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City Council Minutes - 10/20/2020 MM__ fTigar M?rlr Tigard City Council Meeting Minutes TIGARD October 20, 2020 1. WORKSHOP/BUSINESS MEETING A. At 6:31 p.m.,Mayor Snider called the City Council and Town Center Development Board workshop and business meeting to order. B. Deputy City Recorder Patton called the roll. Present Absent Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ Youth Councilor Calderon ✓ Council President Goodhouse ✓ C. Mayor Snider invited everyone to mute themselves and join him in the Pledge of Allegiance D. Call to Council and Staff for Non-Agenda Items—None. 2. COUNCIL BRIEFING ON THE ELIMINATION OF LIBRARY FINES TO ALIGN WITH WASHINGTON COUNTY COOPERATIVE LIBRARY SERVICES (WCCLS) Library Director Bernard provided a presentation to the Council regarding the proposed elimination of library fines by Washington County Cooperative Library Services (WCCLS). She explained that these finds represent a small fraction of the library's revenue,while disproportionately affecting those in need within the community. Additionally, removing fines will improve the public's interactions with the library. The net revenue represents a little over $7,000 in revenue for the city. If passed by the Washington County Board of Commissioners, the elimination of fines would go into effect at the beginning of 2021. Staff are asking Council to convey their support for the proposal. Mayor Snider said he would support the proposal and polled the Council: • Councilor Lueb said the Library Advisory Board was in support and she was as well. • Council President Goodhouse said he was in favor but asked what happened to items never returned. Director Bernard said they send a bill for the materials if they are never returned. • Councilor Anderson said he was in total support. • Youth Councilor Calderon was in support. • Councilor Newton was in support and thanked staff for the presentation. Director Bernard thanked Council for their support of equity in the library system. TIGARD CITY COUNCIL MEETING MINUTES — October 20, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 1 of 6 3. CONSIDER A RESOLUTION ADOPTING A UTILITY BILL RELIEF PROGRAM FOR RENTERS Finance and Information Services Director LaFrance explained this program was a four-part change: (1)it repeals and replaces the existing program enacted through Resolution No. 20-47, (2) expands the program to incorporate aid for renters or leasers, (3) continues the current program which is set to end January 1, 2021, (4) extends the waiver of late fees and water shut- off actions,which they are recommended be extended until April 2021. Director LaFrance explained that planned aid for renters will be $100 per month,with businesses that lease space receiving up to $500 in aid per month. Previous legal concerns regarding using water funds for utility aid were determined to be low risk. Mayor Snider pointed out this aid would be available to any customer who receives a City of Tigard bill,including non- water customers. Councilor Newton asked a clarifying question regarding the effective date and said she was in support. Councilor Lueb said she thought it was great they were able to include additional members of the community. Councilor Newton made a motion to approve Resolution No. 20-50. Council President Goodhouse seconded. Mayor Snider asked the City Recorder to read the number and title of the resolution. RESOLUTION NO. 20-50: A RESOLUTION REPEALING RESOLUTION NO. 20-47, EXPANDING ELIGIBILITY FOR TIGARD'S PROGRAM TO PROVIDE A MONTHLY UTILITY PAYMENT FOR MULTIFAMILY RESIDENTIAL AND BUSINESS TENANTS AFFECTED BY COVID-19,AND EXTENDING THE DURATION OF THE PROGRAM Mayor Snider asked the City Recorder to conduct a roll call vote. Yes No Abstain Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse ✓ The motion passed 4-0 with 1 abstention. Mayor Snider announced they will convene as the Town Center Development Agency for the next agenda item. 4. TOWN CENTER DEVELOPMENT AGENCY -UPDATE ON SUBSTANTIAL AMENDMENT TO THE CITY CENTER TAX INCREMENT FINANCING (TIF) DISTRICT PLAN Redevelopment Manager Farrelly gave a brief presentation to the Council on the process for a substantial amendment to the City Center Tax Increment Financing (TIF) District Plan. He said the current indebtedness is $22 million and it will sunset in FY 2026-27. A substantial amendment would increase the maximum indebtedness and extend the duration of the district. TIGARD CITY COUNCIL MEETING MINUTES — October 20, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 2 of 6 He explained that staff identified six projects that could be added to the District Plan through a substantial amendment,including a downtown connectivity plan,public space investments like Universal Plaza, and station area improvements around the SW Corridor. The projects are currently estimated at $20 million. There are several options to choose from if Council decides to go for a substantial amendment. On the current timeline,they would be going to the ballot in May 2021. Councilor Newton asked Mr. Farrelly to comment on why May was important because of timing. He said the timing of some of the projects makes it better to go ahead and secure the financing and reduce future uncertainty. Councilor Lueb asked Mr. Farrelly to provide an overview of TIF. He explained that the amendment would not increase people's taxes and Tigard is one of a few jurisdictions in Oregon that require voter approval for such amendments. Mayor Snider announced they will reconvene as the City Council for the remaining agenda items. 5. RECEIVE BRIEFING ON HALL BOULEVARD JURISDICTIONAL TRANSFER PROCESS Senior Transportation Planner Roth introduced Matt Freitag from the Oregon Department of Transportation (ODOT) as he described the proposed jurisdictional transfer of a portion of Hall Boulevard. He said that should the city take over ownership of this segment,it would help the city realize strategic goals in the downtown area and around the proposed SW Corridor rail line. He said the segment in question spans three miles from Locust Street to Durham Road. It is an arterial roadway of two to five lanes being traveled by 17,000 vehicles per day. City concerns are primarily due to the quality of the pavement and roadway surface generally. Mr. Roth explained that jurisdiction over Hall Blvd. would allow the city more control to realize visions in the downtown area in addition to more certainty in future planning efforts. In Spring 2020, staff commissioned a condition assessment study to assess the current condition and what would be required to bring the roadway to a status of good repair. Mr. Roth said the city and ODOT have been working together to help provide data for this study and more recently have been working to develop a Memorandum of Understanding(MOU).The MOU would set out a work plan for both agencies to follow should both decide to move forward with an Intergovernmental Agreement (IGA) with ODOT. • Mayor Snider asked about the segment of Hall that extends north of Locust Street to Scholls Ferry Road. Mr. Roth said that a broader conversation will need to occur. Matt Freitag said that the segment north of Locust Street is under the jurisdiction of the county and not under ODOT control. • Councilor Lueb said the condition of Hall Blvd is a major complaint of citizens and she asked if the state of good repair would meet the city's current standards under the pavement management index. Mr. Roth said that taking over jurisdiction would negatively impact the city's pavement condition index (PCl). There needs to be further discussions about how to get the road up to a state of good repair. TIGARD CITY COUNCIL MEETING MINUTES — October 20, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.dgard-or.gov I Page 3 of 6 • Mayor Snider asked if they would require a PCI of 80. Mr. Roth said he could not provide a value, but that he imagines they would require the road to match the PCI of the city at large before a jurisdictional transfer could occur. • Councilor Newton asked about funding options and at what point in this process they will begin laying out specifics regarding a financing plan. Mr. Roth said that it would be a point of negotiation in the IGA and Matt Freitag agreed. • Councilor Anderson asked Mr. Freitag what their attitude was toward a transfer. He confirmed they were open to a transfer,mostly because it does not function as a state highway anymore. • Council President Goodhouse mentioned the legislature's discussion on orphan highways and potential funding. Mr. Roth said he was aware of the program and the timing may not align with this transfer. • Youth Councilor Calderon said it was a bumpy road. Mayor Snider polled the Council, and all were in favor of staff work moving forward. 6. CONSIDER A RESOLUTION OF NECESSITY RELATED TO EASEMENT ACQUISITION FOR THE FANNO CREEK TRAIL Project Manager Morris said this project would build three new segments of the Fanno Creek Trail and improve one existing segment. Funding is coming from federal sources but administered by ODOT. The city has many existing easements but will need more to construct these segments in addition to temporary construction easements.This resolution would establish the project need and lay the groundwork for condemnation should the need arise. Councilor Anderson made a motion to approve Resolution No. 20-51. Councilor Newton seconded. Mayor Snider asked the City Recorder to read the number and title of the resolution. Resolution No. 20-51: A RESOLUTION DECLARING THE NEED TO ACQUIRE PROPERTY FOR THE FANNO CREEK TRAIL CONNECTIONS PROJECT AND AUTHORIZING EMINENT DOMAIN AND IMMEDIATE POSSESSION IF NECESSARY Mayor Snider asked the City Recorder to conduct a roll call vote. Yes No Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse ✓ The motion passed unanimously. 7. RECEIVE BRIEFING ON THE WATER SYSTEM MASTER PLAN UPDATE PROJECT Executive Manager Goodrich said this project is an update to the city's Water System Master Plan (WSMP). It is completed every six years and helps inform the 20-year Capital Improvements Plan (CIP) and system improvements. In previous updates, the city was focused TIGARD CITY COUNCIL MEETING MINUTES — October 20, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 4 of 6 on securing a water source. Now that is determined through the Lake Oswego-Tigard (LOT) partnership and so the update can turn to important system improvements. He introduced Heidi Springer and Candace Coleman from consultant team Murray Smith,who would be presenting the information to Council. Candace Coleman said the project included a water system analysis,including supply,treatment, delivery, and ASR wells. The plan contemplates the water supply and projected demand in order to evaluate capacity, assess condition and vulnerabilities, and identify improvements to provide the desired level of service. The distribution system analysis looks at operational efficiency, pressure flows, storage and pumping capacity, facility condition,water age and quality. Ms. Coleman reviewed the need for pipe renewal and replacement program to protect against damage from aging infrastructure. Executive Manager Goodrich described the recent water main break on Greenfield in Tigard as an example of the consequences of not maintaining the pipes and other system infrastructure. Ms. Coleman said the WSMP plan will also evaluate seismic resiliency,including a strategy for protection and a 50-year seismic CIP. Executive Manager Goodrich said staff would be returning to Council in November with more detailed information. In December, Council will consider approval of the MSWP document. He added that the rate study and cost of service analysis and System Development Charge (SDC) methodology updates are coming up and he hopes this project will be complete by that time. Councilor Anderson said this was an important project with a lot of moving parts and they're excited to see it move forward. Councilors Lueb and Newton concurred. Council President Goodhouse was concerned that the Willamette River water intake facility was not included in this plan, as well as a couple of emergency water sources. Ms. Coleman said they had been considering all these potential sources. Executive Manager Goodrich said that water supply interties and supplemental supply for emergencies are vital to the water system and come into the plan within the water supply analysis. Council President Goodhouse asked the document include these sources and Executive Manager Goodrich agreed. Mayor Snider concurred these should be included, even if some sources are currently blocked by the city charter. Both Mayor Snider and Council President Goodhouse emphasized that the city needs to be transparent about the investment the city has made in those alternate water sources. 8. NON-AGENDA ITEMS Mayor Snider noted two items of public comment received from Michael Brewin regarding urban renewal and four Universal Plaza project haikus. 9. ADMINISTRATIVE REPORT Interim City Manager Nyland provided a robust administrative report. Highlights of the report included: • Two of the Public Safety Advisory Board (PSAB) candidates have dropped out and one did not respond to the supplemental questionnaire, so there is a total of 13 profiles on next week's agenda; • The Leadership Team participated in a two-day training as part of the city's anti-racism action plan; • There are six openings on boards and committee currently; TIGARD CITY COUNCIL MEETING MINUTES — October 20, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 5 of 6 • Focused strategic communications efforts, particularly on Nextdoor website; and • Successful debt service bonds refinancing that will reduce the amount taxpayers pay in interest. Mayor Snider added that the Tigard Chamber of Commerce is declining a seat on PSAB due to the time required. He recommended maintaining the size and balance of the group by adding a seventh voting community member from the current applicant pool. He also said that he was recommending John Trinh from Luke-Dorf,Inc. as the mental health community representative. Council President Goodhouse said he would like a member of the business community or at least a business owner since that was the intention for the position. Mayor Snider said he could look through the applicant pool for a member who meets that requirement. 10. EXECUTIVE SESSION Mayor Snider announced that the Tigard City Council will go into Executive Session to discuss the employment of a public officer under ORS 192.660(2)(a). All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. The City Council adjourn at the close of executive session. 11. ADJOURNMENT At 9:27 p.m., Councilor Anderson made a motion to adjourn. Councilor Newton seconded. Yes No Councilor Newton ✓ Councilor Lueb* Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse ✓ The motion passed 4-0 (*Councilor Lueb left before adjournment). (�Yoout�j Caroline Patton,Depu ity Recorder Attest: Jason B. Snider,Mayor Date: 4-6-21 TIGARD CITY COUNCIL MEETING MINUTES — October 20, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 6 of 6