginning Fund Balance $ 6,015,718 $ - $ 6,015,718 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ 92,200 $ - $ 92,200 Intergovernmental $ - $ - $ - Charges for Services $ 3,333,205 $ - $ 3,333,205 Fines&Forfeitures $ - $ - $ - Interest Earnings $ 110,300 $ - $ 110,300 Miscellaneous $ 42,100 $ - $ 42,100 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 234,500 $ - $ 234,500 I Total Resources $ 9,828,023 $ - $ 9,828,023 Rea},iirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ 2,344,151 $ - $ 2,344,151 Program Expenditures Total $ 2,344,151 $ - $ 2,344,151 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ 1,079,000 $ - $ 1,079,000 Transfers to Other Funds $ 464,320 $ 3,250 $ 467,570 Contingency $ 197,996 $ (3,250) $ 194,746 Total Budget $ 4,085,467 $ - $ 4,085,467 Reserve For Future Expenditure $ 5,742,556 $ $ 5,742,556 Total Requirements $ 9,828,023 $ 1_$ 9,828,023 Exhibit B Stormwater Fund FY 2021 Revised Stormwater Fund Revised Q3PW04 Q3 Resources Beginning Fund Balance $ 7,671,046 $ imar$ 7,671,046 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ - $ - $ - Intergovernmental $ - $ - $ - Charges for Services $ 4,044,297 $ - $ 4,044,297 Fines&Forfeitures $ - $ - $ - Interest Earnings $ 139,900 $ - $ 139,900 Miscellaneous $ 5,000 $ - $ 5,000 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 601,000 $ - $ 601,000 Total Resources $ 12,461,243 $ 12,461,243 Rea}tirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ 3,515,907 $ - $ 3,515,907 Program Expenditures Total $ 3,515,907 $ - $ 3,515,907 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ 2,688,000 $ - $ 2,688,000 Transfers to Other Funds $ 442,866 $ 5,750 $ 448,616 Contingency $ 218,990 $ (5,750) $ 213,240 Total Budget $ 6,865,763 $ - $ 6,865,763 Reserve For Future Expenditure $ 5,595,480 $ M $ 5,595,480 Total Requirements $ 12,461,243 $ - $ 12,461,243 Exhibit B Water Fund FY 2021 Revised Water Fund Revised Q3PW04 Q3 Resources Beginning Fund Balance $ 38,763,141 $ - ill 38,763,141 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ 170,000 $ - $ 170,000 Intergovernmental $ - $ - $ - Charges for Services $ 22,738,411 $ - $ 22,738,411 Fines&Forfeitures $ - $ - $ - Interest Earnings $ 500,700 $ - $ 500,700 Miscellaneous $ 50,000 $ - $ 50,000 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ - $ - $ - Total Resources $ 62,222,252 $ Mg 62,222,252 Rea}tirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ 10,447,545 $ - $ 10,447,545 Program Expenditures Total $ 10,447,545 $ - $ 10,447,545 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 23,067,947 $ 8,500 $ 23,076,447 Contingency $ 416,988 $ (8,500) $ 408,488 Total Budget $ 33,932,480 $ - $ 33,932,480 Reserve For Future Expenditure $ 28,289,772 $ M $ 28,289,772 Total Requirements $ 62,222,252 $ MIL $ 62,222,252 Exhibit B PW Admin Fund FY 2021 Revised Public Works Admin Fund Revised Q3PW01 Q3 Resources Beginning Fund Balance $ 455,303 $ - $ 455,303 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ - $ - $ - Intergovernmental $ - $ - $ - Charges for Services $ 2,247,499 $ - $ 2,247,499 Fines&Forfeitures $ - $ - $ - Interest Earnings $ - $ - $ - Miscellaneous $ - $ - $ - Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 29,038 $ - $ 29,038 I Total Resources $ 2,731,840 $ - $ 2,731,840 Rea},iirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ 2,267,255 $ 22,760 $ 2,290,015 Program Expenditures Total $ 2,267,255 $ 22,760 $ 2,290,015 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 5,000 $ - $ 5,000 Contingency $ 125,000 $ (22,760) $ 102,240 Total Budget $ 2,397,255 $ - $ 2,397,255 Reserve For Future Expenditure $ 334,585 $ $ 334,585 Total Requirements $ 2,731,840 $ M.$ 2,731,840 Exhibit B Fleet/Property Management Fund FY 2021 Revised Fleet/Property Management Fund Revised Q3CS01 Q3CS02 Q3CS03 Q3 Resources Beginning Fund Balance 811,214 $ - $ - $ - $ 811,214 Property Taxes $ - $ - $ - $ - $ - Franchise Fees $ - $ - $ - $ - $ - Special Assessments $ - $ - $ - $ - $ - Licenses&Permits $ - $ - $ - $ - $ - Intergovernmental $ - $ 54,000 $ - $ - $ 54,000 Charges for Services $ 3,196,366 $ - $ - $ - $ 3,196,366 Fines&Forfeitures $ - $ - $ - $ - $ - Interest Earnings $ - $ - $ - $ - $ - Miscellaneous $ 5,000 $ - $ - $ - $ 5,000 Other Financing Sources $ - $ - $ - $ - $ - Transfers In from Other Funds $ - $ - $ - $ - $ - Total Resources $ 4,012,580 4,000 $ - $ . I.. 'I Reopirements Community Development $ - $ - $ - $ - $ - Community Services $ - $ - $ - $ - $ - Policy and Administration $ 3,018,425 $ 59,000 $ 150,000 $ 40,000 $ 3,267,425 Public Works $ - $ - $ - $ - $ - Program Expenditures Total $ 3,018,425 $ 59,000 $ 150,000 $ 40,000 $ 3,267,425 Debt Service $ - $ - $ - $ - $ - Loan to TCDA $ - $ - $ - $ - $ - Work-In-Progress $ - $ - $ - $ - $ - Transfers to Other Funds $ 1,000 $ - $ - $ - $ 1,000 Contingency $ 121,118 $ - $ (121,118) $ - $ - Total Budget $ 3,140,543 $ 59,000 $ 28,882 $ 40,000 $ 3,268,425 Reserve For Future Expenditure $ 872,037 $ (5,000) $ (28,882) $ (40,000) $ 798,155 Total Requirements $ 4,012,580 $ 54,000 $ - $ - $ 4,066,580 Exhibit B Central Services Fund FY 2021 Revised Central Services Fund Revised Q3CM01 Q3FIS01 Q3 Resources Beginning Fund Balance 1,996,623 $ - $ - I 1,996,623 Property Taxes $ - $ - $ - $ - Franchise Fees $ - $ - $ - $ - Special Assessments $ - $ - $ - $ - Licenses&Permits $ - $ - $ - $ - Intergovernmental $ - $ - $ 26,086 $ 26,086 Charges for Services $ 11,512,129 $ - $ - $ 11,512,129 Fines&Forfeitures $ - $ - $ - $ - Interest Earnings $ - $ - $ - $ - Miscellaneous $ 90,000 $ - $ - $ 90,000 Other Financing Sources $ - $ - $ - $ - Transfers In from Other Funds $ 1,064,819 $ - $ - $ 1,064,819 Total Resources $ 14,689,657 Revirements Community Development $ - $ - $ - $ - Community Services $ - $ - $ - $ - Policy and Administration $ 12,558,959 $ 60,000 $ 26,086 $ 12,645,045 Public Works $ - $ - $ - $ - Program Expenditures Total $ 12,558,959 $ 60,000 $ 26,086 $ 12,645,045 Debt Service $ - $ - $ - $ - Loan to TCDA $ - $ - $ - $ - Work-In-Progress $ - $ - $ - $ - Transfers to Other Funds $ - $ - $ - $ - Contingency $ 79,789 $ (60,000) $ - $ 19,789 Total Budget $ 12,638,748 $ - $ 26,086 $ 12,664,834 Reserve For Future Expenditure $ 2,024,823 $ - .11.- $ 2,024,823 Total Requirements $ 14,663,571 $ - $ 26,086 $ 14,689,657 Exhibit B Non-Budgetary Impact Items 03CM02 - Increase Risk Analyst's FTE from 0.80 FTE to 1.00 FTE One non-budgetary impact item is from the City Management. The request is to increase the Risk Analyst, PCN 5305, from a 0.80 FTE to a 1.00 FTE. In order to ensure OSHA compliance, several programs needed to be established and/or updated. This includes ongoing maintenance including annual testing, training, auditing and data reporting,which has translated to an increasing workload for the Risk Analyst position. Some of these programs include but not limited to MSDS (chemical tracking and mitigation), Hearing Conservation (testing/mitigation),Respirator program (PW and PD), Silica Exposure program, Return to work WC program, Safety Committee oversight and other misc. projects such as claims back-up, COVID-19 response support, and Total Tyler back up support. In addition, the Risk Analyst position would spend more time learning about complex claims processing, to provide back-up to the Risk Manager; this will ensure greater resiliency in the city's ability to mitigate risks and respond when serious,hazardous situations occur. The cost for this fiscal year (effective date April 16, 2021) is roughly$6,000 and will be offset by savings from professional and consulting services. FY 2020-21 Third Quarter Supplemental Budget Exhibit C CIP 92062 Cook Park Softball and Baseball Infield Install artificial turf infields on ball fields 1 and 2 at Cook Park. Actuals Adopted Revised Revised Revised Revised Revised Revised through Budget This Budget Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Project FY2020 FY 2021* Change FY 2021 2022 2022 2023 2023 2024 2024 2025 2025 2026 2026 Total Internal Expenses Design and Engineering - - - - - - - - Project Management 25,000 15,000 40,000 - - - 40,000 Construction Management - _ - - - - - - - Total - 25,000 15,000 40,000 - - - - - - - - - - 40,000 External Expenses Public Involvement - - - - - - - - Land/Right of Way Acquisition - - - - - - - - Design and Engineering 15,000 15,000 - - - - - - 15,000 Environmental Permit Comp. - Construction 340,000 140,000 480,000 - - - 480,000 Contingency 15,000 25,000 40,000 - - - - - - 40,000 Total - 370,000 165,000 535,000 - - - - - - - - - - 535,000 I I I I I Total Project Expense - 395,000 180,000 575,000 I - - I - - I - - I - - I - - I 575,000 Revenue Funding Source 210-Transient Lodging Tax 395,000 180,000 575,000 - - - 575,000 Other Revenue Source - - - - - - - - Total Project Revenues - 395,000 180,000 575,000 - - - - - - - - - - 575,000 FY 2020-21 Third Quarter Supplemental Budget Exhibit C CIP 92061 Red Rock Creek Trail Implementation Plan The Red Rock Creek Trail will provide the primary non-motorized transportation and recreation route through the Tigard Triangle and will support redevelopment of the area. The plan will identify a preferred alignment and implementation strategy for the proposed two-mile trail that extends from the Fanno Creek Regional Trail to SW 64th Street at Pacific Highway. Actuals Adopted Revised Revised Revised Revised Revised Revised through Budget This Budget Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Project FY2020 FY 2021 Change FY 2021 2022 2022 2023 2023 2024 2024 2025 2025 2026 2026 Total Internal Expenses Design and Engineering - - - - - - - - Project Management 58,000 (48,000) 10,000 20,000 - - - 30,000 Construction Management - - - - - - - - Total - 58,000 (48,000) 10,000I - 20,000 - - - - - - - - 30,000 External Expenses Public Involvement - - - - - - - - Land/Right of Way Acquisition - - - - - - - - Design and Engineering 262,000 (226,055) 35,945 - - - - - - 35,945 Environmental Permit Comp. - Construction - - - - - Contingency 30,000 (30,000) - - - - - - - - Total - 292,000 (256,055) 35,945 I - - - - - - - - - - 35,945 Total Project Expense - 350,000 (304,055) 45,945 - 20,000 - - - - - - - - 65,945 Revenue Funding Source 425-Parks SDC 10,000 10,000 20,000 - - - 30,000 Other Revenue Source - - - - - - - - Metro RFFA 314,055 (314,055) - - - - - - - - WACO-MSTIP 35,945 35,945 - - - - - - 35,945 Total Project Revenues - 350,000 (304,055) 45,945 I - 20,000 - - - - - - - - 65,945 FY 2020-21 Third Quarter Supplemental Budget Exhibit C CIP 91023 Public Works Field Staff Work Area and Breakroom This project will plan,design,and construct internal improvements to the existing Public Works building.It will add field staff workstations to the crew lunchroom,add additional office space to the front area,and take advantage of unused front counter space. Actuals Adopted Revised Revised Revised Revised Revised Revised through Budget This Budget Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Project FY2020 FY 2021 Change FY 2021 2022 2022 2023 2023 2024 2024 2025 2025 2026 2026 Total Internal Expenses Design and Engineering - - - - - - - - Project Management - - - - - Construction Management - - - - - - - - Total - - - - I - - - - - - - - - - - External Expenses Public Involvement - - - - - - - - Land/Right of Way Acquisition - - - - - - - - Design and Engineering 20,000 20,000 - - - - - - 20,000 Environmental Permit Comp. - Construction 80,000 25,000 105,000 - - - 105,000 Contingency - - - - - - - - Total - 100,000 25,000 125,000 1 - - - - - - - - - - 125,000 Total Project Expense - 100,000 25,000 125,000 1 - - - - - - - - - - 125,000 Revenue Funding Source 270-Parks Utility Fund 30,000 7,500 37,500 - - - 37,500 500-Sanitary Sewer Fund 13,000 3,250 16,250 - - - - - - 16,250 510-Stormwater Fund 23,000 5,750 28,750 28,750 530-Water Fund 34,000 8,500 42,500 42,500 Other Revenue Source - - - - - - - - Total Project Revenues - 100,000 25,000 125,000 1 - - - - - - - - - - 125,000 Ji11111M11. 11 ..._..�. City ofTigard Respect and Care I Do the Right Thing I Get it Done �r;rte " 1 O4 - FY 2020-2021 Third Quarter Supplemental Budget April 13,2021 TIGARD City ofTigard City Management • Public Safety Advisory Board Facilitation Service City ofTigard Central Services • COVID-19 Expenditure Increase • DLR Group contract extension • Ziply Property Appraisal and Environment Site Assessment City ofTigard Finance and Information Services • Mental Health & Community Psyche Projects City ofTigard Public Works • Additional Personal Services appropriations for COVID-19 responses City ofTigard Capital Improvement Plan (CIP) • CIP - 92062 Cook Park Softball and Baseball Infield • CIP - 92061 Red Rock Creek Trail Implementation Plan • CIP - 91023 Public Works Field Staff Work Area and Breakroom City ofTigard Police Department • Traffic Grant OT Appropriation • Body Cam / Dash Cam Expansion and Taser Upgrade `vAp6RgXtp -r- *r how"vMICE (E:: Op ?-,:, oRft 13 � GrCF , 0A #'IL�� Camera Expansion / Taser Upgrade Project April 13, 2021 To protect and serve all who live,play and work in Tigard. y a � M�jY 4, r _ '11P-N.c- i II. ? ' All' . r---, 111! k „a, , , IWO \ .,, 1 . '4.1:1 '' ''.11.:'‘. - ...: ': le --,, Pr '..:-.. POLICE ,� , - t' w e voLICE m - d i ,p� O cfiS *�F A History and Current State • Expanding body worn cameras (BWC) - Axon • Upgrading CEW— Taser X-2 • Modernizing / replacing fleet / dash cameras — Panasonic Arbitrator • Modernizing / replacing interview room cameras - iRecord To protect and serve all who live,play and work in Tigard. 40LICE History • Fleet / dash cams: Vision Hawk — 2005 • BWC: Motors / ViewVue — 2008 • Fleet / dash cams: Arbitrator — 2008 • BWC: SROs / K9s / Motors — 5 years ago (Axon — Flex 1 /Flex 2) • (violation from a POV of Motor Officer) • CEWs / Tasers: M-26 — 2003, X-26 - 2010, X-2 2015, proposed Taser 7 • Individual cameras: iPhones & Axon Capture replaced other digital cameras for field use • Interview rooms: iRecord 2015, required for all Measure 11 and juvenile interviews • Evidence storage: blade storage / electronic evidence / CDs / DVDs etc. (tech) Cloud To protect and serve all who live,play and work in Tigard. j 4oLrcE=: Current State • Nine (9) Body Worn Camera users • Traffic team, the K-9 officers, SRO, CSOs, select trained officers • Cloud storage of data • Fleet / dash cameras — 1 Axon and 30 Panasonic Arbitrator • Axon data uploads directly, the rest are locally stored on physical blade drives • The audio microphones are not replaceable and unreliable • Taser X-2 • TAP — 5 year process • Axon Capture / Citizen Attitude • Leadership • Integrity • Service • Teamwork h�4oLrCE'- National Narrative • Body Worn Cameras • Electronic Evidence • District Attorney's Office, Media, Public Transparency • Redaction / Privacy Concerns / Policies • Interview Room Requirements - ORS 133.400/402 • Dependability, Clarity, and Stability of Images • Corroborating Evidence Attitude • Leadership • Integrity Service • Teamwork /n 4oL7CE \�' Information Technology Main Advantages k,„;7,7,4. • Cloud based storage 7 terabytes existing evidence • Axon Citizen (link to community member to upload electronic data) • LEAN efficiencies are realized through various steps / reduces errors • Staff resources (IT and PD) • External support / vendor fixes compared to staff time (Blade vs. Cloud) • Photographic solutions are built in Axon Capture (via cell phone app) • Secure CJIS compliance / Privacy Redactions (Axon AI) • Instant accessibility / remote viewing by supervisors of live actions To protect and serve all who live,play and work in Tigard. hi 4oLrCE'- , ' Fleet / dash cam Solutions • Replaced one Arbitrator system with an Axon pilot program • Simplified use • Triggers for activation • See next slide for comparison images To protect and serve all who live,play and work in Tigard. ( ERSFjFleet / dash cam Solutions s,, aR ,- � ,O -c,-#TEA ---,A iA:JSOSgCleo T2 X5431 -; 4111 14 1:0 '. I .ii r Ali UP.— ry a III S 1 r II III 111111101• i 11 NW: .-- ,... Yr..M tri Y114 f r 9M1.9..dr.+w.Sm10 Kr 7=i Current fleet/dash cam video Pilot/ Proposed fleet/ dash cam video quality quality-Arbitrator -Axon To protect and serve all who live,play and work in Tigard. �."'*\ `4ApRSRIpxfCi r� Y0E i4 Fleet / dash cam Solutions qK, -nry4,-/ C:6' Trn I :e 2.62V/3.01 W3:42 MBS �AS,flMi F 3 X I f • Integrates the BWC - .�! • Smaller profile for the ,-. cameras in the vehicle / # _ - _ -_ r ... Jo clearer dash% . . _, i. 141 _, r , . . iii7._ ., . ...., .mo 4.1 Si f.r...,P^.....�,rr-nr rn 3L.M.•s I Body worn camera view while driving a patrol car To protect and serve all who live,play and work in Tigard. j 4oLrcE=: Body worn camera • Axon Body 3 • Visual and audio cues of activation • Other agencies in area (BVPD, HBPD, and Sherwood) • DA recommendation for one consistent platform • Remote triggers on calls (Gun drawn, Taser activation, car) • Multiple viewpoints / synchronized viewpoints • Simplified use for officers To protect and serve all who live,play and work in Tigard. h�4oLrCE'- • iPhone / Axon Capture • Consistency of platform, same evidence as the BWC • Reduces errors for photo captures, still critical in addition to BWC • iPhone cameras built in, never without a device to capture • Can be used for ad hoc video and audio statements outside using BWC • Replaced all other non investigative cameras (high end ones used by the criminalists and accident reconstructionists) To protect and serve all who live,play and work in Tigard. * 5NJp 1, O`+IC f'1. 9 Axon Citizen • Solution designed to collect electronic evidence directly from community members • This process works as follows: • Email or text to community member • Link allows upload to the Evidence.com • Gets tagged with the appropriate case number • Investigator can view • Property & Evidence Specialists can manage To protect and serve all who live,play and work in Tigard. 111=R.ti j� Y Taser 7 — Conducted Electrical Weapon (CEW) �R • Next Generation of CEW • Simplified user interface with enhanced capabilities • Auto triggering the body worn cameras • Safer and more effective • Allows for better de-escalation outcomes • Louder warning arc • Green laser To protect and serve all who live,play and work in Tigard. sy Yf Interview Rooms zi 4y Two interview rooms Current system is end of life • Interview systems are "zero failure" • Replacing system at the same time as the other project places them all on the same vendor platform, creating uniformity for staff and IT support Holding Faculty Interview Room To protect and serve all who live,play and work in Tigard. ,DERS y, �aw`yOLtCE*�� 5, Costs and Funding J, ncnAn ,,� *11 �• os O Overall five-year cost: $ 1 .4 million Year 1 Year 2 Year 3 Year 4 Year 5 Total Contract Costs $ 321,461 $ 286,576 $ 286,576 $ 286,576 $ 286,576 $ 1,467,765 Existing Budget $ 156,461 $ 121,552 $ 121,552 $ 121,552 $ 121,552 $ 642,669 General Fund Request $ 165,000 $ 165,024 $ 165,024 $ 165,024 $ 165,024 $ 825,096 CIS grant award - $25,000 in FY 2021 after $50,000 expenditure To protect and serve all who live,play and work in Tigard. `4,AERSynF _ haw pOLtCE Conclusion - Recommendation Axon • Axon is uniquely poised in the market for law enforcement, especially agencies like Tigard PD • Technology Assurance Program • Equipment upgrade 30 months and 60 months NEW cameras • IT supports this solution • National Narrative — transparency, accountability & privacy concerns • District Attorney's Office recommendation — one system • Public Safety Advisory Board — unanimous endorsement (3/22) To protect and serve all who live,play and work in Tigard. - ' -,'&. - , ',v•-f-t. . ., , ,lope, .40,-„, - ' '' „.4.•,.. - 4 i m ` . - - 4.- ;-k -1 I iii',) - .k 1 w 4,� it • s�y r �7'. t :RAT y101:�Ap6RSHlA , ! �4 po[.rcE c _ '_AL , r d } * Chief McAlpine Questions? To protect and serve all who live,play and work in Tigard. City ofTigard Non-Budgetary Impact Item • Increase Risk Analyst FTE from 0.80 FTE to 1 .00 FTE City ofTigard Summary • The FY 2021 Third Quarter Supplemental will increase the overall budget by $340K • Decrease reserves of the city by $254K hlil1111111. 11 City ofTigard Respect and Care I Do the Right Thing I Get it Done Questions 114 OQ TIGARD SUPPLEMENTAL PACKET FOIL ,t�,°�' :�- as / GATE OF MEETING) T I GARD Tigard Public Safety Advisory Board Recommendation Endorsement of the Replacement and Expansion of the Body Worn and Dash Camera Program March 22, 2021 Recommendation from Tigard Public Safety Advisory Board The Public Safety Advisory Board endorses the replacement and expansion of the Body Worn and Dash Camera Program in Fiscal Year 2021. How does this recommendation promote racial equity and anti-racism in the community? The Body Worn and Dash Camera Program promotes racial equity by creating an objective record of interactions between the Tigard Police and Tigard residents.They will promote trust,accountability, and transparency between the public and the Police Department. Vote Results Role Name Yes No 1 Absent I Police Chief/Designee James(Jamey) McDonald X Tigard Police Officers'Association (TPOA) Nicolas (Nick) Nunn X City Attorney Shelby Rihala X Municipal Court Judge Michael O'Brien X • President of Tigard High School Black Abdirahim Mohamoud X Student Union(BSU)/Designee Tigard Youth City Councilor Emilio Calderon X Tigard City Councilor Liz Newton X Licensed Mental Health Professional John Trinh _ X Business Community(replaced with Jimmy Brown X additional community rep) Community representative Thurman (Lee) Landers X Community representative Patty Lofgren X Community representative Justin Low X Community representative Danny Rauda X Community representative Valerie Sasaki X Community representative Vacant X Additional Comments from Board Members Michael O'Brien—Yes. Normally,judges hold back on policy decision, but this furthers transparency in our criminal justice system.Whole-hearted support Liz Newton—-Yes.Moving forward with our policies,we need to keep in mind the value of improving all the lives in the Tigard community. Decision Maker Recommendation submitted to Police Chief Kathy McAlpine. AIS-4587 8. Business Meeting Meeting Date: 04/13/2021 Length (in minutes): 5 Minutes Agenda Title: LCRB - CONTRACT AWARD FOR BODY WORN CAMERAS, FLEET CAMERAS, TASERS, INTERVIEW RECORDING PLATFORM, DIGITAL EVIDENCE STORAGE, MAINTENANCE AND SUPPORT Prepared For: Christine Moody Submitted By: Christine Moody, Finance and Information Services Item Type: Motion Requested Meeting Type: Local Contract Review Board Public Hearing No Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE Local Contract Review Board has the opportunity to award a contract for body worn cameras, fleet cameras, Tasers, interview recording platform, digital evidence storage, maintenance and support. STAFF RECOMMENDATION / ACTION REQUEST Staff recommends the Local Contract Review Board award a contract to Axon Enterprise, Inc. for the purchase, maintenance and support of body worn cameras, fleet cameras, Tasers, an interview recording platform and digital evidence storage in the amount of$1,467,765.00 and direct the City Manager to take the steps necessary to execute the contract. KEY FACTS AND INFORMATION SUMMARY The Tigard Police Department (PD) is seeking a consolidated and integrated approach to expand a technology equipment project to outfit all sworn personnel with body cameras, replace all outdated / failing vehicle dash (fleet) cameras, update existing Taser technology, update the recording platform for two interview rooms and link all audio and video evidence captured on these devices to a cloud-based storage solution. This project will modernize and expand the video and audio recordings of select police interactions with the community during calls for service provide a safer environment for officers, suspects, and all subjects present. Staying up-to-date on our less-lethal weapons options (upgrading conducted electrical weapons "Taser" technology) will increase safety and effectiveness of each force response encounter and will act as a trigger for activating the body worn cameras as the systems are fully integrated Implementation of this multi-part project would greatly enhance Tigard's ability to capture evidence during selected public contacts, to include emergency and high-risk encounters and to increase our transparency with the community. Implementation will reduce the City's overall risk exposure and potential liability. The upgraded technology will also allow supervisors to review officer contacts to identify potential areas for increased training. This camera expansion / Taser upgrade project can be accomplished by entering into a five-year contract. The PD will purchase the equipment (which will be received by the end of June 2021) by making lifecycle replacement program vendor payments each year of the contract. As a result of the program, we will receive updated, supportable replacement technology at regular intervals, thereby avoiding the fate of investing heavily in equipment that will lose its effectiveness and become obsolete. Outside of the equipment benefits, the project will provide a cloud-based service for digital evidence management and storage that has worked seamlessly with the department's new records management system. The streamlined, cloud-based storage system will create a seamless environment from evidence "capture" (via officer iPhone / body cam or dash cam) through official evidence storage by case number. This process will increase dependability by mitigating the risk of transferring data between separate systems. In fact, the Washington County DA's Office will have "display" view access to Axon's Evidence.com platform in order to directly view digital data related to cases they are prosecuting. Likewise, this platform will allow for a broader, more accessible (redacted, as appropriate) digital data for all stakeholders, to include investigators, defense attorneys, civil attorneys, risk managers, media outlets and members of the public. The digital evidence will require PD staff to manage related evidentiary requests and required redactions. This workload will be incorporated into the duties of the new levy-funded Property& Evidence Specialist. The project calls for purchasing 80 body worn cameras, 33 in car dash / fleet cameras, 80 Tasers, 4 interview room cameras and microphones as well as licenses and cloud storage for all digital evidence obtained from all cameras and Tasers and all historical digital data. The annual maintenance costs will cover repairs, as needed, and will ensure product replacement at regular intervals. The Tigard PD and Information Technology teams have performed a thorough evaluation over the past several months of operational and system technical requirements and found that the Axon / Taser products are the best fit. The City explored multiple options for soliciting these products and services and found that Axon Enterprise, Inc. holds a national cooperative contract through Sourcewell, a governmental service cooperative in which the City is a member. As such, the City is eligible to make an Interstate Cooperative Procurement per Tigard Public Contracting Rule 10.085. This allows the City to obtain best pricing and utilize an existing contract, saving both time and money. OTHER ALTERNATIVES The Local Contract Review Board may choose to not enter into this contract and direct staff to issue a Request for Proposals. This would delay the start of this project and most likely will end up with less favorable pricing. Additionally, without expanding and upgrading to new technology and increasing audio and video capacity, the Police Department's ability to capture and retain evidence from force response incidents, and other high-risk interactions is vulnerable. The City will jeopardize the ability of supervisors, investigators, and the District Attorney's Office to review high quality audio and video evidence in these situations. COUNCIL OR TCDA GOALS, POLICIES, MASTER PLANS On Tuesday March 22, 2021, the Public Safety Advisory Board voted unanimously to support this project. Additionally, this project supports the following Police Strategic Priorities: •Focus on effective use of data and technology •Build a responsive organization structure that assures efficient and effective deployment of resources. DATES OF PREVIOUS CONSIDERATION N/A Fiscal Impact Cost: $1,467,765.00 Budgeted (yes or no): Yes Where Budgeted (department/program):Tigard Police Additional Fiscal Notes: This is a five-year contract with the following costs per year: •Year 1 - $321,461 •Year 2 - $286,576 •Year 3 - $286,576 •Year 4 - $286,576 •Year 5 - $286,576 A proportionate amount will be charged to the Police Levy Fund and the remainder to the General Fund. Attachments No file(s) attached.