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City Council Minutes - 10/13/2020 41 City 0f Tigard Tigard City Council Meeting Minutes . October 13, 2020 1. STUDY SESSION A. EXECUTIVE SESSION At 6:30 p.m.,Mayor Snider announced that the Tigard City Council will go into Executive Session to discuss real property negotiations under ORS 192.660(2)(e). All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. The executive session adjourned at 7:00 p.m. B. COUNCIL LIAISON REPORTS • Councilor Lueb had no updates to share until she attended more meetings later in the week. • Council President Goodhouse reported on an email from the Lake Oswego-Tigard (LOT) Water Consortium about a project on Greenburg that they are hoping to delay under after the holiday season and into January. He also attended the Tigard Transportation Advisory Committee (TTAC) meeting and they still want to send a letter to TriMet regarding the Hall station as part of the SW Corridor project. • Councilor Anderson said that he attended a Tigard Senior Housing Project open house. He said staff did a good job of quelling any big problems stemming from concerns of residents on O'Mara Street. He attended his last Regional Water Providers Consortium board meeting, but there's nothing to report aside from dues remaining stagnant. • Councilor Newton attended a quarterly meeting for the LOT Water Partnership,which included reports on the role of water providers in the wildfire response. She said the Committee for Citizen Engagement (CCE) had a good discussion with Police McAlpine regarding the Public Safety Advisory Board (PSAB). Tigard Youth Advisory Council (TYAC) is starting a peer program for tutoring younger kids to help those struggling with distance learning. • Council President Goodhouse added that the LOT will start developing a governance agreement in early 2021. He also reported on the different fire-retardant chemicals being used since they run into rivers and are filtered through water treatment plants. • Mayor Snider had a Washington County Coordinating Committee meeting where they provided two important presentations on a regional project regarding orphan highways which looks at transferring state highways to local jurisdictions, as well as a Burnside Bridge seismic resiliency project. To conclude,Mayor Snider shared he was elected chair of the Metropolitan Mayors Consortium Subcommittee on Diversity,Equity and Inclusion and Police Reform. He highlighted some of his plans for the subcommittee, which will be proposing legislation on police use of force to the Oregon legislature. TIGARD CITY COUNCIL MEETING MINUTES — October 13, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 1 of 9 2. BUSINESS MEETING 1. At 7:30 p.m.,Mayor Snider called the City Council,Local Contract Review Board and Town Center Development Agency meeting to order. 2. Deputy City Recorder Patton called the roll. Present Absent Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ Youth Councilor Calderon ✓ Council President Goodhouse ✓ Councilor Newton ✓ 3. Mayor Snider invited everyone to mute themselves and join him in the Pledge of Allegiance 4. Call to Council and Staff for Non-Agenda Items—None. 3. PUBLIC COMMENT A. Follow-up to Previous Public Comment—None. B. Tigard High School Student Envoy—Caroline Frisiras Ms. Frisiras reported on current events at the high school,which is back in session virtually as of September 14th. Some sports have started socially distant workouts and practices. The past week was homecoming week with virtual spirit days and new spirit gear available for order.The random acts of kindness and activities committee are welcoming new freshmen and making teacher goodie-bags. There is a canned food drive later this month through the National Honors Society,with proceeds going to St.Vincent de Paul. C. Update from Police Chief McAlpine Police Chief McAlpine presented the Police Department's Strategic Dashboard for September,which will be available on the police transparency page following this meeting. She reviewed highlights of this month's statistics,including increased property crimes including auto thefts. Intersectional speeds through the camera enforcement program continue to be high. The department has four new recruits on board with more interviews next week. She congratulated Mayor Snider on his position on the Metro Mayors Consortium Subcommittee. She said that on October 29th they will be holding a policing virtual chat and the fifth annual building bridges event on policing reform will be held virtually on October 22nd. Mayor Snider noted that the city is only citing people traveling more than 10 miles an hour over the speed limit. He asked for further information regarding an increase in vandalism. Chief McAlpine said it is largely graffiti with over 93 incidents so far this year. TIGARD CITY COUNCIL MEETING MINUTES — October 13, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 2 of 9 Council President Goodhouse asked Chief McAlpine about the uptick in catalytic converter thefts. He asked what she recommended for the public to prevent those thefts. She responded that it is good to know if the car has a catalytic converter and keep it in a more secure location if it does to make it more difficult for thieves. Councilor Newton commended the Chief on hiring progress during the difficulties of COVID. Chief McAlpine said she does anticipate some upcoming retirements and there is more work to do. Councilor Lueb asked if she could speak to additional de-escalation training police officers received in September. Chief McAlpine described the training and said that in everything they do,they should have de-escalation in mind. D. Tigard Area Chamber of Commerce—Jessica Love Community and Engagement Coordinator Jessica Love shared that Leadership Tigard Class of 2021 commenced and the Shining Stars community awards event is coming up along with several other Chamber networking events. There are only two weeks left of the Tigard Farmers Market and they will be hosting a Halloween in Downtown Tigard event with multiple activities involved. E. Public Comment—Written Comment • Erica Clark submitted comments regarding a Tigard City Council candidate Ben Edtl. F. Public Comment—Phone-In Comment—None. 4. CONSENT AGENDA Mayor Snider announced the consent agenda is used for routine items including council meeting calendars, appointments to boards and committees and approval of contracts or intergovernmental agreements. Information on each item is available on the City's website in the packet for this meeting. These items may be enacted in one motion without separate discussion. Council members may request that an item be removed by motion for discussion and separate action. A. CONSIDER AMENDMENT TO HVAC MAINTENANCE AND REPAIR CONTRACT WITH RITNU DBA REITMEIER Councilor Lueb made a motion to approve the consent agenda as presented. Council President Goodhouse seconded. Mayor Snider asked the City Recorder to conduct a roll call vote. Yes No Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton ✓ The motion passed unanimously. TIGARD CITY COUNCIL MEETING MINUTES — October 13, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 3 of 9 5. DISCUSSION OF COUNCIL CALENDAR [A PROCLAMATION DECLARING OCTOBER 16TH MARTY WINE DAY] Mayor Snider said that this would be the last City Council meeting for City Manager Wine,who has led the city for the last nine years. He said the Council and others wanted to take this time to acknowledge all her contributions to the city. Callers included: • Representative Margaret Doherty thanked City Manager Wine for bringing the city into the 21"century with her innovative ideas and initiatives. She said goodbye and that the city would miss her before thanking her for all she had done. • Former Mayor John Cook commended City Manager Wine on her outstanding job for both the employees and citizens of the city. He listed many accomplishments she had during her tenure and emphasized she was a great partner to work with. He said she was the best City Manager a mayor could ever have. • Tigard Area Chamber of Commerce CEO Debi Mollahan thanked her for her partnership and collaboration and continued advocacy for the Chamber and in Leadership Tigard. She appreciated working with her on many initiatives both within and outside government and she wishes her the best in her new job at the City of Monmouth. • Dan Murphy from the Broadway Rose Theater said Ms. Wine reached out to him before she even accepted the job as City Manager. She's been an incredibly approachable City Manager and he commended her for that. He wished her the best of luck and said she would be missed. Council expressed their thanks to City Manager Wine: • Councilor Lueb thanked City Manager Wine for her service to the city. She said Ms.Wine was always a listening ear and she said she would not be the City Councilor she is today without the introduction and orientation Ms. Wine provided her. • Council President Goodhouse shared a story of when his wife submitted a suggestion for the city's passport counter and City Manager Wine reached out personally. He said she has been a great representative for the city and thanked her for all she did. • Councilor Anderson said that the city was fortunate to have Ms.Wine as the City Manager and to represent the city so well. He thanked her for making things so easy for Council. • Councilor Newton said City Manager Wine was very prepared for her interview and made a good impression early on. She said Ms. Wine was the right fit for the time, and she took the city's budget challenges and addressed them very creatively. Finally, Councilor Newton said Ms. Wine always acknowledged you won't get anything done without working with other people. • Mayor Snider said that City Manager Wine has ushered the city into young adulthood,which is quite a feat. He said she has been a good partner to work with as she has led the city through some very challenging times. City Manager Wine thanked everyone for their kind words and the care for Tigard that they all have. She said the job is not always rewarding but is at times extremely rewarding. The Mayor announced there is a Proclamation before the Council to declare October 16th Marty Wine Day. Mayor Snider read the proclamation. TIGARD CITY COUNCIL MEETING MINUTES — October 13, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 4 of 9 Councilor Newton moved to adopt the proclamation for Marty Wine Day. Councilor Anderson seconded. Mayor Snider asked the City Recorder to conduct a roll call vote. Yes No Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton ✓ The motion passed unanimously. Youth Councilor Calderon said it was great hearing about all her accomplishments and he thanked her for all her contributions to their city. 6. CONSIDER A RESOLUTION TO APPROVE A NEW POLICE CONTRACT FOR FY 2020-23 Human Resources Director Dana Bennett presented the process to negotiate a new contract with the Tigard Police Officers'Association (TPOA). Senior HR Business Partner Leos provided a presentation to Council on the bargaining negotiations,which concluded on September 10th when they reached a tentative agreement with the TPOA. Highlights of the agreement included: • A three-year term effective July 1, 2020 through June 30, 2023; • Year 1 includes a 2.6 percent Cost of Living Adjustment (COLA),with 2.0 percent in year 2 and 1-4 percent in year 3; • Year 1 includes a 0.5 percent market adjustment,with 0.75 percent in year 2 and 1.0 percent in year 3; • Change to a 6-step salary schedule,instead of 7-step; • Maintains 90/10 cost share for health care premiums; and • Increased long-term disability benefits. Council President Goodhouse said Council spent hours in executive session over a period of months discussing these terms and have thoroughly vetted the proposed agreement. Mayor Snider said he was pleased they were able to solve disagreements in mediation in such a difficult time as well. Councilor Lueb made a motion to approve Resolution No. 20-48. Councilor Newton seconded. Mayor Snider asked the City Recorder to read the number and title of the resolution. RESOLUTION No. 20-48—A RESOLUTION ADOPTING A NEW COLLECTIVE BARGAINING AGREEMENT BETWEEN THE CITY OF TIGAR AND THE TIGARD POLICE OFFICER'S ASSOCIATION (TPOA) AND AUTHORIZING THE CITY MANAGER TO SIGN Mayor Snider asked the City Recorder to conduct a roll call vote. TIGARD CITY COUNCIL MEETING MINUTES — October 13, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 5 of 9 Yes No Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton ✓ The motion passed unanimously. Mayor Snider thanked everyone on the negotiation team for reaching this agreement. 7. INFORMATIONAL PUBLIC HEARING: CONSIDER A RESOLUTION APPROVING THE FY 2021 FIRST QUARTER BUDGET SUPPLEMENTAL A. Mayor Snider opened the public hearing. B. Hearing procedures—Mayor Snider announced that anyone may offer testimony. Written comments were due at 4:30 p.m. and those wishing to testify via phone can call 503-966- 4101 and be put in the queue. C. Staff Report— Senior Management Analyst Kang presented the staff report on the first quarter supplemental budget for FY 2020-2021. Key changes included: • Expansion of the Tigard CARES program, • An additional FTE in the City Manager's office needed to implement new initiatives, • An additional FTE in the Payroll division of Finance and Information Services, • Expansion of the utility billing assistance program through St.Vincent de Paul, • Additional police parking lot security measures, and • Several Capital Improvement Plan (CIP) changes. This supplemental will decrease the overall budget by about $200,000 and increase reserves by about$22,000. Mayor Snider asked if Council had any questions. Councilor Lueb asked staff to comment on the impact of THE removal of the duplicate entry under the CIP program. Senior Management Analyst Kang explained that it was a software error and there is no budgetary change as a result of its removal. D. Public testimony—None. E. Response to testimony by staff—None. F. Mayor Snider closed the public hearing. G. Council Discussion and Consideration: Resolution No. 20-49 Council President Goodhouse made a motion to approve Resolution No. 20-49. Councilor Anderson seconded. Mayor Snider asked the City Recorder to read the number and title of the resolution. Resolution No. 20-49: A RESOLUTION TO ADOPT THE FY 2021 FIRST QUARTER BUDGET SUPPLEMENTAL INCLUDING BUDGET ADJUSTMENTS TO PUBLIC WORKS, POLICY AND ADMINISTRATION,AND COMMUNITY SERVICES. Mayor Snider asked the City Recorder to conduct a roll call vote. TIGARD CITY COUNCIL MEETING MINUTES — October 13, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 6 of 9 Yes No Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton ✓ The motion passed unanimously. Mayor Snider announced the City Council would convene as the Town Center Development Board for the next two agenda items. 8. TOWN CENTER DEVELOPMENT AGENCY -INFORMATIONAL PUBLIC HEARING: CONSIDER A RESOLUTION APPROVING THE FIRST QUARTER TCDA BUDGET SUPPLEMENTAL A. Mayor Snider opened the public hearing. B. Hearing procedures—Mayor Snider announced that anyone may offer testimony. Written comments were due at 4:30 p.m. and those wishing to testify via phone can call 503-966- 4101 and be put in the queue. C. Staff Report— Senior Management Analyst Kang presented the first quarter supplemental budget for the Town Center Development Agency (ICDA) for FY 2020-2021. The key change is a new entry documenting a transfer from the city,increasing the TCDA budget by $2 million. There is no impact to the city budget. D. Public testimony—None. E. Response to testimony by staff—None. F. Mayor Snider closed the public hearing. G. Council Discussion and Consideration: Resolution No. 20-49 Director Lueb made a motion to approve TCDA Resolution No. 20-03. Director Newton seconded. Chair Snider asked the City Recorder to read the number and title of the resolution. TCDA Resolution No. 20-03: A RESOLUTION TO ADOPT THE FY 2021 FIRST QUARTER BUDGET SUPPLEMENTAL INCLUDING BUDGET ADJUSTMENTS TO TOWN CENTER DEVELOPMENT AGENCY (ICDA) URBAN DEVELOPMENT. Mayor Snider asked the City Recorder to conduct a roll call vote. Yes No Director Lueb ✓ Director Anderson ✓ Chair Snider ✓ Director Goodhouse ✓ Director Newton ✓ TIGARD CITY COUNCIL MEETING MINUTES — October 13, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 7 of 9 The motion passed unanimously. 9. TOWN CENTER DEVELOPMENT AGENCY -UNIVERSAL PLAZA PROJECT UPDATE Redevelopment Manager Sean Farrelly introduced the update on the Universal Plaza Project. Community Development Director Asher said the project vision statement emphasizes the space as a community gathering place in the center of downtown and the goals of being healthy, accessible, and walkable for everyone regardless of background. The logo celebrates and teaches about the universal elements,reminding the public of climate change and taking care of the shared world. Community Engagement Coordinator Scott described the community engagement process, which will be ongoing throughout the design development. The process implemented several changes to engage a new and representative group of residents that will include those not typically represented. There are several on-site experience opportunities planned as well. Members of the consultant team highlighted their approach to the project. Peter Emerson from RIOS,Alisha Sullivan from A//D//S reviewed their plans and key elements of their project components. Mr. Emerson continued with a detailed review of considerations and design elements they have been researching for the site. Redevelopment Manager Farrelly shared the project schedule. Mayor Snider asked Council for any questions or comments. • Youth Councilor Calderon said his family was excited for the development of Universal Plaza. • Councilor Lueb said she was excited about all the different types of potential and possibilities. • Council President Goodhouse asked the project team to consider car and truck accessibility for events like the Farmers Market. He asked staff about more ways to reach out and engage the public about the project. Director Asher said the planned on-site engagement will help drive people to the site and Community Engagement Coordinator Scott agreed that the outreach was just ramping up. She named several upcoming outreach efforts that are forthcoming. Mr. Emerson said they were excited for the engagement activities. • Councilor Anderson thought the ideas were very clever and he thought it was a good project team. • Councilor Newton said she has been excited about this firm since they reviewed all the proposals last December. She thought there would be good opportunities to engage the public. • Mayor Snider asked Ms. Sullivan how they would be tracking the movement of the items at the site and she confirmed it would be on camera,adding that it will be clearly marked filming is in process. Mayor Snider asked Mr. Asher if the name Universal Plaza is a permanent name. Mr.Asher said it was the Council's purview to name public spaces and they may decide there is a better name. He added that the universal name and theme has been really helpful to give the space an identity. • Council President Goodhouse asked if the livestream of the site would continue past demolition. Director Asher confirmed it would be continued. TIGARD CITY COUNCIL MEETING MINUTES — October 13, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 8 of 9 Mayor Snider announced they would reconvene as the City Council for the remainder of the meeting. 10. NON-AGENDA ITEMS 11. ADMINISTRATIVE REPORT Assistant City Manager Nyland provided an administrative report,including updates on: • The Public Safety Advisory Board (PSAB) community caucus closed and 16 candidates are being forwarded to Council for review, • The city and TCDA received a favorable S&P credit rating, • Oregon still in COVID-19 reopening phase 1 and doubling public communications to continue pandemic prevention measures, • Human resources dep WRb�P,�@kWAc�2 A P,6h e , as well as • Updated public engagement measures for the past week. 12. EXECUTIVE SESSION —None. 13. ADJOURNMENT At 9:41 p.m., Councilor Lueb made a motion to adjourn. Councilor Anderson seconded. Yes No Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton ✓ The motion passed unanimously. Vol o"A Caroline Patton,Depu City Recorder Attest: �--✓ C2��....► Jason B. Snider,Mayor Date: 4-6-21 TIGARD CITY COUNCIL MEETING MINUTES — October 13, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 9 of 9