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City Council Minutes - 11/17/2020 41 City of Tim Tigard City Council Meeting Minutes . November 17, 2020 1. BUSINESS MEETING A. At 6:31 p.m.,Mayor Snider called the Workshop meeting to order. B. Deputy City Recorder Patton called the roll. Present Absent Mayor Snider ✓ Youth Councilor Calderon ✓ Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ C. Mayor Snider invited everyone to mute themselves and join him in the Pledge of Allegiance. D. Call to Council and Staff for Non-Agenda Items— • Council President Goodhouse stated he would like to discuss further help the city may provide to businesses considering the freeze announced by the Governor on Friday, November 13th. 2. RECEIVE BRIEFING ON TIGARD MAINTAIN,ADVANCE,AND DIVERSIFY EMPLOYMENT (MADE) PROGRAM Associate Planner Pollard noted there would not be Council action on this item,but that this was an opportunity for Council to provide feedback to help shape how staff move forward. Tigard MADE—Maintain,Advance, and Diversify Employment—is needed to address changing conditions in development patterns and business operations. The changes proposed in this process would modernize the code, help address the constrained employment land supply in the city and diversify the types of development available here. The project will not look at residential zoning but will focus on industrial and commercial zoning codes. Heavy industrial uses will continue to stay separate but there will be more opportunities to encourage mixing with other uses, for example,breweries and tasting rooms combined in a single location, or residential uses located above commercial uses. Associate Planner Pollard emphasized the project is still in the early stages,but these are the questions staff will be analyzing. This provides an opportunity to modernize the city's code, focusing on social equity and environmental sustainability. Staff will place a heavy focus on these lenses,looking at city policies and regulations that act as barriers to historically marginalized communities.They will also seek ways to incentivize sustainable development. Associate Planner Pollard reviewed the public engagement plan,which includes outreach to a TIGARD CITY COUNCIL MEETING MINUTES —November 17, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 1 of 8 wide variety of stakeholders. A lot of the materials will be digital, conducted via surveys on the city's website. Ms. Pollard emphasized their efforts to reach those historically not included in the conversation. Mayor Snider asked Council for comments or questions: • Councilor Newton said she appreciated that home occupations were being considered as part of the project since business is changing coming out of COVID. She said it was important to balance flexibility with specificity in the code language. She asked Associate Planner Pollard to share what she had learned from conversations with developers and she responded they are learning more about what is possible as far as mixing uses, especially beyond residential and commercial. She said there is a desire for redevelopment for existing buildings,which is important due to the lack of existing employment lands. • Councilor Lueb thanked staff for the presentation. • Councilor Anderson asked about commercial real estate brokers in their project participants and Ms. Pollard confirmed they are included. He said he had heard frustrations from brokers regarding restricted uses in Tigard. He was interested in seeing what would come of flex spaces inside warehouses, for example. • Youth Councilor Calderon said it was a great presentation. • Council President Goodhouse asked about River Terrace West and whether it would become an employment land area. Assistant Community Development Director McGuire said they are not looking at River Terrace West as being exclusively employment land. He clarified they are looking at residential uses with retail mixed in,but they are far from anything being final. Council president Goodhouse said he was looking forward to seeing how they can diversify Tigard. • Mayor Snider asked if this would look like the lean code implemented within the Tigard Triangle.Assistant Director McGuire confirmed it would be a similar approach,i.e. form- based,with a reduction in the number of zones. Mayor Snider asked Associate Planner Pollard to introduce herself to the community. • Council President Goodhouse asked if they would be considering connectivity and walkability in their analysis and Associate Planner Pollard confirmed that they would. 3. CONSIDER APPROVAL OF TIGARD'S STATE & FEDERAL ADVOCACY AGENDA FOR 2021 Senior Management Analyst Hendrix explained that the proposed legislative agenda is like last year's list since the State legislature only passed three items during their last session. She noted the addition of the 99W corridor study since the transportation ballot measure from Metro did not pass and that a lot of the priorities overlap with those of the League of Oregon Cities (LOC). Mayor Snider asked how many topic areas they should choose and Senior Management Analyst Hendrix responded that four to six was an ideal number. Mayor Snider shared that they have been working with the State Representative-Elect Dacia Grayber from District 35 and several items are already in the form of legislative concepts for the next session. • Council President Goodhouse asked how a recent ballot measure would impact the marijuana tax item. Senior Management Analyst Hendrix said that this item was being pursued by LOC. Mayor Snider added the Mayors Consortium was pushing for local control and protecting home rule. TIGARD CITY COUNCIL MEETING MINUTES —November 17, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 2 of 8 • Councilor Lueb listed (1) Property tax reform, (2) Preserve local decision-making authority, (3) Affordable housing, and (4) Broadband and digital access. She said (5) Mental health services and (6)Jurisdictional transfer of Hall Blvd.would go on her list as well. • Council President Goodhouse listed (1) Mental health services, (2)Jurisdiction transfer of Hall Blvd., (3) Property tax reform, (4) Preserve local decision-making authority, and (5) 99W Corridor Study. • Councilor Lueb said she felt broadband and digital access should be a basic utility everyone can access, and it should be a priority. • Youth Councilor Calderon said he listed (1) Broadband and digital access, (2) Mental health services, (3)jurisdictional transfer of Hall Blvd., (4)Affordable housing. He said he would support property tax reform given Council's support. Mayor Snider said it has been a problem for 25 years and Councilor Lueb added that State Senator Burdick was planning to take this issue on in her last session in the legislature. • Council President Goodhouse asked a clarifying question about the broadband and digital access topic and its relation to infrastructure. • Councilor Anderson said he was okay with Councilor Lueb's proposal, but he did think homelessness may be a prescient topic given upcoming Metro funding. He said property tax reform was first on everybody's list. • Councilor Newton listed (1) Property tax reform, (2) Affordable housing, (3) Mental health services,which she thinks could address homelessness to a degree.Then (4) 99W Corridor Study and (5) Infrastructure,in reference to broadband infrastructure. She said she agreed with broadband and digital access. She said the jurisdictional transfer was important but already underway, and that home rule is important as well. Mayor Snider said he would like the topic to preserve local decision-making authority to include "and protect home rule."He made a formal proposal and Council all agreed by a show of thumbs. He said there was also consensus on property tax reform. He discussed the topic area of police reform and said he thought more would come as the Public Safety Advisory Board began to meet and act. Councilor Newton concurred. Mayor Snider asked Council what they thought about adding broadband and digital access or infrastructure. • Councilor Newton said she was fine focusing on broadband and digital access. • Councilor Lueb said she was fine with adding the infrastructure piece. • Mayor Snider said he agreed with the point but did not think they should use their limited words to advocate for an issue without direct implications for Tigard. He polled the Council on whether to add broadband and digital access to their legislative agenda and Council all agreed by a show of thumbs. • Councilor Anderson asked if this included negotiation over franchise fees and staff said that was not intended. Mayor Snider advocated for the inclusion of the jurisdictional transfer of Hall Blvd. • Council President Goodhouse agreed and suggested they reference the orphan highway fund. • Councilor Newton agreed and thought they should leave it focused to the jurisdictional transfer of Hall Blvd. alone. Mayor Snider agreed. He polled the Council and they all agreed by a show of thumbs. TIGARD CITY COUNCIL MEETING MINUTES —November 17, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 3 of 8 Mayor Snider asked for Council's thoughts on mental health services. He said he thought it should be included. All members of Council agreed verbally to including this topic. He asked Councilor-Elect Shaw about her thoughts on the state legislative agenda. She said they may want to consider adding the 99W Corridor Study due to the timing. All members of Council agreed to that proposal. The state legislative agenda priorities agreed on were (1) Broadband and digital access, (2) Preserve local decision-making authority and protect home rule, (3) Property tax reform, (4)Jurisdictional transfer of Hall Blvd., (5) 99W Corridor Study. • Councilor Newton listed (1) Infrastructure investment, (2) COVID-19 funding, (3) assistance to state,local and tribal governments, (4) telecommunications, (5) Fiscal Year 2021 program levels, (6) CDBG Block grants, (7) FAST Act reauthorization. • Council President Goodhouse said including the SW Corridor may take advantage of the new infrastructure packages expected in the new presidential administration. Otherwise, he said he agreed with Councilor Newton's list. Mayor Snider proposed combining SW Corridor and infrastructure investment into one topic area. He said he thought restoring the SALT deductions was important for the west coast,where high taxes are challenging. He proposed adding this as the sixth topic area. Council all agreed to these proposals.Youth Councilor Calderon and Councilor-Elect Shaw were both in support of the final list of Federal legislative priorities. The Federal legislative agenda priorities agreed on were (1) SW Corridor infrastructure investment, (2) Restoring SALT deductions, (3) COVID-19 funding assistance, (4) Telecommunications, (5) FAST Act Reauthorization, and (6) Maintain program levels. 4. QUARTERLY UPDATE ON CITY COUNCIL GOALS AND DEPARTMENT WORKPLANS Senior Management Analyst Hendrix said a lot has happened this year including a refreshed strategic plan,which is a guiding document for these planning efforts. The newly adopted strategic plan informs the department strategic and master plans,which inform department-level work plans and division goals. This process hopes to strategically align the strategic priorities with Council goals,performance audit recommendations, as well as department master and work plans. She presented a progress review toward Council goals, reporting there are a lot of complex components but planning efforts are moving forward. • Councilor Newton asked how the performance audit recommendations fit in. Senior Management Analyst Hendrix said that she views the performance audit, community input, and the budget as feeding into the whole picture,impacting every phase. Councilor Newton asked how those fit in with the department master and strategic plans. She said she was confused. Ms. Hendrix said ideally departments would look to those documents to identify performance measures to track and report on tracking those metrics in the corresponding documents. Councilor Newton said she knew members of the community who were tracking the performance audit and she wanted the public to be able to easily find how those were woven into these plans. • Councilor Anderson said he liked the quarterly updates. TIGARD CITY COUNCIL MEETING MINUTES —November 17, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 4 of 8 5. RECEIVE CAPITAL IMPROVEMENT PLAN UPDATE City Engineer Faha provided an update on the city's capital improvement program (CIP) for the first quarter of fiscal year 2021. Highlights of her presentation included: • Parks o The Fanno Creek Trail RFFA grant project for three new segments and improvement of one section,which will require a land use approval and conditional use permit from Council before construction can begin; o Cook Park ADA grant writing for a fully accessible dock on the Tualatin River; o Parks Master Plan is in development is underway; o Fanno Creek Trail alignment study to determine the alignment for the last segment of the trail; • Streets o Pavement management program work on next 5-year plan; o Updated street maintenance fee; o Pedestrian-cyclist connections program project on 79`'Avenue; o New bridges at North Dakota and Tigard Streets; o ODOT virtual open house on Highway 217 widening project; o Wall Street to Tech Center Drive connection is complete; • Water o Water Master Plan is in development; o Greenfield Drive rebuild came in under budget and recently won an award; • Sanitary sewer o Downtown sanitary sewer line is being lined at night in December; • Stormwater o Kruger Creek stabilization project is in the design phase; • Facilities o Public Works facility and yard project is moving forward and will come before Council soon; and o City hall interior remodel is complete. City Engineer Faha shared several photos of ongoing and completed projects. Council thanked her for the detailed presentation and staff for their continued work during COVID. There were no questions. 6. RECEIVE BRIEFING ON 2020 DRAFT WATER MASTER PLAN FINDINGS AND RECOMMENDATIONS Executive Manager Goodrich explained the purpose of the Water System Master Plan (WSMP) and its scope. He said this plan will provide important inputs for the rate analysis and System Development Charges (SDC) methodology update. He introduced consultants Candace Coleman and Heidi Springer with Murray Smith. Candace Coleman reviewed the previous information provided to Council,including the scope of the WSMP and their water system analysis of supply, treatment, delivery, and aquifer storage and recovery (ASR) wells. She discussed the city's water sources and how the water supply matches up to demand over time. Executive Manager Goodrich explained that at the time they executed the agreement it was for TIGARD CITY COUNCIL MEETING MINUTES —November 17, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 5 of 8 14 million gallons per day (MGD) capacity. In 2013,the city negotiated an additional 4 MGD capacity for $20 million.At the time it was purchased, the city did not have the ability to use the 4 MGD and planned to complete those projects down the road,with some projects being part of the Lake Oswego-Tigard Partnership (LOT) and others not. These capital projects to increase Tigard's system capacity to the 18 MGD will be included in the 20-year capital improvement program (CIP). Mayor Snider said he was the only member of the Council when the grand bargain was struck with Lake Oswego regarding the additional 4 MGD of capacity for$20 million,which he called the best$20 million ever spent in Tigard. He noted Councilor Newton negotiated the agreement as the Assistant City Manager. Council President Goodhouse asked about including the other water sources,including the Willamette Intake Facility (WM, and why they were still not included in the water sources infographic. Executive Manager Goodrich explained that the purposes of this master plan and this planning period, the WIF is not an active water source in the system and will not be available until 2026 at the earliest. Candace Coleman reviewed the capital projects proposed as part of the LOT partnership. She described the need to combine zones to decrease pumping energy and reliance on reservoirs while reducing high pressure in some areas and increasing available fire flow in others. Ms. Coleman identified several capital projects associated with zone consolidation. She said they were recommending a new reservoir in the River Terrace area and a replacement for Pump Station 8. For pipe renewal and replacement,Ms. Coleman explained they are using existing data to assess pipe conditions to determine the repair and replacement program. She shared a map of the city with pipe conditions noted in red,yellow, and green. She said the map showed areas of focus, where the city could address high-risk areas. They recommend Tigard aim to replace 3 miles of pipe per year in order to stay current on a 100-year replacement cycle. Regarding seismic resiliency, she said they found Pump Station 5 and Reservoir 13 to be at the greatest risk should an earthquake occur. The presentation concluded with a proposed 20-year CIP broken down into 5-year increments. Mayor Snider asked Council for any questions or comments: • Council President Goodhouse asked about comments Ms. Coleman made regarding the 713 pressure zone (PZ). Heidi Springer added that higher pressure can cause fatigue in pipes and fittings,but those with high pressure will have a pressure regulator on their water service already and so they will not experience a change in pressure. He asked about problems with Reservoir 8 under the seismic resiliency analysis. Ms. Springer said that they do not know yet what would be required until they get further into the planning process. • Councilor Anderson asked what the current replacement pipe program looks like. Executive Manager Goodrich said they do have a line item for pipe replacement,but it is typically a low dollar amount. The city has focused on the replacement of pipe based on opportunity, such as a concurrent road project. He said this would be an opportunity to create a more robust replacement program and they need to start somewhere. • Mayor Snider noted that most of the red pipes are concentrated around Highway 99W and Candace Coleman reflected that was due to the critical nature of those roadways and the disruption that would occur should a pipe break occur. TIGARD CITY COUNCIL MEETING MINUTES —November 17, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 6 of 8 • Councilor Newton agreed that a pipe replacement program is important for the city. She asked about a communications plan for the final adoption of the plan in December. • Mayor Snider thanked staff for their presentation on this huge amount of work. 7. NON-AGENDA ITEMS Mayor, Council, and city staff sang happy birthday to Interim City Manager Nyland. Council President Goodhouse said that with the Governor's announcement on Friday regarding a business freeze for at least two weeks. He would like to have a conversation with Council regarding how the city could help respond. • Councilor Lueb said that Governor Brown announced another$55 million in aid being distributed to counties for business relief. She said she was not comfortable allocating more city funds with continued impacts from COVID-19 ongoing. • Councilor Anderson said he thought that with a two-week freeze,business may resume before they are able to distribute relief. • Councilor Newton asked Council President Goodhouse if he had any specific suggestions. In general, there are many competing demands for city funds. • Youth Councilor Calderon echoed the other comments, saying the $55 million in business aid will be helpful. If the freeze lasts longer than two weeks, they could reconsider at that time. • Mayor Snider asked staff to comment on timing and potential aid. • Economic Development Manager Purdy said that they have just completed distributing$1.7 million in grant aid to the community. He agreed the shutdown will be a blow to local business, but he expects Tigard will receive at least part of the $55 million from the state. He noted the restrictions on federal and state funds, suggesting they made need unrestricted city funds should they want to distribute additional aid. • Finance and Information Services Director LaFrance concurred with Mr. Purdy's comments. He said that the administrative time would exceed the two-week period and may require additional city reserve funds. • Mayor Snider said that at a minimum, they would like staff to be ready to hit the ground running on distributing aid should additional funds be distributed. • Council President Goodhouse said he agreed with the Mayor and would like staff to be prepared to act and help direct residents to the aid,whatever the need may be. • Economic Development Manager Purdy added that administrative costs (about 7 percent) are absorbed by the city and cannot be funded by the restricted funds. He said they have a good system set up to distribute funds but there are processes that cannot be fast-tracked, like public contracting requirements. • Mayor Snider polled the Council on whether they would like to direct staff to prepare a more robust program to provide aid to businesses beyond what already exists. o Councilor Lueb said she would be open to seeing options depending on what was presented. o Councilor Anderson said he would consider it. o Councilor Newton said she would consider something specific based on the need. o Youth Councilor Calderon agreed he would look at it as well. • Economic Development Manager Purdy said he would need a ballpark figure on how much the Council would like to spend. TIGARD CITY COUNCIL MEETING MINUTES —November 17, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 7 of 8 • Community Development Director Asher clarified that they are poised to deploy all money coming to the city through the county from the state, and that Council would like to see a program in additional to that using more local dollars. • Mayor Snider said Council would like staff to prepare a proposal for aid above and beyond the state aid within a ballpark figure of$300,000. • Council President Goodhouse asked for additional communications regarding the utility bill assistance. 8. ADMINISTRATIVE REPORT Interim City Manager Nyland provided administrative reports on the following: • The Public Safety Advisory Board (PSAB) is setting their first meeting date in December, • The Management Analyst position in the received 56 applications and they are beginning the review process, • Oregon will enter a new COVID-19 pandemic freeze on November 18th. The city will be adjusting services to meet those requirements, • The Parks Master Plan work continues,having received over 650 survey responses on its content, and • A new central webpage has been created by the Design and Communications team to help the public connect with virtual city services and Councils events. 9. EXECUTIVE SESSION—None. 10. ADJOURNMENT At 9:36 p.m., Councilor Newton made a motion to adjourn. Councilor Lueb seconded the motion. Mayor Snider asked Deputy Recorder Patton to conduct a roll call vote. Yes No Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ The motion passed unanimously. Caroline Patton,Depu City ecorder Attest: Jason B. Snider,Mayor Date: 4-6-21 TIGARD CITY COUNCIL MEETING MINUTES —November 17, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 8 of 8