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City Council Minutes - 01/05/2021 „ City of Tigard Tigard City Council Business Meeting Minutes January 5, 2021 1. BUSINESS MEETING A. At 6:30 p.m. Mayor Snider called the City Council business meeting to order. B. City Recorder Krager called the roll. Present Absent Councilor-Elect Shaw ✓ Mayor Snider ✓ Youth Councilor Calderon ✓ Councilor Goodhouse ✓ Councilor Newton ✓ Councilor-Elect Lueb ✓ C. Pledge of Allegiance—Mayor Snider asked everyone to mute their mics and join him in the Pledge of Allegiance.A flag was projected on the screen. D. Call to Council and Staff for Non-Agenda Items—None 2. ADMINISTER OATH OF OFFICE TO COUNCILORS HEIDI LUEB AND JEANETTE SHAW Mayor Snider announced that the first agenda item was for two city council members elected on November 3,2020 to receive their oaths of office,at this first meeting of their official terms. Mayor Snider introduced Judge O'Brien and asked him to administer the oaths of office virtually to Heidi Lueb and Jeanette Shaw,who had an opportunity to address the public afterwards. Judge O'Brien administered the oath of office to Councilor Heide Lueb. She introduced her husband and daughter on screen. She thanked her friends, family and community members who helped with her campaign. She said she was humbled and honored to represent all of Tigard and looked forward to working with her fellow councilors. She acknowledged that the past year had been tough on city residents and she was ready to lead through this time and looks forward to the day when everyone can be together again. TIGARD CITY COUNCIL MEETING MINUTES —January 5, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 1 of 8 i I Judge O'Brien administered the oath of office to Jeanette Shaw. Councilor Shaw introduced her husband and said due to social distancing she was joined on Zoom by her children, father,brother, sister-in-law,nephew and mother in law. She said she looks forwarding to working with the other councilors, the mayor and city staff,being very productive in the next four years for Tigard residents. Mayor Snider offered his congratulations and recognized the special occasion of it being the first time in Tigard history there is a majority female council. 3. CONDUCT COUNCIL PRESIDENT ELECTION Current Council President Goodhouse thanked Council for the opportunity to serve as Council President for the past two years. He noted that the temporary enhanced council president duties assisting the mayor are no longer necessary due to COVID-19 and a reduction in meetings and committee obligations. He expressed appreciation for the tremendous opportunity he had while performing those duties,and now wanted to share the learning opportunities of council president as stated in Tigard's Charter and nominated Councilor Lueb. He said this was important to further highlight the priority of equity in Tigard. Mayor Snider said voting for council president was normally handled by paper ballot but since Council meetings are being held virtually at this time,each councilor and the mayor would email their vote to City Recorder Lager who will then announce the winner.The emails become part of the meeting record. City Recorder Krager announced that Councilor Lueb was elected to be the next Council President for a term through December 31,2022. Council President Lueb thanked Councilor Goodhouse for his service and said it was a privilege to be chosen and it would be an honor to assist the mayor and represent Tigard. 4. PUBLIC COMMENT A. Written Public Comment-Mayor Snider announced that written public comments were due by 4:30 p.m. and three were received: • Joe Underhill wrote about the need for COVID-19 testing for disadvantaged Tigardians. • Ellia Kim commented on homeless issues affecting businesses and their storefronts. • Denny Rasmussen wrote in support of an exemption to the competitive bidding process for the Cash Reservoir project. Mayor Snider requested that the communication about the COVID-19 testing for disadvantaged Tigardians be forwarded to the Emergency Management staff and the homeless concerns be forwarded to appropriate Tigard Police Department staff. B. Phone-in Public Comment—None. TIGARD CITY COUNCIL MEETING MINUTES —January 5, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.dgard-or.gov I Page 2 of 8 C. Follow-up to Previous Public Comment— None. 5. CONSENT AGENDA (Local Contract Review Board) A. CONSIDER A CONTRACT AMENDMENT TO RCH STUDIOS FOR UNIVERSAL PLAZA ACTIVATION,DESIGN,CONSTRUCTION AND PROJECT MANAGEMENT B. CONSIDER CONTRACT AWARDS FOR ON-CALL WATER SYSTEM ENGINEER AND HYDROLOGIST OF RECORD C. CONSIDER APPROVAL OF CONTRACT AMENDMENT FOR FANNO CREEK TRAIL ALIGNMENT STUDY D. CONSIDER APPROVAL OF COMPETITIVE BIDDING EXEMPTION AND FINDINGS FOR CACH RESERVOIR AND PUMP STATION Council President Lueb moved for approval of the Consent Agenda. Councilor Shaw seconded the motion. City Recorder Krager conducted a roll call vote and the motion passed unanimously. Yes No Councilor-Elect Shaw ✓ Mayor Snider ✓ Councilor Goodhouse ✓ Councilor Newton ✓ Councilor-Elect Lueb ✓ 6. CONSIDER RESOLUTION APPOINTING MEMBERS TO THE COMMITTEE FOR COMMUNITY ENGAGEMENT Central Services Director Robinson presented this item.Two new members and one re-appointed member were recommended for appointment to the Community Engagement. There were 13 applications for three open positions and in November she and Councilor Newton interviewed 11 applicants. Based on those interviews,it is recommended that long-time resident Connie Ramaekers be re-appointed to a four-year term, and that local business owner Dr.John Chung and community member Ambre Nielsen be appointed to four-year terms. Mayor Snider noted that normally after Council takes action on appointments,he hands new members a City of Tigard pin but since meetings are virtual,Interim City Manager Nyland will make sure they are mailed to the members. He thanked them for their community participation. Councilor Newton said there was an amazing pool of candidates and many had interest in other committees as well and were appointed to those. She said they sought diversity and felt that they have a great committee to move forward with. She moved for approval of Resolution No. 21-01. TIGARD CITY COUNCIL MEETING MINUTES -January 5, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 3 of 8 Council President Lueb seconded the motion. City Recorder Krager read the number and title of the resolution and conducted a roll call vote. Resolution No. 21-01 —A RESOLUTION RE-APPOINTING CONNIE RAMAEKERS AND APPOINTING AMBRE NIELSEN AND DR.JOHN CHUNG AS MEMBERS OF THE COMMITTEE FOR COMMUNITY ENGAGEMENT Yes No Councilor Shaw ✓ Mayor Snider ✓ Councilor Goodhouse ✓ Councilor Newton ✓ Council President Lueb ✓ Connie Ramaekers said she was pleased to be recommended for re-appointment to the committee. She said she is a long-time fan of Tigard and has lived here over 40 years. She looks forward to serving and helping to make Tigard even better Ambre Nielsen said this was her first time participating and she looked forward to being part of the committee and hopes to learn a lot. Mayor Snider said is very much appreciated when residents step up to for the fust time. Dr. Chung wished everyone a happy year and said he was honored to be selected to be part of a group that will move Tigard forward. As a business owner,he looks forward to helping and investing in Tigard for a long time. 7. QUASI-JUDICIAL PUBLIC HEARING: CONSIDER ORDINANCE APPROVING '4 RIETMAN ANNEXATION (ZCA2020-00002) iA. Mayor Snider opened the public hearing. B. Hearing Procedures—City Attorney Rihala read the quasi-judicial hearing procedures and said Council's decision must be based on the following substantive criteria:Tigard Community Development Code Chapter 18.710 and 18.720, Comprehensive Plan Goal 1.1, 11.1: Policy 4, Goal 11.3:Policy G, Goal 12,Goal 14.2: Policies 1-4,Regional Metro Code Chapter 3.09 and Oregon Revised Statutes Chapter 222. She noted that Council will be asked if they have a conflict of interest or have had any ex parte contact, such as a visit to the site. C. Mayor Snider asked if any member had a conflict of interest or had any ex parte contact about this matter. There were none. TIGARD CITY COUNCIL MEETING MINUTES—January 5, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 4 of 8 D. Assistant Planner Smith gave the staff report on the Rietman annexation of a 0.75- acre property located on the west side of 133`d Avenue into the City of Tigard. The owners wish to annex in order to connect to city sewer. There is an existing sewer lateral located in the front of the property in SW 133rd Avenue and the city's sanitary system has adequate capacity to serve the subject property. The proposed annexation meets the applicable requirements of the Tigard Community Development Code,Tigard Comprehensive Plan, Metro Code and State Statutes.The Tigard Planning Commission unanimously recommended City Council approval of this annexation. E. Applicant Testimony—There was none. F. Public Testimony— • Mayor Snider announced that written comments were due by 4:30 p.m. this afternoon. City Recorder Krager said no written comments were received. • Mayor Snider said anyone wishing to testify via phone could call 503-966-4101 and be put in the queue to speak. There were no callers. • Mayor Snider said asked if there are any callers in the queue who wish to challenge the participation of a Councilor or provide comments on the proposal.There were none. G. Response to testimony by staff—None. H. Mayor Snider will close the public hearing. I. Council consideration of Ordinance No. 21-01. Councilor Goodhouse moved to approve Ordinance No. 21-01. Councilor Newton seconded the motion. City Recorder Kragen read the number and title of the ordinance and conducted a roll call vote. Ordinance No. 21-01 — AN ORDINANCE ANNEXING ONE (1) PARCEL OF LAND TOTALING APPROXIMATELY 0.75 ACRES AND ONE-HALF OF THE ADJOINING SW 133RD AVENUE RIGHT-OF-WAY,APPROVING THE RIETMAN ANNEXATION (ZCA2020-00002),AND WITHDRAWING THE PROPERTY FROM THE TIGARD WATER DISTRICT, WASHINGTON COUNTY ENHANCED SHERIFF'S PATROL DISTRICT, AND WASHINGTON COUNTY URBAN ROAD MAINTENANCE DISTRICT Mayor Snider announced that Ordinance No. 21-01 was adopted unanimously. Mayor Snider welcomed the Rietmans to the Tigard. TIGARD CITY COUNCIL MEETING MINUTES —January 5, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.dgard-or.gov I Page 5 of 8 8. LEGISLATIVE PUBLIC HEARING: CONSIDER ORDINANCE AMENDING TIGARD MUNICIPAL CODE SECTION 5.04.110 FOR A BUSINESS LICENSE SUPPORT PROGRAM A. Mayor Snider opened the public hearing. B. Mayor Snider announced that anyone may offer testimony.Written comments were due by 4:30 p.m. this afternoon and those wishing to testify via phone could call 503-966-4101 and be put in the queue. City Recorder Lager said no written testimony was received and IT Manager Nolop reported that there were no callers in the queue. C. Economic Development Manager Purdy gave the staff report. He said this proposal to amend the Tigard Municipal Code to create a limited business license fee waiver was discussed in early December and staff was directed to return with an ordinance for consideration. He asked Council if there were any questions about the ordinance implementing this fee waiver. D. Public Testimony—City Recorder Krager said no written comments had been received. IT Manager Nolop reported there were no callers in the phone-in queue. E. Staff response to testimony. None. F. Mayor Snider closed the public hearing. G. Council consideration of Ordinance No. 21-02. Council President Lueb motioned to approve Ordinance no. 21-02. Councilor Goodhouse seconded the motion. City Recorder Krager read the number and title of the ordinance. Ordinance No. 21-02—AN ORDINANCE AMENDING TIGARD MUNICIPAL CODE CHAPTER 5.04.110 REGARDING A BUSINESS LICENSE FEE WAIVER Mayor Snider said the Council continues to support Tigard's business community in any way it can, and this fee waiver is another way to do that. City Recorder Krager conducted a roll call vote and Mayor Snider announced that Ordinance 21-02 passed unanimously. Yes No Councilor Shaw ✓ Mayor Snider ✓ Councilor Goodhouse ✓ Councilor Newton ✓ Councilor President Lueb ✓ TIGARD CITY COUNCIL MEETING MINUTES —January 5, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 6 of 8 9. RECEIVE COUNCIL TRAINING ON EMPLOYMENT LAW HR Director Bennett gave the Council a refresher training on employment law designed to refresh their knowledge about laws that impact hiring and employment practices for the city. She presented a slide show which is included in the packet for this meeting.Topics included: categories for protection under the law,what constitutes discrimination against employees, COVID-19 and related potential discrimination, and what it means to discriminate against an applicant. The training was given to the city's Leadership Team and noted that bias training will be given prior to the City Manager interviews. HR required bias training with any staff involved on an interview panel. Council had no questions. Councilor Goodhouse pointed out that not only were city manager interviews coming up,but municipal judge interviews are also soon. 10. NON-AGENDA ITEMS—None. 11. ADMINISTRATIVE REPORT Interim City Manager Nyland reported on administrative items: • She wished everyone a Happy New Year and congratulated Council President Lueb and Councilor Shaw. She asked them to let staff know how they can help with their new roles. • A process improvement was made, focusing on the Tigard Aid program to make it more accessible and efficient. It was discovered that four forms had been required, so it was reduced to one universal form to make is easier for the community to use. • The City Report Card was released on the website on December 30 and will appear in the upcoming Tigard Life newspaper and in utility bills. • For Tigard Cares Round V,over$900,000 was committed to Tigard businesses and should be arriving in 5-10 days. • Councilors Lueb and Goodhouse attended the first interviews for municipal judge. Further interviews are scheduled for January 19 and 26. • A reimagined version of Tigard Walks offered a route online and a coupon for a free cocoa. It was very popular;kudos go to Joanne Bengtson on the city's staff for making this a success. Councilor Goodhouse noted that interviews the mayor held with the three city manager finalists are available on the website.Tigard residents can submit their comments. HR Director Bennett said she is collecting comments through tomorrow and will compile them for council. 12. EXECUTIVE SESSION None scheduled. TIGARD CITY COUNCIL MEETING MINUTES —January 5, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 7 of 8 13. ADJOURNMENT At 7:26 p.m. Council President Lueb motioned for adjournment. Councilor Goodhouse seconded the motion. City Recorder Krager conducted a roll-call vote and the motion passed unanimously. Yes No Councilor Shaw ✓ Mayor Snider ✓ Councilor Goodhouse ✓ Councilor Newton ✓ Councilor President Lueb ✓ Carol A. Krager, City Rec der Attest: Jason B. Snider,Mayor Date: �y 2,2,;? I TIGARD CITY COUNCIL MEETING MINUTES --January 5, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 8 of 8