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City Council Minutes - 12/01/2020 41 City of Tigard Tigard City Council Meeting Minutes . December 1, 2020 1. BUSINESS MEETING A. At 6:30 p.m.,Mayor Snider called the meeting of the Tigard City Council and Local Contract Review Board to order. B. Deputy City Recorder Patton called the roll. Present Absent Councilor Anderson ✓ Mayor Snider ✓ Youth Councilor Calderon ✓ Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ C. Mayor Snider invited everyone to mute themselves and join him in the Pledge of Allegiance. D. Council and Staff Non-Agenda Items—None. 2. PUBLIC COMMENT Mayor Snider stated that written public comments were due by 4:30 p.m. and call in questions would be taken via telephone by calling 503-966-4101. A. Follow up to Previous Public Comment—None. B. Public Comment—Written—None. C. Public Comment—Phone In—None. 3. CONSENT AGENDA Mayor Snider announced that the Consent Agenda is used for routine items including council meeting calendars, appointments to boards and committees and approval of contracts or intergovernmental agreements. Information on each item is available on the city's website in the packet for this meeting. These items may be enacted in one motion without separate discussion. Council members may request that an item be removed by motion for discussion and separate action. A. CERTIFICATION OF NOVEMBER 3, 2020 ELECTION RESULTS B. CONSIDER APPROVAL OF A FRANCHISE AGREEMENT WITH FATBEAM,LLC C. Local Contract Review Board: TIGARD CITY COUNCIL MEETING MINUTES — December 1, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 1 of 7 1. CONSIDER CONTRACT AWARD FOR FREWING STREET STORMLINE REPLACEMENT TO BLACK ROCK UNDERGROUND,LLC 2. CONSIDER CONTRACT AWARD FOR FUEL DELIVERY AND RELATED SERVICES TO BRETTHAUER OIL COMPANY Councilor Newton made a motion to approve the consent agenda. Councilor Lueb seconded the motion. Mayor Snider asked Deputy Recorder Patton to conduct a roll call vote. Yes No Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ 4. RECEIVE UPDATE FROM METRO COUNCILOR DIRKSEN Metro Councilor Dirksen said the last year has been one of uncertainty, but they have adapted and risen to the challenge. He reviewed Metro's progress on the parks and nature bond renewed in 2019 and affordable housing bond passed in 2018, as well as the recycling and waste program. He reflected on the failure of Metro's 2020 transportation bond, saying he looked forward to the possibilities in the years to come. • Councilor Anderson thanked Councilor Dirksen for all his years of service. • Mayor Snider said that Councilor Dirksen has served as an elected official for the local community for over 20 years. He explained that they had invited several guests to speak on his tenure in public service for Tigard. • Sydney Webb, former Tigard City Councilor, called from Arizona to wish Mr. Dirksen farewell. She invited him down to visit her anytime. • Tom Woodruff, former Tigard City Councilor,reflected that it was a major accomplishment to serve the City of Tigard for 20 consecutive years. He said Councilor Dirksen had served with integrity, honesty, and enthusiasm and serves as an example to other public servants. He congratulated Councilor Dirksen on his retirement,wishing him the best in the next season of life. • Representative Margaret Doherty of Oregon House District 35 said she was glad to be asked to speak since she had worked with Councilor Dirksen since she was on the city's Planning Commission. She said he made his mark on the city and challenged the City to reach out and work with other regional partners. She said she has enjoyed working with him, she is honored to have been represented by him and wished him well on his retirement. Councilor Dirksen said it had been an honor and blessing to work with her as well. • Craig Prosser, former Tigard City Manager, said they first crossed paths on the Budget Committee. The Council later hired him as City Manager and that was his dream job because of the relationships they formed and the things they were able to accomplish. Councilor Dirksen agreed they had accomplished a lot together like the downtown improvement plan, roads and streets, and expanding parks, among other things. Mr. Prosser provided his congratulations. TIGARD CITY COUNCIL MEETING MINUTES — December 1, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 2 of 7 • Mayor Snider thanked Councilor Dirksen for the many years of support,mentorship, and leadership in the city. He said he is unique in his having the patience to help tackle complex issues and had accomplished a lot for Tigard over his long career. • Councilor Newton said she believes Councilor Dirksen has been serving the City of Tigard for over 40 years without a break,having been on the Parks board in 1980 when she joined the city staff. She noted that he and his wife started youth soccer in Tigard and recalled several fond memories from over the years. She thanked him for being gracious and courageous. • Councilor Lueb said she had not had the pleasure of working with Councilor Dirksen for very long,but Tigard was very lucky to have him. She said he anticipated him remaining involved in city affairs. • Council President Goodhouse said Councilor Dirksen had been a great sounding board and did not shy away from hard discussions with citizens. He thanked him for all the work he accomplished during his time on Metro Council for Tigard,particularly with regards to parks and trails. • Councilor Anderson said Councilor Dirksen has always been a wealth of knowledge and was responsible for pushing Councilor Anderson to run for City Council. He reflected on the city's tree code project,which won a national award. Councilor Dirksen said he was very proud of the innovative and fair tree code which could serve as a model for other communities. • Councilor Dirksen said he appreciated that Council took the time to take the walk down memory lane. 5. CONSIDER A RESOLUTION EXTENDING THE CITY'S EMERGENCY DECLARATION RELATED TO COVID-19 City Attorney Rihala explained this would be the sixth extension to the city's emergency declaration, first passed in March 2020 and set to expire at noon the following day. This would extend the same emergency declaration to March 31, 2021. There are no changes to the content of the resolution. Council President Goodhouse made a motion to approve Resolution No. 20-56. Councilor Newton seconded the motion. Mayor Snider asked Deputy Recorder Patton to read the number and title of the resolution. RESOLUTION NO. 20-56: A RESOLUTION OF THE CITY OF TIGARD EXTENDING THE CITY'S EMERGENCY RELATED TO COVID-19 Mayor Snider asked Deputy Recorder Patton to conduct a roll call vote. Yes No Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ The motion passed unanimously. TIGARD CITY COUNCIL MEETING MINUTES — December 1, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 3 of 7 6. RECEIVE ANNUAL REPORT FROM TIGARD TRANSPORTATION ADVISORY COMMITTEE (TTAC) Senior Transportation Planner Roth introduced the annual report from the Tigard Transportation Advisory Committee (TTAC),joined by Ruth Harshfield,TTAC Chair, and Richard Keast,TTAC Co-Chair. He explained TTAC is responsible for advising Council on the Transportation System Plan (TSP),implementation of the complete streets policy,prioritization of capital improvement program (CIP) projects,project and program funding, safety,and project development. Richard Keast thanked staff for their support provided to TTAC through this year of challenges and surprising opportunities. He reviewed work completed by the advisory committee in 2020, including work on the Streets for People pilot, 20 mph neighborhood speed zones, self-guided project tour, and SW Corridor Project. Ruth Harshfield described work anticipated for 2021, including work on implementing the complete streets policy and the refreshed city strategic plan. Other members of the committee made brief remarks,including Carine Arendes, David Burke, George Brandt, and Ben Gooley. • Council President Goodhouse said this is a group of very dedicated citizens that are very active in city projects and do a great job. • Councilor Newton said she was impressed with the breadth of their involvement in city projects. She asked what was next for the Streets for People pilot program. She wondered if every city board and committee should look at member diversity and representation to help achieve the city's equity goals. Senior Planner Roth said that to expand the program they would need to identify additional resources. Councilor Newton asked if the current program streets would be made permanent and if so,if new signage would be installed. He responded that if it were made permanent that would involve a capital project to install permanent signage. • Councilor Lueb thanked them for their service. • Councilor Anderson asked about the upcoming bridge projects planned and if TTAC would be involved in that outreach. Senior Planner Roth said that they have not reached out to TTAC yet,but they can collaborate on a plan with the Public Works communications staff. • Mayor Snider asked what Council could do to help support the committee. Several committee members said they felt well supported by Senior Planner Roth and Senior Administrative Specialist Patton. • Councilor-Elect Shaw said she looked forward to working with TTAC in the future. 7. CONSIDER COVID ECONOMIC RELIEF PROGRAM FOR BUSINESSES AND AN AGREEMENT WITH WASHINGTON COUNTY FOR DISTRIBUTION OF FUNDS Economic Development Manager Purdy explained the proposal was a continuation of a business assistance program in response to COVID-19 called Tigard Commercial Assistance and Relief for Economic Stability (CARES) Round V. He said that Tigard will receive about$1 million from recent federal funding, through the county and state.They would still use a vendor,Micro Enterprise Services of Oregon (MESO) to administer the program which would accrue administrative costs that may not be covered by the allocated funding. They would require $25,000-75,000 in Tigard funds to administer the program. TIGARD CITY COUNCIL MEETING MINUTES — December 1, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 4 of 7 Finance and Information Services Director LaFrance walked Council through an example of how the city could leverage city funds to distribute $1 million in federal funds,including three different scenarios for administrative costs. He noted special timing considerations for expending the funds before an appropriation has been finalized. Economic Development Manager Purdy reviewed the process for pursuing this proposal. Not only are staff requesting the use of funds from the city's emergency reserve fund, they will also need to negotiate an Intergovernmental Agreement (IGA) with Washington County and execute a contract with MESO. City Attorney Rihala clarified that the policy discussion can be a consensus decision,but the IGA and contract items will require a motion. Mayor Snider said it seemed like the only difference between the scenarios is the amount the city pays. He asked Council for their thoughts and every member was in support of Option A. Mayor Snider said he was pleased they could get this much money on the street this quickly. Economic Development Manager Purdy said that the state would like the city to restrict aid to businesses shut down by the most recent executive order. He asked Council if they would like to follow that guidance or continue providing relief to all kinds of businesses impacted by the pandemic. Staff recommended the city proceed with being as inclusive as possible with the funding. Those shut down would receive additional weight in receiving the funding,but that they do not believe they should turn away other businesses that are impacted. Mayor Snider asked why the state has issued that suggestion. Mr. Purdy said he thought it had to do with timing and not a policy nexus. Mayor Snider asked about the weighting system in choosing grant recipients. Mayor Snider said the proposal from staff is to follow the general process and criteria used before, adding preference to businesses shut down by the most recent executive order. Council President Goodhouse asked what businesses would be given a preference and Mr. Purdy confirmed it would be any business shut down by Executive Order 20-65. He asked if the preference would be equal among all types of businesses. Mr. Purdy said they had not thought of that but they could. Mayor Snider said that would be a level of complexity that would add time. Mayor Snider polled the Council on whether they were in favor of the staff proposal. Councilor Lueb said she was still unsure and she would like these businesses to get the first shot at funding. Councilor Newton agreed. Council President Goodhouse said he agreed with awarding funds to businesses shut down first. Councilor Anderson was in support of giving directly affected businesses the first opportunity for relief aid. Councilor Anderson made a motion to approve assistance as presented and to approve an IGA with Washington County up to $1.5 million for the distribution of federal CARES Act funding, subject to negotiation by the City Manager and City Attorney, and to authorize the City Manager to execute the agreement. Councilor Lueb seconded the motion. Mayor Snider asked Deputy Recorder Patton to conduct a roll call vote. Yes No Councilor Anderson ✓ TIGARD CITY COUNCIL MEETING MINUTES — December 1, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 5 of 7 Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ The motion passed unanimously. Council President Goodhouse asked Mr. Purdy about the timeline of rolling out the program. Purdy said best case scenario the application period would begin Monday. Checks being cut in about 4 weeks from now.,by the end of the year. Mayor Snider announced the City Council would convene as the Local Contract Review Board for the next agenda item. 8. LOCAL CONTRACT REVIEW BOARD: CONSIDER AWARD OF CONTRACT FOR SMALL BUSINESS TIGARD CARES GRANT PROGRAM WITH MESO Principal Management Analyst Moody said she did not have anything to add to the previous discussion and was available to answer any questions Council may have. Councilor Lueb made a motion to approve the contract with MESO up to $1.5 million for the distribution of federal CARES act funding, subject to negotiation by the City Manager and City Attorney, and to authorize the City Manager to execute the agreement. Council President Goodhouse seconded the motion. Mayor Snider asked Deputy Recorder Patton to conduct a roll call vote. Yes No Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ The motion passed unanimously. Mayor Snider announced they would reconvene as the City Council for the remaining agenda items. 9. NON-AGENDA ITEMS 10. ADMINISTRATIVE REPORT Interim City Manager Nyland provided an administrative report on the following: • The Public Safety Advisory Board is scheduled for December 14th from 5 to 6:30 p.m. • The Management Analyst interviews begin next week. • The statewide freeze will end this week, although Washington County is in the extreme risk category. • Police had no calls for service for Thanksgiving gatherings. TIGARD CITY COUNCIL MEETING MINUTES — December 1, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 6 of 7 • Tigard Library is still open through no contact takeout Monday through Friday. • Public Works continues to communicate about upcoming utility rate increases. • Rick Gruen is the city's new Parks Infrastructure Manager. • Tigard Thanks is a new program to thank community members that has had a lot of public participation. Everyone who participates receives a gift of gratitude from the city. 11. EXECUTIVE SESSION The Mayor announced that the Tigard City Council will go into Executive Session to discuss real property negotiations under ORS 192.660(2)(e).All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. The City Council will adjourn from Executive Session. 12. ADJOURNMENT At 9:34 p.m., Councilor Newton made a motion to adjourn. Councilor Lueb seconded the motion. Mayor Snider asked Deputy Recorder Patton to conduct a roll call vote. Yes No Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ The motion passed unanimously. (;;*0,4j Caroline Patton, DeptJ City Recorder Attest: Jason B. Snider,Mayor Date: 4-6-21 TIGARD CITY COUNCIL MEETING MINUTES — December 1, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 7 of 7