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City Council Minutes - 10/27/2020 „ City of Tigard Tigard City Council Meeting Minutes TIGARD October 27, 2020 (71T 1 1. STUDY SESSION A. COUNCIL LIAISON REPORTS • Youth Councilor Calderon said that the Tigard Youth Advisory Council (TYAC) had a meeting yesterday and they are working hard to create a program providing peer support for tutoring. • Councilor Newton said none of her groups met since they last reported out,but she encouraged Council to visit the TYAC peer support page,which she thought looked great.Youth Councilor Calderon agreed to send the link to all of Council. • Councilor Lueb said she was not able to make her meetings the past two weeks and has nothing to report since having her baby two weeks ago. • Councilor Anderson said the Westside Economic Alliance (WEA) land use and housing meeting discussed House Bill 2001 and House Bill 2003. He said he participated in a panel discussing the "missing middle”in housing. Councilor Anderson said the Planning Commission is looking to change some of the commercial use zoning. He said that not all projects fit nicely into the existing categories and the zoning change would be groundbreaking. He said Council would be briefed before the changes, called M.A.D.E., was rolled out, but it will allow owners to lease buildings that have been sitting unused. • Mayor Snider asked about the riming of proposed zoning changes and when they would be coming before Council. Councilor Anderson said he thought they would come before Council before the end of the year with implementation in the second quarter of 2021. • Council President Goodhouse reported he would attend an upcoming virtual rail- volution conference. He attended the building bridges seminar and learned a lot. The Mayor, Councilor Lueb and himself participated in Shining Stars last week through the Tigard Area Chamber of Commerce. He said he and Councilor Newton had a rich discussion on Facebook Live as part of their"Spark!" series. • Mayor Snider said he wanted to be sure they were keeping up with the latest news on COVID infection rates,which continue to climb. He said he would continue encouraging the public to wear masks. • Council President Goodhouse added that bowling and ice skating rinks are now reopened under phase 1. B. DISCUSSION OF PUBLIC SAFETY ADVISORY BOARD APPLICANTS Mayor Snider said he would like to provide a plan on how to discuss the Public Safety Advisory Board (PSAB) applicants later in the business meeting. City Attorney Rihala confirmed they could have a full discussion of the PSAB applicants so long as it was in a public meeting,which this was. Mayor Snider began by recommending that the five members with the largest share of community votes—Jimmy Brown,Justin Low,Danny Rauda,Valerie Sasiki,Thurman Lee Landers—be directly appointed. TIGARD CITY COUNCIL MEETING MINUTES — October 27, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 1 of 11 • Councilor Newton asked if Valerie Sasiki would be a good member to represent the local business perspective. Mayor Snider asked if she supported the initial proposal to appoint the five members with the most community votes. She said yes,with the inclusion of Ms. Sasiki, and Mayor Snider confirmed. • Councilor Lueb echoed Councilor Newton on Ms. Sasiki,agreeing that she could fill the business perspective space. She said she whole-heartedly supported those five members. • Councilor Anderson said he supported it since there was an obvious breakpoint between them and the rest of the group. • Youth Councilor Calderon agreed they should appoint them due to their exceptional applications. • Council President Goodhouse said he agreed with the appointments of Thurman Landers,Danny Rauda,Jimmy Brown, and Valerie Sasiki. He proposed appointing John Gerhard. Mayor Snider asked where Justin Low was on his analysis. Council President Goodhouse said he was a maybe and asked if they were debating. Mayor Snider explained that he put forth a proposal that all other Council members have agreed. Council President Goodhouse said that if everyone else is on board then it was worked for him. He agreed Low had great responses but was wondering if he was too politically partisan. There was a brief discussion and Council President Goodhouse agreed to the Mayor's proposal. Mayor Snider reminded Council they needed two additional members and two alternates. • Council President Goodhouse said that Jeff Mott would be a good representative for the business community. His second choice would be Valerie Sasiki. • Councilor Anderson said his ranking mirrored that of the community, so John Gerhard and Justus Rogers were the next two. He suggested they may want to appoint more female members to round out the group. • Councilor Lueb suggested John Gerhard and Sheherazade Weyland.Although Ms. Weyland was young, she felt her crisis call experience would be a valuable perspective. • Councilor Newton suggested Sheherazade Weyland and echoed Councilor Lueb's comments. Next in her ranking was John Gerhard and then Patty Lofgren. • Youth Councilor Calderon suggested John Gerhard, Sheherazade Weyland, and Patty Lofgren. • Mayor Snider said he was proposing Jeff Mott,John Gerhard, Sheherazade and Patty Lofgren. He said he was feeling consensus around the group of people and wondered if they could move on to discussing who should be full members versus alternate ones. • Council President Goodhouse suggested John Gerhard, Shaun Stuhldryer and Patty Lofgren, Sheherazade Weyland,Nick Jarmer. He said he could come to consensus on the four other applicants Council had identified:Jeff Mott,John Gerhard, Sheherazade Weyland and Patty Lofgren. • Mayor Snider asked if Council wanted to consider Shaun Stuhldryer to be a member. Councilor Newton said she had Shaun Stuhldryer rated a lot higher than Jeff Mott, but the rest of the Council may have a different perspective She felt Mr. Stuhldryer expressed more lived experience in his application. Mayor Snider felt Mr. Mott had a different way of thinking about things and would bring a different perspective. TIGARD CITY COUNCIL MEETING MINUTES — October 27, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 2 of 11 • There was discussion on if the business representative would be appointed separately or include them as one of the seven community members. Mayor Snider polled the Council and there was consensus they did not need to identify the business representative separately but would include them with the seven community members. • Councilor Newton asked who they were considering for the four remaining positions. Mayor Snider recited the list:John Gerhard, Sherazade Weyland, Patty Lofgren,Jeff Mott and Shaun Stuhldryer. • Council discussed unique perspectives available in the applicant pool. Mayor Snider advocated for the unique perspective of Ms.Weyland and proposed she be a voting member. He polled Council and all members agreed by a show of thumbs. • Councilor Lueb proposed Patty Lofgren as the final voting member, saying she brought extra diversity as a teacher and community member. o Youth Councilor Calderon said he had ranked Mr. Gerhard higher,but Ms. Lofgren was close after that, so either applicant was fine with him. o Councilor Newton said she supported Patty Lofgren for the reasons Councilor Lueb expressed. o Councilor Anderson said he had Mr. Gerhard, then Ms. Lofgren, so he was fine with choosing Ms. Lofgren. He said it would then be four men, three women. o Councilor Lueb added that she had ranked Ms. Lofgren higher than Mr. Gerhard because they already had two attorneys on the advisory board and Ms. Lofgren would bring a different perspective and occupation. Mayor Snider added there would also be the municipal court judge, another attorney. o Councilor Anderson said he liked Ms. Lofgren's CERT experience. o Council President Goodhouse said he had Mr. Stuhldryer and Mr. Gerhard as his desired voting members, but Ms. Lofgren was an alternate. He said he was unsure where Mr. Mott would fit in. o Mayor Snider suggested Patty Lofgren be a voting member and Jeff Mott will be a non-voting, alternate member. He polled members of the Council and all agreed verbally with that proposal. • Mayor Snider asked who wanted to make an argument for either Mr. Stuhldryer or Mr. Gerhard as the final alternate member. o Councilor Anderson said Mr. Gerhard got 30 more community votes than Mr. Stuhldryer. o Councilors Lueb and Newton said they were supportive of John Gerhard as the last appointment as a non-voting member. o Youth Councilor Calderon agreed. o Council President Goodhouse agreed. Mayor Snider said no one applied formally for the mental health position, but John Trinh of Luke-Dorf, Inc. a.k.a. New Narrative has expressed interest in being appointed. Mayor Snider proposed he be appointed as the advisory board's mental health representative. Councilor Lueb said we were lucky to have him as a community member and to show interest in this effort. Mayor Snider discussed the Council liaison to the PSAB. He proposed Councilor Newton serve as the representative on the advisory board. He asked if there were any major concerns TIGARD CITY COUNCIL MEETING MINUTES — October 27, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 3 of 11 from Council and there were none expressed. Councilor Newton said she was enthused and inspired by the applications and knows it will be a lot of work. Mayor Snider polled the Council and there was unanimous support through a show of thumbs. Interim City Manager Nyland said staff will be notifying the applicants soon and Council will consider the formal appointments in November. Council President Goodhouse asked about the representative from the Tigard Chamber of Commerce and asked if the Council could reach back out to encourage their participation in the advisory board. Mayor Snider said the Chamber CEO was clear that the Board of Directors and staff declined to participate at that level. Mayor Snider agreed it would have been nice to have them at the table,but they will continue to be involved in a smaller capacity. 2. BUSINESS MEETING A. At 7:30 p.m.,Mayor Snider called the City Council meeting to order. B. Deputy City Recorder Patton called the roll. Present Absent Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ Youth Councilor Calderon ✓ C. Mayor Snider invited everyone to mute themselves and join him in the Pledge of Allegiance D. Call to Council and Staff for Non-Agenda Items—None. 3. PUBLIC COMMENT Mayor Snider stated that written public comments were due by 4:30 p.m. and call in questions will be taken via telephone by calling 503-966-4101 now and the call-in number was posted on the screen. A. Follow up to previous public comment—None. B. Public Comment—Written • Michael Brewin submitted public comment on Tax Increment Financing (TIF) Districts C. Public Comment—Phone In—None. 4. INFORMATIONAL PUBLIC HEARING: CONSIDER A RESOLUTION ADOPTING THE FY 2021 SPECIAL BUDGET SUPPLEMENTAL A. Mayor Snider opened the public hearing. TIGARD CITY COUNCIL MEETING MINUTES — October 27, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 4 of 11 B. Mayor Snider announced that anyone may offer testimony.Written comments were due at 4:30 p.m. and those wishing to testify via phone should call 503-966-4101 to be put in the queue. C. Staff Report— Senior Management Analyst Kang explained that the supplemental budget contains one item, a second round to the city's Residential Aid Fund of Tigard (RAFT) program.This will be funded by a one-time transfer from the general fund contingency line item. This transfer will increase the budget by roughly$100,000. Staff recommended approval of the resolution as presented. D. Public Testimony—None. E. Response to testimony by staff—None. F. Mayor Snider closed the public hearing. G. Council Discussion and Consideration: Resolution No. 20-52 Councilor Newton made a motion to approve Resolution No. 20-52. Council President Goodhouse seconded the motion. Mayor Snider asked the City Recorder to read the number and title of the resolution. Resolution No. 20-52:A RESOLUTION TO ADOPT THE FY 2020-21 SPECIAL BUDGET SUPPLEMENTAL FOR COVID-19 RESPONSE INCLUDING BUDGET ADJUSTMENTS TO POLICY AND ADMINISTRATION. Mayor Snider asked the City Recorder to conduct a roll call vote. Yes No Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ The motion passed unanimously. Councilor Newton thanked staff for bringing this to Council so they can continue to assist those who need it. 5. CONSIDER A RESOLUTION APPOINTING A MEMBER TO THE WATER ADVISORY BOARD (WAB) Executive Manager Goodrich said staff were recommending that Neha Neelwarne be appointed to the Water Advisory Board (WAB) as an at-large member representing Tigard. She was interviewed and recommended by WAB members. Mayor Snider thanked her for her participation. Councilor Lueb made a motion to approve Resolution No. 20-53. Council President Goodhouse seconded the motion. Mayor Snider asked the City Recorder to read the number and title of the resolution. Resolution No. 20-53:A RESOLUTION APPOINTING NEHA NEELWARNE AS AN AT- LARGE MEMBER OF THE WATER ADVISORY BOARD REPRESENTING THE INTERESTS WITHIN THE CITY BOUNDARY. TIGARD CITY COUNCIL MEETING MINUTES — October 27, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 5 of 11 Mayor Snider asked the City Recorder to conduct a roll call vote. Yes No Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ The motion passed unanimously. 6. HIRING CRITERIA FOR TIGARD'S MUNICIPAL JUDGE Human Resources Director Bennett explained that the city's 30-year Municipal Court judge has provided notice he will be preparing to retire at the end of the year. She described the process they will use to hire a replacement for the position. Staff are proposing they run a full recruitment process through the human resources department (HR),bringing finalists before Council. Council could request less or more involvement in the hiring of the Municipal Court Judge. Mayor Snider asked about the hiring criteria and Ms. Bennett explained they did not have an existing job description and so they had to create a job description for the position. This is the hiring criteria they would like Council to review. Most requirements are set by statute or city code and so cannot be changed. Mayor Snider asked Council for any questions or comments: • Council President Goodhouse said he would like this hiring process to mirror that of the City Manager hiring process, requiring greater City Council involvement. • Councilor Lueb said she agreed with having Council be more involved in the hiring process. • Youth Councilor Calderon said Council involvement was always good and he would support it. • Councilor Anderson said he would favor the staff recommendation, but he would be okay with greater involvement. • Councilor Newton said she too was more inclined to go with the staff recommendation but was fine if others felt greater involvement was important. • Mayor Snider asked if staff were confident this position was a large enough Full-Time Equivalent (FTE). Central Services Director Robinson responded that they are not holding in person court at this time. They hope that the next six months will help them assess the workload for the position but believe the current FTE (0.5-0.65) was sufficient for now. Mayor Snider said he was uneasy about that as far as the impacts on recruitment. Director Robinson said they would make it clear this was a starting FTE and it may increase with time,but that there was not enough work for a full FTE at this time. Mayor Snider asked if Council President Goodhouse and Councilor Lueb were willing to be the two Councilors with greater involvement in the hiring process and they agreed. TIGARD CITY COUNCIL MEETING MINUTES — October 27, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 6 of 11 Council President Goodhouse said he would like to emphasize the flexibility of the person to increase to a full FTE. HR Director Bennett said they have discussed how to make the posting clear the time may increase, and applicants should be able to accommodate that. 7. INFORMATIONAL PUBLIC HEARING: CONSIDER A RESOLUTION AMENDING THE MASTER FEES AND CHARGES SCHEDULE A. Mayor Snider opened the public hearing. B. Mayor Snider announced that anyone may offer testimony.Written comments were due at 4:30 p.m. and those wishing to testify via phone could call 503-966-4101 to be put in the queue. C. Staff Report— Business Manager Barrett recalled Council has had many discussions over the past few months regarding the timing of the utility rate increases and the additional funding for the parks maintenance operations. The current utility rate increases are scheduled for January 1, 2021 and Council is interested in other options due to the COVID-19 pandemic. Staff have prepared information for Council to consider: • Scenario for postponement of rate increases until July 1, 2021, same rate pushed out one year later; • Scenario for postponement of rate increases until July 1, 2021 and combined with estimated FY 2022 scheduled rate increases; as well as • The monthly cost of postponing utility rate increases. Business Manager Barrett said staff need a decision tonight if Council would like to move forward with the January 1, 2021 rate increases as scheduled to be able to mount a successful communications plan. In terms of parks maintenance funding, three positions are currently being funded by reserves, but the Budget Committee has signaled the desire to have a conversation about long-term funding for these three staff. Staff are recommending the rate increases be implemented as scheduled and the parks and recreation fee (PARF) be increased by $1.52/edu to fund the three parks maintenance positions. Mayor Snider invited questions from the Council: • Councilor Newton asked a clarifying question regarding the total rate increase proposed in the staff recommendation. Business Manager Barrett said there is no catch-up, they are adopted rates Council put into effect in June 2020. It would resume regular rate increases moving forward. • Council President Goodhouse asked about the length of the current utility aid program. Finance and Information Services Director LaFrance explained that the current program was extended until June 30, 2021. Mayor Snider added that was an important point regarding whether to move forward with utility rate increases generally. Specifically, that a program already exists to help those struggling due to COVID-19 impacts. D. Public Testimony—None. E. Response to testimony by staff—None. F. Mayor Snider closed the public hearing. G. Council Discussion and Consideration: Resolution No. 20-54 TIGARD CITY COUNCIL MEETING MINUTES — October 27, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 7 of 11 • Council President Goodhouse increaspointed out the aid program was to show Council has already addressed helping those in need of relief. For the system to stay safe and up to date,he felt Council needed to move forward with rate increases. • Councilor Newton thought the rates needed to be increased,but she was concerned about the messaging as it stood. She suggested staff needs to be more specific in the way they are communicating with the public. She felt strongly they needed stronger messaging about maintaining infrastructure before implementing increases and thought the materials needed to be simpler and more specific. • Councilor Lueb reviewed the multiple scenarios provided by staff and she was in support of putting off the increase and then implementing both January and July increases in July 2021. She emphasized the importance of the Parks Master Plan in taking a holistic look at parks maintenance needs and did not support an increase in parks fees at this time. • Mayor Snider said it was counterintuitive to him that they would benefit financially by compounding the rate increase at the later July 1 date. Management Analyst Rico said that it was because the city forgoes the additional revenue in the first scenario but in the second scenario the forgone revenue of the delayed increase is made up in the July increase and therefore the cumulative six-year impact would be better in the second scenario. • Council President Goodhouse said he would not want a double increase in July not knowing the condition of the economy. There was further discussion on this point and Mayor Snider emphasized the psychology of the double increase. • Councilor Anderson said he was on board with a full-year delay,with a double increase in July and the addition to the PARE • Youth Councilor Calderon asked for clarification on Councilor Lueb's proposal and she said it was the third scenario proposed in the staff materials. • Councilor Newton said that would give them an opportunity to do robust communication around these rate increases. She asked Director LaFrance if these increases would impact the city's bond worthiness. He explained that they have received favorable bond ratings and regular rate increases are one of the management factors they look at in that determination. He said a brief delay would not be damaging, but continuing delays in increases moving forward could become impactful. He added they do not know who will be on Council at the time the next rate increases come before Council. • Council President Goodhouse said it worried him to wait to implement the rate increases and he was concerned about the optics of double increases. • Mayor Snider said he shared similar concerns and said it would be a different situation if there was no aid program in place. • Councilor Newton did not disagree with their points but thought they were missing a major component in communications. Right now,people are struggling and the message about why this increase is necessary is not out there. • Mayor Snider said that could be corrected between now and January.There was further discussion regarding the communications plan and Communications Coordinator Grass weighed in on how staff could improve communications surrounding these increases and their value to the community. Mayor Snider asked Councilor Newton if those additions would impact her support. • Councilor Newton said she still thought the parks and recreation fee should not be increased at this time. TIGARD CITY COUNCIL MEETING MINUTES — October 27, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 8 of 11 • Council President Goodhouse said he was concerned with kicking the can down the road on the parks fee when they are so behind. • Mayor Snider said they have been having this parks maintenance funding discussion for years. • Councilor Anderson said he could support a January 1 fee increase with better messaging on the utility bill assistance program. • Councilor Lueb said she stood behind her original opinion. • Councilor Newton said she did not want to take action on a parks maintenance fee increase at this time. Council President Goodhouse made a motion to approve Resolution No. 20-54 as recommended by staff. There was no second. Public Works Director Rager added that the recreation program was not related to the parks and recreation fee increase, since the increase would fund three existing positions in parks maintenance. He emphasized that this would fund parks maintenance staffing at the level they need for the current fiscal year. Councilor Lueb added that the parks budget is currently funded through the end of this fiscal year and they still have time to figure it out. Council President Goodhouse made a motion to approve Resolution No. 20-54, as amended to delay the PARF rate increase to July 2021. Councilor Anderson seconded the motion. Mayor Snider asked the City Recorder to read the number and title of the resolution. Resolution No. 20-54:A RESOLUTION AMENDING THE CITYWIDE MASTER FEES AND CHARGES SCHEDULE,WHICH WAS ADOPTED UNDER RESOLUTION NO. 20- 32,AS AMENDED Mayor Snider asked Council for any additional thoughts or comments: • Youth Councilor Calderon voiced his support for the amended motion. • Councilor Lueb said that scheduling the PARF increase in July negated the reasoning to wait until the Parks Master Plan is available. Director LaFrance agreed and said that in delaying the PARF increase, staff would impose a double increase in July 2021. • Councilor Newton asked a clarifying question regarding the PARF increase implemented on July 1, 2021. • There was discussion regarding separating the PARF into a separate item for Council consideration. Mayor Snider asked the City Recorder to conduct a roll call vote. Yes No Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ The motion passed with a 3-2 vote. TIGARD CITY COUNCIL MEETING MINUTES — October 27, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 9 of 11 8. DISCUSSION OF PUBLIC SAFETY ADVISORY BOARD (PSAB) APPLICANTS Councilor Lueb made a motion to change the PSAB membership to remove the voting representation from the business community due to the chamber of commerce requesting it, to be a liaison role instead and adding an at-large community member role and direct staff to prepare materials to appoint Jimmy Brown,Justin Low,Danny Rauda,Thurman Lee Landers,Valerie Sasiki, Sheherazade Weyland and Patty Lofgren as full,voting members, and appointing John Gerhard and Jeff Mott as alternate, non-voting members of the PSAB. Councilor Newton seconded the motion. Mayor Snider said if the public wanted to view Council's deliberation, they can view the recording of the study session that preceded this business meeting. Mayor Snider asked the City Recorder to conduct a roll call vote. Yes No Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ The motion passed unanimously. Councilor Lueb made a motion to appoint John Trinh from LukeDorf, Inc. as the mental health professional for the PSAB. Councilor Newton seconded the motion. Mayor Snider asked the City Recorder to conduct a roll call vote. Yes No Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ The motion passed unanimously. Councilor Lueb moved to appoint Councilor Newton to the PSAB as the Council liaison. Councilor Anderson seconded the motion. Mayor Snider asked the City Recorder to conduct a roll call vote. Yes No Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ The motion passed unanimously. TIGARD CITY COUNCIL MEETING MINUTES — October 27, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 10 of 11 9. NON-AGENDA ITEMS 10. ADMINISTRATIVE REPORT Interim City Manager Nyland provided the following administrative reports: • There are new phase 1 openings of bowling and skating rink facilities, • The city's recent drug takeback program was successful with over 185 participants, • The election is next Tuesday and there will be no Council meeting that evening, and • Staff will return with the formal PSAB appointments at the November 10th business meeting. 11. ADJOURNMENT At 9:07 p.m., Council President Goodhouse made a motion to adjourn. Councilor Lueb seconded the motion. Yes No Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ The motion passed unanimously. l7� Caroline Patton,Depu City ecorder Attest: Jason B. Snider,Mayor Date: 4-6-21 TIGARD CITY COUNCIL MEETING MINUTES — October 27, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 11 of 11