City Council Packet - 10/13/2020 City of Tigard
Tigard Business M eeting—Agenda
TIGARD
TIGARD CITY COUNCIL, LOCAL CONTRACT REVIEW BOARD & TOWN CENTER
DEVELOPMENT AGENCY
MEETING DATE AND TIME: October 13, 2020 - 6:30 p.m. Study Session; 7:30 p.m. Business Meeting
MEETING LOCATION: Remote participation only. See PUBLIC NOTICE below.
PUBLIC NOTICE: In accordance with the City of Tigard's Emergency Declaration related to COVID-19
and Oregon House Bill 4212, this will be a virtual meeting where Council and staff will participate remotely.
There will be no in-person public testimony during this meeting.
How to comment:
•Written public comment may be submitted electronically at www.tigard-or.gov/Comments.All
comments must be submitted before 4:30 p.m. on the day of the meeting.
•If you prefer to call in,please call 503-966-4101 at the beginning of the meeting to be placed in the
queue.We ask that you plan on limiting your testimony to three minutes.
SEE ATTACHED AGENDA
VIEW LIVE VIDEO STREAMING ONLINE: http://www.tigard-or.gov/city hall/council meeting.php
CABLE VIEWERS: The regular City Council meeting is shown live on Channel 28 at 7:30 p.m. The meeting
will be rebroadcast at the following times on Channel 28:
Thursday 6:00 p.m. Sunday 11:00 a.m.
Friday 10:00 p.m. Monday 6:00 a.m.
INCity of Tigard
Tigard Business Meeting—Agenda
TIGARD
TIGARD CITY COUNCIL, LOCAL CONTRACT REVIEW BOARD & TOWN CENTER
DEVELOPMENT AGENCY
MEETING DATE AND TIME: October 13, 2020 - 6:30 p.m. Study Session; 7:30 p.m. Business Meeting
MEETING LOCATION: Remote participation only.
6:30 PM
1. STUDY SESSION
A. EXECUTIVE SESSION 6:30 p.m. estimated time
The Tigard City Council will go into Executive Session to discuss real property negotiations under
ORS 192.660(2)(e).All discussions are confidential and those present may disclose nothing from
the Session. Representatives of the news media are allowed to attend Executive Sessions, as
provided by ORS 192.660(4),but must not disclose any information discussed. No Executive
Session may be held for the purpose of taking any final action or making any final decision.
Executive Sessions are closed to the public.
B. COUNCIL LIAISON REPORTS 7:00 p.m. estimated time
7:30 PM
2. BUSINESS MEETING
A. Call to Order
B. Roll Call
C. Pledge of Allegiance
D. Call to Council and Staff for Non-Agenda Items
3. PUBLIC COMMENT
A. Follow-up to Previous Public Comment
B. Tigard High School Student Envoy
C. Update from Police Chief McAlpine
D. Tigard Area Chamber of Commerce
E. Public Comment—Written Comment
F. Public Comment—Phone-In Comment
4. CONSENT AGENDA: (Local Contract Review Board) The Consent Agenda is used for routine
items including council meeting calendars, appointments to boards and committees and approval
of contracts or intergovernmental agreements. Information on each item is available on the city's
website in the packet for this meeting. These items may be enacted in one motion without separate
discussion. Council members may request that an item be removed by motion for discussion and
separate action. Motion to:
A. CONSIDER AMENDMENT TO HVAC MAINTENANCE AND REPAIR CONTRACT
WITH RITNU DBA REITMEIER
•Consent Agenda-Items Removed for Separate Discussion:Any items requested to be removed from the Consent Agenda
for separate discussion will be considered immediately after the Council/Town Center Development Agency has voted on
those items which do not need discussion.
5. DISCUSSION OF COUNCIL CALENDAR 7:40 p.m. estimated time
6. CONSIDER A RESOLUTION TO APPROVE A NEW POLICE CONTRACT FOR FY
2020-23 8:00 p.m. estimated time
7. INFORMATIONAL PUBLIC HEARING: CONSIDER A RESOLUTION APPROVING
THE FY 2021 FIRST QUARTER BUDGET SUPPLEMENTAL 8:15 p.m. estimated time
8. TOWN CENTER DEVELOPMENT AGENCY- INFORMATIONAL PUBLIC HEARING:
CONSIDER A RESOLUTION APPROVING THE FIRST QUARTER TCDA BUDGET
SUPPLEMENTAL 8:30 p.m. estimated time
9. TOWN CENTER DEVELOPMENT AGENCY- UNIVERSAL PLAZA PROJECT
UPDATE 8:35 p.m. estimated time
10. NON AGENDA ITEMS
11. ADMINISTRATIVE REPORT
12. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive
Session is called to order, the appropriate ORS citation will be announced identifying the applicable
statute. All discussions are confidential and those present may disclose nothing from the Session.
Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS
192.660(4), but must not disclose any information discussed. No Executive Session may be held for
the purpose of taking any final action or making any final decision. Executive Sessions are closed to
the public.
13. ADJOURNMENT 9:35 p.m. estimated time
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Tigard PD Strategic Dashboard
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For September 2020
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Z. OR 2020 Population Estimate 55,514 (Adopted Budget FY 2020-21)
Lok'*TEN"
Small numbers cause large percentage increases and decreases. Crime Snapshot
Selected Group A Offenses Sep-19 Sep-20 %Chg 2019 YTD 2020 YTD %Chg
Person Crime 28 28• 0.00% 300 304• 1.33%
Assault 24 25• 4.17% 249 258 0 3.61%
Robbery 2 0• -100.00% 22 1 • -95.45%
Property Crime 155 205igum1572 1567• -0.32%
Burglary-Residential 6 4• -33.33% 45 38• -15.56%
Burglary-Business 1 3• 200.00% 39 65• 66.67%
Burglary-Other 3 2• -33.33% 15 21 0 40.00%
UUMV 11 19 0 72.73% 89 81 0 -8.99%
Theft 83 108 0 30.12% 850 776 0 -8.71%
Vandalism 23 41 • 78.26% 226 305• 34.96%
Societal Crimes 11111111111 69• 15.00% 530• -8.30%
DLIII 13 9 0 -30.77% 112 86 0 -23.21%
Drug Offense 7 6 0 -14.29% 72 76 0 5.56%
Disorderly Conduct 10 1 • -90.00% 54 40• -25.93%
Arrests*CTA in Total 100 99• -1.00% i 920 787• -14.46%
Felony 13 12• -7.69% 149 119 0 -20.13%
MISD 40 15 0 -62.50% 332 180 0 -45.78%
Warrants 34 29• -14.71% 312 243• -22.12%
Calls for Service Sep-19 Sep-20 %Chg 1 2019 YTD 2020 YTD %Chg
Dispatched Calls 1888 1765• -6.51% 16918 15772• -6.77%
Self Initiated Calls 1248 1257 0 0.72% 12520 11700 0 -6.55%
Online Crime Reports n/a 55 n/a n/a 169 n/a
Response Time Sep-19 Sep-20 %Chg 2019 YTD 2020 YTD %Chg
Priority 1 &2 6.27 6.13 0 -2.23% 6.17 6.02• -2.43%
Priority 3 10.27 10.23 0 -0.39% 10.35 9.61 0 -7.15%
Priority 4+ 10.93 10.55 0 -3.48% 10.52 10.2• -3.04%
Mr Photo Enforcement 11. MEW
Red Light- Began Issuing 03/11/20 Month of: Sept 2020 YTD 2019 2020 Yr to Yr
Received Issued Rejected Issued Issued %Chg
99W/SW Hall Blvd 212 204 8 n/a 1141 N/A
99W/SW 72nd Ave 151 131 20 n/a 600 N/A
99W/SW Durham Rd 19 18 1 n/a 94 N/A
Intersection Speed - Began Issuing 7/14/20 Month of: Sept 2020 YTD 2019 2020 Yr to Yr
Received Issued Rejected Issued Issued %Chg
99W/SW Hall Blvd 467 430 37 n/a 1042 N/A
99W/SW 72nd Ave 2839 2599 240 n/a 5707 N/A
*Person Crime-Assault,Homicide,Robbery,Kidnap,Forcible/Non-Forcible Sex Offense
*Property Crimes-Arson,Bribery,Res Burglary,Bus Burglary,Oth Burglary,Forgery,Vandalism,Embezzle,Fraud,Theft,UUMV,Bad Check
*Societal Crimes-Drug Offense,Prostitution,Weapons,Curfew,DisCon,DLIII,Family Offense,Liqour Laws,Peeping Tom,Trespass
*The data is National Incident Based Reporting System(NIBRS)compliant and not Uniform Crime Report(UCR)compliant
and cannot be compared to any report using that standard.
1
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For September 2020
y�
tr TIGOAIIRD �� 2020 Population Estimate 55,514 (Adopted Budget FY 2020-21)
4�C *TEN°
Employee Snapshot
I
Department Staffing Information Actual Budget % Budget
Sworn 67.0 79.0 85%
Non-Sworn 16.0 18.0 89%
Total Number of Personnel 83.0 97.0 86%
Patrol Staffing Authorized 34 I
Days Swings Graves Overall%
# of Shifts Conducted at Minimums 10 33% 20 67% 24 80% 60%
Personnel Unavailable for Work Patrol All Other Overall
# of Recruits in Pre-Academy 1 - 1
#of Recruits in Academy - - -
#of Recruits in FTEP 4 - -
#of Personnel on Extended Sick Leave/ FMLA - 1 -
#of Personnel on Military Leave 1 - -
#of Personnel on Light Duty 1 -
#of Personnel on Administrative Leave - - -
Total Personnel Unavailable to Work during some Period during the Month 7 1 8
Total Officers Available to work PATROL some period during the Month 27
Operational Effectiveness Snapshot '
Budget Information is based on the best available data. FY 2019-2020
Budget FY 2020-21 Budget
Percent YTD Status Percent YTD Status
Department Budget Actual Budgeted Actual Budgeted
Administrative 23% 25%• -2% 25% 25% 0%
Operations 20% 25%0 -5% 23% 25% -2%
Services 25% 25%el 0% 23% 25% -2%
Total Department Budget 22% 25%i -3% 23% 25% -2%
Budget Information is based on the best available data. FY 2019-2020 FY 2020-21
Percent YTD Budget Percent YTD Budget
Status Status
Department Overtime Actual Budgeted Actual Budgeted
Administrative 19% 25%• -6% 8% 25% -17%
Operations 14% 25%i -11% 12% 25% -13%
Services 14% 25%• -11% 8% 25% -17%
Total Overtime 14% 25%• -11% 11% 25% -14%
2
y�PDERSjA* Tigard PD Strategic Dashboard
r 'c:1iI For September 2020
* , TIGRD 2020 Population Estimate 55,514 (Adopted Budget FY 2020-21)
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evy Status Update
Sep-20 Sep-20 2020 YTD 2020 YTD
Training Officers Hours Officers Hours
Advanced Crisis Intervention and De-escalation Training n/a n/a n/a n/a
Crisis Intervention n/a n/a n/a n/a
De-escalation Training 62 139.5 92 169.5
Totals 62 139.5 92 169.5
Levy Staffing Information-YEAR to date progress Hires Budget %Budget
Sworn-Patrol(priority hire) 2.0 8.0 25%
Sworn-SRO (targeted 2021-22 school year) 0.0 1.0 0%
Non-Sworn 0.0 2.0 0%
Total Number of Personnel 2.0 11.0 18%
Levy Hiring Process-Month of SEPTEMBER Patrol All Other Overall Patrol All Other Overall
Sep-20 Sep-20 Sep-20 2020 YTD 2020 YTD 2020 YTD
Interviews 3 0 3.00 36 0 36.00
ORPAT(physical fitness test) 0 0 - 7 0 7.00
Background investigations 3 0 3.00 18 0 18.00
Conditional Offers of employment 1 0 1.00 4 0 4.00
Hires 0 0 - 2 0 2.00
Emergency Response Times - 6 Year Trend
PRIORITY 1 &
Priority 1 calls =
6.4 Imminent threat to life
6.17
/ \ 6.13
6.03 6.03 Priority 2 calls = Immediate threat to
I life,occuring now
2015 2016 2017 2018 2019 20 .
District integrity (5 police districts) Illr
#of Shifts conducted with 5 or more patrol Days Swings Graves Overall
officers 6 20% 10 33% 4 13% 22%
Community Snapshot
Community Outreach and Events Media Outreach Upcoming Events
*Committee for Community Engage(9/16) *Press releases issued in Sept:3 *SRO Information session(10/1)
*Chat with the Chief in Spanish(9/30) DUI Arrests over Labor Day *TTSD Listening Session(10/5)
Pedestrian Safety Enforcement detail pre-event *Community Roundtable-DV(10/13)
Pedestrian Safety Enforcement detail post-event *DV Candelight Vigil-FB live(10/21)
*Virtual Chat with the Chief(10/27)
3
tivPpERS.w1A l Tigard PD Strategic Dashboard
tA
'E.:. For September 2020
4 __.......„...)
2020 Population Estimate 55,514 (Adopted Budget FY 2020-21)
Calls For Service - By Month: 7 Year Trend
SEPTEMBE ` DISPATCH . 11` - • MBER SELF INITIATED
1722 1697---1758 1888 1765 1833 1696
1685 r 1558 1646 1641
1495
M 1248—1257
2014 2015 2016 2017 201.8 19 2020 2014 2015 2016 2017 2018 2019 2020
ninir Tracking Code Cases - Year to Date ______MI
.18 2019 2020
Overdose 7 10 21 18 17
Mental Health hold (POH) 96 105 133 94 87
Suicide 4 6 7 10 2
DHS referrals and Attempted Suicide 24 52 46 39 32
cases of allegations DHS Referral 318 408 414 403 318
of abuse to an Domestic Violence (DV) 55 89 116 93 104
elderly or mentally DV No Crime 73 100 95 104 73
challenged victim
end up in the Organized Retail Crime (ORC) Theft 48 35 40 56 30
caseload of Graffiti 51 44 88 34 93
Detectives and
SRO's.
• BHI - Transient
Total Dispatched Calls: 1765
Total Societal Calls: 1172
%of monthly workload 66% #of Calls -BHI** 207
#of Calls Transient 147
#of Calls Dispatched 279
#of Calls Self Initiated 42 Total Time Spent 114:12:59 (hr:min:sec)
Total BHI/Transient calls 321
*Note 1:Behavioral Health Incidents(BHI)and Transient calls are a subset of the category"Societal"calls. The statistics above are based on officer inputs.
**Note 2:An incident may be both BHI and Transient related. These figures are not additive.
4
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Tigard Police Department
Strategic Dashboard for Se tember 2020
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Crime Snapshot (Property)
Property Crime 155 205 32.26% 1572 1567 -0.32%
Burglary/Res 6 4 -33.33% 45 38 -15.56%
Burglary - Bus 1 3 200.00% 39 65 66.67%
Burglary - Other 3 2 -33.33% 15 21 40.00%
UUMA 11 19 72.73% 89 81 -8.99%
Theft 83 108 30.12% 850 776 -8.71%
Vandalism 23 41 78.26% 226 305 34.96%
Photo Enforcement
Intersection Speed - Began Issuing 7/14/20 Month of: Sept 2020 YTD 2019 2020 Yr to Yr
Received Issued Rejected Issued Issued % Chg
99W / SW Hall Blvd 467 430 37 n/a 1042 N/A
99W / SW 72nd Ave 2839 2599 240 n/a 5707 N/A
r -
TIGARD
Meeting of the
Tigard Council
October 13, 2020
Public Comment Received
Submitted By Date Received Subject
1. Clark, Erica 10/6/2020 Council Candidate Ben Edtl
Caroline Patton
From: noreply@revize.com
Sent: Tuesday, October 6, 2020 3:23 PM
To: Carol Krager
Cc: Caroline Patton
Subject: Public Comments
Follow Up Flag: Follow up
Flag Status: Flagged
Caution!This message was sent from outside your organization. Allow sender I Block sender
Name= Erica Clark
EmailAddress= erica@petuniaspiesandpastries.com
Address = PO Box 22392, Portland, OR 97269
Topic= City Council Candidate Ben Edtl
No, I don't support= Don't Support
FeedBackText= I am reaching out as the manager of a local small business,that was a vendor of one of your candidates
for city council, Ben Edtl. I think that the public, and local leaders, should know about the unethical business practices of
this candidate.
Ben Edtl is the CEO of Dovetail Coffee& Iconic Cafe Management, as well as the owner of Elevated Coffee where we
delivered product to, and Coffeehouse NW, before they recently closed. He entered into a business relationship with my
company,which is a small and locally owned baking business. We have had our share of struggles and challenges to stay
in business during this pandemic, and during this time he entered into this agreement with us.After 5 deliveries of our
products in good faith, I had to stop deliveries due to non payment. He has not paid us a cent for any product he
received,which is now up to 56 days past due. His scant responses to my outreach after multiple attempts have been
delayed and dishonest, promising payment. No payment has been received. I have serious concerns over a city council
member who refuses to pay a small business what he owes in the amount of: $282.62.
In researching online, it looks like he has a clear pattern of behavior that is alarming. I also found he is running for city
council, and I'm very concerned that anyone with such obvious ethical shortcomings would ask the public to place their
trust in him when he has proven to be dishonest and unable or unwilling to conduct himself with the most basic of
business standards.
Below is the information I found online:
https://www.facebook.com/groups/101407383529550/permalink/1204546219882322
https://www.facebook.com/groups/101407383529550/permalink/1203477833322494
https://www.gofundme.com/f/support-former-staff-of-elevated-coffee-portland/edit/story?fbclid=lwAROXGE2-
toc3on9olgRboR_ItVza2BjmrkUbyfdz8DuocGnavglMSn_zNJ4
https://www.instagram.com/p/CCh-JpCB4wM/
Thank you for your time. I am happy to provide you further information.
Client IP =98.232.146.171
1
AIS-4424 4. A.
Business Meeting
Meeting Date: 10/13/2020
Length (in minutes): Consent Item
Agenda Title: Consider Amendment to HVAC Maintenance and Repair
Contract with RITNU dba Reitmeier
Prepared For: Christine Moody
Submitted By: Jamie Greenberg, Finance and Information Services
Item Type: Motion Requested Meeting Type: Consent
Public Hearing - Agenda -
Legislative LCRB
Public Hearing No
Newspaper Legal Ad Required?:
Public Hearing Publication
Date in Newspaper:
Information
ISSUE
Shall the Local Contract Review Board approve a contract amendment for the HVAC
Maintenance and Repair Contract?
STAFF RECOMMENDATION / ACTION REQUEST
Staff recommends that the Local Contract Review Board approve a contract amendment to
the HVAC Maintenance and Repair contract in the amount of$260,000 for the life of the
contract and authorize the City Manager to take the necessary steps to execute the contract.
KEY FACTS AND INFORMATION SUMMARY
On January 7, 2020 the Local Contract Review Board awarded a contract for HVAC Repair
and Maintenance to RITNU dba Reitmeier in an amount not to exceed $170,000.
The approved contract mainly contemplated maintenance services and did not include
meaningful dollars for inspection and repairs. During the last two inspections several items of
significant cost were identified as needing repair and/or replacement. Dampers, valves,
Ultra-Violet (UV) lights, and heat exchangers are needing to be repaired or replaced.
The dollar amount allocated in the new contract for repairs was based on costs during the
preceding contract. It has become apparent that this forecast inadequately factored the extent
of repairs that have been needed to continue the efficient operation and extend the remaining
useful life of the equipment. Additionally, due to COVID-19, additional work and
modifications have been done to help combat the virus including changing filters and UV
sanitizing bulbs more frequently as well as adjusting the air flow in all buildings.
The city's buildings have aging HVAC units that are well maintained and performing timely
repairs are crucial to keep the equipment in top working condition. The Facilities Division has
determined that deferring the replacement of HVAC units is a cost-effective measure for the
facility sites that are proposed to be redeveloped in future consolidated facility planning. The
estimated cost for replacement HVAC units range from $35,000 to $100,000 each. There are
16 individual HVAC units operating in the buildings proposed for redevelopment. Replacing
these units will not rectify the inadequate interior ducting design and controls which the new
development will address. It is anticipated that the overall repair costs over the next five years
will increase, however, the additional expense will ensure that the systems will remain viable
for the foreseeable future prior to redevelopment. This deferred maintenance plan will be
continually reassessed to ensure the best use of limited funding by factoring in the timeline
for redevelopment, the condition of the specific equipment and the extent of the repairs needed.
The Facilities Division is requesting an amendment of an additional $260,000 to the existing
HVAC contract for the remaining 5-year contract term to cover the cost of future repairs.
OTHER ALTERNATIVES
The Local Contract Review Board may choose to not approve this amendment causing the
city to cancel the contract and reissue a new Request for Proposal to include the additional
money in the contract. This would result in a lapse of HVAC repair and maintenance for all
city owned buildings
COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS
N/A
DATES OF PREVIOUS COUNCIL CONSIDERATION
Contract approved on January 7, 2020
Fiscal Impact
Cost: 260,000
Budgeted (yes or no): Yes
Where budgeted?: Facilities Operating Budget
Additional Fiscal Notes:
Attachments
No file(s) attached.
AIS-4416 6.
Business Meeting
Meeting Date: 10/13/2020
Length (in minutes): 15 Minutes
Agenda Title: Consider a Resolution to Approve a New Police Contract for FY
2020-23
Prepared For: Dana Bennett, City Management
Submitted By: Caroline Patton, Central Services
Item Type: Motion Requested Meeting Type: Council
Business
Meeting -
Main
Public Hearing: No Publication Date:
Information
ISSUE
Shall the Tigard City Council approve a resolution adopting the new three-year collective
bargaining agreement between the City of Tigard and the Tigard Police Officers' Association
(TPOA)?
STAFF RECOMMENDATION / ACTION REQUEST
Staff recommend the adoption of the resolution approving the new collective bargaining
agreement with TPOA and authorizing the City Manager to sign.
KEY FACTS AND INFORMATION SUMMARY
The City has bargained in good faith with the Police Officer's Association (TPOA) since early
February. The two parties were unsucessful in reaching agreement and in early July moved
into mediation. During the second mediation session the parties were able to reach a tentative
agreement, which is before Council this evening.
The terms of the proposed settlement between the TPOA and the City of Tigard were
reviewed by Council in Executive Session on September 22, 2020. The proposed new
contract will expire on June 30, 2023. Major economic highlights include the continuation of
cost sharing on health insurance, a full 90/10 split for the duration of the agreement. The
proposed agreement includes cost of living increases, 2.6% in year one, 2.0% in year two, and
based on the CPI index in the final year. The proposed agreement includes small market
adjustments in each year, 0.5% in year one, 0.75% in year two, and 1.0% in year three as well
as reducing the 7-step pay scale to six steps bringing Police Officer compensation to the
middle of the labor market of similarly sized cities.
TPOA voted to ratify the proposed settlement on September 25, 2020.
OTHER ALTERNATIVES
Council may elect to not adopt the resolution.
COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS
DATES OF PREVIOUS COUNCIL CONSIDERATION
Council discussed this proposed settlement in its Executive Session on September 22, 2020.
Fiscal Impact
Fiscal Information:
The current fiscal year impact of the contract, if all positions including the newly added levy
positions were filled for the full year, would be $288,000.
The total cost of the contract over the three year term of the agreement, if all positions were
filled, would be approximately 1.7M.
A detailed analysis of actual cost for the current fiscal year will be completed and submitted
as part of the second quarter budget supplemental process.
Attachments
Resolution to Approve the Police Contract
Proposed Police Contract
Proposed Police Contract - showing changes
Power Point Presentation of Proposed Contract Changes
CITY OF TIGARD, OREGON
TIGARD CITY COUNCIL
RESOLUTION NO. 20-
A RESOLUTION ADOPTING A NEW COLLECITIVE BARGAINING AGREEMENT BETWEEN
THE CITY OF TIGAR AND THE TIGARD POLICE OFFICER'S ASSOCIATION (TPOA) AND
AUTHORIZING THE CITY MANAGER TO SIGN
WHEREAS, the collective bargaining agreement between the City of Tigard and TPOA expired June 30, 2020;
and
WHEREAS, a new three-year collective bargaining agreement for the period of July 1, 2020 to June 30, 2023
has been negotiated; and
WHEREAS,the City Council reviewed this matter in Executive Session on September 22,2020;and
WHEREAS,the City Council wishes to authorize the City Manager to sign the agreement described above.
NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that:
SECTION 1: The collective bargaining agreement between the City of Tigard and the Tigard Police
Officers'Association effective July 1,2020 through June 30,2023 is hereby adopted.
SECTION 2: The City Manager is authorized to sign the agreement.
SECTION 3: This resolution is effective July 1,2020.
PASSED: This day of 2020.
Mayor-City of Tigard
ATTEST:
City Recorder-City of Tigard
RESOLUTION NO. 20-
Page 1
COLLECTIVE BARGAINING AGREEMENT
BETWEEN
TIGARD POLICE OFFICERS' ASSOCIATION
AND THE
CITY OF TIGARD
Expires: June 30, 2023
City of Tigard and TPOA-Expiration Date: June 30,2023
1
TABLE OF CONTENTS
PREAMBLE 1
ARTICLE 1 -RECOGNITION 1
ARTICLE 2-MAINTENANCE OF STATUS QUO 2
ARTICLE 3 -CHECK OFF AND PAYMENT IN LIEU OF DUES 2
ARTICLE 4-EMPLOYEE RIGHTS 3
ARTICLE 5 -MANAGEMENT RIGHTS 3
ARTICLE 6-CITY SECURITY 4
ARTICLE 7-ASSOCIATION BUSINESS 4
ARTICLE 8 -GENERAL AND SPECIAL ORDERS 5
ARTICLE 9-DEPARTMENT MANUAL AND CONTRACT 5
ARTICLE 10-BULLETIN BOARD 5
ARTICLE 11 -OUTSIDE EMPLOYMENT 6
ARTICLE 12-HOURS OF WORK 6
ARTICLE 13 -OVERTIME AND PREMIUM PAY 9
ARTICLE 14-HOLIDAY COMPENSATION 12
ARTICLE 15 -VACATIONS 13
ARTICLE 16-INSURANCE BENEFITS 14
ARTICLE 17-SICK LEAVE 19
ARTICLE 18 -LEAVE OF ABSENCE WITH PAY 22
ARTICLE 19-LEAVE WITHOUT PAY 25
ARTICLE 20-GRIEVANCE PROCEDURE 26
ARTICLE 21 -MILEAGE AND PER DIEM ALLOWANCE 27
ARTICLE 22-CLOTHING AND UNIFORM 28
ii
ARTICLE 23 -SENIORITY 29
ARTICLE 24-LAYOFF AND RECALL 31
ARTICLE 25 -SHIFT AND DAYS OFF BIDDING 31
ARTICLE 26-PROBATIONARY PERIOD 33
ARTICLE 27-DISCIPLINE AND DISCHARGE 34
ARTICLE 28 -PERSONNEL FILE 34
ARTICLE 29-WAGES 35
ARTICLE 30-INCENTIVE PAY 36
ARTICLE 31 -SAVINGS CLAUSE 42
ARTICLE 32-TERMINATION 42
ADDENDUM B-DISCIPLINARY INVESTIGATION PROCEDURES 43
iii
PREAMBLE
This contract entered between the City of Tigard, Oregon, hereinafter referred to as the
"City," and the Tigard Police Officers' Association, hereinafter referred to as the "Association,"
has as its purpose the promotion of an efficient police department; harmonious relations between
the City and the Association; the establishment of an equitable and peaceful procedure for the
resolution of differences; and to set forth their entire agreement with regard to rates of pay, hours
of work, and other conditions of employment.
ARTICLE 1 —RECOGNITION
The City recognizes the Association as the sole and exclusive bargaining agent with
respect to wages, hours and other conditions of employment for the employees in the bargaining
unit as set forth in Addendum A.
The City shall notify the Association of its decision to add any new classifications to the
Police Department. If the City and the Association cannot agree whether a new position is
supervisory, managerial, confidential, or if a new classification should be included in the
bargaining unit, the dispute shall be submitted to the Employment Relations Board. When the
parties are unable to agree as to the representation status of such a new position, the City shall
have the option of leaving the position vacant or filling the position at a provisional wage rate
until the issue is resolved. If such a position is filled on a provisional basis and if there is a
subsequent adjustment in the wage rate, such adjustment shall be retroactive to the date that the
position was filled.
The bargaining unit shall consist of those classifications listed in Addendum A that are
regular full-time employees and those employees within those classifications that are regularly
scheduled to work 20 hours or more per week, excluding supervisory and confidential employees
as defined by the Public Employees' Collective Bargaining Act.
1
ARTICLE 2 — MAINTENANCE OF STATUS QUO
The City shall be obligated to negotiate over existing conditions that are mandatory
subjects of bargaining or the mandatory bargainable impacts, whether or not they are covered by
this agreement, if the City intends to alter, change or modify such conditions.
In the event the City desires to amend or modify or change the status quo that is a
mandatory subject of bargaining or that has a mandatory impact, the City will provide the
Association President or designee with written notice of the proposed change. The Association
shall have ten(10) days to object in writing to the person proposing the change or their designee.
The failure of the Association to object in writing to the proposed change within ten(10) days of
the notice provided for above shall serve as a waiver of the Association's right to bargain. The
Association's written objection shall specify the nature of the objection and identify whether the
Association believes the proposed change involves a mandatory bargainable subject or a
mandatory bargainable impact of a permissive subject.
Thereafter, the parties shall bargain in good faith over said changes for a period not to
exceed thirty (30) days. If after the passage of thirty (30) days, the parties have not reached
agreement, either party may declare an impasse and initiate interest arbitration pursuant to
ORS 243.746 by requesting a list of eleven (11) Oregon and/or Washington arbitrators from the
Employment Relations Board who are members of the American Arbitration Association (AAA).
If the parties cannot mutually agree to an arbitrator, they will by lot alternately strike names and
the last one (1) will be the arbitrator. The arbitrator shall conduct a hearing within thirty (30)
days of announcement of their selection, or at such other time as the parties mutually agree.
ARTICLE 3 — CHECK OFF AND ASSOCIATION DUES
3.1 Check-off
The City will deduct Association dues from the wages of employees when so authorized
and directed in writing by the employee on the authorization form provided by the City.
Authorization for payroll deductions of Association dues may be canceled by any
employee upon written notice to the City and the Association prior to the 15th day of each
month, to be effective on the 1st day of the following month.
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The City will not be held liable for check-off errors but will make proper adjustments
with the Association for errors as soon as is practicable. It is also agreed that neither any
employee nor the Association shall have any claim against the City for any deductions made or
not made, as the case may be, unless a claim of error is made in writing to the City within forty-
five (45) calendar days after the date such deductions were or should have been made.
3.2 Indemnification
The Association will indemnify, defend and hold the City harmless against any claims
made and against any suit instituted against the City resulting from any City action taken in good
faith pursuant to the provisions of this Article.
ARTICLE 4 — EMPLOYEE RIGHTS
4.1 Employee Organizations
Employees shall have the right to form,join and participate in the activities of employee
organizations of their own choosing, for the purpose of representation on matters of employee
relations. Employees shall also have the right to refuse to join and participate in the activities of
any employee organization. No employee shall be interfered with, intimidated, restrained,
coerced, or discriminated against by the City or by an employee organization because of his
exercise of these rights.
4.2 Non-Discrimination
The City and the Association agree the provisions of this Contract shall be applied
equally to all employees in the bargaining unit without discrimination as to age, marital status,
race, color, sex, creed,religion, national origin, sexual orientation, labor organization affiliation,
or political affiliation.
ARTICLE 5 — MANAGEMENT RIGHTS
The City administration and department heads shall exercise the sole responsibility for
management of the City and direction of its work force. To fulfill this responsibility, the rights
of the City include,but are not limited to: establishing and directing activities of the City's
departments and its employees, determining services to be rendered, standards of service and
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methods of operation, including subcontracting and the introduction of new technology and
equipment; establishing procedures and standards for employment and promotion; to layoff,
transfer and promote; to discipline or discharge for cause; to determine job descriptions;
determine work schedules, to establish performance standards, and assign work; and any other
rights except as provided in Article 2 of this Agreement.
ARTICLE 6 — CITY SECURITY
The Association agrees that during the term of this contract its membership will not
participate in any strike against the City under any circumstances. For the purpose of this
contract, the meaning of the word"strike" is any concerted stoppage of work, slowdown,
speedup, sit-down, absence from work upon any pretext that is not founded in fact, interruption
of the operations of the City by the Association, or any similar act. Violation of this section by
any bargaining unit member shall be grounds for disciplinary action up to and including
discharge.
ARTICLE 7 —ASSOCIATION BUSINESS
7.1 Association Business
Up to four(4) members of the bargaining unit selected to serve as authorized
representatives shall be certified in writing to the Chief of Police. When authorized in advance,
up to two (2)representatives shall be granted time off without loss of regular pay for the purpose
of meeting with City representatives. Employees may attend Association meetings on duty,
subject to call, when authorized by the Chief of Police.
Association activities requiring the engagement of association representatives during their
regularly scheduled work hours are permitted in accordance with ORS 243.798.
7.2 Contract Negotiations
The Association's negotiating team may be comprised of more than three (3) employees;
provided however, that the City's obligation to allow such individuals to attend negotiations
during duty hours without loss of pay shall be limited to three (3) individuals. Hours utilized for
this purpose shall not be considered hours worked in determining the payment of overtime.
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The date, time, and place for negotiating sessions shall be established by mutual
agreement between the parties.
7.3 Special Conferences
Special conferences to discuss employment relations matters shall be arranged between
the Association and the City or its designated representatives within a reasonable period of time
after either party receives a request from the other party. Such meetings shall be arranged in
advance, and an agenda of matters to be discussed at the meeting shall be presented at the time
the request to confer is made. The Association members shall not lose time or pay for time spent
in such conferences.
Members of the bargaining unit may be allowed to attend conferences directly related to
Association matters, provided the City receives sufficient advance notice of the dates of such
conferences and the approval of the Chief of Police is obtained. The maximum number of days
to be paid by the City shall not exceed an aggregate of six (6) conference days per year. The City
shall not pay for travel, lodging, or per diem expenses of the members attending the conferences.
ARTICLE 8 — GENERAL AND SPECIAL ORDERS
The City will furnish the Association with copies of all general or special orders from
within the Police Department promulgated during the term of this Agreement pertaining to
wages, hours, and conditions of employment.
ARTICLE 9 — DEPARTMENT MANUAL AND CONTRACT
The City agrees to furnish each employee of the bargaining unit with an electronic copy
of the Department Manual and a copy of this contract as provided by the Association for
distribution.
ARTICLE 10 — BULLETIN BOARD
The City agrees to furnish a suitable bulletin board in a convenient place to be used by the
Association. The Association shall limit its posting of notices and bulletins to such bulletin
board and shall limit its postings to Association business. Only members of the bargaining unit
may post or remove items on the Association bulletin board. In the event the City desires that an
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item be removed, it will contact the Association with a request for such. The item will be
removed if found inappropriate by the parties.
ARTICLE 11 — OUTSIDE EMPLOYMENT
Employees wishing to engage in off-duty employment with another employer must obtain
approval from the Chief
ARTICLE 12 —HOURS OF WORK
12.1 Work Week
The work week, consistent with the operating requirements of the City, shall consist of a
forty-hour(40-hour) shift schedule during a seven day calendar day period commencing
midnight Sunday and ending midnight the following Sunday.
12.2 Work Schedule
A"work schedule," consistent with the operating requirement of the City, shall be a 5-8,
4-10, 9-80, alternative work week, flexible, or part-time schedule as follows:
(a) A"5-8"work schedule shall consist of five (5) consecutive days of eight (8) work
hours each followed by two (2) consecutive days off
(b) A"4-10"work schedule shall consist of four(4) consecutive days of ten (10) work
hours each followed by three (3) consecutive days off
(c) A "9-80"work schedule shall consist of four (4) days of nine (9) hours each, followed
by one (1) day of eight (8) hours with every other week being a day off on the fifth (5th)
day.
(d) The City and the Association may agree to an alternative work schedule consisting
of fixed hours other than a 5-8 or 4-10. In the event an alternative work schedule is
implemented, the parties agree to meet to negotiate its implementation and any
other contract changes as may be necessary.
(e) A "flexible"work schedule shall be equal in total hours worked during the work
week to that of a"5-8" employee, and unless otherwise agreed, shall have no
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maximum or minimum number of work hours per day or workdays per week. Such
work schedule shall not be in effect unless agreed upon in advance by the individual
affected employee and the City. An employee's acceptance of such assignments
constitutes the employee's voluntary agreement to a flexible schedule. The parties
agree that all Detective and Commercial Crimes Unit assignments shall be on a
flexible work schedule. The determination of any additional assignments that are
expected to work a flexible work schedule will be subject to bargaining between the
City and the Association. In the event the parties are unable to reach agreement,
such matters may be pursued through the mid-term bargaining procedures set forth
in Article 2. Detectives and CCU shall not be removed from the on-call roster just
because they have reached 40 hours worked in the workweek.
(f) A variable work schedule will be applicable to special assignments for Gang
Enforcement, Transit Police and Street Crimes Units. Section 12.6 (Work
Schedules) and 13.4 (Shift Differential) are not applicable to employees in these
assignments. Hours worked by these assignments will not be flexed for purposes of
mandatory training, court appearances, the avoidance of the Safety Release as
defined in Article 12.7 and the avoidance of overtime thresholds as defined in
Sections 13.1 (daily overtime) and 13.3 (call back). When either of these shift
assignments are changed within the respective units, the shift change shall be
completed pursuant to Sections 25.3 (overtime waiver) and 25.4 (adjustment of
schedule at rotation) of the agreement.
(g) "Regular part-time" employees shall be scheduled to work a portion of any of the
above-specified schedules.
(h) These schedules shall include meal and rest periods as set forth in this article.
12.3 Work Day
The workday shall be a 24-hour period commencing at the start of the employee's
regularly scheduled shift.
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12.4 Meal Period
Each employee covered by this agreement will be permitted a 30 minute paid meal period
each workday to the extent consistent with operational or duty requirements, except for
employees attending the academy or training where a longer lunch period is provided and the
employee is relieved from duty, in which case, the lunch period shall be unpaid.
12.5 Rest Periods
Each employee covered by this agreement will be permitted two (2), fifteen(15) minute
paid rest periods each workday, to the extent consistent with operational or duty requirements.
12.6 Work Schedules
An employee will normally be given adequate advance notice of any change in regular
hours of work, except where an emergency exists. Notice will not be given less than two (2)
weeks prior to the employee's change of work schedule, except where a change of schedule is for
the purpose of the employee's voluntary training or for the purpose of adjusting the schedule of a
probationary employee not released for solo status.
12.7 Safety Release
Employees working sixteen or more hours in a twenty-four-hour period who provide
notice to their supervisor at least one hour prior to reaching the sixteen-hour threshold may be
given their next consecutive scheduled shift off with pay. In such event, no deduction shall be
made from the employee's leave. If employees are directed to work their next consecutive
scheduled shift, they shall be paid at the rate of time and one-half for such shift. The twenty-
four-hour period described herein shall commence at the start of the employee's regularly
scheduled shift
Employees who do not receive eight(8) consecutive hours off either before or after a
court appearance will receive sufficient administrative hours off with pay to equal eight(8)hours
off. Employees working the graveyard shift, K-9 and night traffic car, who appear in court on
the day before the start of the first day of their consecutive work days shall receive sufficient
administrative hours off with pay to equal eight(8) consecutive hours off after their court
appearance.
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Employees assigned to any Detective assignment (including Narcotics and Metro Gang
Enforcement) shall not be subject to Section 12.7.
ARTICLE 13 — OVERTIME AND PREMIUM PAY
13.1 Definition
All work under the following conditions shall be compensated at the rate of time-and-
one-half:
(a) For employees assigned to a 5-8 schedule, all work in excess of eight(8) hours on
any work day, and all work performed on a regularly scheduled day off.
(b) For employees assigned to a 4-10 schedule, all work in excess of ten (10) hours on
any workday and all work performed on a regularly scheduled day off.
(c) Employees assigned to a 9-80 schedule (consisting of four(4) days of nine (9) hours
each, followed by one (1) day of eight(8) hours with every other week being a day
off on the fifth (5th) day)receive overtime for work time required outside their
regularly scheduled work day hours (9 or 8 based on the day within the schedule)
and for any work required to be performed on their regularly scheduled days off.
For FLSA purposes, the work week begins at the halfway point of the eight-(8) hour
day and runs for seven (7) calendar days, establishing each week as a forty(40)
hour work week.
(d) All work in excess of forty (40) hours in a work week; however the Basic Academy
Recruit Assignment (BARA) overtime shall be based on all hours in excess of
eighty(80) hours in a pay period, consistent with a 14-day work period in
accordance with a 7(k) exemption under FLSA.
(i) While employees are in BARA, sections (a) and (b) above shall not be
applicable and call-back and other provisions of this article shall not apply,
except when on BARA and required to work beyond five (5) consecutive days
in a week, a sixth (6th) work day without a day off.
(ii) BARA will run for up to one week in advance of the start of an employee's
Basic Academy and up to one week following the successful graduation from
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Basic Academy, dependent upon how the pay periods fall relative to the
employee's academy start date.
(iii) Employees will not transition into or out of BARA and the 80-hour 7(k)
exemption schedule except at the start of a pay period.
During shift rotation, only the daily overtime threshold (work over eight (8) or ten(10)
hours in a day) of Article 13.1 will apply and overtime otherwise will be governed by Article 25,
Section 25.3.
All overtime pay shall be computed to the nearest one quarter(1/4)hour. Paid
compensatory time off and all other paid time off, unless otherwise specified in this agreement,
shall be counted as hours worked for purposes of determining overtime compensation. All non-
paid time off shall not be counted as hours worked for purposes of determining overtime
compensation.
13.2 Form of Compensation
The employee may elect to be compensated for all overtime in cash, or to accrue
compensatory time to the extent such is allowed by law, to a maximum accrued balance of sixty
(60) hours, with the remainder to be paid in cash. Compensatory time off requests shall be
treated consistently with all other time off requests. Compensatory time shall be scheduled and
taken off in accordance with the Fair Labor Standards Act.
Employees may contribute unused compensatory time to a bank which shall be
maintained as an Association leave bank to be utilized by representatives of the Association to
conduct business. The Association leave bank may contain no more than 200 hours of
accumulated leave at any one time, and shall be accessed only when authorized by the
Association. Leave from this bank of time will be scheduled by mutual agreement.
13.3 Callback
Authorized court and call-back overtime shall be compensated at the below minimums:
(a) On a Scheduled Work Day: Three (3)hours (either overtime pay or compensatory
time at the rate of time and one-half, at the employee's choice, as provided in
Section 13.2), but this minimum shall not apply if the court or call-back assignment
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begins one (1) hour or less before the start or after the end of the employee's regular
shift.
(b) On a Scheduled Day Off: Four(4) hours (either overtime or compensatory time at
the rate of time and one-half, at the employee's choice, as provided in Section 13.2),
scheduled days off include scheduled leave days, provided the employee complies
with current court notification procedures.
For purposes of this Section, court time starts from the Police Department unless the
employee goes directly to court from home, in which case the time starts from the employee's
arrival at court. As a condition of receipt of payment for the time involved, all witness fees,
mileage allowances, and other remuneration paid for appearances in court proceedings under this
Article shall be turned over to the City. An employee who is on court call-back remains on call-
back until finally released for the day by the court. Employees traveling to Washington County
Court from the Police Department will have the start time begin one hour prior to the scheduled
court appearance.
The parties agree that employees working in Detective and CCU assignments shall be
eligible for call-back pay under the foregoing provisions, despite the fact that such employees are
on a flexible work schedule in accordance with Section 12.2(d), above. For Detectives and CCU,
the end of their"regular shift" shall be the time they left work on a particular day. The start of
their"regular shift" shall be the time they were scheduled to come in on a particular day.
13.4 Court Cancelation
An employee subpoenaed for court,who is not notified of a cancellation (meaning
employee called the court docket line by 8:00 p.m., but after 5:00 p.m., with no indication of
cancellation and was not notified otherwise via the phone number and/or email they provided) on
or before 8:00 p.m. of the evening prior, is entitled to two (2)hours of overtime, unless covered
by Section 13.3. This applies to any member of the bargaining unit not on a flexible work
schedule.
13.5 Shift Differential
Any member of the bargaining unit who has been employed at least one (1) year and who
is required to work two (2) or more different shifts within a normal work week shall be
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compensated with two (2) hours of overtime for that week. This differential shall not apply when
the above occurs as a result of mutual agreement between members of the bargaining unit for
their own personal benefit. A person who has been employed at least six months but less than
one year shall be entitled to shift differential if adjusted for purposes other than training.
13.6 Phone Calls While Off Duty
If an employee receives a phone call from a supervisor while off duty that is related to
their work for the City, the employee shall be paid for the actual time spent on the phone,
provided the phone call lasts seven-and-a-half(71/2) minutes or longer. Such calls that last less
than seven-and-a-half(7 1/2) minutes shall be considered de minimus and will not be
compensated.
13.7 No Pyramiding
The City shall not be required to pay twice for the same hours.
ARTICLE 14 — HOLIDAY COMPENSATION
In lieu of holidays off, each full-time employee shall be credited with eight(8)hours of
holiday time or cash, at the option of the employee, for each month worked. If the employee
elects to receive holiday time, such time off shall be credited to their vacation/holiday account.
Part-time employees shall receive a prorated holiday time credit on a prorated basis to that of a
forty(40) hour employee.
Within 30 days of the dates specified herein, employees will be required to advise the
City what portion of their holiday time is to be converted to their vacation/holiday account and/or
paid monthly or on the dates specified below. If an employee elects to have a portion of their
holiday hours paid, such payment shall be made on December 1 and/or June 1 of each year and
shall not exceed 48 hours on either date. The City will provide employees with a selection form
and each employee will be required to make a selection and return the form within the time
period described in this section. Employees electing to take such payment may also elect to have
the payment made to their deferred compensation account, through the current method of
completing the proper forms, so long as the amount does not place them above the Federal
maximum for the calendar year.
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ARTICLE 15 —VACATIONS
15.1 Accrual
Vacations shall accrue as follows:
Years of Continuous Monthly Annual Equivalent
Service Accrued Rate Hours Accrual Days
0-60 months/0-5 yrs 8 hours 96 12
61-120 months/5-10 yrs 10 hours 120 15
121-180 months/10-15 yrs 12 hours 144 18
180-240 months/15-20 yrs 13 1/2 hours 162 20.25
Over 240 months/Over 20 yrs 16.0 hours 192 24
Notwithstanding the above specified rates of vacation accrual, no employee shall be
allowed to accumulate vacation/holiday in excess of 280 hours. It shall be the responsibility of
each employee to schedule sufficient vacation/holiday so they are not denied accrual of
additional vacation. If an employee is unable to take vacation, the cap will float up to a
maximum of 300 hours, only if the employee has submitted a memo to their supervisor,prior to
reaching 280 hours, that includes a plan for how/when they will reduce their balance back safely
below the 280-hour cap. If then, the employee is unable to keep the plan due to the operational
needs of the department, they may make arrangements with the Chief to exceed the maximum
accrual specified above, so long as a revised plan for reduction is prepared that will reduce the
balance safely below the 280-hour cap within a reasonable period of time. No employee shall be
allowed to exceed the maximum accrual of 280 hours for more than a four-month total period.
Accrued vacation shall be credited as earned vacation for each month of service. Part-
time employees shall be credited with earned vacation on a prorated basis to that of a forty(40)
hour employee, in accordance with the above schedule. Vacation accrued during the first six (6)
months of continuous service shall not be credited as earned vacation until the employee
completes the first six(6) months of continuous service.
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15.2 Scheduling
Vacation periods shall be scheduled at the mutual agreement of the City and the
individual employee. Within fifteen (15) days after the completion of each shift bid, the City
shall post a vacation bid sheet for two weeks. The most senior employee within each
classification shall be afforded the first selection of vacation for the upcoming six-month shift
bid period, followed by the next most senior employee within each classification, and so on.
Each employee shall be allowed to select one continuous vacation period (vacation/holiday and
comp time included) from the portions of the shift bid period in which vacation is available. A
bid vacation will not be denied solely because it overlaps another bid vacation so long as the
overlap does not exceed two days. After the seniority vacation selection as provided for above,
all additional vacation will be scheduled subject to the operational needs of the department on a
first-come first-served basis. Once a vacation request has been approved, it shall not be canceled
by the City unless due to circumstances beyond the control of the City.
15.3 Separation
All employees shall be entitled to payment for unused vacation/holiday and comp time
upon separation from City service. In the event of death, the employee's heirs will be entitled to
payment of such accrued time.
15.4 Bonus
Employees, at their option, may elect to be paid up to forty(40)hours of accrued vacation
in addition to vacation time taken when they take vacation leave totaling 40 hours paid time per
fiscal year.
ARTICLE 16 — INSURANCE BENEFITS
16.1 Health, Dental and Vision Insurance
Effective January 1, 2021, the city agrees to provide health coverage through Regence
Copay F and Kaiser Plan B, both including vision, and dental insurance through Delta Dental,
Kaiser Dental, or Willamette Dental or substantially equivalent coverage contingent upon CIS'
minimum enrollment requirements for each employee and all enrolled dependents including
domestic partners, so long as domestic partners are allowable under the plans. The city will pay
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ninety percent(90%) of the premium cost and the employee shall pay ten percent(10%) of the
premium cost.
Effective January 1, 2022, the city agrees to provide health coverage through Regence
Copay F and Kaiser Plan B, both including vision, and dental insurance through Delta Dental,
Kaiser Dental, or Willamette Dental or substantially equivalent coverage contingent upon CIS'
minimum enrollment requirements for each employee and all enrolled dependents including
domestic partners, so long as domestic partners are allowable under the plans. The city will pay
ninety percent(90%) of the premium cost and the employee shall pay ten percent(10%) of the
premium cost.
Effective January 1, 2023, the city agrees to provide health coverage through Regence
Copay F and Kaiser Plan B, both including vision, and dental insurance through Delta Dental,
Kaiser Dental, or Willamette Dental or substantially equivalent coverage contingent upon CIS'
minimum enrollment requirements for each employee and all enrolled dependents including
domestic partners, so long as domestic partners are allowable under the plans. The city will pay
ninety percent (90%) of the premium cost and the employee shall pay ten percent(10%) of the
premium cost. If an excise tax is incurred by the City on behalf of an employee as imposed by
the carrier because of the Affordable Care Act or amendments, this article shall re-open to
negotiate potential changes to the existing medical plan and/or VEBA to reduce the total cost of
these combined benefits in an effort to reduce and/or eliminate the impact of the excise tax.
16.2 Part-Time Employees
Employees regularly scheduled to work less than thirty (30) hours but more than twenty
(20) hours per week are eligible for City contributions to health and dental benefits equal to fifty
percent(50%) of the cost of such benefits if the employee elects to pay an equal amount via
payroll deduction.
16.3 Payroll Deduction
Any insurance premiums paid by the employee in accordance with the foregoing
provisions shall be paid by the employee via payroll deduction. This Agreement authorizes the
City to make payroll deductions consistent with this Article 16, Section 1 with or without the
employee's individual authorization.
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16.4 Life and Disability Insurance
The City agrees to provide and maintain life insurance in the amount of$50,000 (plus
$10,000 additional life insurance for sworn officers per ORS 243.025) and disability insurance
plan which provides for a benefit of$5,000 per month or a substitute plan of the same service
delivery type at substantially the same or a better benefit level at no cost to the employee. The
City agrees to make optional voluntary life insurance available for employee purchase subject to
the limits available to the City.
16.5 Physical Examinations and Capability Test
The City may require each employee to take a physical examination, or it may choose to
require such an examination only for sworn officers. Each employee who is required to take
such an examination may choose to use their own physician, at the employee's expense, or to use
a physician designated by the City, at the City's expense.
The spirit of the physical examination and the annual physical capability test is for the
welfare of the employee and is not intended to be punitive in any manner. The physical
examination will focus on specific health maintenance issues and early identification of potential
job-related health problems in the future.
The report form will address only those health issues related to personnel in their specific
working environment. Access to the report is limited to the City Manager, Chief of Police,
Human Resources Director, and the named employee.
16.5 Retirement
The City shall continue to participate in the Public Employees Retirement System for
sworn officers employed by the City prior to August 28, 2003, and who are eligible to receive
benefits under ORS Chapter 238 for service with the City pursuant to section 2 of chapter 733
Oregon, Laws 2003. The City shall participate in the Oregon Public Service Retirement Plan for
sworn officers employed by the City on or after August 28, 2003, who are not eligible to receive
benefits under ORS chapter 238 for service with the City pursuant to section 2 of chapter 733,
Oregon Laws 2003.
On behalf of employees in the Public Employees Retirement System, the City will
continue to "pick up"the employee contribution as the law requires. The parties acknowledge
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that various challenges have been filed that contest the lawfulness, including the
constitutionality, of various aspects of PERS reform legislation enacted by the 2003 Legislative
Assembly, including chapters 67 (HB 2003) and 68 (HB 2004) of Oregon Laws 2003. Nothing
in this agreement shall constitute a waiver of any party's rights, claims or defenses with respect
to the PERS litigation.
On behalf of employees in the Oregon Public Service Retirement Plan, the City will pay
an amount equal to six percent(6%) of the employee's monthly salary, not to be deducted from
the salary, as the employee's contribution to the employee's account when the employee
becomes a member of the Individual Account Program established by section 29 of chapter 733,
Oregon Laws 2003. The employee's contributions paid by the City shall not be considered to be
"salary"under section 1(16)(c) of chapter 733, Oregon Laws 2003, for the purposes of
computing a member's "final average salary"under section 10 of chapter 733, Oregon Laws
2003, or"salary" for the purposes of determining the amount of employee contributions required
to be contributed pursuant to section 32 of chapter 733, Oregon Laws 2003.
All non-sworn employees will receive a vested benefit into the City's retirement program
after six (6) months of continuous service with the City. The City's contribution will be 10% of
the employee's base salary.
16.6 Liability
The City shall continue liability protection as required by ORS 30.260 through 30.300
(Oregon Tort Claims Act). The City may choose to self-insure.
16.7 Plan Descriptions
The City will annually provide each employee with a list and description of those
insurance plans which this contract enumerates and a list and description of those plans which are
available as options to City employees.
16.8 Flexible Spending Account
The City will make available the IRS Section 125 flexible spending account (FSA) for
pre-tax group premiums, dependent care and other approved medical reimbursement purposes.
The City shall continue to provide a Flexible Spending Account but reserves the right to cancel
access to the medical FSA should the excise tax provisions of the ACA or other provision place
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the City in jeopardy of being charged for the program on an individual or citywide basis. The
City agrees that should the program be canceled it would not impact the dependent care FSA
option. If such change were needed, it would be at the start of a month and the city would
provide at least thirty (30) days' notice to the Association.
16.9 Voluntary Employee Benefits Account
To help offset the cost of premium contributions or other health insurance expenses
elected by the employee, the City will contribute $900 annually ($75 per month)to a Voluntary
Employee Benefits Account (VEBA) on behalf of each bargaining unit member, starting
December 1, 2011.
Effective January 1, 2021, the City will contribute$83.33 monthly ($1,000 per year)to a
Voluntary Employee Benefits Account (VEBA) on behalf of each bargaining unit member.
Should the excise tax provisions of the ACA or other legislation place the City in jeopardy of
being charged for the program on an individual or citywide basis, the VEBA contributions would
be converted to non-matching deferred compensation contributions. If such a change were
needed, it would be at the start of a month and the city would provide at least thirty(30) days'
notice to the Association.
16.10 Deferred Compensation
New employees hired on or after January 1, 2021 shall be automatically enrolled in the
457(b) deferred compensation plan and contribute one percent (1%) of their compensation to the
plan. Contributions will be automatically directed to the default plan as determined by the Plan
Governance Committee. Employees may opt out of the program, change their contribution
amount, or redistribute their investment strategy at their discretion in accordance with plan rules.
The City will contribute 1% of base salary into the deferred compensation account of
sworn employees with ten(10) or more completed years of service as an employee of the City of
Tigard within the TPOA bargaining unit. For sworn employees who have completed fifteen(15)
or more years of service, the City will contribute a total of 1.5% of base monthly salary into the
employee's deferred compensation account.
The City will contribute 2% of base salary into the deferred compensation account of
non-sworn employees with ten(10) or more completed years of service as an employee of the
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City of Tigard within the TPOA bargaining unit. For non-sworn employees who have completed
fifteen(15) or more years of service, the City will contribute a total of 2.5% of base monthly
salary into the employee's deferred compensation account.
Contributions made by the city shall begin on the first payroll following December 1 of
the year in which the employee reaches the years of service milestone (10 and 15 respectively).
If the employee notifies Payroll anytime on or after their anniversary date, the contributions will
start within 30 days following notification. To be eligible, an employee must meet the years of
service requirement and have completed and filed the paperwork necessary to open and direct the
contribution to an individual deferred compensation account.
For the purposes of this Section, base salary is defined as the salary range and step of
each individual as provided in Addendum A of this Agreement. This Section shall not apply to
TPOA members currently receiving longevity payments pursuant to Section 30.2 of this
Agreement. No contributions by the City pursuant to this section shall be retroactive.
ARTICLE 17— SICK LEAVE
17.1 Purpose
The purpose of sick leave is to allow continuation of pay while an employee recuperates
from an illness or other approved reason causing absence as noted in Section 17.6. Sick leave is
also intended to provide employees with the assurance of pay in order that they may be away
from the job to avoid exposing others to illness.
17.2 Accrual System
Employees shall be credited with forty(40) hours of sick leave front loaded each year and
then two and sixteen one-hundredths (2.16) hours for each full pay period worked. Sick leave
may be accrued without limit, except as provided for conversion to retirement.
17.3 Part-time Employees
Sick leave benefits for part-time employees shall be granted on a prorated basis to that of
a forty(40) hour employee.
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17.4 Utilization
Accumulated sick leave shall be payable at the employee's regular straight-time rate in an
amount equal to the time the employee would have worked, to a maximum of ten(10) hours per
day. Employees may utilize their sick leave whenever they are unable to perform their work
duties by reason of their own illness or non-occupational injury or that of a covered family
member.
17.5 Notification
Under normal circumstances, employees are expected to notify their supervisor at least
one hour prior to the start of their shift; however, if the condition is unforeseen, employees are
expected to notify their supervisor as soon as practical.
17.6 Family Use
Employees may use sick leave where there is an illness in their family which necessitates
making arrangements for the ill relative. Members of the employee's family are defined
consistent with Oregon Family Leave Act (OFLA). Variances to this policy are to be approved
by the Chief of Police prior to authorization of sick leave.
17.7 Integration with Workers' Comp
In the case of on-the-job injuries covered by Workers' Compensation, the City will
provide to the employee payment of regular net salary.
Payment of Workers' Compensation time-loss benefits will be received directly by the
City. Should an employee receive a check for Workers' Compensation time-loss benefits, they
shall endorse the check and give it to the Finance Director for deposit by the City. Sick leave
will not be charged to the employee for injuries authorized and compensable Workers'
Compensation claims during the initial 270 calendar days. At the conclusion of the initial 270-
day period and for any period of time loss following the initial 270 days, relating to the same
incident/injury, the eligible employee shall be required to use their sick leave or other leave
benefits coordinated with their workers' compensation benefits to attain their regular pay.
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17.8 Retirement or Death
(a) Sworn employees covered by PERS shall have 50% of their unused sick leave credited to
their retirement as per guidelines of PERS. In the event of the employee's death, the
employee's heir will receive a cash death benefit equal to one-half of unused sick leave
accrual at the time of death. This death benefit will be inapplicable if any portion of
unused sick leave is converted for retirement or survivor benefits.
(b) All other employees, including sworn employees under the Oregon Public Service
Retirement Plan, who have completed 20 years of credited service and have reached their
normal retirement date or have become disabled, shall have one-half(1/2) of their unused
sick leave, excluding the first 350 hours1, applied to their retirement benefit. This benefit
can be a cash-out at the employee's regular straight-time rate or the time can be applied to
enable the employee to retire early, if the plan allows. In the event of the employee's
death, their survivors would receive the cash benefit equal to one-half(1/2) of the value
of the employee's unused sick leave, pursuant to the limitations noted above.
17.9 Vacation Bonus
An employee shall receive eight(8) extra vacation hours for each twelve (12) consecutive
months of non-use of sick leave from their most recent sick leave day. Employees are only
eligible to receive the eight(8)vacation hours once every twelve (12) months and will not be
compounded with any previous twelve (12) months of non-use. It shall be the responsibility of
each employee to notify the department of their qualifications within six(6)months of
completing the 12-month period. Upon notification, the department will review the 12-month
period to determine eligibility.
17.10 Appointment Leave
Effective July 1, each employee shall receive sixteen (16)hours appointment leave to be
used for medical or dental appointments. (Appointment leave must be used by June 30 of each
year and is non-accumulative.)
1 Non-sworn employees,employed Julyl,2014 or earlier,will not have the first 350 hours excluded.
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17.11 Family Medical Leave
The City agrees to abide by the applicable provisions of state or federal law regarding
family medical leave.
17.12 Sick Leave Donation
An employee with a minimum of four hundred eighty (480)hours of unused sick leave
may, on written notice to the City, donate sick leave time to another employee who has
exhausted all sick leave and is in documented need of sick leave due to extended illness or injury.
The donor's sick leave will first be converted to cash based on the donor's base salary and then
converted to an appropriate amount of sick leave based on the donee's base salary. Such
donations shall be limited to no more than 80 hours per year.
17.13 City Leave Donation Program
In addition to the sick leave donation provision set forth above, employees in this
bargaining unit may participate in the City's leave donation program as set forth in city policy.
However, it is recognized that sick leave donation is not an option under the City's leave
donation policy.
ARTICLE 18 —LEAVE OF ABSENCE WITH PAY
18.1 Compassionate Leave
In the event of a death in the employee's family or of an individual of significant personal
relationship to the employee, employees will be granted three (3) days off except in the case of
extended travel that requires at least 200 miles travel each way, in which case employees will be
granted an entire work week. For the purpose of this Article, an employee's family shall mean:
spouse, parent, children, step-children, step-parent, brother, brother-in-law, sister, sister-in-law,
mother-in-law, father-in-law, grandparents, grandchildren and any other person who is a
dependent of the employee. If additional time is required, the employee may utilize other
accrued leave. Time taken under this provision runs concurrently with any OFLA bereavement
leave to which the employee may be entitled.
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18.2 Voting
When an employee's work schedule is such that they would not be able to vote prior to or
after their normally scheduled work hours, they shall be granted off duty time of up to two (2)
hours to vote without loss of pay or accrued vacation.
18.3 Training
(a) Training Information - The City shall provide the Association with information regarding
law enforcement-related training opportunities as such information is received. The
Association may submit recommendations for review by the Chief regarding the available
training opportunities that it believes are of particular value or are lacking in value to the
Department.
(b) Mandatory Training -An employee may request assignment to a training activity or be so
assigned upon the initiative of the Department. When an employee is assigned to attend a
training activity, the following shall apply:
1. All receipted course registration fees, tuition, and other out-of-pocket expenses shall
be reimbursed by the City. All textbooks and other literature received as a result of
taking the training shall be the property of the City.
2. All mileage and per diem shall be reimbursed in accordance with this agreement.
3. All time required for travel and course attendance shall be paid at the employee's
regular or overtime rate, as applicable.
4. For purposes of determining whether training is mandatory, the following
guidelines will apply:
Training necessary to certify an employee to perform their specific job duties and
functions, keep an employee certified to perform their job duties and functions, or
required of an employee by the Department to perform their job duties and
functions shall be considered assigned mandatory training.
The following are examples regarding the interpretation of this language:
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An employee wants to go to a school to be certified but is not assigned by the
Department and the training is not required for their current assignment, not
mandatory.
An employee is assigned as a firearms training officer and needs to get certified as a
firearms instructor before they can fulfill their job duties and functions as an
instructor, mandatory.
A motor officer goes to training and is certified. They request to go to the Annual
Motor Training Conference as mandatory training, not mandatory.
Employees who attend mandatory training at a remote location which lasts seven
(7) or more hours shall be allowed to use paid leave to complete their shift and shall
not be required to return to the Police Department, unless operational needs exist
that necessitate their return. When training ends less than an hour before the end of
the shift, the employee can use Admin Leave to cover the remainder of their shift.
(c) Voluntary Training - Training to which an employee is not specifically assigned pursuant
to "b" above, shall be designated as voluntary training. Such training may occur on paid
or non-paid time or a combination thereof and may be with full, partial, or no
reimbursement of expenses. At the time that a training request is approved, the
Department shall specify whether the training is considered to be voluntary or assigned
and, if voluntary, the specified expenses, if any, that the City will reimburse and the paid
time, if any, that the City will grant.
18.4 Jury Duty
(a) Employees shall be granted leave with pay for service upon a jury provided that the day
to be served on jury duty is a scheduled workday. Should the employee's regular
schedule be other than a day shift, the City shall reschedule the employee to a day shift
for the duration of the employee's jury service. The City shall not incur any liability for
adjusting the shift of the employee on jury duty or for adjusting any other employee's
shift to comply with this Article. No more employees than reasonably necessary will be
adjusted to fill in for the shift of the employee on jury duty.
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(b) The employee is required to seek all fees due to them for such jury duty and turn said
fees, excepting personal vehicle mileage, over to the City. Upon being excused from jury
duty for any day, the employee shall immediately contact their supervisor for assignment
of the remainder of their workday.
(c) This Article shall only apply to those work weeks during which the member is serving on
an impaneled jury or is required to report for juror selection.
18.5 Military Leave
(a) Subject to supervisory approval, employees may be allowed to voluntarily adjust their
days off to accommodate weekend military duty. Supervisory approval is contingent
upon operational needs such as minimum staffing levels, available work, etc. Flexible
scheduling must take place within the employee's normal workweek.
(b) Subsection(a) above is not intended to alter the city's obligation to comply with
USERRA rules.
ARTICLE 19 —LEAVE OF ABSENCE
The City will consider a written application for leave of absence without pay, not to
exceed one year, if the City finds there is reasonable justification to grant such leave and that the
work of a department will not be jeopardized by the temporary absence of the employee. The
City may terminate or cancel such leave by 30 days written notice mailed to the address given by
the employee on their written application for such leave. Such leave may be denied if it is for the
purpose of accepting employment outside the service of the City and notice that an employee has
accepted permanent employment or entered into full time business or occupation may be
accepted by the City as a resignation.
Any employee who is granted a leave of absence without pay under this section and who
for any reason fails to return to work at the expiration or termination of said leave of absence
shall be considered as having resigned their position with the City and the position shall be
declared vacant unless the employee, prior to the expiration of the leave of absence or prior to the
termination date has furnished evidence that they are unable to work by reason of sickness,
physical disability or other legitimate reasons beyond their control and seeks an extension of
leave for such reason. Such a request for extension shall be in writing. An extension shall be
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granted only for a specified period of time and only if the City determines that the request is
reasonable and justified and that the extension may be granted without jeopardizing the operation
of the department.
ARTICLE 20 — GRIEVANCE PROCEDURE
20.1 Process
To promote better relations, the parties agree to settle any disputes as to the meaning or
interpretation of this contract by the following procedure:
STEP 1: After first attempting to resolve the grievance informally, the Association or any
employee with notice to the Association, may claim a breach of this Agreement in writing to the
employee's immediate supervisor within fourteen(14) days from the occurrence thereof, or of
the employee's knowledge thereof. The notice shall include:
a) a statement of the grievance and relevant facts;
b) provision of the contract violated;
c) remedy sought.
The supervisor shall respond to the grievance in writing within seven (7) days, with a
copy to the Association.
STEP 2: If after seven (7) days from the date of submission of the grievance to the
supervisor the grievance remains unadjusted, the grievance may be submitted within seven (7)
days to the Chief of Police. The Chief, or designee, may meet with the aggrieved party, who
may request an Association representative at the hearing. The Chief, or designee, shall respond
to the grievance in writing within fourteen (14) days with a copy to the Association.
STEP 3: If after fourteen (14) days from the date of submission of the grievance to the
Chief the grievance remains unadjusted, the grievance may be submitted within seven (7) days to
the City Manager, or designee, who shall meet with the aggrieved party and Association
representatives and shall respond to the grievance in writing within fourteen(14) days with a
copy to the Association.
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STEP 4: If the grievance is not resolved within fourteen(14) days from submission of the
grievance to the City Manager, or designee, it may be submitted within fourteen (14) days to an
arbitrator. The arbitrator shall be selected by mutual agreement of the parties as follows:
A list of eleven(11) Oregon/Washington arbitrators shall be requested from the
Employment Relations Board who are members of the American Arbitration Association(AAA).
If the parties cannot mutually agree to an arbitrator, they will by lot alternately strike one (1)
name from the list until only one (1) is left. The one remaining shall be the arbitrator.
The parties shall jointly request that the arbitrator render a decision in writing within
thirty(30) days of the close of the hearing and receipt of briefs. The power of the arbitrator shall
be limited to interpreting this Agreement and determining if it has been violated. The arbitrator
shall have no authority to add to, subtract from, or modify this Agreement. The decision of the
arbitrator shall be binding on both parties.
The parties specifically agree that, in the event issues are submitted to arbitration
(grievance or interest), the decision shall be strictly limited to those issues disputed by the
parties.
The costs of the arbitrator shall be borne by the losing party. Each party shall be
responsible for the costs of presenting its own case to arbitration.
20.2 Time Limits
Any time limits specified in this grievance procedure may be waived by mutual consent
of the parties. "Day" shall be defined as calendar day. Failure to submit the grievance in
accordance with these time limits without such waiver shall constitute abandonment of the
grievance. Failure by the City to submit a reply within the specified time will constitute a denial
of the grievance. A grievance may be terminated at any time upon receipt of a signed statement
from the Association or the employee that the matter has been resolved.
ARTICLE 21 —MILEAGE AND PER DIEM ALLOWANCE
21.1 Mileage Reimbursement
Whenever an employee is authorized to use their personal vehicle in performance of
official City duties, they shall be compensated at the standard IRS-allowed rate.
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21.2 Expenses
An employee traveling on authorized City business shall receive, in addition to their
transportation and lodging expenses, a per diem allowance of not more than $50.00 ($10.00
breakfast, $15.00 lunch $25.00 dinner) per day, or fraction thereof, actually spent on City
business for each programmed day of a conference or meeting and for time spent in travel, except
that per diem for travel shall not exceed one (1) day each way. Per diem shall only apply when
an employee is more than 20 miles by the most direct route from Tigard Police Department. The
purpose of per diem is to cover ordinary expenses such as meals, refreshment, tips, etc. If upon
return to work the employee justified to the satisfaction of the City Manager that the per diem
allowance was insufficient to cover reasonable actual costs, the per diem amount shall be
adjusted accordingly by the City Manager. Employees anticipating the need for per diem
compensation shall so advise the City Manager in advance of travel on forms provided by the
City and receive advance authorization therefore.
ARTICLE 22 — CLOTHING AND UNIFORM
22.1 Uniform
If an employee is required to wear a uniform, such uniform shall be furnished by the City,
and the City shall pay for initial tailoring. The City shall also provide duty gear and firearm(s).
Duty gear and firearms shall be determined by the City; however, the City agrees to consult with
the Association prior to making any final determination. An employee who has been provided
with a firearm must carry the City-issued firearm. An employee who has been provided City-
issued duty gear may use alternate duty gear,purchased by the employee, as long as such duty
gear is on a list of City-approved duty gear. The employee shall make restitution to the City for
loss or damage to any City supplied uniform, duty gear, or firearm unless such loss or damage
occurred in the line of duty and was not caused by negligence on the part of the employee.
Proper maintenance of a required uniform, duty gear, and firearm is the responsibility of the
employee. The City shall be responsible for replacement all issued duty gear in accordance with
the manufacturer's recommendations.
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22.2 Clothing Allowance
The City will provide a clothing allowance for employees while assigned to plain clothes
duty at the rate of$50.00 per month. The provisions of this section shall apply to reimbursable
expenses incurred in the fiscal year for reimbursement within the same fiscal year and shall apply
only to sworn personnel who wear plain clothes seventy-five percent (75%) or more of duty time
calculated monthly.
22.3 Property Reimbursement
The City shall reimburse employees for personal property reasonably and necessarily
worn or carried when such property is stolen, damaged, or destroyed as a direct result of the
employee's performance of their official duties. Reimbursement shall not be granted if the
negligence or wrongful conduct of the employee was a substantial contributing factor to the theft,
damage, or destruction.
22.4 Cleaning
The City shall provide employees with cleaning as needed for required uniforms and duty
jackets.
22.5 Equipment Allowance/Reimbursement
The City will provide an annual allowance of two hundred dollars ($200.00) for the
purchase of department-required and approved clothing, footwear, or equipment. At the
employee's discretion, receipts may be submitted annually for full reimbursement up to the
annual allowance limit or, if receipts are not submitted, the annual allowance will be added to the
first paycheck of July each year,paid as taxable income.
ARTICLE 23 — SENIORITY
23.1 Definition
Only regular full-time employees shall have seniority. Seniority shall be achieved
following the completion of the probationary period as defined in Section 26.1 and shall
thereafter be established as the employee's total unbroken service in the bargaining unit. Time
spent in the armed forces on military leave of absence, authorized leaves with pay and time lost
because of duty-connected disability shall be included in the employee's total unbroken length of
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service. If an employee is on an authorized leave without pay for a period in excess of fifteen
(15) calendar days which is not protected by state and federal leave laws, such time in excess of
fifteen(15) days shall not apply to seniority provided that the employee's seniority will not be
considered broken or terminated by authorized leave in excess of fifteen (15) days. In cases
where employees were hired on the same date, seniority order shall be determined by lot.
Employees who are promoted to a position outside of the bargaining unit shall retain existing
seniority but shall accrue no seniority during the time they work outside the unit.
23.2 Loss of Seniority
Seniority shall be broken or terminated if an employee:
(a) Quits;
(b) Is discharged for just cause;
(c) Is laid off and fails to respond to written notice as provided in Article 24;
(d) Is laid off from work for any reason for twenty-four (24) months;
(e) Fails to report to work at the termination of a leave of absence;
(f) While on a leave of absence accepts employment without permission;
(g) Is retired.
If an employee's seniority is broken and the employee is subsequently hired to work in
the Police Department, seniority shall run from the most recent date of hire within the bargaining
unit.
23.3 Application
Seniority shall apply by classification in the matter of layoff, recall, and shift and days off
bidding, except that if an employee has been demoted, seniority shall include all time in the
employee's present or higher classification within the bargaining unit. Seniority shall apply by
total unbroken service in the bargaining unit for purposes of vacation scheduling under Section
15.2.
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23.4 Seniority List
The City will provide the Association with a seniority list on January 1 and July 1 each
year, if there has been a change. The Association may post it on the Association bulletin board.
ARTICLE 24 —LAYOFF AND RECALL
In the event of layoff for any reason, employees shall be laid off in the inverse order of
their seniority in their classification. Any employee who is to be laid off shall be given a
position, in a lower classification in the bargaining unit,providing the employee has greater
seniority than the employee being bumped, and is qualified to perform the requirements of the
job. An employee who is promoted out of the bargaining unit and into management shall retain
their unit seniority and may bump back into the unit, if laid off, if the management employee has
the greater seniority as a unit member. The employee shall bump the employee in the lower class
with the least seniority with the department. A sworn employee may not bump a non-sworn
employee unless the sworn employee previously held the non-sworn classification. Employees
shall be called back from layoff according to seniority in the classification from which the
employees were laid off within the department. No new employees shall be hired in any
classification until all employees on layoff status in that classification have had an opportunity to
return to work. An employee on layoff status shall accept or decline an opening within fifteen
(15) days of notice of termination of layoff. Names shall be removed from the layoff list after 24
months, following the decline of an opening, or failure to respond to an offer within fifteen (15)
days.
If there is a shortfall of unencumbered general-purpose money in the General Fund and it
is necessary to lay off personnel within the bargaining unit, the City and the Association will
meet and consult prior to the City finalizing and implementing its decision.
ARTICLE 25 — SHIFT AND DAYS OFF BIDDING
25.1 Rotation
All shifts shall be rotated each six (6) months on the first Sunday of the first full pay
period in January and July of each year.
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25.2 Shift and Days Off
Prior to regular shift rotation, eligible employees shall be entitled to submit written bids
for shift assignments and days off from the slots made available by the Department. Employee
bids for both shifts and days off shall be submitted in writing to a designated supervisor at least
30 days prior to the regularly scheduled rotation. Shift and days off bids shall be honored on the
basis of seniority within the bargaining unit except as follows:
(a) Unless written permission is granted by the Chief or a designee, no employee shall
be eligible to remain on the same shift more than 18 consecutive months.
(b) Between regular shift rotations, the Chief or a designee may, for good cause and
based upon a good faith analysis of operational and personnel needs of the
Department reassign employees to a different shift. Such good faith assignments
shall not be grievable but employees shall receive at least two (2) weeks' notice
prior to such re-assignments, unless precluded by an emergency, and shall be
afforded the opportunity to discuss the matter with the Chief.
(c) Probationary employees shall not bid for shifts.
25.3 Overtime Waiver
For the purpose of this article, the City shall not be obligated to pay overtime that arises
as a result of shift rotation so long as the employee does not work more than 80 hours in a 14 day
period or work more than five (5) consecutive days.
25.4 Adjustment of Schedules at Rotation
During the week before and week of the shift rotation, the City may adjust schedules for
the purpose of transitioning to the new shift, to prevent an employee from working more than
five (5) days in a row.
25.5 Shift Bid and Rotation Pilot
Starting with the first shift bid process following ratification, the parties agree to a shift
bid pilot program to expire June 30, 2022 unless otherwise mutually agreed. The parties may
agree to extend the program in twelve-month intervals by mutual agreement.
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(a) Rotation: All shifts shall be rotated each six(6) months on the first Sunday of the
first full pay period in January and July each year.
(b) Shift Selection: Employees may choose to remain on one shift, suspending the
provisions of 25.2 (a) for the duration of the pilot program.
(c) After eighteen(18) consecutive months on a shift, an employee may elect to bid off
that shift after providing fifteen(15) days' notice prior to the shift bid. Employees
who qualify under this provision shall be given priority for their selected bid.
(d) Other Provisions: All other existing provisions of this article remain in place.
ARTICLE 26 — PROBATIONARY PERIOD
26.1 Definitions
(a) For Police Officers who have less than 24 months satisfactory experience with a
state, county, or municipal law enforcement agency, the probationary period shall
be 18 months.
(b) For Police Officers with at least 24 months satisfactory experience with a state,
county, or municipal law enforcement agency, the probationary period shall be 12
months.
(c) Non-sworn personnel shall be subject to a 12-month probationary period.
Prior to completion of the probationary period, employees may be discharged at will and
such discharge shall not be subject to the grievance procedure.
26.2 Non-Sworn Promotional Probation
All non-sworn promotions shall be subject to a six(6) month promotional probationary
period. Any employee who fails to complete the probationary period, including any employee
who is promoted to a position outside the bargaining unit, shall have the right to be reinstated to
the classification held prior to being promoted.
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ARTICLE 27 — DISCIPLINE AND DISCHARGE
27.1 Definition
Disciplinary action or measures for violations of rules or regulations shall include only
the following: written reprimand, demotion, suspension, reduction in pay, other monetary
assessment or discharge. Notice of suspension or discharge will be given in writing. Employees
are subject to discipline or discharge for just cause. The parties agree that oral reprimands are
not considered discipline.
27.2 Process
If the City has reason to discipline an employee, the employee shall have the right to be
represented by an Association representative during such procedure. If the City has reason to
discipline an employee, it will take all reasonable measures to assure against embarrassment of
the employee before other employees or the public.
27.3 Association Representation
In the event of any interview which may reasonably lead to disciplinary action, the
affected employee shall have the right to be assisted by an Association representative during such
procedures. The parties mutually agree to the "Disciplinary Investigation Procedures" attached
hereto as Addendum B and incorporated herein.
ARTICLE 28 —PERSONNEL FILE
No material in any form which can reasonably be construed, interpreted, or
acknowledged to be derogatory shall be placed in the employee's personnel files unless they
have been allowed to read such material.
Upon request, employees shall have access to their personnel files and shall have the right
of reproduction of his personnel files in full or in part. No portion of an employee's files shall be
transmitted without the explicit consent and request of the employee, other than to those
authorized within the Tigard Police Department, the City Manager, or a court of competent
jurisdiction. The official personnel file shall be maintained in the Human Resources Department.
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ARTICLE 29 —WAGES
29.1 Salary Schedules
Effective July 1, 2020, wages shall be increased across the board by 2.6%. Effective July
1, 2020 wages shall be increased as a market adjustment across the board by 0.5%. Effective July
1, 2021 wages shall be increased across the board by 2.0%.
Effective January 1, 2022 wages shall be increased as a market adjustment across the
board by 0.75%.
Effective July 1, 2022 wages shall be increased across the board by an amount equal to
the CPI-W West Urban Index(annual average) for 2021, by a minimum 1% and maximum of
4%.
Effective January 1, 2023 wages shall be increased as a market adjustment across the
board by 1.0%.
Each employee shall be paid at one of the steps in the range prescribed for their
classification. Classifications which have seven steps shall be reduced to six step ranges through
the elimination of the current first step of impacted ranges.
29.2 Schedule Placement
New employees will be appointed or reinstated at the first step of the range established
for their classification.
Lateral Police Officers with at least two years' experience as a sworn police officer will
be appointed at the third step of the range for the classification and will earn vacation at a rate
commensurate to their previous experience.
29.2 Schedule Movement
A new employee or promoted employee is eligible for consideration for advancement to
the next step of the salary range for their classification following completion of the equivalent of
six (6) months of service. At six (6) months of service, the City shall have the discretion to
advance an employee more than one (1) step, if the City deems it appropriate based on the
employee's prior experience. Advancement of employees to higher pay steps shall not be
automatic, but may be made to the next pay step in the employee's classification following the
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completion of each 12 months of satisfactory work performance. Such advancement shall be
subject to a written employee evaluation by the department head to the City Manager certifying
that the employee had been making normal improvement in the ability to carry out their job
assignment.
Advancement may be withheld or postponed in the event the employee is not performing
their job assignment satisfactorily.
29.3 Promotions
Upon promotion, employees will move to the next highest step, minimum 5% pay
increase, computed on the basis of the base rate of pay exclusive of premium, special assignment,
or incentive/longevity pay.
29.4 Demotion
Unless a lesser sanction is provided by the City Manager, an employee voluntarily
demoted or demoted as a result of a disciplinary action shall be paid at the same step of the lower
range as they occupied before being promoted, with consideration of length of service of the
employee in the higher range. A demoted employee shall retain the same salary increase date.
29.5 Salary Range Changes
When a range is changed, the employee's pay is based upon the same step of the new
range as in the old. Such changes shall not alter the employee's eligibility for salary increases.
29.6 Pay Periods
The City shall pay employees once every two weeks.
ARTICLE 30 —INCENTIVE PAY
30.1 Certification/Education
Certification pay increments will begin as of the date of issuance shown on the
certification. Educational achievement pay increments will begin as of the date of written notice
to the City of a degree or equivalent hours. Members of the bargaining unit shall be eligible for
educational and training incentive increments to be applied to their current salary after meeting
36
the necessary education and training points for the intermediate or advanced certificate as set
forth by DPSST.
Incentive premiums and education requirements are as follows:
Sworn Personnel
Premium DPSST Certification Educational Achievement
2.50% - AA/AS or Equivalent Hours
4.25% Intermediate and/or BA/BS
6.25% Intermediate AA/AS or Equivalent Hours
7.25% Advanced -
8.75% Intermediate BA/BS or Equivalent Hours
8.75% Advanced AA/AS or Equivalent Hours
10.00% Advanced BA/BS or Equivalent Hours
See DPSST Sworn Personnel certification Standards.
30.2 Longevity
Longevity merit incentive shall be paid in accordance with the following schedule only to
those employees with five (5) or more years of service with the City on or before ratification of
this Agreement, who elect to be grandfathered into the longevity premium program in lieu of
eligibility for advancement to a sixth(6th) step at five percent (5%) above Step 5. The one-time
election must have been made by eligible employees during the window period established by
the City following ratification of the 2002-2004 Agreement.:
2% after 5 years
3% after 6 years
4% after 7 years
5% after 8 years
6% after 9 years
7.5% after 10 years
10% after 15 years
37
Employees with less than five (5)years of service with the City on or before ratification
of this Agreement, will not be eligible for longevity under this section,but will be eligible for
advancement to Step 6 consistent with Article 29, Section 29.2 governing schedule movement.
The above percentages shall be applied to the individual employee's base salary but not
to exceed a maximum of the top step of the police officer classification salary. These
percentages shall be applied to the base pay step, not including educational incentive pay to
previous longevity increases (i.e., shall not be compounded).
30.3 Special Assignment Pay
Recognizing the right of the City to transfer and assign as determined by the Chief,
special assignment pay will be paid per an employee's current assignment as follows
Motorcycle2 5%
K-93 5%
Detectives 5-10%
TNT/Crisis Negotiation Unit 3-5%
SRO 3-5%
Transit Police4 2.5%
2 Motorcycle Officer activities shall be conducted on-duty. Acceptance of the assignment is based upon
willingness to care for the motorcycle off-duty. Employees who serve as Motorcycle Officers shall receive a pay
differential of five percent(5%)of their base salary while serving in that capacity and shall not receive overtime
wages for off-duty care of the motorcycle. The parties intend to compensate for any off-duty care,cleaning,fueling,
feeding or grooming at the overtime rate computed based upon the FLSA or Oregon minimum wage(whichever is
greater). The five percent(5%)differential compensates for approximately 45 minutes per day. The parties agree
that not more than 45 minutes per day is required for off-duty care of the motorcycle. This agreement is based in
part upon the Letter Ruling of September 25, 1985,of the Deputy Administrator,Wage and Hour Division,United
States Department of Labor. The parties agree that commuting to work with the motorcycle does not constitute
"hours of work"solely because of being on the bike. Motorcycle Officers shall not be entitled to a call back
premium when duty concerns maintenance of the motorcycle. Such time shall be treated as overtime.
3 An evaluation of the time needed for routine care,inclusive of feeding,grooming,and exercise,has
determined that 30 minutes per day is reasonable and sufficient to meet those daily responsibilities.At the discretion
of the city,the employee may be relieved from duty for the equivalent of 3.5 hours per workweek to offset this time
or be assigned a full shift and receive additional compensation for those 3.5 hours beyond their regularly scheduled
shift. Canine handlers will not be granted the 30 minutes per day when they are not physically caring for the dog
(i.e.when dog is kenneled or being cared for by another party).
4 The Transit Police Division special assignment pay is in recognition and consideration of the more
directed patrol mission,the greater likelihood of becoming involved in more complex investigations and the need to
address mission schedule flexibility and the prerequisites of the IGA(Intergovernmental Agreement)between
TriMet and the City of Tigard. The Transit Police Position has a regular work schedule as defined in article 12.2(a)
38
Except in the case of Motorcycle and K-9 assignments, employees will receive 3% (5%
for detectives) for the first year in any assignment and will be eligible for an increase to 5% (10%
for detectives) after serving in the assignment for one year. Employees who have previously
served in the assignment for more than one year shall start at the higher percentage.
Notwithstanding any other provision of this Section 30.3, no employee may receive more
than a total of 10% in special assignment pay.
For career development, an employee may volunteer to work a shift in a specialty
assignment in order to determine whether they wish to put in for such assignment. The Chief, in
their discretion, may approve such voluntary assignment, based on operational needs. In such
case, the employee shall not receive assignment pay for the shift in question nor shall the
employee be eligible for shift differential under Article 13.4 for the shift in question.
Staff assigned to the operations division and receiving special assignment premiums shall
bid based on seniority within the previously identified shift slots and no more than two (2)
identical specialty assignment positions may have a common training day on each shift.
30.4 Bilingual Incentive
An employee shall be eligible to receive a 0.75% Spanish language premium if they
provide the City with proof on an annual basis that they meet standards acceptable to the City.
Employees fluent in Spanish, as determined by an objective standard acceptable to the City and
demonstrated annually, shall receive a premium of 2.5% instead of the 0.75% Spanish language
premium. The City may determine that other languages qualify for the foregoing bilingual
incentives based on a demonstrated need.
30.5 Standby
Any employee required to be on standby, whether on a weekend or during the workweek,
will be compensated two dollars and twenty-five cents ($2.25) for every hour so acting.
Employees on standby must be available by phone, able to respond within one hour of being
called, and fit for duty.
and(b). It is agreed that the hours worked by the Transit Police Officer may be flexed. When a Transit Police
Officer's shift assignment is changed with the Transit Police unit,this shift change shall be completed pursuant to
Sections 25.3 (Overtime Waiver)and 25.4(Adjustment of Schedule at Rotation)of the contract.
39
30.6 Acting Supervisor
Appointment of non-supervisory personnel to a supervisory position maybe made on an
acting basis to fill a temporary vacancy. An employee holding an acting supervisory position
shall be entitled to a five percent (5%)premium for all time so assigned.
30.7 Coaching
Non-supervisory personnel assigned to coach newly hired or promoted police department
employees shall be entitled to a pay increase of 5% of the top-step base pay, for the classification
acting as a coach, for each day or part of a day for the duration of their acting assignment.
Coaches will receive the 5% incentive for hours worked one week prior and two weeks post
recruit assignment.
30.8 Higher Classification
Employees assigned to work in a higher classification, other than what is described in
Sections 30.6 & 30.7 of this Article, shall be entitled to a five percent(5%)premium for all time
so assigned.
30.9 Take-Home Cars for Employees in Detective Assignments
The City agrees that it will provide a take-home car for any employee in a Detective
assignment.
30.10 ORPAT Incentive
Employees will be provided the opportunity to participate in the DPSST certified ORPAT
course twice per fiscal year. Scheduling of this testing shall be determined by the Chief of Police
and will allow for make-up tests and re-tests as described herein.
Recognizing that participation in this incentive program is purely voluntary, all ORPAT
testing will be done off duty and without compensation. The City will provide the location and
all testing equipment, including a certified ORPAT instructor to facilitate the testing.
Prior to participating in the fitness incentive, employees will be required to sign a waiver
indicating they understand the physical challenges of ORPAT and the risks of participating. If at
any time, in the opinion of the ORPAT instructor or on scene supervisor, the employee appears
to be in physical distress, the testing will be stopped.
40
Those Employees who successfully complete the ORPAT course in a time that is
considered passing on their first attempt will receive an incentive bonus of two hundred and fifty
dollars ($250.00). An employee may take the ORPAT twice/year, with a maximum incentive of
$500/fiscal year.
The parties recognize that the City will reflect any and all amounts paid as allowances,
bonuses, and/or incentives as subject to the IRS and Oregon payroll tax deduction. For purposes
of this agreement, the minimum standard for passing will be the time established as passing by
DPSST for an Entry Level Police Officer.
If an Employee fails to pass the ORPAT, that Employee may request a re-test within(1)
month after their first attempt. At the discretion of the Chief of Police, the Employee may be
allowed to retake the ORPAT at a mutual agreed date, within(2)months after the Employee's
request.
If an Employee passes the ORPAT on their re-test they will receive an incentive bonus of
one hundred and fifty dollars ($150). The parties recognize that the City will reflect any and all
amounts paid as allowances, bonuses, and/or incentives as subject to the IRS and Oregon payroll
tax deduction.
If an Employee is unable to participate in the scheduled ORPAT test due to vacation,
court, bona-fide illness or injury or other reasonable conflict, the Employee may request a make-
up test without penalty so long as the make-up test is completed and passed within a mutually
agreed time frame between the Employee and the Chief of Police.
For make-up tests or re-tests to qualify, officers must first obtain pre-authorization from
the Chief, and then coordinate the make-up or re-test with a local police agency, when that
agency is running their own testing.
Reasonable efforts shall be taken to complete the make-up test within (3)months of the
originally missed scheduled test.
Employees who choose not to participate, or who seek this incentive, but do not meet the
minimum ORPAT passing standard as defined-in this agreement, will not be negatively
impacted.
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ARTICLE 31 — SAVINGS CLAUSE
If any article or section of this Agreement or any amendment thereto should be rendered
invalid by operation of the law, or held invalid by any lawful tribunal having jurisdiction, or if
compliance with or enforcement of any article or section should be rendered unlawful by any
lawful tribunal having jurisdiction, by statute passed after the effective date of this Agreement, or
by the decision of a court of competent jurisdiction involving the same or similar language
contained in the collective bargaining agreement of another public agency in Oregon, the
remainder of this Agreement and addenda shall not be affected thereby, and the parties shall
enter into immediate collective bargaining negotiations for the purpose of arriving at a mutually
satisfactory replacement for such article or section.
ARTICLE 32 — TERMINATION
This contract shall be effective as of the date of its signing by both parties or as otherwise
specified herein and shall remain in full force and effect until June 30, 2023.
The parties agree to commence negotiations on or before February 15, 2023, for a
successor Agreement. This contract shall remain in full force and effect during the period of
negotiations.
The parties agree to administer this contract and negotiate for a successor agreement in
accordance with ORS 243.650, et seq., the Oregon Public Employees Collective Bargaining Law.
Signed this day of 2020
CITY OF TIGARD, OREGON TIGARD POLICE OFFICERS'
ASSOCIATION
City Manager TPOA President
Date: Date:
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ADDENDUM B - DISCIPLINARY INVESTIGATION PROCEDURES
A. Advance Notice
Prior to any disciplinary investigation which could result in suspension or discharge, the
employee concerned shall be notified not less than twenty-four (24)hours before the interview or
such time as written reports are required, except when, in the opinion of the City, a delay will
jeopardize the success of the investigation or when criminal conduct is at issue. If the employee
is advised in writing that the interview will not be used against them for disciplinary purposes,
then the 24-hour notice will not be required. An employee may voluntarily waive the above
twenty-four-hour (24-hour) notice. The notice shall include the specific reasons for the
interview, a statement of whether the employee is a witness or a suspect, and any other
information necessary to reasonably inform them of the nature of the investigation. The
employee shall be notified of the right to and afforded an opportunity and facilities, subject only
to scheduling limitation, to contact and consult privately with an attorney and/or a representative
of the Association, and to have that representative and/or attorney present at any interview. The
Association Representative representing the employee during the investigation may not be
required to disclose, or be subject to disciplinary action for refusing to disclose, statements made
by the Employee to the Representative for purposes of the representation. The Association will
designate the Association Representative who will be representing the employee in the
investigation and will notify the City of the designation. If there is a need for more than one
Representative to be designated, the Association will explain the reason for the additional
Representative(s) to the City. The parties agree that the Association may not designate a witness
in the investigation as the Association Representative.
B. The Interview
1. Interview shall be conducted in the Department Office unless mutual agreement of
the parties or the particular circumstances of the situation require another location.
2. Any interview of an employee normally shall be when they are on duty, unless the
serious nature of the investigation dictates otherwise.
3. Parties to the interview shall be limited to those reasonably necessary to conduct a
thorough and fair investigation. The employee shall be informed as to the name,
43
rank and command, or other similar information of all persons present, if they are
unknown to them, and may have an Association or other representative present to
witness the interview and assist them.
4. The interview shall be limited in scope to acts, events, circumstances and conduct
which pertain to the subject investigation and shall be conducted in a manner
devoid of intimidation or coercion. The employee shall be granted reasonable rest
periods, with one(1) intermission every hour if so requested. Interviews exceeding
two (2)hours shall he continued only by mutual consent.
5. The interview shall be recorded, and the employee shall be provided with a copy of
the recording at the conclusion of the interview, or as soon as practicable thereafter,
or they may record the interview at their own expense, and the City shall be
provided with a copy. If any portion of the recording is transcribed, the employee
shall be given a copy. Interview proceedings shall be kept strictly confidential by
all concerned.
C. Investigation Findings:
1. When the investigation results in sustained charges of violation of department
policy, the employee and the Association, upon request, shall be given a copy of the
investigation, including all material facts of the matter. If available, such
information will be provided in an electronic format(i.e. PDF or other protected
format).
2. When the investigation results in discharge or suspension, the employee shall be
notified immediately of the nature of the action to be taken, the reasons therefore,
and the effective date of such action. Copies of the notice and summary report of
the investigation shall be placed in the employee's personnel file and made
available for their inspection.
3. An employee may protest any suspension or discharge through the regular contract
grievance procedure.
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D. Senate Bill 1604 Implementation
A joint management and association committee shall be enacted to review SB1604 and
work cooperatively to identify and agree to a disciplinary matrix consistent with the legislation.
The committee shall begin in August 2020 with a goal of reaching an agreement no later than the
end of the calendar year. The committee will be made up of three management representatives
and three association representatives. The recommendation from the committee shall be final.
45
COLLECTIVE BARGAINING AGREEMENT
BETWEEN
TIGARD POLICE OFFICERS' ASSOCIATION
AND THE
CITY OF TIGARD
Expires: June 30, 2-0202023
City of Tigard and TPOA-Expiration Date: June 30,20202023
1
TABLE OF CONTENTS
PREAMBLE 1
ARTICLE 1 -RECOGNITION 2
ARTICLE 2-MAINTENANCE OF STATUS QUO 3
ARTICLE 3 -CHECK OFF AND PAYMENT IN LIEU OF DUES 4
ARTICLE 4-EMPLOYEE RIGHTS 6
ARTICLE 5 -MANAGEMENT RIGHTS 7
ARTICLE 6-CITY SECURITY 8
ARTICLE 7-ASSOCIATION BUSINESS 9
ARTICLE 8 -GENERAL AND SPECIAL ORDERS 11
ARTICLE 9-DEPARTMENT MANUAL AND CONTRACT 12
ARTICLE 10-BULLETIN BOARD 13
ARTICLE 11 -OUTSIDE EMPLOYMENT 14
ARTICLE 12-HOURS OF WORK 15
ARTICLE 13 -OVERTIME AND PREMIUM PAY 18
ARTICLE 14-HOLIDAY COMPENSATION 22
ARTICLE 15 -VACATIONS 23
ARTICLE 16-INSURANCE BENEFITS 25
ARTICLE 17-SICK LEAVE 3332
ARTICLE 18 -LEAVE OF ABSENCE WITH PAY 3736
ARTICLE 19-LEAVE WITHOUT PAY 4039
ARTICLE 20-GRIEVANCE PROCEDURE 4140
ARTICLE 21 -MILEAGE AND PER DIEM ALLOWANCE 4342
ARTICLE 22-CLOTHING AND UNIFORM 444
ii
ARTICLE 23 -SENIORITY 464
ARTICLE 24-LAYOFF AND RECALL 4847
ARTICLE 25 -SHIFT AND DAYS OFF BIDDING 4945
ARTICLE 26-PROBATIONARY PERIOD 5150
ARTICLE 27-DISCIPLINE AND DISCHARGE 52
ARTICLE 28 -PERSONNEL FILE 5352
ARTICLE 29-WAGES 5453
ARTICLE 30-INCENTIVE PAY 5756
ARTICLE 31 -SAVINGS CLAUSE 6362
ARTICLE 32-TERMINATION 6463
ADDENDUM B-DISCIPLINARY INVESTIGATION PROCEDURES 6564
iii
PREAMBLE
This contract entered between the City of Tigard, Oregon, hereinafter referred to
as the "City," and the Tigard Police Officers' Association, hereinafter referred to as the
"Association," has as its purpose the promotion of an efficient police department; harmonious
relations between the City and the Association; the establishment of an equitable and peaceful
procedure for the resolution of differences; and to set forth their entire agreement with regard to
rates of pay, hours of work, and other conditions of employment.
1
ARTICLE 1 —RECOGNITION
The City recognizes the Association as the sole and exclusive bargaining agent
with respect to wages, hours and other conditions of employment for the employees in the
bargaining unit as set forth in Addendum A.
The City shall notify the Association of its decision to add any new classifications
to the Police Department. If the City and the Association cannot agree whether a new position is
supervisory, managerial, confidential, or if a new classification should be included in the
bargaining unit, the dispute shall be submitted to the Employment Relations Board. When the
parties are unable to agree as to the representation status of such a new position, the City shall
have the option of leaving the position vacant or filling the position at a provisional wage rate
until the issue is resolved. If such a position is filled on a provisional basis and if there is a
subsequent adjustment in the wage rate, such adjustment shall be retroactive to the date that the
position was filled.
The bargaining unit shall consist of those classifications listed in Addendum A
that are regular full-time employees and those employees within those classifications that are
regularly scheduled to work 20 hours or more per week, excluding supervisory and confidential
employees as defined by the Public Employees' Collective Bargaining Act.
2
ARTICLE 2 —MAINTENANCE OF STATUS QUO
The City shall be obligated to negotiate over existing conditions that are
mandatory subjects of bargaining or the mandatory bargainable impacts, whether or not they are
covered by this agreement, if the City intends to alter, change or modify such conditions.
In the event the City desires to amend or modify or change the status quo that is a
mandatory subject of bargaining or that has a mandatory impact, the City will provide the
Association President or his/her designee with written notice of the proposed change. The
Association shall have ten(10) days to object in writing to the person proposing the change or
their designee. The failure of the Association to object in writing to the proposed change within
ten(10) days of the notice provided for above shall serve as a waiver of the Association's right to
bargain. The Association's written objection shall specify the nature of the objection and
identify whether the Association believes the proposed change involves a mandatory bargainable
subject or a mandatory bargainable impact of a permissive subject.
Thereafter, the parties shall bargain in good faith over said changes for a period
not to exceed thirty (30) days. If after the passage of thirty (30) days, the parties have not
reached agreement, either party may declare an impasse and initiate interest arbitration pursuant
to ORS 243.746 by requesting a list of eleven(11) Oregon and/or Washington arbitrators from
the Employment Relations Board who are members of the American Arbitration Association
(AAA). If the parties cannot mutually agree to an arbitrator, they will by lot alternately strike
names and the last one (1) will be the arbitrator. The arbitrator shall conduct a hearing within
thirty(30) days of announcement of his/hertheir selection, or at such other time as the parties
mutually agree.
3
ARTICLE 3 — CHECK OFF AND PAYMENT IN LIEU OFASSOCIATION
DUES
3.1 Check-off
The City will deduct Association dues from the wages of employees when so
authorized and directed in writing by the employee on the authorization form provided by the
City.
Ay-aAuthorization for the payroll deductions of Association dues may be
canceled by any employee upon written notice to the City and the Association prior to the 15th
day of each month, to be effective on the 1st day of the following month.
The City will not be held liable for check-off errors but will make proper
adjustments with the Association for errors as soon as is practicable. It is also agreed that neither
any employee nor the Association shall have any claim against the City for any deductions made
or not made, as the case may be, unless a claim of error is made in writing to the City within
forty-five (45) calendar days after the date such deductions were or should have been made.
3.2 Payment in Lieu of Dues
Any regular employee who is a member of the bargaining unit and has not joined
the Association within thirty(30) days of becoming a regular employee, or who has joined within
from his/hertheir pay by the City a monthly service fee in the uniform amount of a payment in
lieu of dues to the Association. The payment in lieu of dues shall be segregated by the
Association and used on a pro rata basis solely to defray the cost for its services rendered in
negotiating and administering this Agreement. Such deduction shall be made only if accrued
earnings arc sufficient to cover the service fcc after all other authorized payroll deductions have
been made.
3.3 Religious Objection
Any individual employee objecting to payment in lieu of dues based on bona fide
religious tenets or teachings of a church or religious body of which such employee is a member,
is required to inform the City and the Association of his/hertheir objection. The employee will
meet with the representatives of the Association and establish a mutually satisfactory
4
arrangement for distribution of a contribution of an amount of money equivalent to the above
mentioned payment in lieu of dues to a charitable organization mutually agreed upon by the
employee and the Association. The employee shall furnish written proof to the City that such has
been accomplished, as appropriate.
3.42 Indemnification
The Association will indemnify, defend and hold the City harmless against any
claims made and against any suit instituted against the City as a resulting from ef-any City action
taken in good faith pursuant to the provisions of this Article.
5
ARTICLE 4 — EMPLOYEE RIGHTS
4.1 Employee Organizations
Employees shall have the right to form,join and participate in the activities of
employee organizations of their own choosing, for the purpose of representation on matters of
employee relations. Employees shall also have the right to refuse to join and participate in the
activities of any employee organization. No employee shall be interfered with, intimidated,
restrained, coerced, or discriminated against by the City or by an employee organization because
of his exercise of these rights.
4.2 Non-Discrimination
The City and the Association agree the provisions of this Contract shall be applied
equally to all employees in the bargaining unit without discrimination as to age, marital status,
race, color, sex, creed,religion, national origin, sexual orientation, labor organization affiliation,
or political affiliation.
6
ARTICLE 5 — MANAGEMENT RIGHTS
The City administration and department heads shall exercise the sole
responsibility for management of the City and direction of its work force. To fulfill this
responsibility, the rights of the City include, but are not limited to: establishing and directing
activities of the City's departments and its employees, determining services to be rendered,
standards of service and methods of operation, including subcontracting and the introduction of
new technology and equipment; establishing procedures and standards for employment and
promotion; to layoff, transfer and promote; to discipline or discharge for cause; to determine job
descriptions; determine work schedules, to establish performance standards, and assign work;
and any other rights except as provided in Article 2 of this Agreement.
7
ARTICLE 6 — CITY SECURITY
The Association agrees that during the term of this contract its membership will
not participate in any strike against the City under any circumstances. For the purpose of this
contract, the meaning of the word"strike" is any concerted stoppage of work, slowdown,
speedup, sit-down, absence from work upon any pretext that is not founded in fact, interruption
of the operations of the City by the Association, or any similar act. Violation of this section by
any bargaining unit member shall be grounds for disciplinary action up to and including
discharge.
8
ARTICLE 7 — ASSOCIATION BUSINESS
7.1 Association Business
Up to four(4) members of the bargaining unit selected to serve as authorized
representatives shall be certified in writing to the Chief of Police. When authorized in advance,
up to two (2) representatives shall be granted time off without loss of regular pay for the purpose
of meeting with City representatives. Employees may attend Association meetings on duty,
subject to call, when authorized by the Chief of Police.
Association activities requiring the engagement of association representatives
during their regularly scheduled work hours are permitted in accordance with ORS 243.798.
7.2 Contract Negotiations
The Association's negotiating team may be comprised of more than three (3)
employees; provided however, that the City's obligation to allow such individuals to attend
negotiations during duty hours without loss of pay shall be limited to three(3) individuals.
Hours utilized for this purpose shall not be considered hours worked in determining the payment
of overtime.
The date, time, and place for negotiating sessions shall be established by mutual
agreement between the parties.
7.3 Special Conferences
Special conferences to discuss employment relations matters shall be arranged
between the Association and the City or its designated representatives within a reasonable period
of time after either party receives a request from the other party. Such meetings shall be
arranged in advance, and an agenda of matters to be discussed at the meeting shall be presented
at the time the request to confer is made. The Association members shall not lose time or pay for
time spent in such conferences.
Members of the bargaining unit may be allowed to attend conferences directly
related to Association matters, provided the City receives sufficient advance notice of the dates
of such conferences and the approval of the Chief of Police is obtained. The maximum number
of days to be paid by the City shall not exceed an aggregate of six (6) conference days per year.
9
The City shall not pay for travel, lodging, or per diem expenses of the members attending the
conferences.
10
ARTICLE 8 — GENERAL AND SPECIAL ORDERS
The City will furnish the Association with copies of all general or special orders
from within the Police Department promulgated during the term of this Agreement pertaining to
wages, hours, and conditions of employment.
11
ARTICLE 9 —DEPARTMENT MANUAL AND CONTRACT
The City agrees to furnish each employee of the bargaining unit with an electronic
copy of the Department Manual and a copy of this contract as provided by the Association for
distribution.
12
ARTICLE 10 —BULLETIN BOARD
The City agrees to furnish a suitable bulletin board in a convenient place to be
used by the Association. The Association shall limit its posting of notices and bulletins to such
bulletin board and shall limit its postings to Association business. Only members of the
bargaining unit may post or remove items on the Association bulletin board. In the event the
City desires that an item be removed, it will contact the Association with a request for such. The
item will be removed if found inappropriate by the parties.
13
ARTICLE 11 — OUTSIDE EMPLOYMENT
Employees wishing to engage in off-duty employment with another employer
must obtain approval from the Chief.
14
ARTICLE 12 —HOURS OF WORK
12.1 Work Week
The work week, consistent with the operating requirements of the City, shall
consist of a forty-hour(40-hour) shift schedule during a seven day calendar day period
commencing midnight Sunday and ending midnight the following Sunday.
12.2 Work Schedule
A"work schedule," consistent with the operating requirement of the City, shall be
a 5-8, 4-10, 9-80, alternative work week, flexible.,or part-time schedule as follows:
(a) A "5-8"work schedule shall consist of five (5) consecutive days of eight(8)
work hours each followed by two (2) consecutive days off.
(b) A "4-10"work schedule shall consist of four(4) consecutive days of ten(10)
work hours each followed by three (3) consecutive days off.
(c) A "9-80"work schedule shall consist of four (4) days of nine (9) hours each,
followed by one (1) day of eight (8) hours with every other week being a day off on the fifth (5th)
day.
(ed) The City and the Association may agree to an alternative work schedule
consisting of fixed hours other than a 5-8 or 4-10. In the event an alternative work schedule is
implemented, the parties agree to meet to negotiate its implementation and any other contract
changes as may be necessary.
(de) A "flexible"work schedule shall be equal in total hours worked during the
work week to that of a"5-8" employee, and unless otherwise agreed, shall have no maximum or
minimum number of work hours per day or work days per week. Such work schedule shall not
be in effect unless agreed upon in advance by the individual affected employee and the City. An
employee's acceptance of such assignments constitutes the employee's voluntary agreement to a
flexible schedule. The parties agree that all Detective and Commercial Crimes Unit assignments
shall be on a flexible work schedule. The determination of any additional assignments that are
expected to work a flexible work schedule will be subject to bargaining between the City and the
Association. In the event the parties are unable to reach agreement, such matters may be pursued
through the mid-term bargaining procedures set forth in Article 2. Detectives and CCU shall not
15
be removed from the on-call roster just because they have reached 40 hours worked in the
workweek.
(ef) A variable work schedule will be applicable to special assignments for
Gang Enforcement, Transit Police and Street Crimes Units. Section 12.6 (Work Schedules) and
13.4 (Shift Differential) are not applicable to employees in these assignments. Hours worked by
these assignments will not be flexed for purposes of mandatory training, court appearances, the
avoidance of the Safety Release as defined in Article 12.7 and the avoidance of overtime
thresholds as defined in Sections 13.1 (daily overtime) and 13.3 (call back). When either of these
shift assignments are changed within the respective units, the shift change shall be completed
pursuant to Sections 25.3 (overtime waiver) and 25.4 (adjustment of schedule at rotation) of the
agreement.
(fg) "Regular part-time" employees shall be scheduled to work a portion of any
of the above-specified schedules.
(gh) These schedules shall include meal and rest periods as set forth in this
article.
12.3 Work Day
The work day shall be a 24-hour period commencing at the start of the employee's
regularly scheduled shift.
12.4 Meal Period
Each employee covered by this agreement will be permitted a 30 minute paid
meal period each workday to the extent consistent with operational or duty requirements, except
for employees attending the academy or training where a longer lunch period is provided and the
employee is relieved from duty, in which case, the lunch period shall be unpaid.
12.5 Rest Periods
Each employee covered by this agreement will be permitted two (2), fifteen(15)
minute paid rest periods each work day, to the extent consistent with operational or duty
requirements.
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12.6 Work Schedules
An employee will normally be given adequate advance notice of any change in his
regular hours of work, except where an emergency exists. Notice will not be given less than two
(2) weeks prior to the employee's change of work schedule, except where a change of schedule is
for the purpose of the employee's voluntary training or for the purpose of adjusting the schedule
of a probationary employee not released for solo status.
12.7 Safety Release
Employees working sixteen or more hours in a twenty-four hour period who
provide notice to their supervisor at least one hour prior to reaching the sixteen-hour threshold
may be given their next consecutive scheduled shift off with pay. In such event, no deduction
shall be made from the employee's leave. If employees are directed to work their next
consecutive scheduled shift, they shall be paid at the rate of time and one-half for such shift. The
twenty-four hour period described herein shall commence at the start of the employee's regularly
scheduled shift
Employees who do not receive eight(8) consecutive hours off either before or
after a court appearance will receive sufficient administrative hours off with pay to equal eight
(8) hours off. Employees working the graveyard shift, K-9 and night traffic car, who appear in
court on the day before the start of the first day of their consecutive work days shall receive
sufficient administrative hours off with pay to equal eight (8) consecutive hours off after their
court appearance.
Employees assigned to any Detective assignment (including Narcotics and Metro
Gang Enforcement) shall not be subject to Section 12.7.
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ARTICLE 13 — OVERTIME AND PREMIUM PAY
13.1 Definition
All work under the following conditions shall be compensated at the rate of time-
and-one-half:
(a) For employees assigned to a 5-8 schedule, all work in excess of eight(8)
hours on any work day, and all work performed on a regularly scheduled day off.
(b) For employees assigned to a 4-10 schedule, all work in excess of ten (10)
hours on any workday and all work performed on a regularly scheduled day off.
(c) Employees assigned to a 9-80 schedule (consisting of four(4) days of nine (9)
hours each, followed by one (1) day of eight(8)hours with every other week being a day off on
the fifth(5th) day)receive overtime for work time required outside their regularly scheduled
work day hours (9 or 8 based on the day within the schedule) and for any work required to be
performed on their regularly scheduled days off. For FLSA purposes, the work week begins at
the halfway point of the eight-(8)hour day and runs for seven (7) calendar days, establishing
each week as a forty(40) hour work week.
(ed) All work in excess of forty(40)hours in a work week; however the Basic
Academy Recruit Assignment (BARA) overtime shall be based on all hours in excess of eighty
(80) hours in a pay period, consistent with a 14-day work period in accordance with a 7(k)
exemption under FLSA.
(i) While employees are in BARA, sections (a) and(b) above shall not be
applicable and call-back and other provisions of this article shall not apply, except
when on BARA and required to work beyond five (5) consecutive days in a week,
a sixth (6th)work day without a day off.
iii) BARA will run for up to one week in advance of the start of an
employee's Basic Academy and up to one week following the successful
graduation from Basic Academy, dependent upon how the pay periods fall relative
to the employee's academy start date.
(iii) Employees will not transition into or out of BARA and the 80-hour
7(k) exemption schedule except at the start of a pay period.
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During shift rotation, only the daily overtime threshold (work over eight(8) or ten
(10) hours in a day) of Article 13.1 will apply and overtime otherwise will be governed by
Article 25, Section 25.3.
All overtime pay shall be computed to the nearest one quarter(1/4)hour. Paid
compensatory time off and all other paid time off, unless otherwise specified in this agreement,
shall be counted as hours worked for purposes of determining overtime compensation. All non-
paid time off shall not be counted as hours worked for purposes of determining overtime
compensation.
13.2 Form of Compensation
The employee may elect to be compensated for all overtime in cash, or he/she
may elect to accrue compensatory time to the extent such is allowed by law, to a maximum
accrued balance of sixty (60) hours, with the remainder to be paid in cash. Compensatory time
off requests shall be treated consistently with all other time off requests. Compensatory time
shall be scheduled and taken off in accordance with the Fair Labor Standards Act.
Employees may contribute unused compensatory time to a bank which shall be
maintained as an Association leave bank to be utilized by representatives of the Association to
conduct business. The Association leave bank may contain no more than 200 hours of
accumulated leave at any one time, and shall be accessed only when authorized by the
Association. Leave from this bank of time will be scheduled by mutual agreement.
13.3 Callback
Authorized court and call-back overtime shall be compensated at the below
minimums:
(a) On a Scheduled Work Day: Three (3) hours (either overtime pay or
compensatory time at the rate of time and one-half, at the employee's choice, as provided in
Section 13.2), but this minimum shall not apply if the court or call-back assignment begins one
(1) hour or less before the start or after the end of the employee's regular shift.
(b) On a Scheduled Day Off: Four(4)hours (either overtime or compensatory
time at the rate of time and one-half, at the employee's choice, as provided in Section 13.2),
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scheduled days off include scheduled leave days, provided the employee complies with current
court notification procedures.
For purposes of this Section, court time starts from the Police Department unless
the employee goes directly to court from home, in which case the time starts from the employee's
arrival at court. As a condition of receipt of payment for the time involved, all witness fees,
mileage allowances, and other remuneration paid for appearances in court proceedings under this
Article shall be turned over to the City. An employee who is on court call-back remains on call-
back until finally released for the day by the court. Employees traveling to Washington County
Court from the Police Department will have the start time begin one hour prior to the scheduled
court appearance.
The parties agree that employees working in Detective and CCU assignments
shall be eligible for call-back pay under the foregoing provisions, despite the fact that such
employees are on a flexible work schedule in accordance with Section 12.2(d), above. For
Detectives and CCU, the end of their"regular shift" shall be the time they left work on a
particular day. The start of their"regular shift" shall be the time they were scheduled to come in
on a particular day.
13.4 Court Cancelation
An employee subpoenaed for court,who is not notified of a cancellation (meaning
employee called the court docket line by 8:00 p.m., but after 5:00 p.m., with no indication of
cancellation and was not notified otherwise via the phone number and/or email they provided) on
or before 8:00 p.m. of the evening prior, is entitled to two (2)hours of overtime, unless covered
by Section 13.3. This applies to any member of the bargaining unit not on a flexible work
schedule.
13.5 Shift Differential
Any member of the bargaining unit who has been employed at least one (1) year
and who is required to work two (2) or more different shifts within a normal work week shall be
compensated with two (2) hours of overtime for that week. This differential shall not apply when
the above occurs as a result of mutual agreement between members of the bargaining unit for
their own personal benefit. A person who has been employed at least six months but less than
one year shall be entitled to shift differential if adjusted for purposes other than training.
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13.6 Phone Calls While Off Duty
If an employee receives a phone call from a supervisor while off duty that is
related to their work for the City, the employee shall be paid for the actual time spent on
the phone, provided the phone call lasts seven-and-a-half(7 1/2) minutes or longer. Such calls
that last less than seven-and-a-half(7 1/2)minutes shall be considered de minimus and will not be
compensated.
13.7 No Pyramiding
The City shall not be required to pay twice for the same hours.
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ARTICLE 14 —HOLIDAY COMPENSATION
In lieu of holidays off, each full-time employee shall be credited with eight(8)
hours of holiday time or cash, at the option of the employee, for each month worked. If the
employee elects to receive holiday time, such time off shall be credited to his/hertheir
vacation/holiday account. Part-time employees shall receive a prorated holiday time credit on a
prorated basis to that of a forty (40) hour employee.
Within 30 days of the dates specified herein, employees will be required to advise
the City what portion of their holiday time is to be converted to their vacation/holiday account
and/or paid monthly or on the dates specified below. If an employee elects to have a portion of
their holiday hours paid, such payment shall be made on December 1 and/or June 1 of each year
and shall not exceed 48 hours on either date. The City will provide employees with a selection
form and each employee will be required to make a selection and return the form within the time
period described in this section. Employees electing to take such payment may also elect to have
the payment made to their deferred compensation account, through the current method of
completing the proper forms, so long as the amount does not place them above the Federal
maximum for the calendar year.
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ARTICLE 15 —VACATIONS
15.1 Accrual
Vacations shall accrue as follows:
Years of Continuous Monthly Annual Hours Equivalent Accrual
Service Accrued Rate Days
0 12 months/0 1 yr. 6 2/3 hours 80 1-0
0-60 months/01-5 yrs 8 hours 96 12
61-120 months/5-10 yrs 10 hours 120 15
121-180 months/10-15 yrs 12 hours 144 18
180-240 months/15-20 yrs 13 1/2 hours 162 20.25
Over 240 months/Over 20 yrs 16.0 hours 192 24
Notwithstanding the above specified rates of vacation accrual, no employee shall
be allowed to accumulate vacation/holiday in excess of 280 hours. It shall be the responsibility
of each employee to schedule sufficient vacation/holiday so that he/she isthey are not denied
accrual of additional vacation. If an employee is unable to take vacation, the cap will float up to
a maximum of 300 hours, only if the employee has submitted a memo to their supervisor,prior to
reaching 280 hours, that includes a plan for how/when they will reduce their balance back safely
below the 280-hour cap. If then, the employee is unable to keep the plan due to the operational
needs of the department, he/shethey may make arrangements with the Chief to exceed the
maximum accrual specified above, so long as a revised plan for reduction is prepared that will
reduce the balance safely below the 280-hour cap within a reasonable period of time. No
employee shall be allowed to exceed the maximum accrual of 280 hours for more than a four-
month total period.
Accrued vacation shall be credited as earned vacation for each month of service.
Part-time employees shall be credited with earned vacation on a prorated basis to that of a forty
(40) hour employee, in accordance with the above schedule. Vacation accrued during the first
six (6) months of continuous service shall not be credited as earned vacation until the employee
completes the first six(6) months of continuous service.
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15.2 Scheduling
Vacation periods shall be scheduled at the mutual agreement of the City and the
individual employee. Within fifteen (15) days after the completion of each shift bid, the City
shall post a vacation bid sheet for two weeks. The most senior employee within each
classification shall be afforded the first selection of vacation for the upcoming six-month shift
bid period, followed by the next most senior employee within each classification, and so on.
Each employee shall be allowed to select one continuous vacation period (vacation/holiday and
comp time included) from the portions of the shift bid period in which vacation is available. A
bid vacation will not be denied solely because it overlaps another bid vacation so long as the
overlap does not exceed two days. After the seniority vacation selection as provided for above,
all additional vacation will be scheduled subject to the operational needs of the department on a
first-come first-served basis. Once a vacation request has been approved, it shall not be canceled
by the City unless due to circumstances beyond the control of the City.
15.3 Separation
All employees shall be entitled to payment for unused vacation/holiday and comp
time upon separation from City service. In the event of death, the employee's heirs will be
entitled to payment of such accrued time.
15.4 Bonus
Employees, at their option, may elect to be paid up to forty(40)hours of accrued
vacation in addition to vacation time taken when they take vacation leave totaling 40 hours paid
time per fiscal year.
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ARTICLE 16 — INSURANCE BENEFITS
16.1 Health, Dental and Vision Insurance
Effective January 1, 2018, the City agrees to replace the CIS Regence Blue Cross
Plan V E PPP medical insurance with Regence Blue Cross Copay B medical insurance ($500
as domestic partners are allowable under the plans. Dental insurance will also be provided
through Delta Dental, Kaiser Dental, or Willamette Dental. The City will pay ninety percent
(90%) of the premium cost and the employee shall pay ten percent(10%) of the premium cost.
Effective January 1, 2018, the city agrees to replace CIS Kaiser Plan A for CIS
Kaiser Plan B, including vision, or substantially equivalent coverage contingent upon CIS'
.. .
will also be provided through Delta Dental, Kaiser Dental, or Willamette Dental. The city will
pay ninety one percent (91%) of the premium cost and the employee shall pay nine percent(9%)
of the premium cost.
Effective January 1, 20202021, the city agrees to provide health coverage through
Regence Copay F and Kaiser Plan B, both including vision, and dental insurance through Delta
Dental, Kaiser Dental, or Willamette Dental or substantially equivalent coverage contingent
upon CIS' minimum enrollment requirements for each employee and all enrolled dependents
including domestic partners, so long as domestic partners are allowable under the plans. The city
will pay ninety percent(90%) of the premium cost and the employee shall pay ten percent(10%)
of the premium cost.
Effective January 1, 2022, the city agrees to provide health coverage through
Regence Copay F and Kaiser Plan B, both including vision, and dental insurance through Delta
Dental, Kaiser Dental, or Willamette Dental or substantially equivalent coverage contingent
upon CIS' minimum enrollment requirements for each employee and all enrolled dependents
including domestic partners, so long as domestic partners are allowable under the plans. The city
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will pay ninety percent (90%) of the premium cost and the employee shall pay ten percent(10%)
of the premium cost.
Effective January 1, 2023, the city agrees to provide health coverage through
Regence Copay F and Kaiser Plan B, both including vision, and dental insurance through Delta
Dental, Kaiser Dental, or Willamette Dental or substantially equivalent coverage contingent
upon CIS' minimum enrollment requirements for each employee and all enrolled dependents
including domestic partners, so long as domestic partners are allowable under the plans. The city
will pay ninety percent (90%) of the premium cost and the employee shall pay ten percent(10%)
of the premium cost.
Effective January 1, 2018 and for twelve months thereafter, all non sworn TPOA
staff will receive a $75.00 per month stipend, prorated based on FTE, to assist with the cost of
insurance.
Effective January 1, 2019 and for twelve months thereafter, all non sworn TPOA
staff will receive a $45.00 per month stipend,prorated based on FTE, to assist with the cost of
insurance.
If an excise tax is incurred by the City on behalf of an employee as imposed by
the carrier because of the Affordable Care Act or amendments, this article shall re-open
December 2, 2019 to negotiate potential changes to the existing medical plan and/or VEBA to
reduce the total cost of these combined benefits in an effort to reduce and/or eliminate the impact
of the excise tax.
16.2 Part-Time Employees
Employees regularly scheduled to work less than thirty (30) hours but more than
twenty (20) hours per week are eligible for City contributions to health and dental benefits equal
to fifty percent(50%) of the cost of such benefits if the employee elects to pay an equal amount
via payroll deduction.
16.23 Payroll Deduction
Any insurance premiums paid by the employee in accordance with the foregoing
provisions shall be paid by the employee via payroll deduction. This Agreement authorizes the
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City to make payroll deductions consistent with this Article 16, Section 1 with or without the
employee's individual authorization.
16.43 Life and Disability Insurance
The City agrees to provide and maintain the current life insurance in the amount
of$50,000 (plus $10,000 additional life insurance for sworn officers per ORS 243.025) and
disability insurance plan which provides for a benefit of$5,000 per month or a substitute plan of
the same service delivery type at substantially the same or a better benefit level at no cost to the
employee. The City agrees to make optional voluntary life insurance available for employee
purchase subject to the limits available to the City.
16.54 Physical Examinations and Capability Test and Incentive Program
The City may require each employee to take a physical examination, or it may
choose to require such an examination only for sworn officers. Each employee who is required
to take such an examination may choose to use his/hertheir own physician, at the employee's
expense, or to use a physician designated by the City, at the City's expense.
The spirit of the physical examination and the annual physical capability test is for
the welfare of the employee and is not intended to be punitive in any manner. The physical
examination will focus on specific health maintenance issues and early identification of potential
job related health problems in the future.
The report form will address only those health issues related to personnel in their
specific working environment. Access to the report is limited to the City Manager, Chief of
Police, Human Resources Director, and the named employee.
Recognizing that physical fitness is beneficial to the health and wellbeing of
Employees, in addition to lowering the potential costs of healthcare and work related injuries, a
physical fitness incentive program will be established beginning upon ratification.
ORPAT INCENTIVE [MOVED TO ARTICLE 30]
Employees will be provided the opportunity to participate in the DPSST certified
ORPAT course twice per fiscal year. Scheduling of this testing shall be determined by the Chief
of Police and will allow for make up tests and re tests as described herein.
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ORPAT testing will be done off duty and without compensation. The City will provide the
location and all testing equipment, including a certified ORPAT instructor to facilitate the
testing.
Prior to participating in the fitness incentive, employees will be required to sign a
waiver indicating they understand the physical challenges of ORPAT and the risks of
participating. If at any time, in the opinion of the ORPAT instructor or on scene supervisor, the
Those Employees who successfully complete the ORPAT course in a time that is
dollars ($250.00). An employee may take the ORPAT twice/year, with a maximum incentive of
$500/fiscal year.
allowances, bonuses, and/or incentives as subject to the IRS and Oregon payroll tax deduction.
For purposes of this agreement, the minimum standard for passing will be the time established as
passing by DPSST for an Entry Level Police Officer.
If an Employee fails to pass the ORPAT, that Employee may request a re test
within(1) month after their first attempt. At the discretion of the Chief of Police, the Employee
may be allowed to retake the ORPAT at a mutual agreed date, within(2) months after the
Employee's request.
- •_ . . . ♦ • •.• • - .
bonus of one hundred and fifty dollars ($150). The parties recognize that the City will reflect any
and all amounts paid as allowances, bonuses, and/or incentives as subject to the IRS and Oregon
payroll tax deduction.
If an Employee is unable to participate in the scheduled ORPAT test due to
vacation, court,bona fide illness or injury or other reasonable conflict, the Employee may
request a make up test without penalty so long as the make up test is completed and passed
within a mutually agreed time frame between the Employee and the Chief of Police.
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For make up tests or re tests to qualify, officers must first obtain pre
agency, when that agency is running their own testing.
Reasonable efforts shall be taken to complete the make up test within (3)months
of the originally missed scheduled test.
Employees who choose not to participate, or who seek this incentive, but do not
meet the minimum ORPAT passing standard as defined in this agreement, will not be negatively
impacted.
16.5 Retirement
The City shall continue to participate in the Public Employees Retirement System
for sworn officers employed by the City prior to August 28, 2003, and who are eligible to receive
benefits under ORS Chapter 238 for service with the City pursuant to section 2 of chapter 733
Oregon, Laws 2003. The City shall participate in the Oregon Public Service Retirement Plan for
sworn officers employed by the City on or after August 28, 2003, who are not eligible to receive
benefits under ORS chapter 238 for service with the City pursuant to section 2 of chapter 733,
Oregon Laws 2003.
On behalf of employees in the Public Employees Retirement System, the City will
continue to "pick up"the employee contribution as the law requires. The parties acknowledge
that various challenges have been filed that contest the lawfulness, including the
constitutionality, of various aspects of PERS reform legislation enacted by the 2003 Legislative
Assembly, including chapters 67 (HB 2003) and 68 (HB 2004) of Oregon Laws 2003. Nothing
in this agreement shall constitute a waiver of any party's rights, claims or defenses with respect
to the PERS litigation.
On behalf of employees in the Oregon Public Service Retirement Plan, the City
will pay an amount equal to six percent(6%) of the employee's monthly salary, not to be
deducted from the salary, as the employee's contribution to the employee's account when the
employee becomes a member of the Individual Account Program established by section 29 of
chapter 733, Oregon Laws 2003. The employee's contributions paid by the City shall not be
considered to be "salary"under section 1(16)(c) of chapter 733, Oregon Laws 2003, for the
purposes of computing a member's "final average salary"under section 10 of chapter 733,
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Oregon Laws 2003, or"salary" for the purposes of determining the amount of employee
contributions required to be contributed pursuant to section 32 of chapter 733, Oregon Laws
2003.
All non-sworn employees will receive a vested benefit into the ICMA
40City's retirement program after six (6) months of continuous service with the City. The
City's contribution will be 10% of the employee's base salary.
16.6 Liability
The City shall continue liability protection as required by ORS 30.260 through
30.300 (Oregon Tort Claims Act). The City may choose to self-insure.
16.7 Plan Descriptions
The City will annually provide each employee with a list and description of those
insurance plans which this contract enumerates and a list and description of those plans which are
available as options to City employees.
16.8 Flexible Spending Account
The City will make available the IRS Section 125 flexible spending account
(FSA) for pre-tax group premiums, dependent care and other approved medical reimbursement
purposes. The City shall continue to provide a Flexible Spending Account but reserves the right
to cancel access to the medical FSA should the excise tax provisions of the ACA or other
provision place the City in jeopardy of being charged for the program on an individual or
citywide basis. The City agrees that should the program be canceled it would not impact the
dependent care FSA option. If such change were needed, it would be at the start of a month and
the city would provide at least thirty(30) days' notice to the Association.
16.9 Voluntary Employee Benefits Account
To help offset the cost of premium contributions or other health insurance
expenses elected by the employee, the City will contribute $900 annually ($75 per month)to a
Voluntary Employee Benefits Account (VEBA) account on behalf of each bargaining unit
member, starting December 1, 2011.
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Effective January 1, 2021, the City will contribute$83.33 monthly ($1,000 per
year) to a Voluntary Employee Benefits Account(VEBA) on behalf of each bargaining unit
member. Should the excise tax provisions of the ACA or other legislation place the City in
jeopardy of being charged for the program on an individual or citywide basis, the VEBA
contributions would be converted to non-matching deferred compensation contributions. If such
a change were needed, it would be at the start of a month and the city would provide at least
thirty(30) days' notice to the Association.
16.10 Deferred Compensation
New employees hired on or after January 1, 2021 shall be automatically enrolled
in the 457(b) deferred compensation plan and contribute one percent(1%) of their compensation
to the plan. Contributions will be automatically directed to the default plan as determined by the
Plan Governance Committee. Employees may opt out of the program, change their contribution
amount, or redistribute their investment strategy at their discretion in accordance with plan rules.
The City will contribute 1% of base monthly salary into the deferred
compensation account of sworn employees with ten (10) or more completed years of service as
an employee of the City of Tigard within the TPOA bargaining unit. For sworn employees who
have completed fifteen(15) or more years of service, the City will contribute a total of 1.5% of
base monthly salary into the employee's deferred compensation account.
The City will contribute 2% of base salary into the deferred compensation account
of non-sworn employees with ten(10) or more completed years of service as an employee of the
City of Tigard within the TPOA bargaining unit. For non-sworn employees who have completed
fifteen (15) or more years of service, the City will contribute a total of 2.5% of base monthly
salary into the employee's deferred compensation account.Eligible employees shall begin
receiving contributions by the City pursuant to this Section in the first payroll period following
ratification of this Agreement by both parties.
Contributions made by the city shall begin on the first payroll following
December 1 of the year in which the employee reaches the years of service milestone (10 and 15
respectively). If the employee notifies Payroll anytime on or after their anniversary date, the
contributions will start within 30 days following notification. To be eligible, an employee must
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meet the years of service requirement and have completed and filed the paperwork necessary to
open and direct the contribution to an individual deferred compensation account.
For the purposes of this Section, base monthly salary is defined as the monthly
salary range and step of each individual as provided in Addendum A of this Agreement. This
Section shall not apply to TPOA members currently receiving longevity payments pursuant to
Section 30.2 of this Agreement. No contributions by the City pursuant to this section shall be
retroactive.
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ARTICLE 17 — SICK LEAVE
17.1 Purpose
The purpose of sick leave is to allow continuation of pay while an employee
recuperates from an illness or other approved reason causing absence as noted in Section 17.6.
Sick leave is also intended to provide employees with the assurance of pay in order that they may
be away from the job to avoid exposing others to illness.
17.2 Accrual System
Employees shall be credited with forty(40) eight(8) hours of accumulated sick
leave front loaded each year and then two and sixteen one-hundredths (2.16) hours for each full
calendar month actively employed by the Citypay period worked. All regular employees and all
disability. Sick leave may be accrued without a-limit, except as provided for conversion to
retirement.
17.3 Part-time Employees
Sick leave benefits for part-time employees shall be granted on a prorated basis to
that of a forty (40) hour employee.
17.4 Utilization
Accumulated sick leave shall be payable at the employee's regular straight-time
rate in an amount equal to the time the employee would have worked, to a maximum of-ten_(10)
hours per day. Employees may utilize their allowance for sick leave whenever they are unable to
perform their work duties by reason of their own illness or non-occupational injury or that of a
covered family member.
17.5 Notification
Under normal circumstances, employees are expected to notify their supervisor at
least one hour prior to the start of their shift; however, if the condition is unforeseen, employees
are expected to notify their supervisor as soon as practical. In the event an employee is absent
from work because of sickness or injury, the employee shall notify the supervisor, at least one (1)
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expected length thereof, unless the sickness or injury is unforeseeable. The department will be
flexible when the employee experiences an acute onset of illness. However, should an employee
fail to call within the first hour of the regular work shift due to extreme illness, a physician's
statement may be required by the supervisor and shall be paid for by the City when so required in
the event the employee's health insurance does not cover the cost.
17.6 Family Use
Employees may use sick leave where there is an illness in their family which
necessitates making arrangements for the ill relative. Members of the employee's family are
defined as relatives and/or dependents domiciled in the employee's household, consistent with
Oregon Family Leave Act (OFLA). Variances to this policy are to be approved by the Chief of
Police prior to authorization of sick leave.
17.7 Integration with Workers' Comp
In the case of on-the-job injuries covered by Workers' Compensation, the City
will provide to the employee payment of regular net salary.
Payment of Workers' Compensation time-loss benefits will be received directly
by the City. Should an employee receive a check for Workers' Compensation time-loss benefits,
he/sh€they shall endorse the check and give it to the Finance Director for deposit by the City.
Sick leave will not be charged to the employee for injuries covered by authorized and
compensable Workers' Compensation claims or that are the result of on the job injury, during
the initial 270 calendar days. At the conclusion of the initial 270-=day period and for any period
of time loss following the initial 270 days, relating to the same incident/injury, the eligible
employee shall be required to use their sick leave or other leave benefits coordinated with their
workers' compensation benefits to attain their regular pay.
17.8 Retirement or Death
(a) Sworn employees covered by PERS shall have 50% of their unused sick leave credited to
their retirement as per guidelines of PERS. In the event of the employee's death, the
employee's heir will receive a cash death benefit equal to one-half of unused sick leave
accrual at the time of death. This death benefit will be inapplicable if any portion of
unused sick leave is converted for retirement or survivor benefits.
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(b) All other employees, including sworn employees under the Oregon Public Service
Retirement Plan, who have completed 20 years of credited service and have reached their
normal retirement date or have become disabled, shall have one-half(1/2) of their unused
sick leave, excluding the first 350 hours1, applied to their retirement benefit. This benefit
can be a cash-out at the employee's regular straight-time rate or the time can be applied to
enable the employee to retire early, if the plan allows. In the event of the employee's
death, their survivors would receive the cash benefit equal to one-half(1/2) of the
value of the employee's unused sick leave, pursuant to the limitations noted above.
17.9 Vacation Bonus
An employee shall receive eight(8) extra vacation hours for each twelve (12)
consecutive months of non-use of sick leave from hisiLhertheir most recent sick leave day.
Employees are only eligible to receive the eight(8) vacation hours once every twelve (12)
months and will not be compounded with any previous twelve (12) months of non-use. It shall
be the responsibility of each employee to notify the department of hisiLhertheir qualifications
within six (6) months of completing the 12-month period. Upon notification, the department will
review the 12-month period to determine eligibility.
17.10 Appointment Leave
Effective July 1, each employee shall receive sixteen (16)hours appointment
leave to be used for medical or dental appointments. (Appointment leave must be used by June
30 of each year and iswill be non-accumulative.)
17.11 Family Medical Leave
The City agrees to abide by the applicable provisions of state or federal law
regarding family medical leave.
17.12 Sick Leave Donation
An employee with a minimum of four hundred eighty (480)hours of unused sick
leave may, on written notice to the City, donate sick leave time to another employee who has
1 Non-sworn employees,employed Julyl,2014 or earlier,will not have the first 350 hours excluded.
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exhausted all sick leave and is in documented need of sick leave due to extended illness or injury.
The donor's sick leave will first be converted to cash based on the donor's base salary and then
converted to an appropriate amount of sick leave based on the donee's base salary. Such
donations shall be limited to no more than 80 hours per year.
17.13 City Leave Donation Program
In addition to the sick leave donation provision set forth above, employees in this
bargaining unit may participate in the City's leave donation program as set forth in city policy.
However, it is recognized that sick leave donation is not an option under the City's leave
donation policy.
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ARTICLE 18 —LEAVE OF ABSENCE WITH PAY
18.1 Compassionate Leave
In the event of a death in the employee's family or of an individual of significant
personal relationship to the employee, employees will be granted three (3) days off except in the
case of extended travel that requires at least 200 miles travel each way, in which case employees
will be granted an entire work week. For the purpose of this Article, an employee's family shall
mean: spouse, parent, children, step-children, step-parent, brother, brother-in-law, sister, sister-
in-law, mother-in-law, father-in-law, grandparents, grandchildren and any other person who is a
dependent of the employee. If additional time is required, the employee may utilize other
accrued leave. Time taken under this provision runs concurrently with any OFLA bereavement
leave to which the employee may be entitled.
18.2 Voting
When an employee's work schedule is such that he/shethey would not be able to
vote prior to or after hhor-their normally scheduled work hours, he/shethey shall be granted off
duty time of up to two (2)hours to vote without loss of pay or accrued vacation.
18.3 Training
(a) Training Information - The City shall provide the Association with information regarding
law enforcement-related training opportunities as such information is received. The
Association may submit recommendations for review by the Chief regarding the available
training opportunities that it believes are of particular value or are lacking in value to the
Department.
(b) Mandatory Training -An employee may request assignment to a training activity or be so
assigned upon the initiative of the Department. When an employee is assigned to attend a
training activity, the following shall apply:
1. All receipted course registration fees, tuition, and other out-of-pocket expenses
shall be reimbursed by the City. All textbooks and other literature received as a
result of taking the training shall be the property of the City.
2. All mileage and per diem shall be reimbursed in accordance with this agreement.
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3. All time required for travel and course attendance shall be paid at the employee's
regular or overtime rate, as applicable.
4. For purposes of determining whether training is mandatory, the following
guidelines will apply:
Training necessary to certify an employee to perform their specific job duties and
functions, keep an employee certified to perform their job duties and functions, or
required of an employee by the Department to perform their job duties and
functions shall be considered assigned mandatory training.
The following are examples regarding the interpretation of this language:
An employee wants to go to a school to be certified but is not assigned by the
Department and the training is not required for their current assignment, not
mandatory.
An employee is assigned as a firearms training officer and needs to get certified as
a firearms instructor before he/shethey can fulfill their job duties and functions as
an instructor, mandatory.
A motor officer goes to training and is certified. He/shcThey requests to go to the
Annual Motor Training Conference as mandatory training, not mandatory.
Employees who attend mandatory training at a remote location which lasts seven
(7) or more hours shall be allowed to use paid leave to complete their shift and
shall not be required to return to the Police Department, unless operational needs
exist that necessitate their return. When training ends less than an hour before the
end of the shift, the employee can use Admin Leave to cover the remainder of
their shift.
(c) Voluntary Training - Training to which an employee is not specifically assigned pursuant
to "b" above, shall be designated as voluntary training. Such training may occur on paid
or non-paid time or a combination thereof and may be with full, partial, or no
reimbursement of expenses. At the time that a training request is approved, the
Department shall specify whether the training is considered to be voluntary or assigned
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and, if voluntary, the specified expenses, if any, that the City will reimburse and the paid
time, if any, that the City will grant.
18.4 Jury Duty
(a) Employees shall be granted leave with pay for service upon a jury provided that the day
to be served on jury duty is a scheduled work day. Should the employee's regular
schedule be other than a day shift, the City shall reschedule the employee to a day shift
for the duration of the employee's jury service. The City shall not incur any liability for
adjusting the shift of the employee on jury duty or for adjusting any other employee's
shift to comply with this Article. No more employees than reasonably necessary will be
adjusted to fill in for the shift of the employee on jury duty.
(b) The employee is required to seek all fees due him or herto them for such jury duty and
turn said fees, excepting personal vehicle mileage, over to the City. Upon being excused
from jury duty for any day, the employee shall immediately contact his their supervisor
for assignment of the remainder of his or hertheir work day.
(c) This Article shall only apply to those work weeks of the member during which the
member is serving on an impaneled jury or is required to report for juror selection.
18.5 Military Leave
(a) Subject to supervisory approval, employees may be allowed to voluntarily adjust their
days off to accommodate weekend military duty. Supervisory approval is contingent
upon operational needs such as minimum staffing levels, available work, etc. Flexible
scheduling must take place within the employee's normal workweek.
(b) Subsection(a) above is not intended to alter the city's obligation to comply with
USERRA rules.
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ARTICLE 19 —LEAVE WITHOUT PAYOF ABSENCE
The City will consider a written application for leave of absence without pay, not
to exceed one year, if the City finds there is reasonable justification to grant such leave and that
the work of a department will not be jeopardized by the temporary absence of the employee. The
City may terminate or cancel such leave by 30 days written notice mailed to the address given by
the employee on hi/hertheir written application for such leave. Such leave may be denied if it is
for the purpose of accepting employment outside the service of the City and notice that an
employee has accepted permanent employment or entered into full time business or occupation
may be accepted by the City as a resignation.
Any employee who is granted a leave of absence without pay under this section
and who for any reason fails to return to work at the expiration or termination of said leave of
absence shall be considered as having resigned hisithertheir position with the City and the
position shall be declared vacant unless the employee, prior to the expiration of the leave of
absence or prior to the termination date has furnished evidence that they are unable to work by
reason of sickness, physical disability or other legitimate reasons beyond their control and seeks
an extension of leave for such reason. Such a request for extension shall be in writing. An
extension shall be granted only for a specified period of time and only if the City determines that
the request is reasonable and justified and that the extension may be granted without jeopardizing
the operation of the department.
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ARTICLE 20 — GRIEVANCE PROCEDURE
20.1 Process
To promote better relations, the parties agree to settle any disputes as to the
meaning or interpretation of this contract by the following procedure:
STEP 1: After first attempting to resolve the grievance informally, the Association or any
employee with notice to the Association, may claim a breach of this Agreement in writing to the
employee's immediate supervisor within fourteen(14) days from the occurrence thereof, or of
the employee's knowledge thereof. The notice shall include:
a) a statement of the grievance and relevant facts;
b) provision of the contract violated;
c) remedy sought.
The supervisor shall respond to the grievance in writing within seven (7) days,
with a copy to the Association.
STEP 2: If after seven (7) days from the date of submission of the grievance to the
supervisor the grievance remains unadjusted, the grievance may be submitted within seven (7)
days to the Chief of Police. The Chief, or his/her designee, may meet with the aggrieved party,
who may request an Association representative at the hearing. The Chief, or his/her designee,
shall respond to the grievance in writing within fourteen (14) days with a copy to the
Association.
STEP 3: If after fourteen (14) days from the date of submission of the grievance to the
Chief the grievance remains unadjusted, the grievance may be submitted within seven (7) days to
the City Manager, or his/her designee, who shall meet with the aggrieved party and Association
representatives and shall respond to the grievance in writing within fourteen (14) days with a
copy to the Association.
STEP 4: If the grievance is not resolved within fourteen(14) days from submission of the
grievance to the City Manager, or his/her designee, it may be submitted within fourteen (14) days
to an arbitrator. The arbitrator shall be selected by mutual agreement of the parties as follows:
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A list of eleven(11) Oregon/Washington arbitrators shall be requested from the
Employment Relations Board who are members of the American Arbitration Association(AAA).
If the parties cannot mutually agree to an arbitrator, they will by lot alternately strike one (1)
name from the list until only one (1) is left. The one remaining shall be the arbitrator.
The parties shall jointly request that the arbitrator render a decision in writing
within thirty(30) days of the close of the hearing and receipt of briefs. The power of the
arbitrator shall be limited to interpreting this Agreement and determining if it has been violated.
The arbitrator shall have no authority to add to, subtract from, or modify this Agreement. The
decision of the arbitrator shall be binding on both parties.
The parties specifically agree that, in the event issues are submitted to arbitration
(grievance or interest), the decision shall be strictly limited to those issues disputed by the
parties.
The costs of the arbitrator shall be borne by the losing party. Each party shall be
responsible for the costs of presenting its own case to arbitration.
20.2 Time Limits
Any time limits specified in this grievance procedure may be waived by mutual
consent of the parties. "Day" shall be defined as calendar day. Failure to submit the grievance in
accordance with these time limits without such waiver shall constitute abandonment of the
grievance. Failure by the City to submit a reply within the specified time will constitute a denial
of the grievance. A grievance may be terminated at any time upon receipt of a signed statement
from the Association or the employee that the matter has been resolved.
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ARTICLE 21 — MILEAGE AND PER DIEM ALLOWANCE
21.1 Mileage Reimbursement
Whenever an employee is authorized to use his/her their personal vehicle in performance of
official City duties, he/shethey shall be compensated at the standard IRS-allowed rate.
21.2 Expenses
An employee traveling on authorized City business shall receive, in addition to
his/hertheir transportation and lodging expenses, a per diem allowance of not more than$50.00
($10.00 breakfast, $15.00 lunch$25.00 dinner)per day, or fraction thereof, actually spent on
City business for each programmed day of a conference or meeting and for time spent in travel,
except that per diem for travel shall not exceed one (1) day each way. Per diem shall only apply
when an employee is more than 20 miles by the most direct route from the City of Tigard Police
Department. The purpose of per diem is to cover ordinary expenses such as meals, refreshment,
tips, etc. If upon return to work the employee justified to the satisfaction of the City Manager
that the per diem allowance was insufficient to cover reasonable actual costs, the per diem
amount shall be adjusted accordingly by the City Manager. Employees anticipating the need for
per diem compensation shall so advise the City Manager in advance of travel on forms provided
by the City and receive advance authorization therefore.
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ARTICLE 22 — CLOTHING AND UNIFORM
22.1 Uniform
If an employee is required to wear a uniform, such uniform shall be furnished by
the City, and the City shall pay for initial tailoring. The City shall also provide duty gear and
firearm(s). Duty gear and firearms shall be determined by the City; however, the City agrees to
consult with the Association prior to making any final determination. An employee who has
been provided with a firearm must carry the City-issued firearm. An employee who has been
provided City-issued duty gear may use alternate duty gear, purchased by the employee, as long
as such duty gear is on a list of City-approved duty gear. The employee shall make restitution to
the City for loss or damage to any City supplied uniform, duty gear, or firearm unless such loss
or damage occurred in the line of duty and was not caused by negligence on the part of the
employee. Proper maintenance of a required uniform, duty gear, and firearm is the responsibility
of the employee. The City shall be responsible for replacement all issued duty gear in
accordance with the manufacturer's recommendations.
22.2 Clothing Allowance
The City will provide a clothing allowance for employees while assigned to plain
clothes duty at the rate of$50.00 per month. The provisions of this section shall apply to
reimbursable expenses incurred in the fiscal year for reimbursement within the same fiscal year
and shall apply only to sworn personnel who wear plain clothes seventy-five percent (75%) or
more of duty time calculated monthly.
22.3 Property Reimbursement
The City shall reimburse employees for personal property reasonably and
necessarily worn or carried when such property is stolen, damaged, or destroyed as a direct result
of the employee's performance of his/hertheir official duties. Reimbursement shall not be
granted if the negligence or wrongful conduct of the employee was a substantial contributing
factor to the theft, damage, or destruction.
22.4 Cleaning
The City shall provide employees with cleaning as needed for required uniforms
and duty jackets.
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22.5 Equipment Allowance/Reimbursement
The City will provide an annual allowance of two hundred dollars ($200.00) for
personnel tothe purchase of department-required and approved clothing footwear, or equipment.
The equipment allowance will be in the amount of one hundred dollars ($100.00) per year, paid
by separate check as of the first pay date following July 1 of each year, and will be for the
purpose of reimbursing employees for the costs of equipment necessary for the performance of
their job, including articles of clothing and footwear. At the employee's discretion, receipts may
be submitted annually for full reimbursement up to the annual allowance limit or, if receipts are
not submitted, the annual allowance will be added to the first paycheck of July each year,paid as
taxable income.
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ARTICLE 23 — SENIORITY
23.1 Definition
Only regular full-time employees shall have seniority. Seniority shall be achieved
following the completion of the probationary period as defined in Section 26.1 and shall
thereafter be established as the employee's total unbroken service in the bargaining unit. Time
spent in the armed forces on military leave of absence, authorized leaves with pay and time lost
because of duty-connected disability shall be included in the employee's total unbroken length of
service. If an employee is on an authorized leave without pay for a period in excess of fifteen
(15) calendar days which is not protected by state and federal leave laws, such time in excess of
fifteen(15) days shall not apply to seniority provided that the employee's seniority will not be
considered broken or terminated by authorized leave in excess of fifteen (15) days. In cases
where employees were hired on the same date, seniority order shall be determined by lot.
Employees who are promoted to a position outside of the bargaining unit shall retain existing
seniority but shall accrue no seniority during the time they work outside the unit.
23.2 Loss of Seniority
Seniority shall be broken or terminated if an employee:
(a) Quits;
(b) Is discharged for just cause;
(c) Is laid off and fails to respond to written notice as provided in Article 24;
(d) Is laid off from work for any reason for twenty-four (24) months;
(e) Fails to report to work at the termination of a leave of absence;
(f) While on a leave of absence accepts employment without permission;
(g) Is retired.
If an employee's seniority is broken and the employee is subsequently hired to
work in the Police Department, his seniority shall run from his the most recent date of hire within
the bargaining unit.
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23.3 Application
Seniority shall apply by classification in the matter of layoff, recall, and shift and
days off bidding, except that if an employee has been demoted, seniority shall include all time in
the employee's present or higher classification within the bargaining unit. Seniority shall apply
by total unbroken service in the bargaining unit for purposes of vacation scheduling under
Section 15.2.
23.4 Seniority List
The City will provide the Association with a seniority list on January 1 and July 1
each year, if there has been a change. The Association may post it on the Association bulletin
board.
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ARTICLE 24 —LAYOFF AND RECALL
In the event of layoff for any reason, employees shall be laid off in the inverse
order of their seniority in their classification. Any employee who is to be laid off shall be given a
position, in a lower classification in the bargaining unit, providing the employee has greater
seniority than the employee being bumped, and is qualified to perform the requirements of the
job. An employee who is promoted out of the bargaining unit and into management shall retain
his/her-their unit seniority and may bump back into the unit, if laid off, if the management
employee has the greater seniority as a unit member. The employee shall bump the employee in
the lower class with the least seniority with the department. A sworn employee may not bump a
non-sworn employee unless the sworn employee previously held the non-sworn classification.
Employees shall be called back from layoff according to seniority in the classification from
which the employees were laid off within the department. No new employees shall be hired in
any classification until all employees on layoff status in that classification have had an
opportunity to return to work. An employee on layoff status shall accept or decline an opening
within fifteen (15) days of notice of termination of layoff. -Names shall be removed from the
layoff list after 24 months, following the decline of an opening, or failure to respond to an offer
within fifteen (15) days.
If there is a shortfall of unencumbered general purpose money in the General
Fund and it is necessary to lay off personnel within the bargaining unit, the City and the
Association will meet and consult prior to the City finalizing and implementing its decision.
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ARTICLE 25 — SHIFT AND DAYS OFF BIDDING
25.1 Rotation
All shifts shall be rotated each six (6) months on the first Sunday of the first full
pay period in January and July of each year.
25.2 Shift and Days Off
Prior to regular shift rotation, eligible employees shall be entitled to submit
written bids for shift assignments and days off from the slots made available by the Department.
Employee bids for both shifts and days off shall be submitted in writing to a designated
supervisor at least 30 days prior to the regularly scheduled rotation. Shift and days off bids shall
be honored on the basis of seniority within the bargaining unit except as follows:
(a) Unless written permission is granted by the Chief or a designee, no employee
shall be eligible to remain on the same shift more than 18 consecutive months.
(b) Between regular shift rotations, the Chief or a designee may, for good cause and
based upon a good faith analysis of operational and personnel needs of the
Department reassign employees to a different shift. Such good faith assignments
shall not be grievable but employees shall receive at least two (2) weeks' notice
prior to such re-assignments, unless precluded by an emergency, and shall be
afforded the opportunity to discuss the matter with the Chief.
(c) Probationary employees shall not bid for shifts.
25.3 Overtime Waiver
For the purpose of this article,the City shall not be obligated to pay overtime that
arises as a result of shift rotation so long as the employee does not work more than 80 hours in a
14 day period or work more than five (5) consecutive days.
25.4 Adjustment of Schedules at Rotation
During the week before and week of the shift rotation, the City may adjust
schedules for the purpose of transitioning to the new shift, to prevent an employee from working
more than five (5) days in a row.
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25.5 Shift Bid and Rotation Pilot
Starting with the first shift bid process following ratification, the parties agree to a
shift bid pilot program to expire June 30, 2022 unless otherwise mutually agreed. The parties
may agree to extend the program in twelve--month intervals by mutual agreement.
(a) Rotation: All shifts shall be rotated each six(6)months on the first Sunday of the
first full pay period in January and July each year.
(b) Shift Selection: Employees may choose to remain on one shift, suspending the
provisions of 25.2 (a) for the duration of the pilot program.
(c) After eighteen(18) consecutive months on a shift, an employee may elect to bid
off that shift after providing fifteen(15) days' notice prior to the shift bid.
Employees who qualify under this provision shall be given priority for their
selected bid.
(d) Other Provisions: All other existing provisions of this article remain in place.
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ARTICLE 26 — PROBATIONARY PERIOD
26.1 Definitions
(a) For Police Officers who have less than 24 months satisfactory experience with a
state, county, or municipal law enforcement agency, the probationary period shall
be 18 months.
(b) For Police Officers with at least 24 months satisfactory experience with a state,
county, or municipal law enforcement agency, the probationary period shall be 12
months.
(c) Non-sworn personnel shall be subject to a 12-month probationary period.
Prior to completion of the probationary period, employees may be discharged at
will and such discharge shall not be subject to the grievance procedure.
26.2 Non-Sworn Promotional Probation
All non-sworn promotions shall be subject to a six(6) month promotional
probationary period. Any employee who fails to complete the probationary period, including any
employee who is promoted to a position outside the bargaining unit, shall have the right to be
reinstated to the classification he/she held prior to being promoted.
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ARTICLE 27 — DISCIPLINE AND DISCHARGE
27.1 Definition
Disciplinary action or measures for violations of rules or regulations shall include
only the following: written reprimand, demotion, suspension, reduction in pay, other monetary
assessment or discharge. Notice of suspension or discharge will be given in writing. Employees
are subject to discipline or discharge for just cause. The parties agree that oral reprimands are
not considered discipline.
27.2 Process
If the City has reason to discipline an employee, the employee shall have the right
to be represented by an Association representative during such procedure. If the City has reason
to discipline an employee, it will take all reasonable measures to assure against embarrassment of
the employee before other employees or the public.
27.3 Association Representation
In the event of any interview which may reasonably lead to disciplinary action,
the affected employee shall have the right to be assisted by an Association representative during
such procedures. The parties mutually agree to the"Disciplinary Investigation Procedures"
attached hereto as Addendum B and incorporated herein.
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ARTICLE 28 — PERSONNEL FILE
No material in any form which can reasonably be construed, interpreted, or
acknowledged to be derogatory shall be placed in the employee's personnel files unless he/she
hasthey have been allowed to read such material.
Any employee uUpon his/her request, employees shall have access to hi4hertheir
personnel files and shall have the right of reproduction of his personnel files in full or in part. No
portion of an employee's files shall be transmitted without the explicit consent and request of the
employee, other than to those authorized within the Tigard Police Department, the City Manager
or his/her staff, or a court of competent jurisdiction. The official personnel file shall be
maintained in the Human Resources Department.
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ARTICLE 29 —WAGES
29.1 Salary Schedules
Effective July 1, 2017 2020, wages shall be increased across the board by 2.6%.
Effective the first full pay period in July, Association members will be provided a $950.00
signing bonus (pro rated for part time staff), if the contract is ratified on or before July 15, 2017.
Effective January July 1, 2020 wages shall be increased as a market adjustment
across the board by 0.5%. 18 the salary schedule for Police Officer shall be changed to reflect a
market adjustment by adding a step 7, placed 5% above the current step 6. Officers will be
Effective July 1, 2018 2021 wages shall be increased across the board by 2.0%. an
amount equal to the CPI W West Urban Index(annual average) for 20172020, by a minimum
0% and maximum of 4%.
Effective January 1, 2022 wages shall be increased as a market adjustment across
the board by 0.75%.
Effective July 1, 2019 2022 wages shall be increased across the board by an
amount equal to the CPI-W West Urban Index(annual average) for 282021, by a minimum
01% and maximum of 4%.
Effective January 1, 2023 wages shall be increased as a market adjustment across
the board by 1.0%.
Each employee shall be paid at one of the steps in the range prescribed for
hisiher-their classification. Classifications which have seven steps shall be reduced to six step
ranges through the elimination of the current first step of impacted ranges.
29.2 Schedule Placement
Normally, anNew employees will be appointed or reinstated at the first step of the
range established for his/heftheir classification. The Chief may make an appointment or
reinstatement above the first step.
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Lateral Police Officers with at least two years' experience as a sworn police
officer will be appointed at the third step of the range for the classification and will earn vacation
at a rate commensurate to their previous experience.
29.2 Schedule Movement
A new employee or promoted employee is eligible for consideration for
advancement to the next step of the salary range for their classification at the beginning of
the next pay period following completion of the equivalent of six(6) months of service. At six
(6) months of service, the City shall have the discretion to advance an employee more than one
(1) step, if the City-deems it appropriate based on the employee's prior experience.
Advancement of employees to higher pay steps shall not be automatic, but may be made to the
next pay step in the employee's classification, effective on the first day of the next pay period
following the completion of each 12 months of satisfactory work performance. Such
advancement shall be subject to a written employee evaluation by the department head to the
City Manager certifying that the employee had been making normal improvement in the ability
to carry out his/her-their job assignment.
Advancement may be withheld or postponed in the event the employee is not
performing et-their job assignment satisfactorily.
29.3 Promotions
Upon promotion, employees will move to the next highest step, minimum 5% pay
increase, computed on the basis of the base rate of pay exclusive of premium, special assignment,
or incentive/longevity pay.
29.4 Demotion
Unless a lesser sanction is provided by the City Manager, an employee voluntarily
demoted or demoted as a result of a disciplinary action shall be paid at the same step of the lower
range as he/shethey occupied before being promoted, with consideration of length of service of
the employee in the higher range. A demoted employee shall retain the same salary increase
date.
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29.5 Salary Range Changes
When a range is changed, the employee's pay is based upon the same step of the
new range as in the old. Such changes shall not alter the employee's eligibility for salary
increases.
29.6 Pay Periods
The City shall pay employees once every two weeks.
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ARTICLE 30 — INCENTIVE PAY
30.1 Certification/Education
Certification pay increments will begin as of the date of issuance shown on the
certification. Educational achievement pay increments will begin as of the date of written notice
to the City of a degree or equivalent hours. Members of the bargaining unit shall be eligible for
educational and training incentive increments to be applied to their current salary after meeting
the necessary education and training points for the intermediate or advanced certificate as set
forth by DPSST.
Incentive premiums and education requirements are as follows:
Sworn Personnel
Premium DPSST Certification Educational Achievement
2.50% - AA/AS or Equivalent Hours
4.25% Intermediate and/or BA/BS
6.25% Intermediate AA/AS or Equivalent Hours
7.25% Advanced -
8.75% Intermediate BA/BS or Equivalent Hours
8.75% Advanced AA/AS or Equivalent Hours
10.00% Advanced BA/BS or Equivalent Hours
See DPSST Sworn Personnel certification Standards.
30.2 Longevity
Longevity merit incentive shall be paid in accordance with the following schedule
only to those employees with five (5) or more years of service with the City on or before
ratification of this Agreement, who elect to be grandfathered into the longevity premium program
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in lieu of eligibility for advancement to a sixth(6th) step at five percent(5%) above Step 5. The
one-time election must have been made by eligible employees during the window period
established by the City following ratification of the 2002-2004 Agreement(effective January 1,
2% after 5 years
3% after 6 years
4% after 7 years
5% after 8 years
6% after 9 years
7.5% after 10 years
10% after 15 years
Employees with less than five (5)years of service with the City on or before
ratification of this Agreement, will not be eligible for longevity under this section,but will be
eligible for advancement to Step 67 consistent with Article 29, Section 29.2 governing schedule
movement.
The above percentages shall be applied to the individual employee's base salary
but not to exceed a maximum of the top step of the police officer classification salary. These
percentages shall be applied to the base pay step, not including educational incentive pay to
previous longevity increases (i.e., shall not be compounded).
30.3 Special Assignment Pay
Recognizing the right of the City to transfer and assign as determined by the
Chief, special assignment pay will be paid per an employee's current assignment as follows
Motorcycle2 5%
2 Canine Handler and Motor-Gcycle Officer activities shall be conducted on-duty. Acceptance of
the assignment is based upon willingness to care for the animal or the motorcycle off-duty. Employees who serve as
Canine Handlers or Motorcycle Officers shall receive a pay differential of five percent(5%)of their base salary
while serving in that capacity,and shall not receive overtime wages for off-duty care of the animal or motorcycle.
The parties intend to compensate for any off-duty care,cleaning,fueling, feeding or grooming at the overtime rate
computed based upon the FLSA or Oregon minimum wage(whichever is greater). The five percent(5%)
differential compensates for approximately 45 minutes per day. The parties agree that not more than 45 minutes per
day is required for off-duty care of the motorcycle or animal. This agreement is based in part upon the Letter Ruling
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K-9 5%
Detectives
(Including Metro Gang, Commercial Crimes and Narcotics) 5-10%
TNT/Crisis Negotiation Unit 3-5%
SRO 3-5%
Gang Enforcement4 2
Transit Police-(PPB)5 2.5%
Except in the case of Motorcycle and K-9 assignments, employees will receive
3% (5% for detectives) for the first year in any assignment and will be eligible for
an increase to 5% (10% for detectives) after serving in the assignment for one
year. Employees who have previously served in the assignment for more than one
year shall start at the higher percentage.
Notwithstanding any other provision of this Section 30.3, no employee may
receive more than a total of 10% in special assignment pay (12.5% for Detectives).
of September 25, 1985,of the Deputy Administrator,Wage and Hour Division,United States Depai(went of Labor.
The parties agree that commuting to work with the motorcycle or the dog does not constitute"hours of work"solely
because of being on the bike or because the dog is in the vehicle. Motorcycle Officers and Canine Handlers shall
not be entitled to a call back premium when duty concerns maintenance of the motorcycle or emergency care of their
animal. Such time shall be treated as overtime.
3 An evaluation of the time needed for routine care,inclusive of feeding, grooming,and exercise,
has determined that 30 minutes per day is reasonable and sufficient to meet those daily responsibilities.At the
discretion of the city,the employee may be relieved from duty for the equivalent of 3.5 hours per workweek to
offset this time or be assigned a full shift and receive additional compensation for those 3.5 hours beyond their
regularly scheduled shift. Canine handlers will not be granted the 30 minutes per day when they are not physically
caring for the dog(i.e. when dog is kenneled or being cared for by another party).
4 The Gang Enforcement Officer special assignment pay is in recognition and consideration of the
more directed patrol mission,the greater likelihood of becoming involved in more complex investigations and the
need to address mission schedule flexibility. The Gang Enforcement Officer Position has a regular work schedule as
defined in Section 12.2(a)and(b). It is agreed that the hours worked by the Gang Enforcement Officer may be
flexed.
5 The Transit Police Division special assignment pay is in recognition and consideration of the
more directed patrol mission,the greater likelihood of becoming involved in more complex investigations and the
need to address mission schedule flexibility and the prerequisites of the IGA(Intergovernmental Agreement)
between TriMet and the City of Tigard. The Transit Police Position has a regular work schedule as defined in article
12.2(a)and(b). It is agreed that the hours worked by the Transit Police Officer may be flexed. When a Transit
Police Officer's shift assignment is changed with the Transit Police unit,this shift change shall be completed
pursuant to Sections 25.3 (Overtime Waiver)and 25.4(Adjustment of Schedule at Rotation)of the contract.
59
For career development, an employee may volunteer to work a shift in a specialty
assignment in order to determine whether he/shethey wish to put in for such assignment. The
Chief, in theirhis discretion, may approve such voluntary assignment, based on operational
needs. In such case, the employee shall not receive assignment pay for the shift in question nor
shall the employee be eligible for shift differential under Article 13.4 for the shift in question.
Staff assigned to the operations division and receiving special assignment
premiums shall bid based on seniority within the previously identified shift slots and no more
than two (2) identical specialty assignment positions may have a common training day on each
shift.
30.4 Bilingual Incentive
An employee shall be eligible to receive a $50/month0.75% Spanish language
premium if they provide the City with proof on an annual basis that they meet standards
acceptable to the City. Employees fluent in Spanish, as determined by an objective standard
acceptable to the City and demonstrated annually, shall receive a premium of 2.5% instead of the
$50/month0.75% Spanish language premium. The City may determine that other languages
qualify for the foregoing bilingual incentives based on a demonstrated need.
30.5 Standby
Any employee required to be on standby, whether on a weekend or during the
workweek, will be compensated two dollars and twenty-five cents ($2.25) for every hour so
acting. Employees on standby must be available by phone, able to respond within one hour of
being called, and fit for duty.
30.6 Acting Supervisor
Appointment of non-supervisory personnel to a supervisory position may be made
on an acting basis to fill a temporary vacancy. An employee holding an acting supervisory
position shall be entitled to a five percent(5%)premium for all time so assigned.
30.7 Coaching
Non-supervisory personnel assigned to coach newly hired or promoted police
department employees shall be entitled to a pay increase of 5% of the top-step base pay, for the
classification acting as a coach, for each day or part of a day for the duration of their acting
60
assignment. Coaches will receive the 5% incentive for hours worked one week prior and two
weeks post recruit assignment.
30.8 Higher Classification
Employees assigned to work in a higher classification, other than what is
described in Sections 30.6 & 30.7 of this Article, shall be entitled to a five percent(5%) premium
for all time so assigned.
30.9 Take-Home Cars for Employees in Detective Assignments
The City agrees that it will provide a take-home car for any employee in a
Detective assignment.
30.10 ORPAT Incentive [moved from Article 16]
Employees will be provided the opportunity to participate in the DPSST certified
ORPAT course twice per fiscal year. Scheduling of this testing shall be determined by the Chief
of Police and will allow for make-up tests and re-tests as described herein.
Recognizing that participation in this incentive program is purely voluntary, all
ORPAT testing will be done off duty and without compensation. The City will provide the
location and all testing equipment, including a certified ORPAT instructor to facilitate the
testing.
Prior to participating in the fitness incentive, employees will be required to sign a
waiver indicating they understand the physical challenges of ORPAT and the risks of
participating. If at any time, in the opinion of the ORPAT instructor or on scene supervisor, the
employee appears to be in physical distress, the testing will be stopped.
Those Employees who successfully complete the ORPAT course in a time that is
considered passing on their first attempt will receive an incentive bonus of two hundred and fifty
dollars ($250.00). An employee may take the ORPAT twice/year, with a maximum incentive of
$500/fiscal year.
The parties recognize that the City will reflect any and all amounts paid as
allowances, bonuses, and/or incentives as subject to the IRS and Oregon payroll tax deduction.
61
For purposes of this agreement, the minimum standard for passing will be the time established as
passing by DPSST for an Entry Level Police Officer.
If an Employee fails to pass the ORPAT, that Employee may request a re-test
within(1) month after their first attempt. At the discretion of the Chief of Police, the Employee
may be allowed to retake the ORPAT at a mutual agreed date, within(2) months after the
Employee's request.
If an Employee passes the ORPAT on their re-test they will receive an incentive
bonus of one hundred and fifty dollars ($150). The parties recognize that the City will reflect any
and all amounts paid as allowances, bonuses, and/or incentives as subject to the IRS and Oregon
payroll tax deduction.
If an Employee is unable to participate in the scheduled ORPAT test due to
vacation, court,bona-fide illness or injury or other reasonable conflict, the Employee may
request a make-up test without penalty so long as the make-up test is completed and passed
within a mutually agreed time frame between the Employee and the Chief of Police.
For make-up tests or re-tests to qualify, officers must first obtain pre-
authorization from the Chief, and then coordinate the make-up or re-test with a local police
agency, when that agency is running their own testing.
Reasonable efforts shall be taken to complete the make-up test within (3)months
of the originally missed scheduled test.
Employees who choose not to participate, or who seek this incentive, but do not
meet the minimum ORPAT passing standard as defined-in this agreement, will not be negatively
impacted.
62
ARTICLE 31 — SAVINGS CLAUSE
If any article or section of this Agreement or any amendment thereto should be
rendered invalid by operation of the law, or held invalid by any lawful tribunal having
jurisdiction, or if compliance with or enforcement of any article or section should be rendered
unlawful by any lawful tribunal having jurisdiction, by statute passed after the effective date of
this Agreement, or by the decision of a court of competent jurisdiction involving the same or
similar language contained in the collective bargaining agreement of another public agency in
Oregon, the remainder of this Agreement and addenda shall not be affected thereby, and the
parties shall enter into immediate collective bargaining negotiations for the purpose of arriving at
a mutually satisfactory replacement for such article or section.
63
ARTICLE 32 —TERMINATION
This contract shall be effective as of the date of its signing by both parties or as
otherwise specified herein and shall remain in full force and effect until June 30, 20202023.
The parties agree to commence negotiations on or before February 15, 20202023,
for a successor Agreement. This contract shall remain in full force and effect during the period
of negotiations.
The parties agree to administer this contract and negotiate for a successor
agreement in accordance with ORS 243.650, et seq., the Oregon Public Employee Collective
Bargaining Law.
Signed this day of 20172020
CITY OF TIGARD, OREGON TIGARD POLICE OFFICERS'
ASSOCIATION
City Manager TPOA President
Date: Date:
64
ADDENDUM B - DISCIPLINARY INVESTIGATION PROCEDURES
A. Advance Notice
Prior to any disciplinary investigation which could result in suspension or
discharge, the employee concerned shall be notified not less than twenty-four(24)hours before
the interview or such time as written reports are required, except when, in the opinion of the
City, a delay will jeopardize the success of the investigation or when criminal conduct is at issue.
If the employee is advised in writing that the interview will not be used against him or herthem
for disciplinary purposes, then the 24 hour notice will not be required. An employee may
voluntarily waive the above twenty-four hour(24-hour) notice. The notice shall include the
specific reasons for the interview, a statement of whether the employee is a witness or a suspect,
and any other information necessary to reasonably inform hherthem of the nature of the
investigation. The employee shall be notified of the right to and afforded an opportunity and
facilities, subject only to scheduling limitation, to contact and consult privately with an attorney
and/or a representative of the Association, and to have that representative and/or attorney present
at any interview. The Association Representative representing the employee during the
investigation may not be required to disclose, or be subject to disciplinary action for refusing to
disclose, statements made by the Employee to the Representative for purposes of the
representation. The Association will designate the Association Representative who will be
representing the employee in the investigation and will notify the City of the designation. If
there is a need for more than one Representative to be designated, the Association will explain
the reason for the additional Representative(s) to the City. The parties agree that the Association
may not designate a witness in the investigation as the Association Representative.
B. The Interview
1. Interview shall be conducted in the Department Office unless mutual
agreement of the parties or the particular circumstances of the situation require another location.
2. Any interview of an employee normally shall be when he/she isthey are on
duty, unless the serious nature of the investigation dictates otherwise.
3. Parties to the interview shall be limited to those reasonably necessary to
conduct a thorough and fair investigation. The employee shall be informed as to the name, rank
65
and command, or other similar information of all persons present, if they are unknown to
himiherthem, and may have an Association or other representative present to witness the
interview and assist hinVherthem.
4. The interview shall be limited in scope to acts, events, circumstances and
conduct which pertain to the subject investigation and shall be conducted in a manner devoid of
intimidation or coercion. The employee shall be granted reasonable rest periods, with one (1)
intermission every hour if so requested. Interviews exceeding two (2)hours shall he continued
only by mutual consent.
5. The interview shall be recorded, and the employee shall be provided with
a copy of the recording at the conclusion of the interview, or as soon as practicable thereafter, -or
he/hethey may record the interview •.•• - •• • at his/hertheir own expense, and the City
shall be provided with a copy. If any portion of the recording is transcribed, the employee shall
be given a copy. Interview proceedings shall be kept strictly confidential by all concerned.
C. Investigation Findings:
1. When the investigation results in sustained charges of violation of
department policy, the employee and the Association, upon request, shall be given a copy of the
investigation, including all material facts of the matter. If available, such information will be
provided in an electronic format(i.e. PDF or other protected format).
2. When the investigation results in discharge or suspension, the employee
shall be notified immediately of the nature of the action to be taken, the reasons therefore, and
the effective date of such action. Copies of the notice and summary report of the investigation
shall be placed in the employee's personnel file and made available for hisyLhertheir inspection.
3. An employee may protest any suspension or discharge through the regular
contract grievance procedure.
D. Senate Bill 1604 Implementation
A joint management and association committee shall be enacted to review SB
1604 and work cooperatively to identify and agree to a disciplinary matrix consistent with the
legislation. The committee shall begin in August 2020 with a goal of reaching an agreement no
later than the end of the calendar year. The committee will be made up of three management
66
representatives and three association representatives. The recommendation from the committee
shall be final.
67
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NOCityof Tigard Respect & Care I Do the Right Thing I Get it Don:
TIGAR
Collective Bargaining Summary
• Bargained February through July
• COVID pandemic response started in March
• Local Option Levy passed in May
• Two mediation sessions starting in August
• Regular Council updates
• Reached tentative agreement on September 10, 2020
NOCityof Tigard Respect & Care I Do the Right Thing I Get it Don:
TIGARD
Proposed New Agreement
• 3-year agreement
• Expires June 30, 2023
• Council Executive Session September 22, 2020
• TPOA ratified the agreement on September 25, 2020
NOCityof Tigard Respect & Care I Do the Right Thing I Get it Don:
TIGARD
g adjustments)
Wa es cost of livin
g
• Year One : 2 .6%
• Year Two : 2 .0%
• Year Three : 1-4% based on consumer price index (CPI-W West Urban
Index)
NOCityof Tigard Respect & Care I Do the Right Thing I Get it Don:
TIGARD
Wages market adjustmentsl
• Year One : 0.5%
• Year Two : 0.75%
• Year Three : 1.0%
NOCityof Tigard Respect & Care I Do the Right Thing I Get it Don:
TIGARD
Wages other adjustmentsl
• Move from 7-step salary schedule to 6-step schedule
• Newer officers reach market competitiveness more quickly
• Overall goal to ensure TPD Officers are paid a fair market wage
compared to similarly-sized cities
NOC . �f Tigard Respect & Care Do the Right Thing Get it Don:
TIGARD
Other Economic Changes
Maintain 90/10 cost Updates to certain
Increased long-term
fe, share for healthcare %Rotspecial assignment
Li I disability benefits
premiums incentives
NOCityof Tigard Respect & Care I Do the Right Thing I Get it Don:
TIGARD
Other Agreed U Changes
• Convene committee to discuss SB 1604 and required discipline matrix
• Increased travel time for court call-back
• Language to allow members to cancel their dues deductions
• Language to incorporate Oregon Paid Sick Leave
• Gender neutrality adjustments throughout
NOCity of Tigard Respect & Care I Do the Right Thing I Get it Don:
TIGARD
Cost of Implementation
Current fiscal year: roughly Life of the contract (3 years):
® $288,000 in new spending roughly $1.7M in new spending
rfr. • Cost is calculated assuming Review of actual cost
all current general- and levy- � ' requirements to take place
funded positions are filled before the Q2 budget request
NOCityof Tigard Respect & Care I Do the Right Thing I Get it Don:
TIGARD
Staff Recommendation
Adopt Resolution to ratify the new collective bargaining agreement
Authorize City Manager to sign
AIS-4357 7.
Business Meeting
Meeting Date: 10/13/2020
Length (in minutes): 15 Minutes
Agenda Title: Informational Public Hearing: Consider a Resolution
Approving the FY 2021 First Quarter Budget
Supplemental
Prepared For: Steve Kang Submitted By: Steve Kang,
Finance and
Information
Services
Item Type: Motion Requested Meeting Type: Council
Resolution Business
Public Hearing - Meeting -
Informational Main
Public Hearing Yes
Newspaper Legal Ad Required?:
Public Hearing Publication 10/01/2020
Date in Newspaper:
Information
ISSUE
Shall the Tigard City Council adopt the FY 2021 First Quarter Budget Supplemental?
STAFF RECOMMENDATION / ACTION REQUEST
Staff recommends that the City Council approve the FY 2021 First Quarter Budget
Supplemental.
KEY FACTS AND INFORMATION SUMMARY
The following is a summary of items that require Council action for FY 2021 First Quarter
Budget Supplemental. These are also outlined in a table attached to this Agenda Item
Summary:
Community Development
Community Development is requesting four adjustment items to their budget. One notable
but also the largest request is the expansion of the Tigard CARES Program through Federal
and State grants totaling $1.9M. Other requests include new and carryforward of grant funded
projects such as Washington Square Regional Center (WSRC) Update Project and River
Terrace Concept Planning Project (West and South). Large portions of these projects are
funded by grants from Metro.
City Management
City Management has five requests. Three are consulting service requests for the City
Manager recruitment; Strategic Plan refresh communications consultant; and a multi-agency
negotiations and discussions on School Resource Officers. The remaining two requests are
for 1.00 FTE Public Safety Advisory Board Management Analyst and insurance premium
increase. The Management Analyst request in the City Manager's Office would provide
additional capacity to help implement several new and existing initiatives, some of which were
unanticipated when the FY 2020-2021 budget was prepared. The insurance premium increase
was due to FY 2021 Liability insurance premium final cost coming in higher than anticipated.
Finance and Information Services
The main item in the FIS Department is the request in Financial Operations Division for a
Payroll Specialist (1.00 FTE) in order to appropriately fulfill the needs of payroll. The recent
performance audit identified the payroll function to be a major risk factor as the city has only
1.00 FTE in payroll. The city is projecting to have 400-425 people in FY 2021 including
permanent staff, temporary, and on-call positions. The industry standard for payroll is 250
people in the organization per 1.00 payroll FTE. This means that Tigard has roughly 1.70
FTE worth of payroll workload based on this standard. The remainder of the available time
will be spent on special projects, trainings, and miscellaneous time away from the payroll
function. In addition to the payroll staff request, there is a request item for an
expansion/extension of the St. Vincent De Paul water customer financial assistance program
coordination.
Police Department
The Police Department has three requests. Two of the three requests are carryforward items
for purchases in the Forfeiture Fund and for the Police Vehicle outfitting. Both items are
ordered but couldn't be completed before the end of FY 2020. The last request is for police
parking lot security upgrades. Based on the recommendations from the CIS parking lot
security assessment, and sensitive criminal justice data security concerns raised by the CJIS
audit, the preliminary scope includes installing fencing and automatic gates on the west side
and south of the parking lot to enclose city property from the Fanno Creek trail system.
Public Works
The Public Works Department has two requests. One is a request to increase the
right-of-way mowing contract due to additional mowing locations. The other is a
carryforward of the Hi-Tor Reservoir generator replacement. The delivery of the generator
was delayed due to the manufacturing plant closures.
Capital Improvement Plan (CIP)
• 95063 Transportation System Plan Update — Carryforward of$79,500 from prior year
appropriations impacting the Transportation SDC Fund. The project start was delayed
because of the bidding and negotiations with consultant took longer than anticipated. In
addition, there is a new ask of$48,000 impacting Transportation SDC Fund due to the
consultant contract coming in higher than anticipated.
• 94044 Tigard Triangle Stormwater Implementation Plan/Predesign— Carryforward of
$18,500 from prior year appropriations impacting the Stormwater Fund. IGA with
Clean Water Services determines the project schedule. Total Project Cost remains at
$180,000.
• 97028 Tigard Triangle Parks — CIP 97028 is a Tigard Triangle Capital Improvement
Fund project but was duplicated in the City of Tigard CIP project list. This request will
eliminate duplicated entries.
• 91022 City Hall Remodel— Carryforward of$73,500 from prior year appropriations
impacting the General Fund. The construction contract was executed in the middle of
May, but the actual construction did not start until June. Unspent dollars need to move
to FY 2021 to complete the construction. Total Project Cost remains at $627,000.
• 95057 Fanno Creek Trail Alignment Study— Carryforward of$51,615 from prior year
appropriations impacting the Parks Capital Fund. Deliverables tied to the grant (a Metro
Grant) did not allow for some billings in FY 2020 and require moving funding to FY
2021. In addition, internal costs have increased slightly to allow for proper grant
management. Total Project Cost has increased by $15,000 due to additional expenditures
which occurred in FY 2020.
• 95061 Wall Street / Tech Center Drive Connection — Carryforward of$36,610 from
prior year appropriations impacting the Transportation CIP Fund (a Metro RFFA
Grant). Total Project Cost remains at $2,169,033.
• 92062 Cook Park Softball and Baseball Infield — Increase $30,000 of transfers from
Transient Lodging Tax Fund due to the additional permitting requirements for the site
required by the Project Manager, which have also resulted in increased permitting fees.
• 92034-02 Tigard Street Heritage Plaza Outdoor Museum — Carryforward of$21,000
from prior fiscal year. $10.5K from the Transient Lodging Tax Fund and $10.5K for a
National Endowment for the Arts Grant. Final artists work could not be completed
before the end of FY 2020.
• 95027 Pedestrian and Cyclist Connections Program — Summer 2020 construction of
RRFB signals and other crossing improvements at Tiedeman, Grant and Katherine could
not be completed in June. Carryforward $130,000 of unspent appropriations from
program that were tied only to the Brown Construction Contract for these crossing
improvements.
Non-Budgetary Impact Items:
Central Services
Central Services is requesting to increase the Digital Communications Coordinator FTE by
.05. The slight FTE increase will be offset by funds that were budgeted for the Latino
Festival. The event was scheduled for August but did not happen because of COVID-19.
To help offset the loss of outreach the Latino Festival provided, the Digital Communications
Coordinator is expanding our digital presence and growing the city's connections in the
Latino community. As our social media reach increases by five to ten percent on each
platform (Facebook, Instagram, and Twitter), the position is tasked with responding to more
comments and responding to direct messages in a timely manner.
The position is also responsible for launching `Somos Tigard' a social media page specifically
for Spanish speaking members of the community. In just a couple of months, the page has
gained 130 members through live chats, videos, and timely information sharing.
As we continue to implement our Language Access Plan, this position is translating more
documents (i.e: Mayor's Corner, Popular Annual Finance Report, and Tigard CARES
information) for every department.
Without the additional hours, the city will use a third-party service to translate all city
documents. Not only this will be an additional cost to departments, but also, result in a longer
turnaround time (five to ten days) in translating documents into Spanish.
OTHER ALTERNATIVES
Do not approve the FY 2021 First Quarter Budget Supplemental.
COUNCIL OR TCDA GOALS, POLICIES, MASTER PLANS
DATES OF PREVIOUS CONSIDERATION
This is the first time Council has been presented with this information.
Fiscal Impact
Cost: -$243,115
Budgeted (yes or no): No
Where Budgeted (department/program): Multiple
Additional Fiscal Notes:
The FY 2021 First Quarter Supplemental will decrease the overall budget by $0.2M. The
increase in the program expenditure budget is $3.2 million and is largely supported through
various Federal and State grants as well as unanticipated beginning fund balances and
contingency. This supplemental will increase reserves of the city by $22,000.
Please refer to Exhibits A which provides detail on each individual request, Exhibit B which
summarize the fiscal impact of all the items of the quarterly supplemental budget by fund,
and Exhibit C which outlines the changes to the 6-year Capital Improvement Plan.
Attachments
FY21 Q1 - Resolution
FY21 Q1 Exhibit A
FY21 Q1 Exhibit B
FY21 Q1 Exhibit C
FY21 Q1 Supplemental Summary
CITY OF TIGARD, OREGON
TIGARD CITY COUNCIL
RESOLUTION NO. 20-
A RESOLUTION TO ADOPT THE FY 2021 FIRST QUARTER BUDGET SUPPLEMENTAL
INCLUDING BUDGET ADJUSTMENTS TO PUBLIC WORKS, POLICY AND ADMINISTRATION,
AND COMMUNITY SERVICES.
WHEREAS,the city acknowledges those items that were unknown at the time the FY 2021 budget was adopted;
and
WHEREAS, the city recognizes approximately -$243,115 of unanticipated budget in operations and transfers;
and
WHEREAS, the decrease in budget is offset by unanticipated fund balance, miscellaneous revenue, reserve for
future expenditures,and contingency.
NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that:
SECTION 1: The FY 2020-21 Budget is hereby amended as detailed in Exhibit B.
SECTION: This resolution is effective immediately upon passage.
PASSED: This day of 2020.
Mayor-City of Tigard
ATTEST:
City Recorder-City of Tigard
RESOLUTION NO. 20-
Page 1
Exhibit A
Q1CD01-Washington Square Grant Funds (Metro)
Grant from Metro awarded for Washington Square Regional Center(WSRC) Update project. The WSRC Update Project is primarily funded
by a Metro 2040 Planning and Development Grant.The city signed an intergovernmental agreement(IGA)with Metro for a$250,000 grant
award in November 2019. Metro amended the IGA in July 2020 to include an additional$10,000 in grant funds to support community
engagement during COVID-19.As part of the city's grant application,the city pledged$60,000 in matching funds. The matching funds
portion is in the form of staff time. In addition,the request includes carryforward from FY20,$17,500.
FY 2021 QI Revised
General Fund Adopted Amendment Q1
Resources
Beginning Fund Balance 25,980,423 $ 17,500 $ 25,997,923
Property Taxes $ 17,753,872 $ - $ 17,753,872
Franchise Fees $ 6,615,979 $ - $ 6,615,979
Special Assessments $ - $ - $ -
Licenses&Permits $ 1,123,252 $ - $ 1,123,252
Intergovernmental $ 7,428,909 $ 260,000 $ 7,688,909
Charges for Services $ 253,132 $ - $ 253,132
Fines&Forfeitures $ 2,258,261 $ - $ 2,258,261
Interest Earnings $ 400,900 $ - $ 400,900
Miscellaneous $ 356,432 $ - $ 356,432
Other Financing Sources $ - $ - $ -
Transfers In from Other Funds $ 354,000 $ - $ 354,000
Total Resources $ 62,525,160 $ 277,500 $ 62,802,660
Requirements
Community Development $ 4,190,174 $ 277,500 $ 4,467,674
Community Services $ 26,624,316 $ - $ 26,624,316
Policy and Administration $ 1,875,705 $ - $ 1,875,705
Public Works $ - $ - $ -
Program Expenditures Total $ 32,690,195 $ 277,500 $ 32,967,695
Debt Service $ - $ - $ -
Loan to TCDA $ 1,000 $ - $ 1,000
Work-In-Progress $ - $ - $ -
Transfers to Other Funds $ 2,673,115 $ - $ 2,673,115
Contingency $ 1,650,000 $ - $ 1,650,000
Total Budget $ 37,014,310 $ 277,500 $ 37,291,810
Reserve For Future Expenditure $ 25,510,850 $ - $ 25,510,850
Total Requirements $ 62,525,160 $ 277,500 $ 62,802,660
Exhibit A
Q-1CD02_-River Terrace Concept Planning Grant Funds
River Terrace Concept Planning project is receiving two grant awards from Metro and State Department of Land Conservation and
Development(DLCD).
-The 2040 grant program from Metro is funded by their region-wide construction excise tax,and support planning work to prepare
land for development.The city was awarded $300,000 in 2019 to perform concept planning work in River Terrace West and South.A
supplemental $10,000 was provided by Metro in 2020 to cover additional community engagement needs during the COVID-19 public
health emergency.
-The technical assistance grant from the State Department of Land Conservation and Development(DLCD)is provided to support
communities performing housing-related work in response to HB2001 and HB2003.The city was awarded two grants totaling$60,000
in 2020;one in the amount of$42,000 to update its Housing Needs Analysis in conformance with the requirements of HB2003,and the
other in the amount of$18,000 to perform a Housing Market Analysis to assess supply and demand for the broader range of housing
options allowed under Tigard's development code changes of 2018 and the requirements of HB2001.
FY 2021 Q1 Revised
General Fund Adopted Amendment Q1
Resources
Beginning Fund Balance $ 25,980,423 $ - $ 25,980,423
Property Taxes $ 17,753,872 $ - $ 17,753,872
Franchise Fees $ 6,615,979 $ - $ 6,615,979
Special Assessments $ - $ - $ -
Licenses&Permits $ 1,123,252 $ - $ 1,123,252
Intergovernmental $ 7,428,909 $ 370,000 $ 7,798,909
Charges for Services $ 253,132 $ - $ 253,132
Fines&Forfeitures $ 2,258,261 $ - $ 2,258,261
Interest Earnings $ 400,900 $ - $ 400,900
Miscellaneous $ 356,432 $ - $ 356,432
Other Financing Sources $ - $ - $ -
Transfers In from Other Funds $ 354,000 $ - $ 354,000
Total Resources $ 62,525,160 $ 370,000 $ 62,895,160
Requirements
Community Development $ 4,190,174 $ 370,000 $ 4,560,174
Community Services $ 26,624,316 $ - $ 26,624,316
Policy and Administration $ 1,875,705 $ - $ 1,875,705
Public Works $ - $ - $ -
Program Expenditures Total $ 32,690,195 $ 370,000 $ 33,060,195
Debt Service $ - $ - $ -
Loan to TCDA $ 1,000 $ - $ 1,000
Work-In-Progress $ - $ - $ -
Transfers to Other Funds $ 2,673,115 $ - $ 2,673,115
Contingency $ 1,650,000 $ - $ 1,650,000
Total Budget $ 37,014,310 $ 370,000 $ 37,384,310
Reserve For Future Expenditure $ 25,510,850 $ - $ 25,510,850
Total Requirements $ 62,525,160 $ 370,000 $ 62,895,160
Exhibit A
Q1CD03 - Carryforward for City Center Futures Project
The City Center Futures projects started in February 2020 and was anticipated to be completed in FY 20. Included in these projects are
the assist with transit-oriented development; evaluate and plan for the City Center Urban Renewal Plan; and update the Leland
downtown redevelopment report. The projects have taken longer and requesting that$71,200 for the contract with Johnson
Economics be carried forward to FY21
FY 2021 Q1 Revised
General Fund Adopted Amendment Q1
Resources
Beginning Fund Balance $ 25,980,423 $ 71,200 $ 26,051,623
Property Taxes $ 17,753,872 $ - $ 17,753,872
Franchise Fees $ 6,615,979 $ - $ 6,615,979
Special Assessments $ - $ - $ -
Licenses&Permits $ 1,123,252 $ - $ 1,123,252
Intergovernmental $ 7,428,909 $ - $ 7,428,909
Charges for Services $ 253,132 $ - $ 253,132
Fines &Forfeitures $ 2,258,261 $ - $ 2,258,261
Interest Earnings $ 400,900 $ - $ 400,900
Miscellaneous $ 356,432 $ - $ 356,432
Other Financing Sources $ - $ - $ -
Transfers In from Other Funds $ 354,000 $ - $ 354,000
Total Resources $ 62,525,160 $ 71,200 $ 62,596,360
Requirements
Community Development $ 4,190,174 $ 71,200 $ 4,261,374
Community Services $ 26,624,316 $ - $ 26,624,316
Policy and Administration $ 1,875,705 $ - $ 1,875,705
Public Works $ - $ - $ -
Program Expenditures Total $ 32,690,195 $ 71,200 $ 32,761,395
Debt Service $ - $ - $ -
Loan to TCDA $ 1,000 $ - $ 1,000
Work-In-Progress $ - $ - $ -
Transfers to Other Funds $ 2,673,115 $ - $ 2,673,115
Contingency $ 1,650,000 $ - $ 1,650,000
Total Budget $ 37,014,310 $ 71,200 $ 37,085,510
Reserve For Future Expenditure $ 25,510,850 $ - $ 25,510,850
Total Requirements $ 62,525,160 $ 71,200 $ 62,596,360
Exhibit A
Q1CD04-Tigard CARES Business Assistance Grants IVa and Ivb
Tigard CARES Business Assistance is expanding its services through additional Federal and State grants. This program will be utilizing
Community Development Financial Institutions(CDFI's)to deliver a combination of micro-loans, loans,grants and business-advising
services. The distribution of these funds has already started.
-A grant disbursement from Washington County through Federal CARES act funds to recapitalize a COVID-19 business assistance grant
program for$1,631K.
-Two allocated grants from the State of Oregon totaling$277.5K of state and federal funding for a COVID-19 business assistance
program.Additional $20.1K is added to cover program administration costs, but is not part of the State/Federal grant award.
FY 2021 Q1 Revised
General Fund Adopted Amendment Q1
Resources
Beginning Fund Balance $ 25,980,423 $ - $ 25,980,423
Property Taxes $ 17,753,872 $ - $ 17,753,872
Franchise Fees $ 6,615,979 $ - $ 6,615,979
Special Assessments $ - $ - $ -
Licenses &Permits $ 1,123,252 $ - $ 1,123,252
Intergovernmental $ 7,428,909 $ 1,908,500 $ 9,337,409
Charges for Services $ 253,132 $ - $ 253,132
Fines &Forfeitures $ 2,258,261 $ - $ 2,258,261
Interest Earnings $ 400,900 $ - $ 400,900
Miscellaneous $ 356,432 $ - $ 356,432
Other Financing Sources $ - $ - $ -
Transfers In from Other Funds $ 354,000 $ - $ 354,000
Total Resources $ 62,525,160 $ 1,908,500 $ 64,433,660
Requirements
Community Development $ 4,190,174 $ 1,928,600 $ 6,118,774
Community Services $ 26,624,316 $ - $ 26,624,316
Policy and Administration $ 1,875,705 $ - $ 1,875,705
Public Works $ - $ - $ -
Program Expenditures Total $ 32,690,195 $ 1,928,600 $ 34,618,795
Debt Service $ - $ - $ -
Loan to TCDA $ 1,000 $ - $ 1,000
Work-In-Progress $ - $ - $ -
Transfers to Other Funds $ 2,673,115 $ - $ 2,673,115
Contingency $ 1,650,000 $ (20,100) $ 1,629,900
Total Budget $ 37,014,310 $ 1,908,500 $ 38,922,810
Reserve For Future Expenditure $ 25,510,850 $ - $ 25,510,850
Total Requirements $ 62,525,160 $ 1,908,500 $ 64,433,660
Exhibit A
Q1CM01 - City Manager Recruitment
City manager is leaving in November and city council wishes to engage a national recruiting firm. This was an unanticipated expense
made necessary for Council to find the next city manager. Existing staff do not have the capacity or expertise to perform a national
search.
FY 2021 Q1 Revised
Central Services Fund Adopted Amendment Q1
Resources
Beginning Fund Balance $ 1,996,623 $ - $ 1,996,623
Property Taxes $ - $ - $ -
Franchise Fees $ - $ - $ -
Special Assessments $ - $ - $ -
Licenses&Permits $ - $ - $ -
Intergovernmental $ - $ - $ -
Charges for Services $ 11,662,196 $ - $ 11,662,196
Fines &Forfeitures $ - $ - $ -
Interest Earnings $ - $ - $ -
Miscellaneous $ 90,000 $ - $ 90,000
Other Financing Sources $ - $ - $ -
Transfers In from Other Funds $ 699,752 $ - $ 699,752
MME Total Resources $ 14,448,571 $ m $ 14,448,571
Requirements
Community Development $ - $ - $ -
Community Services $ - $ - $ -
Policy and Administration $ 12,023,748 $ 50,000 $ 12,073,748
Public Works $ - $ - $ -
Program Expenditures Total $ 12,023,748 $ 50,000 $ 12,073,748
Debt Service $ - $ - $ -
Loan to TCDA $ - $ - $ -
Work-In-Progress $ - $ - $ -
Transfers to Other Funds $ - $ - $ -
Contingency $ 400,000 $ (50,000) $ 350,000
Total Budget $ 12,423,748 $ - $ 12,423,748
Reserve For Future Expenditure $ 2,024,823 $ -- $ 2,024,823
Total Requirements $ 14,448,571 $ 71M14,448,571
Exhibit A
Q1CM02- Communications consultant for Strategic Plan refresh
Consultant services to help guide public outreach to promote the refreshed Strategic Plan.This unanticipated expense is based on the
City Council's desire to expand public outreach on the refreshed Strategic Plan and its links to other city goals&initiatives. Current
staffing levels do not meet the needs or expertise required.
FY 2021 Q1 Revised
Central Services Fund Adopted Amendment Q1
Resources
Beginning Fund Balance $ 1,996,623 $ - $ 1,996,623
Property Taxes $ - $ - $ -
Franchise Fees $ - $ - $ -
Special Assessments $ - $ - $ -
Licenses &Permits $ - $ - $ -
Intergovernmental $ - $ - $ -
Charges for Services $ 11,662,196 $ - $ 11,662,196
Fines &Forfeitures $ - $ - $ -
Interest Earnings $ - $ - $ -
Miscellaneous $ 90,000 $ - $ 90,000
Other Financing Sources $ - $ - $ -
Transfers In from Other Funds $ 699,752 $ - $ 699,752
Total Resources $ 14,448,571 $ - $ 14,448,571
Requirements
Community Development $ - $ - $ -
Community Services $ - $ - $ -
Policy and Administration $ 12,023,748 $ 30,000 $ 12,053,748
Public Works $ - $ - $ -
Program Expenditures Total $ 12,023,748 $ 30,000 $ 12,053,748
Debt Service $ - $ - $ -
Loan to TCDA $ - $ - $ -
Work-In-Progress $ - $ - $ -
Transfers to Other Funds $ - $ - $ -
Contingency $ 400,000 $ (30,000) $ 370,000
Total Budget $ 12,423,748 $ - $ 12,423,748
Reserve For Future Expenditure $ 2,024,823 $ - $ 2,024,823
Total Requirements $ 14,448,571 $ - $ 14,448,571
Exhibit A
Q1CM03- Consulting Services for Multi-Agency SRO Contract Discussion
Multi-agency negotiation and discussion about School Resource Officers,future role,etc.This was not part of the approved
budget given quickly-moving national events and calls for Police reform and defunding.This partnership between Tigard,
Tualatin and School District will produce research and feedback on the public's desire for this program and next steps in
implementation.
FY 2021 Q1 Revised
Central Services Fund Adopted Amendment Q1
Resources
Beginning Fund Balance $ 1,996,623 $ - $ 1,996,623
Property Taxes $ - $ - $ -
Franchise Fees $ - $ - $ -
Special Assessments $ - $ - $ -
Licenses &Permits $ - $ - $ -
Intergovernmental $ - $ - $ -
Charges for Services $ 11,662,196 $ - $ 11,662,196
Fines &Forfeitures $ - $ - $ -
Interest Earnings $ - $ - $ -
Miscellaneous $ 90,000 $ - $ 90,000
Other Financing Sources $ - $ - $ -
Transfers In from Other Funds $ 699,752 $ 25,000 $ 724,752
Total Resources $ 14,448,571 $ 25,000 $ 14,473,571
Requirements
Community Development $ - $ - $ -
Community Services $ - $ - $ -
Policy and Administration $ 12,023,748 $ 25,000 $ 12,048,748
Public Works $ - $ - $ -
Program Expenditures Total $ 12,023,748 $ 25,000 $ 12,048,748
Debt Service $ - $ - $ -
Loan to TCDA $ - $ - $ -
Work-In-Progress $ - $ - $ -
Transfers to Other Funds $ - $ - $ -
Contingency $ 400,000 $ - $ 400,000
Total Budget $ 12,423,748 $ 25,000 $ 12,448,748
Reserve For Future Expenditure $ 2,024,823 $ - $ 2,024,823
Total Requirements $ 14,448,571 $ 25,000 $ 14,473,571
Exhibit A
Q1CM03-Consulting Services for Multi-Agency SRO Contract Discussion
Multi-agency negotiation and discussion about School Resource Officers,future role,etc.This was not part of the
approved budget given quickly-moving national events and calls for Police reform and defunding.This partnership
between Tigard,Tualatin and School District will produce research and feedback on the public's desire for this program
and next steps in implementation.
Fund 2 of 2 FY 2021 Q1 Revised
General Fund Adopted Amendment Q1
Resources
Beginning Fund Balance $ 25,980,423 $ - $ 25,980,423
Property Taxes $ 17,753,872 $ - $ 17,753,872
Franchise Fees $ 6,615,979 $ - $ 6,615,979
Special Assessments $ - $ - $ -
Licenses&Permits $ 1,123,252 $ - $ 1,123,252
Intergovernmental $ 7,428,909 $ - $ 7,428,909
Charges for Services $ 253,132 $ - $ 253,132
Fines&Forfeitures $ 2,258,261 $ - $ 2,258,261
Interest Earnings $ 400,900 $ - $ 400,900
Miscellaneous $ 356,432 $ - $ 356,432
Other Financing Sources $ - $ - $ -
Transfers In from Other Funds $ 354,000 $ - $ 354,000
I Total Resources $ 62,525,160 $ 1== 62,525,160
Requirements
Community Development $ 4,190,174 $ - $ 4,190,174
Community Services $ 26,624,316 $ - $ 26,624,316
Policy and Administration $ 1,875,705 $ - $ 1,875,705
Public Works $ - $ - $ -
Program Expenditures Total $ 32,690,195 $ - $ 32,690,195
Debt Service $ - $ - $ -
Loan to TCDA $ 1,000 $ - $ 1,000
Work-In-Progress $ - $ - $ -
Transfers to Other Funds $ 2,673,115 $ 25,000 $ 2,698,115
Contingency $ 1,650,000 $ (25,000) $ 1,625,000
Total Budget $ 37,014,310 $ - $ 37,014,310
Reserve For Future Expenditure $ 25,510,850 $ -- $ 25,510,850
Total Requirements $ 62,525,160 $ I- $ 62,525,160
Exhibit A
Q1CM04-Public Safety Advisory Board Management Analyst-1.00 FTE
Requesting 1.00 FTE in the City Manager's Office.The position, a Management Analyst,would provide additional capacity to help
implement several new and existing initiatives,some of which were unanticipated when the FY 2020-2021 budget was prepared. As
the city continues to grow and as we work actively to address Council priorities and community needs,the City Manager's Office has
remained a lean operation:staffing levels have remained the same though roles and responsibilities have evolved.The additional
capacity provided by the Management Analyst would address immediate needs, help with implementation and continued process
improvements throughout the city.This request is prorated for 8 months.
FY 2021 Q1 Revised
Central Services Fund Adopted Amendment Q1
Resources
Beginning Fund Balance $ 1,996,623 $ - $ 1,996,623
Property Taxes $ - $ - $ -
Franchise Fees $ - $ - $ -
Special Assessments $ - $ - $ -
Licenses &Permits $ - $ - $ -
Intergovernmental $ - $ - $ -
Charges for Services $ 11,662,196 $ - $ 11,662,196
Fines &Forfeitures $ - $ - $ -
Interest Earnings $ - $ - $ -
Miscellaneous $ 90,000 $ - $ 90,000
Other Financing Sources $ - $ - $ -
Transfers In from Other Funds $ 699,752 $ - $ 699,752
Total Resources $ 14,448,571 $ - $ 14,448,571
Requirements
Community Development $ - $ - $ -
Community Services $ - $ - $ -
Policy and Administration $ 12,023,748 $ 77,000 $ 12,100,748
Public Works $ - $ - $ -
Program Expenditures Total $ 12,023,748 $ 77,000 $ 12,100,748
Debt Service $ - $ - $ -
Loan to TCDA $ - $ - $ -
Work-In-Progress $ - $ - $ -
Transfers to Other Funds $ - $ - $ -
Contingency $ 400,000 $ (77,000) $ 323,000
Total Budget $ 12,423,748 $ - $ 12,423,748
Reserve For Future Expenditure $ 2,024,823 $ - $ 2,024,823
Total Requirements $ 14,448,571 $ - $ 14,448,571
Exhibit A
Q1CM05 - Insurance Premium Increase
FY21 Liability insurance premium final cost came in higher than anticipated due to high cost losses. Insurance Premium is calculated in
large part based on the expected exposures which change over time.We did not have final costs until May,which was well after
budgets closed.With increased liability claim reserves,we are seeing a commensurate increase in the insurance premium.That cost
above budgeted is just under$85,000.
FY 2021 Q1 Revised
Central Services Fund Adopted Amendment Q1
Resources
Beginning Fund Balance $ 1,996,623 $ - $ 1,996,623
Property Taxes $ - $ - $ -
Franchise Fees $ - $ - $ -
Special Assessments $ - $ - $ -
Licenses &Permits $ - $ - $ -
Intergovernmental $ - $ - $ -
Charges for Services $ 11,662,196 $ - $ 11,662,196
Fines &Forfeitures $ - $ - $ -
Interest Earnings $ - $ - $ -
Miscellaneous $ 90,000 $ - $ 90,000
Other Financing Sources $ - $ - $ -
Transfers In from Other Funds $ 699,752 $ - $ 699,752
Total Resources $ 14,448,571 $ - $ 14,448,571
Requirements
Community Development $ - $ - $ -
Community Services $ - $ - $ -
Policy and Administration $ 12,023,748 $ 85,000 $ 12,108,748
Public Works $ - $ - $ -
Program Expenditures Total $ 12,023,748 $ 85,000 $ 12,108,748
Debt Service $ - $ - $ -
Loan to TCDA $ - $ - $ -
Work-In-Progress $ - $ - $ -
Transfers to Other Funds $ - $ - $ -
Contingency $ 400,000 $ (85,000) $ 315,000
Total Budget $ 12,423,748 $ - $ 12,423,748
Reserve For Future Expenditure $ 2,024,823 $ - $ 2,024,823
Total Requirements $ 14,448,571 $ - $ 14,448,571
Exhibit A
Q1FIS01-Payroll Specialist-Add 1.00 FTE
Requesting to increase 1.00 FTE in Financial Operations for a Payroll Specialist in order to appropriately fulfill the needs of payroll. A
more common ratio of payroll staff to employees for a local government is one payroll person (1.00 FTE)to 250 employees,given that
the city does in-house payroll and the payroll function includes providing many reports and reconciliations related to benefits,taxes,
etc. This request is prorated for 8 months.
FY 2021 Q1 Revised
Central Services Fund Adopted Amendment Q1
Resources
Beginning Fund Balance $ 1,996,623 $ - $ 1,996,623
Property Taxes $ - $ - $ -
Franchise Fees $ - $ - $ -
Special Assessments $ - $ - $ -
Licenses &Permits $ - $ - $ -
Intergovernmental $ - $ - $ -
Charges for Services $ 11,662,196 $ - $ 11,662,196
Fines &Forfeitures $ - $ - $ -
Interest Earnings $ - $ - $ -
Miscellaneous $ 90,000 $ - $ 90,000
Other Financing Sources $ - $ - $ -
Transfers In from Other Funds $ 699,752 $ - $ 699,752
Total Resources $ 14,448,571 $ - $ 14,448,571
Requirements
Community Development $ - $ - $ -
Community Services $ - $ - $ -
Policy and Administration $ 12,023,748 $ 64,000 $ 12,087,748
Public Works $ - $ - $ -
Program Expenditures Total $ 12,023,748 $ 64,000 $ 12,087,748
Debt Service $ - $ - $ -
Loan to TCDA $ - $ - $ -
Work-In-Progress $ - $ - $ -
Transfers to Other Funds $ - $ - $ -
Contingency $ 400,000 $ (64,000) $ 336,000
Total Budget $ 12,423,748 $ - $ 12,423,748
Reserve For Future Expenditure $ 2,024,823 $ - $ 2,024,823
Total Requirements $ 14,448,571 $ - $ 14,448,571
Exhibit A
Q1FIS02 - St.Vincent De Paul Additional Contribution
Expansion/Extension of the St.Vincent De Paul water customer financial assistance program coordination.
FY 2021 Q1 Revised
Water Fund Adopted Amendment Q1
Resources
Beginning Fund Balance $ 38,694,831 $ - $ 38,694,831
Property Taxes $ - $ - $ -
Franchise Fees $ - $ - $ -
Special Assessments $ - $ - $ -
Licenses&Permits $ 170,000 $ - $ 170,000
Intergovernmental $ - $ - $ -
Charges for Services $ 22,738,411 $ - $ 22,738,411
Fines &Forfeitures $ - $ - $ -
Interest Earnings $ 500,700 $ - $ 500,700
Miscellaneous $ 50,000 $ - $ 50,000
Other Financing Sources $ - $ - $ -
Transfers In from Other Funds $ - $ - $MME -
Total Resources $ 62,153,942 $ - $ 62,153,942
Requirements
Community Development $ - $ - $ -
Community Services $ - $ - $ -
Policy and Administration $ - $ - $ -
Public Works $ 10,361,223 $ 50,000 $ 10,411,223
Program Expenditures Total $ 10,361,223 $ 50,000 $ 10,411,223
Debt Service $ - $ - $ -
Loan to TCDA $ - $ - $ -
Work-In-Progress $ - $ - $
Transfers to Other Funds $ 23,067,947 $ - $ 23,067,947
Contingency $ 475,000 $ (50,000) $ 425,000
Total Budget $ 33,904,170 $ - $ 33,904,170
Reserve For Future Expenditure $ 28,249,772 $ -- $ 28,249,772
Total Requirements $ 62,153,942 $ --511- 62,153,942
Exhibit A
Q1FIS03 - Indirect Cost Allocation Adjustments
Various budget correction entries for indirect cost allocations,primary one being the reclass of UB cost allocation to Street
Maintanace Fund from Street Maintenance Division in Gas Tax Fund.
Fund 1 of 3 FY 2021 Q1 Revised
Gas Tax Fund Adopted Amendment Q1
Resources
Beginning Fund Balance $ 2,577,010 $ - $ 2,577,010
Property Taxes $ - $ - $
Franchise Fees $ - $ - $ -
Special Assessments $ - $ - $ -
Licenses&Permits $ 65,965 $ - $ 65,965
Intergovernmental $ 4,915,000 $ - $ 4,915,000
Charges for Services $ - $ - $ -
Fines&Forfeitures $ - $ - $ -
Interest Earnings $ 82,400 $ - $ 82,400
Miscellaneous $ 62,818 $ - $ 62,818
Other Financing Sources $ - $ - $ -
Transfers In from Other Funds $ 226,000 $ - $ 226,000
_ Total Resources $ 7,929,193 $ M' - $ 7,929,193
Requirements
Community Development $ - $ - $ -
Community Services $ - $ - $ -
Policy and Administration $ - $ - $ -
Public Works $ 3,576,621 $ (150,067) $ 3,426,554
Program Expenditures Total $ 3,576,621 $ (150,067) $ 3,426,554
Debt Service $ - $ - $ -
Loan to TCDA $ - $ - $ -
Work-In-Progress $ - $ - $ -
Transfers to Other Funds $ 1,196,946 $ - $ 1,196,946
Contingency $ 200,000 $ - $ 200,000
Total Budget $ 4,973,567 $ (150,067) $ 4,823,500
Reserve For Future Expenditure $ 2,955,626 $ 150,067 $ 3,105,693
Total Requirements $ 7,929,193 $ - $ 7,929,193
Exhibit A
Q1FIS03 - Indirect Cost Allocation Adjustments
Various budget correction entries for indirect cost allocations, primary one being the reclass of UB cost allocation to Street
Maintanace Fund from Street Maintenance Division in Gas Tax Fund.
FY 2021 Q1 Revised
Street Maintenance Fund Adopted Amendment Q1
Resources
Beginning Fund Balance $ 2,243,376 $ - $ 2,243,376
Property Taxes $ - $ - $ -
Franchise Fees $ - $ - $ -
Special Assessments $ - $ - $ -
Licenses&Permits $ 3,109,600 $ - $ 3,109,600
Intergovernmental $ - $ - $ -
Charges for Services $ - $ - $ -
Fines&Forfeitures $ - $ - $ -
Interest Earnings $ 30,100 $ - $ 30,100
Miscellaneous $ - $ - $ -
Other Financing Sources $ - $ - $ -
Transfers In from Other Funds $ - $ - $ -
Total Resources $ 5,383,076 $ - $ 5,383,076
Requirements
Community Development $ - $ - $ -
Community Services $ - $ - $ -
Policy and Administration $ - $ - $ -
Public Works $ - $ - $ -
Program Expenditures Total $ - $ - $ -
Debt Service $ - $ - $ -
Loan to TCDA $ - $ - $ -
Work-In-Progress $ 2,740,000 $ - $ 2,740,000
Transfers to Other Funds $ 235,230 $ 150,067 $ 385,297
Contingency $ 100,000 $ (100,000) $ -
Total Budget $ 3,075,230 $ 50,067 $ 3,125,297
Reserve For Future Expenditure $ 2,307,846 $ (50,067) $ 2,257,779
Total Requirements $ 5,383,076 $ - $ 5,383,076
Exhibit A
Q1FIS03-Indirect Cost Allocation Adjustments
Various budget correction entries for indirect cost allocations,primary one being the reclass of UB cost allocation to Street
Maintanace Fund from Street Maintenance Division in Gas Tax Fund.
Fund 3 of 3 FY 2021 Q1 Revised
Central Services Fund Adopted Amendment Qi
Resources
Beginning Fund Balance $ 1,996,623 $ - $ 1,996,623
Property Taxes $ - $ - $ -
Franchise Fees $ - $ - $ -
Special Assessments $ - $ - $ -
Licenses&Permits $ - $ - $ -
Intergovernmental $ - $ - $ -
Charges for Services $ 11,662,196 $ (150,067) $ 11,512,129
Fines&Forfeitures $ - $ - $ -
Interest Earnings $ - $ - $ -
Miscellaneous $ 90,000 $ - $ 90,000
Other Financing Sources $ - $ - $ -
Transfers In from Other Funds $ 699,752 $ 150,067 $ 849,819
Total Resources $ I 14,448,571 $ 14,448,5711
Requirements
Community Development $ - $ - $ -
Community Services $ - $ - $ -
Policy and Administration $ 12,023,748 $ - $ 12,023,748
Public Works $ - $ - $ -
Program Expenditures Total $ 12,023,748 $ - $ 12,023,748
Debt Service $ - $ - $ -
Loan to TCDA $ - $ - $ -
Work-In-Progress $ - $ - $ -
Transfers to Other Funds $ - $ - $ -
Contingency $ 400,000 $ - $ 400,000
Total Budget $ 12,423,748 $ - $ 12,423,748
Reserve For Future Expenditure $ 2,024,823 $ - $ 2,024,823
Total Requirements $ 14,448,571 $ 1 $ 14,448,571
Exhibit A
Q1PD01 -Police Equipment
Carryforward of Forfeiture Fund purchases ordered in FY 2020 but not received by June 30, 2020.
• Treasury-$15,000. Police equipment purchases
• Justice-$11,000. Night vision binoculars for TNT officer.
• Local -$1,150. Office Furnitures.
FY 2021 Q1 Revised
Criminal Forfeiture Fund Adopted Amendment Q1
Resources
Beginning Fund Balance $ 185,156 $ 27,150 $ 1 212,306
Property Taxes $ - $ - $ -
Franchise Fees $ - $ - $ -
Special Assessments $ - $ - $ -
Licenses&Permits $ - $ - $ -
Intergovernmental $ - $ - $ -
Charges for Services $ - $ - $ -
Fines &Forfeitures $ 101,371 $ - $ 101,371
Interest Earnings $ - $ - $ -
Miscellaneous $ - $ - $ -
Other Financing Sources $ - $ - $ -
Transfers In from Other Funds $ - $ - $ -
Total Resources $ 286,527 $ 27,150 $ 313,677
Requirements
Community Development $ - $ - $ -
Community Services $ 277,246 $ 27,150 $ 304,396
Policy and Administration $ - $ - $ -
Public Works $ - $ - $ -
Program Expenditures Total $ 277,246 $ 27,150 $ 304,396
Debt Service $ - $ - $ -
Loan to TCDA $ - $ - $ -
Work-In-Progress $ - $ - $ -
Transfers to Other Funds $ 15 $ - $ 15
Contingency $ - $ - $ -
Total Budget $ 277,261 $ 27,150 $ 304,411
Reserve For Future Expenditure $ 9,266 $ - $ 9,266
Total Requirements $ 286,527 $ 27,150 $ 313,677
Exhibit A
Q1PD02-Parking lot security upgrades
The Police Department, in collaboration with Facilities, is in the process of scoping out security upgrades to the Police parking lot.The
current parking lot is not secure. It is partially enclosed with a chain-link fence across the north and east borders but is open along the
west and south.This configuration allows the public easy access to patrol vehicles as well as Police staff and personal vehicles.
Based on the recommendations from the CIS parking lot security assessment and sensitive criminal justice data security concerns raised
by the CJIS audit,the preliminary scope includes installing fencing and automatic gates on the west side and south of the parking lot to
enclose city property from the Fanno Creek trail system.The gates will have sensors to allow Police vehicles to'auto'open the gates.
The scope also includes a secure personnel door and access panel.The existing and new fencing will have privacy slats installed.
FY 2021 Q1 Revised
General Fund Adopted Amendment Q1
Resources
Beginning Fund Balance $ 25,980,423 $ - $ 25,980,423
Property Taxes $ 17,753,872 $ - $ 17,753,872
Franchise Fees $ 6,615,979 $ - $ 6,615,979
Special Assessments $ - $ - $ -
Licenses &Permits $ 1,123,252 $ - $ 1,123,252
Intergovernmental $ 7,428,909 $ - $ 7,428,909
Charges for Services $ 253,132 $ - $ 253,132
Fines &Forfeitures $ 2,258,261 $ - $ 2,258,261
Interest Earnings $ 400,900 $ - $ 400,900
Miscellaneous $ 356,432 $ - $ 356,432
Other Financing Sources $ - $ - $ -
Transfers In from Other Funds $ 354,000 $ - $ 354,000
Total Resources $ 62,525,160 $ - $ 62,525,160
Requirements
Community Development $ 4,190,174 $ - $ 4,190,174
Community Services $ 26,624,316 $ 170,000 $ 26,794,316
Policy and Administration $ 1,875,705 $ - $ 1,875,705
Public Works $ - $ - $ -
Program Expenditures Total $ 32,690,195 $ 170,000 $ 32,860,195
Debt Service $ - $ - $ -
Loan to TCDA $ 1,000 $ - $ 1,000
Work-In-Progress $ - $ - $ -
Transfers to Other Funds $ 2,673,115 $ - $ 2,673,115
Contingency $ 1,650,000 $ (170,000) $ 1,480,000
Total Budget $ 37,014,310 $ - $ 37,014,310
Reserve For Future Expenditure $ 25,510,850 $ - $ 25,510,850
Total Requirements $ 62,525,160 $ - $ 62,525,160
Exhibit A
Q1PD03 - Police Vehicle outfitting
As per Fleet,three (3) of the police vehicles purchased in FY 2019-20 were received so late in the fiscal year that they could not be
scheduled for vehicle outfitting until August 2020. Outfitting includes the installation and labor for items such as wiring for a police
radio, light bar, PIT bar, and secure custody area. Funding is not available in the current fiscal year for these installations; we request
carryforward funds from the prior year to cover the estimated costs.
FY 2021 Q1 Revised
General Fund Adopted Amendment Q1
Resources
Beginning Fund Balance $ 25,980,423 $ 12,000 $ 25,992,423
Property Taxes $ 17,753,872 $ - $ 17,753,872
Franchise Fees $ 6,615,979 $ - $ 6,615,979
Special Assessments $ - $ - $ -
Licenses&Permits $ 1,123,252 $ - $ 1,123,252
Intergovernmental $ 7,428,909 $ - $ 7,428,909
Charges for Services $ 253,132 $ - $ 253,132
Fines &Forfeitures $ 2,258,261 $ - $ 2,258,261
Interest Earnings $ 400,900 $ - $ 400,900
Miscellaneous $ 356,432 $ - $ 356,432
Other Financing Sources $ - $ - $ -
Transfers In from Other Funds $ 354,000 $ - $ 354,000
Total Resources $ 62,525,160 $ 12,000 $ 62,537,160
Requirements
Community Development $ 4,190,174 $ - $ 4,190,174
Community Services $ 26,624,316 $ 12,000 $ 26,636,316
Policy and Administration $ 1,875,705 $ - $ 1,875,705
Public Works $ - $ - $ -
Program Expenditures Total $ 32,690,195 $ 12,000 $ 32,702,195
Debt Service $ - $ - $ -
Loan to TCDA $ 1,000 $ - $ 1,000
Work-In-Progress $ - $ - $ -
Transfers to Other Funds $ 2,673,115 $ - $ 2,673,115
Contingency $ 1,650,000 $ - $ 1,650,000
Total Budget $ 37,014,310 $ 12,000 $ 37,026,310
Reserve For Future Expenditure $ 25,510,850 $ - $ 25,510,850
Total Requirements $ 62,525,160 $ 12,000 $ 62,537,160
Exhibit A
Q1PW01 - Hi-Tor Generator Roll Over
The city needs to replace the generator at Hi-Tor Reservoir as the current one is old and finding parts has become very difficult. The
work was planned to be completed last fiscal year but delays in getting the replacement generator, due to the plant closures for some
period of time, has caused the need for this carryforward.
FY 2021 Q1 Revised
Water Fund Adopted Amendment Q1
Resources
Beginning Fund Balance $ 38,694,831 $ 68,310 $ 38,763,141
Property Taxes $ - $ - $ -
Franchise Fees $ - $ - $ -
Special Assessments $ - $ - $ -
Licenses&Permits $ 170,000 $ - $ 170,000
Intergovernmental $ - $ - $ -
Charges for Services $ 22,738,411 $ - $ 22,738,411
Fines &Forfeitures $ - $ - $ -
Interest Earnings $ 500,700 $ - $ 500,700
Miscellaneous $ 50,000 $ - $ 50,000
Other Financing Sources $ - $ - $ -
Transfers In from Other Funds $ - $ - $ -
Total Resources $ 62,153,942 $ 68,310 $ 62,222,252
Requirements
Community Development $ - $ - $ -
Community Services $ - $ - $ -
Policy and Administration $ - $ - $ -
Public Works $ 10,361,223 $ 68,310 $ 10,429,533
Program Expenditures Total $ 10,361,223 $ 68,310 $ 10,429,533
Debt Service $ - $ - $ -
Loan to TCDA $ - $ - $ -
Work-In-Progress $ - $ - $ -
Transfers to Other Funds $ 23,067,947 $ - $ 23,067,947
Contingency $ 475,000 $ - $ 475,000
Total Budget $ 33,904,170 $ 68,310 $ 33,972,480
Reserve For Future Expenditure $ 28,249,772 $ - $ 28,249,772
Total Requirements $ 62,153,942 $ 68,310 $ 62,222,252
Exhibit A
Q1PW02- Right-of-Way Mowing-Additional Locations Added to the Contract
Additional right-of-way mowing locations were added to the city's previous contract for the service. This action, combined with a
contract amendment will make the service whole.
FY 2021 Q1 Revised
Gas Tax Fund Adopted Amendment Q1
Resources
Beginning Fund Balance $ 2,577,010 $ - $ 2,577,010
Property Taxes $ - $ - $ -
Franchise Fees $ - $ - $ -
Special Assessments $ - $ - $ -
Licenses&Permits $ 65,965 $ - $ 65,965
Intergovernmental $ 4,915,000 $ - $ 4,915,000
Charges for Services $ - $ - $ -
Fines &Forfeitures $ - $ - $ -
Interest Earnings $ 82,400 $ - $ 82,400
Miscellaneous $ 62,818 $ - $ 62,818
Other Financing Sources $ - $ - $ -
Transfers In from Other Funds $ 226,000 $ - $ 226,000
MME Total Resources $ 7,929,193 $ - $ 7,929,193
Requirements
Community Development $ - $ - $ -
Community Services $ - $ - $ -
Policy and Administration $ - $ - $ -
Public Works $ 3,576,621 $ 25,000 $ 3,601,621
Program Expenditures Total $ 3,576,621 $ 25,000 $ 3,601,621
Debt Service $ - $ - $ -
Loan to TCDA $ - $ - $ -
Work-In-Progress $ - $ - $ -
Transfers to Other Funds $ 1,196,946 $ - $ 1,196,946
Contingency $ 200,000 $ (25,000) $ 175,000
Total Budget $ 4,973,567 $ - $ 4,973,567
Reserve For Future Expenditure $ 2,955,626 $ - $ 2,955,626
Total Requirements $ 7,929,193 $ 7,929,193
Exhibit A
Q1PW03 - CIP - 95063 Transportation System Plan Update
Carryforward of$79,500 from prior year appropriations impacting the Transportation SDC Fund.The project was funded
by Gas Tax Fund initially, but has been moved to Transportation SDC.The project start was delayed because of the
bidding and negotiations with consultant took longer than anticipated. In addition to the carryforward,there is a new ask
of$48,000 impacting Transportation SDC Fund.This was due to the consultant contract coming in higher than
anticipated and a portion of the project going toward the Hall Boulevard Jurisdictional Transfer Study, which was outside
of the original project scope.
Fund 1 of 2 FY 2021 Q1 Revised
Transportation SDC Fund Adopted Amendment Q1
Resources
Beginning Fund Balance $ 8,225,538 $ 79,500 $ 8,305,038
Property Taxes $ - $ - $ -
Franchise Fees $ - $ - $ -
Special Assessments $ - $ - $ -
Licenses &Permits $ 701,855 $ - $ 701,855
Intergovernmental $ - $ - $ -
Charges for Services $ - $ - $ -
Fines & Forfeitures $ - $ - $ -
Interest Earnings $ 144,000 $ - $ 144,000
Miscellaneous $ - $ - $ -
Other Financing Sources $ - $ - $ -
Transfers In from Other Funds $ - $ - $ -
Total Resources $ 9,071,393 $ 79,500 $ 9,150,893
Requirements
Community Development $ - $ - $ -
Community Services $ - $ - $ -
Policy and Administration $ - $ - $ -
Public Works $ - $ - $ -
Program Expenditures Total $ - $ - $ -
Debt Service $ - $ - $ -
Loan to TCDA $ - $ - $ -
Work-In-Progress $ - $ - $ -
Transfers to Other Funds $ 3,428,362 $ 127,500 $ 3,555,862
Contingency $ - $ - $ -
Total Budget $ 3,428,362 $ 127,500 $ 3,555,862
Reserve For Future Expenditure $ 5,643,031 $ (48,000) $ 5,595,031
Total Requirements $ 9,071,393 $ 79,500 $ 9,150,893
Exhibit A
Q1PW03 - CIP - 95063 Transportation System Plan Update
Carryforward of$79,500 from prior year appropriations impacting the Transportation SDC Fund.The project was funded by
Gas Tax Fund initially, but has been moved to Transportation SDC.The project start was delayed because of the bidding and
negotiations with consultant took longer than anticipated. In addition to the carryforward, there is a new ask of$48,000
impacting Transportation SDC Fund.This was due to the consultant contract coming in higher than anticipated and a
portion of the project going toward the Hall Boulevard Jurisdictional Transfer Study, which was outside of the original
project scope.
Fund 2 of 2 FY 2021 Q1 Revised
Transportation CIP Fund Adopted Amendment Q1
Resources
Beginning Fund Balance $ 923,402 $ - $ 923,402
Property Taxes $ - $ - $ -
Franchise Fees $ - $ - $ -
Special Assessments $ - $ - $ -
Licenses &Permits $ - $ - $ -
Intergovernmental $ 4,253,533 $ - $ 4,253,533
Charges for Services $ - $ - $ -
Fines & Forfeitures $ - $ - $ -
Interest Earnings $ - $ - $ -
Miscellaneous $ - $ - $ -
Other Financing Sources $ - $ - $ -
Transfers In from Other Funds $ 4,827,500 $ 127,500 $ 4,955,000
Total Resources $ 10,004,435 $ 127,500 $ 10,131,935
Requirements
Community Development $ - $ - $ -
Community Services $ - $ - $ -
Policy and Administration $ - $ - $ -
Public Works $ - $ - $ -
Program Expenditures Total $ - $ - $ -
Debt Service $ - $ - $ -
Loan to TCDA $ - $ - $ -
Work-In-Progress $ 9,081,033 $ 127,500 $ 9,208,533
Transfers to Other Funds $ - $ - $ -
Contingency $ - $ - $ -
Total Budget $ 9,081,033 $ 127,500 $ 9,208,533
Reserve For Future Expenditure $ 923,402 $ - $ 923,402
Total Requirements $ 10,004,435 $ 127,500 $ 10,131,935
Exhibit A
Q1PW04 CIP - 94044 Tigard Triangle Stormwater Implementation Plan/Predesign
Carryforward of$18,500 from prior year appropriations impacting the Stormwater Fund. IGA with Clean Water Services determines
the project schedule. Total Project Cost remains at$180,000.
FY 2021 Q1 Revised
Stormwater Fund Adopted Amendment Q1
Resources
Beginning Fund Balance 7,252,546 $ 18,500 $ 7,271,046
Property Taxes $ - $ - $ -
Franchise Fees $ - $ - $ -
Special Assessments $ - $ - $ -
Licenses&Permits $ - $ - $ -
Intergovernmental $ - $ - $ -
Charges for Services $ 4,044,297 $ - $ 4,044,297
Fines &Forfeitures $ - $ - $ -
Interest Earnings $ 139,900 $ - $ 139,900
Miscellaneous $ 5,000 $ - $ 5,000
Other Financing Sources $ - $ - $ -
Transfers In from Other Funds $ 601,000 $ - $ 601,000
Total Resources $ 12,042,743 $ ' 18,500 $ 12,061,243
Requirements
Community Development $ - $ - $ -
Community Services $ - $ - $ -
Policy and Administration $ - $ - $ -
Public Works $ 3,509,897 $ - $ 3,509,897
Program Expenditures Total $ 3,509,897 $ - $ 3,509,897
Debt Service $ - $ - $ -
Loan to TCDA $ - $ - $ -
Work-In-Progress $ 2,269,500 $ 18,500 $ 2,288,000
Transfers to Other Funds $ 442,866 $ - $ 442,866
Contingency $ 225,000 $ - $ 225,000
Total Budget $ 6,447,263 $ 18,500 $ 6,465,763
Reserve For Future Expenditure $ 5,595,480 $ - $ 5,595,480
Total Requirements $ 12,042,743 $ 18,500 $ 12,061,243
Exhibit A
Q1PW05 CIP - 97028 Tigard Triangle Parks
CIP 97028 is a Tigard Triangle Capital Improvement Fund project but was duplicated in the City of Tigard CIP project list. This request
will eliminate duplicated entries.
FY 2021 Q1 Revised
Parks Capital Fund Adopted Amendment Q1
Resources
Beginning Fund Balance $ 432,919 $ - $ 432,919
Property Taxes $ - $ - $ -
Franchise Fees $ - $ - $ -
Special Assessments $ - $ - $ -
Licenses&Permits $ - $ - $ -
Intergovernmental $ 350,000 $ - $ 350,000
Charges for Services $ - $ - $ -
Fines &Forfeitures $ - $ - $ -
Interest Earnings $ - $ - $ -
Miscellaneous $ - $ - $ -
Other Financing Sources $ - $ - $ -
Transfers In from Other Funds $ 10,004,000 $ (3,800,000) $ 6,204,000
Total Resources $ 10,786,919 $ 1 (3,800,000) $ - 6,986,919
Requirements
Community Development $ - $ - $ -
Community Services $ - $ - $ -
Policy and Administration $ - $ - $ -
Public Works $ - $ - $ -
Program Expenditures Total $ - $ - $ -
Debt Service $ - $ - $ -
Loan to TCDA $ - $ - $ -
Work-In-Progress $ 10,354,000 $ (3,800,000) $ 6,554,000
Transfers to Other Funds $ - $ - $ -
Contingency $ - $ - $ -
Total Budget $ 10,354,000 $ (3,800,000) $ 6,554,000
Reserve For Future Expenditure $ 432,919 $ - $ 432,919
Total Requirements $ 10,786,919 $ (3,800,000) $ 6,986,919
Exhibit A
Q1PW06 CIP - 91022 City Hall Remodel
Carryforward of$73,500 from prior year appropriations impacting the General Fund.The construction contract was
executed in the middle of May but the actual construction did not start until June. Unspent dollars need to move to
FY2021 to complete the construction.Total Project Cost remains at$627,000.
Fund 1 of 2 FY 2021 Q1 Revised
General Fund Adopted Amendment Q1
Resources
Beginning Fund Balance $ 25,980,423 $ 73,500 $ 26,053,923
Property Taxes $ 17,753,872 $ - $ 17,753,872
Franchise Fees $ 6,615,979 $ - $ 6,615,979
Special Assessments $ - $ - $ -
Licenses &Permits $ 1,123,252 $ - $ 1,123,252
Intergovernmental $ 7,428,909 $ - $ 7,428,909
Charges for Services $ 253,132 $ - $ 253,132
Fines &Forfeitures $ 2,258,261 $ - $ 2,258,261
Interest Earnings $ 400,900 $ - $ 400,900
Miscellaneous $ 356,432 $ - $ 356,432
Other Financing Sources $ - $ - $ -
Transfers In from Other Funds $ 354,000 $ - $ 354,000
Total Resources $ 62,525,160 $ 73,500 $ 62,598,660
Requirements
Community Development $ 4,190,174 $ - $ 4,190,174
Community Services $ 26,624,316 $ - $ 26,624,316
Policy and Administration $ 1,875,705 $ - $ 1,875,705
Public Works $ - $ - $ -
Program Expenditures Total $ 32,690,195 $ - $ 32,690,195
Debt Service $ - $ - $ -
Loan to TCDA $ 1,000 $ - $ 1,000
Work-In-Progress $ - $ - $ -
Transfers to Other Funds $ 2,673,115 $ 73,500 $ 2,746,615
Contingency $ 1,650,000 $ - $ 1,650,000
Total Budget $ 37,014,310 $ 73,500 $ 37,087,810
Reserve For Future Expenditure $ 25,510,850 $ - $ 25,510,850
Total Requirements $ 62,525,160 $ 73,500 $ 62,598,660
Exhibit A
Q1PW06 CIP - 91022 City Hall Remodel
Carryforward of$73,500 from prior year appropriations impacting the General Fund.The construction contract was
executed in the middle of May but the actual construction did not start until June. Unspent dollars need to move to FY2021
to complete the construction.Total Project Cost remains at$627,000.
Fund 2 of 2 FY 2021 Q1 Revised
Facilities Capital Projects Fund Adopted Amendment Q1
Resources
Beginning Fund Balance $ 336,071 $ - $ 336,071
Property Taxes $ - $ - $ -
Franchise Fees $ - $ - $ -
Special Assessments $ - $ - $ -
Licenses &Permits $ - $ - $ -
Intergovernmental $ - $ - $ -
Charges for Services $ - $ - $ -
Fines &Forfeitures $ - $ - $ -
Interest Earnings $ 18,900 $ - $ 18,900
Miscellaneous $ - $ - $ -
Other Financing Sources $ - $ - $ -
Transfers In from Other Funds $ 7,983,000 $ 73,500 $ 8,056,500
Total Resources $ 8,337,971 73,500 $ 8,411,471
Requirements
Community Development $ - $ - $ -
Community Services $ - $ - $ -
Policy and Administration $ - $ - $ -
Public Works $ - $ - $ -
Program Expenditures Total $ - $ - $ -
Debt Service $ - $ - $ -
Loan to TCDA $ - $ - $ -
Work-In-Progress $ 7,883,000 $ 73,500 $ 7,956,500
Transfers to Other Funds $ 42 $ - $ 42
Contingency $ 50,000 $ - $ 50,000
Total Budget $ 7,933,042 $ 73,500 $ 8,006,542
Reserve For Future Expenditure $ 404,929 $ - $ 404,929
Total Requirements $ 8,337,971 $ 73,500 $ 8,411,471
Exhibit A
Q1PW07 CIP-95057 Fanno Creek Trail Alignment Study (Bonita Road to Tualatin River)
Carryforward of$51,615 from prior year appropriations impacting the Parks Capital Fund. Deliverables tied to the grant(a Metro
Grant)did not allow for some billings in FY2020 and require moving funding to FY2021. In addition, internals have increased slightly to
allow for proper grant management.Total Project Cost has increased by$15,000 due to additional expenditures occurred in FY2020.
FY 2021 Q1 Revised
Transportation CIP Fund Adopted Amendment Q1
Resources
Beginning Fund Balance $ 923,402 $ - $ 923,402
Property Taxes $ - $ - $ -
Franchise Fees $ - $ - $ -
Special Assessments $ - $ - $ -
Licenses &Permits $ - $ - $ -
Intergovernmental $ 4,253,533 $ 66,615 $ 4,320,148
Charges for Services $ - $ - $ -
Fines &Forfeitures $ - $ - $ -
Interest Earnings $ - $ - $ -
Miscellaneous $ - $ - $ -
Other Financing Sources $ - $ - $ -
Transfers In from Other Funds $ 4,827,500 $ - $ 4,827,500
Total Resources $ 10,004,435 $ 66,615 $ 10,071,050
Requirements
Community Development $ - $ - $ -
Community Services $ - $ - $ -
Policy and Administration $ - $ - $ -
Public Works $ - $ - $ -
Program Expenditures Total $ - $ - $ -
Debt Service $ - $ - $ -
Loan to TCDA $ - $ - $ -
Work-In-Progress $ 9,081,033 $ 66,615 $ 9,147,648
Transfers to Other Funds $ - $ - $ -
Contingency $ - $ - $ -
Total Budget $ 9,081,033 $ 66,615 $ 9,147,648
Reserve For Future Expenditure $ 923,402 $ - $ 923,402
Total Requirements $ 10,004,435 $ 66,615 $ 10,071,050
Exhibit A
Q1PW08 CIP - 95061 Wall Street / Tech Center Drive Connection
Carryforward of$36,610 from prior year appropriations impacting the Transportation CIP Fund (a Metro RFFA Grant). Total Project
Cost remains at$2,169,033.
FY 2021 Q1 Revised
Transportation CIP Fund Adopted Amendment Qi
Resources
Beginning Fund Balance 923,402 $ -- 923,402
Property Taxes $ - $ - $ -
Franchise Fees $ - $ - $ -
Special Assessments $ - $ - $ -
Licenses&Permits $ - $ - $ -
Intergovernmental $ 4,253,533 $ 36,610 $ 4,290,143
Charges for Services $ - $ - $ -
Fines &Forfeitures $ - $ - $ -
Interest Earnings $ - $ - $ -
Miscellaneous $ - $ - $ -
Other Financing Sources $ - $ - $ -
Transfers In from Other Funds $ 4,827,500 $ - $ 4,827,500
Total Resources $ 10,004,435 $ ' 36,610 $ 10,041,045
Requirements
Community Development $ - $ - $ -
Community Services $ - $ - $ -
Policy and Administration $ - $ - $ -
Public Works $ - $ - $ -
Program Expenditures Total $ - $ - $ -
Debt Service $ - $ - $ -
Loan to TCDA $ - $ - $ -
Work-In-Progress $ 9,081,033 $ 36,610 $ 9,117,643
Transfers to Other Funds $ - $ - $ -
Contingency $ - $ - $ -
Total Budget $ 9,081,033 $ 36,610 $ 9,117,643
Reserve For Future Expenditure $ 923,402 $ - $ 923,402
Total Requirements $ 10,004,435 $ 36,610 $ 10,041,045
Exhibit A
Q1PW09 - CIP - 92062 Cook Park Softball and Baseball Infield
Increase $30,000 of transfers from Transient Lodging Tax Fund due to the additional permitting requirements for the site
required by the Project Manager, which have also resulted in increased permitting fees.
Fund 1 of 2 FY 2021 QI Revised
Transient Lodging Tax Fund Adopted Amendment Q1
Resources
Beginning Fund Balance $ 929,327 $ - $ 929,327
Property Taxes $ - $ - $ -
Franchise Fees $ - $ - $ -
Special Assessments $ - $ - $ -
Licenses &Permits $ - $ - $ -
Intergovernmental $ 565,000 $ - $ 565,000
Charges for Services $ - $ - $ -
Fines &Forfeitures $ - $ - $ -
Interest Earnings $ 4,800 $ - $ 4,800
Miscellaneous $ - $ - $ -
Other Financing Sources $ - $ - $ -
Transfers In from Other Funds $ - $ - $ -
Total Resources $ 1,499,127 $ 1,499,127
Requirements
Community Development $ - $ - $ -
Community Services $ - $ - $ -
Policy and Administration $ - $ - $ -
Public Works $ - $ - $ -
Program Expenditures Total $ - $ - $ -
Debt Service $ - $ - $ -
Loan to TCDA $ - $ - $ -
Work-In-Progress $ - $ - $ -
Transfers to Other Funds $ 662,602 $ 30,000 $ 692,602
Contingency $ - $ - $ -
Total Budget $ 662,602 $ 30,000 $ 692,602
Reserve For Future Expenditure $ 836,525 $ (30,000) $ 806,525
Total Requirements $ 1,499,127 $ - $ 1,499,127
Exhibit A
Q1PW09 - CIP - 92062 Cook Park Softball and Baseball Infield
Increase $30,000 of transfers from Transient Lodging Tax Fund due to the additional permitting requirements for the site
required by the Project Manager, which have also resulted in increased permitting fees.
Fund 2 of 2 FY 2021 Q1 Revised
Parks Capital Fund Adopted Amendment Q1
Resources
Beginning Fund Balance $ 432,919 $ - $ 432,919
Property Taxes $ - $ - $ -
Franchise Fees $ - $ - $ -
Special Assessments $ - $ - $ -
Licenses &Permits $ - $ - $ -
Intergovernmental $ 350,000 $ - $ 350,000
Charges for Services $ - $ - $ -
Fines &Forfeitures $ - $ - $ -
Interest Earnings $ - $ - $ -
Miscellaneous $ - $ - $ -
Other Financing Sources $ - $ - $ -
Transfers In from Other Funds $ 10,004,000 $ 30,000 $ 10,034,000
Total Resources $ 10,786,919 lw$ 30,000 $ I 10,816,919
Requirements
Community Development $ - $ - $ -
Community Services $ - $ - $ -
Policy and Administration $ - $ - $ -
Public Works $ - $ - $ -
Program Expenditures Total $ - $ - $ -
Debt Service $ - $ - $ -
Loan to TCDA $ - $ - $ -
Work-In-Progress $ 10,354,000 $ 30,000 $ 10,384,000
Transfers to Other Funds $ - $ - $ -
Contingency $ - $ - $ -
Total Budget $ 10,354,000 $ 30,000 $ 10,384,000
Reserve For Future Expenditure $ 432,919 $ - $ 432,919
Total Requirements $ 10,786,919 $ 30,000 $ 10,816,919
Exhibit A
Q1PW10 CIP - 92034-02 Tigard Street Heritage Plaza Outdoor Museum
Carryforward of$21,000 from prior fiscal year. $10.5K from the Transient Lodging Tax Fund and $10.5K for a National
Endowment for the Arts Grant. Final artists work could not be completed before the end of FY2020.
Fund 1 of 2 FY 2021 Q1 Revised
Transient Lodging Tax Fund Adopted Amendment Q1
Resources
Beginning Fund Balance $ 929,327 $ 10,500 $ 939,827
Property Taxes $ - $ - $ -
Franchise Fees $ - $ - $ -
Special Assessments $ - $ - $ -
Licenses &Permits $ - $ - $ -
Intergovernmental $ 565,000 $ - $ 565,000
Charges for Services $ - $ - $ -
Fines &Forfeitures $ - $ - $ -
Interest Earnings $ 4,800 $ - $ 4,800
Miscellaneous $ - $ - $ -
Other Financing Sources $ - $ - $ -
Transfers In from Other Funds $ - $ - $ -
Total Resources $ 1,499,127 $ 10,500 $ 1,509,627
Requirements
Community Development $ - $ - $ -
Community Services $ - $ - $ -
Policy and Administration $ - $ - $ -
Public Works $ - $ - $ -
Program Expenditures Total $ - $ - $ -
Debt Service $ - $ - $ -
Loan to TCDA $ - $ - $ -
Work-In-Progress $ - $ - $ -
Transfers to Other Funds $ 662,602 $ 10,500 $ 673,102
Contingency $ - $ - $ -
Total Budget $ 662,602 $ 10,500 $ 673,102
Reserve For Future Expenditure $ 836,525 $ - $ 836,525
Total Requirements $ 1,499,127 $ 10,500 $ 1,509,627
Exhibit A
Q1PW10 CIP - 92034-02 Tigard Street Heritage Plaza Outdoor Museum
Carryforward of$21,000 from prior fiscal year. $10.5K from the Transient Lodging Tax Fund and $10.5K for a National
Endowment for the Arts Grant. Final artists work could not be completed before the end of FY2020.
Fund 2 of 2 FY 2021 Q1 Revised
Parks Capital Fund Adopted Amendment Q1
Resources
Beginning Fund Balance $ 432,919 $ - $ 432,919
Property Taxes $ - $ - $ -
Franchise Fees $ - $ - $ -
Special Assessments $ - $ - $ -
Licenses &Permits $ - $ - $ -
Intergovernmental $ 350,000 $ 10,500 $ 360,500
Charges for Services $ - $ - $ -
Fines &Forfeitures $ - $ - $ -
Interest Earnings $ - $ - $ -
Miscellaneous $ - $ - $ -
Other Financing Sources $ - $ - $ -
Transfers In from Other Funds $ 10,004,000 $ 10,500 $ 10,014,500
Total Resources $ 10,786,919 $ 21,000 $ 10,807,919
Requirements
Community Development $ - $ - $ -
Community Services $ - $ - $ -
Policy and Administration $ - $ - $ -
Public Works $ - $ - $ -
Program Expenditures Total $ - $ - $ -
Debt Service $ - $ - $ -
Loan to TCDA $ - $ - $ -
Work-In-Progress $ 10,354,000 $ 21,000 $ 10,375,000
Transfers to Other Funds $ - $ - $ -
Contingency $ - $ - $ -
Total Budget $ 10,354,000 $ 21,000 $ 10,375,000
Reserve For Future Expenditure $ 432,919 $ - $ 432,919
Total Requirements $ 10,786,919 $ 21,000 $ 10,807,919
Exhibit A
Q1PW11 CIP - 95027 Pedestrian and Cyclist Connections Program
Summer 2020 construction of RRFB signals and other crossing improvements at Tiedeman, Grant and Katherine could
not be completed in June. Carryforward $130,000 of unspent appropriations from program that were tied only to the
Brown Construction Contract for these crossing improvements.
Fund 1 of 2 FY 2021 Q1 Revised
Gas Tax Fund Adopted Amendment Q1
Resources
Beginning Fund Balance $ 2,577,010 $ 130,000 $ 2,707,010
Property Taxes $ - $ - $ -
Franchise Fees $ - $ - $ -
Special Assessments $ - $ - $ -
Licenses &Permits $ 65,965 $ - $ 65,965
Intergovernmental $ 4,915,000 $ - $ 4,915,000
Charges for Services $ - $ - $ -
Fines &Forfeitures $ - $ - $ -
Interest Earnings $ 82,400 $ - $ 82,400
Miscellaneous $ 62,818 $ - $ 62,818
Other Financing Sources $ - $ - $ -
Transfers In from Other Funds $ 226,000 $ - $ 226,000
Total Resources $ 7,929,193 $ ■ 130,000 $ 8,059,193
Requirements
Community Development $ - $ - $ -
Community Services $ - $ - $ -
Policy and Administration $ - $ - $ -
Public Works $ 3,576,621 $ - $ 3,576,621
Program Expenditures Total $ 3,576,621 $ - $ 3,576,621
Debt Service $ - $ - $ -
Loan to TCDA $ - $ - $ -
Work-In-Progress $ - $ - $ -
Transfers to Other Funds $ 1,196,946 $ 130,000 $ 1,326,946
Contingency $ 200,000 $ - $ 200,000
Total Budget $ 4,973,567 $ 130,000 $ 5,103,567
Reserve For Future Expenditure $ 2,955,626 $ - $ 2,955,626
Total Requirements $ 7,929,193 $ 130,000 $ 8,059,193
Exhibit A
Q1PW11 CIP - 95027 Pedestrian and Cyclist Connections Program
Summer 2020 construction of RRFB signals and other crossing improvements at Tiedeman, Grant and Katherine could not
be completed in June. Carryforward $130,000 of unspent appropriations from program that were tied only to the Brown
Construction Contract for these crossing improvements.
Fund 2 of 2 FY 2021 Q1 Revised
Transportation CIP Fund Adopted Amendment Q1
Resources
Beginning Fund Balance $ 923,402 $ - $ 923,402
Property Taxes $ - $ - $ -
Franchise Fees $ - $ - $ -
Special Assessments $ - $ - $ -
Licenses & Permits $ - $ - $ -
Intergovernmental $ 4,253,533 $ - $ 4,253,533
Charges for Services $ - $ - $ -
Fines & Forfeitures $ - $ - $ -
Interest Earnings $ - $ - $ -
Miscellaneous $ - $ - $ -
Other Financing Sources $ - $ - $ -
Transfers In from Other Funds $ 4,827,500 $ 130,000 $ 4,957,500
Total Resources $ 10,004,435 $ 130,000 $ 10,134,435
Requirements
Community Development $ - $ - $ -
Community Services $ - $ - $ -
Policy and Administration $ - $ - $ -
Public Works $ - $ - $ -
Program Expenditures Total $ - $ - $ -
Debt Service $ - $ - $ -
Loan to TCDA $ - $ - $ -
Work-In-Progress $ 9,081,033 $ 130,000 $ 9,211,033
Transfers to Other Funds $ - $ - $ -
Contingency $ - $ - $ -
Total Budget $ 9,081,033 $ 130,000 $ 9,211,033
Reserve For Future Expenditure $ 923,402 $ - $ 923,402
Total Requirements $ 10,004,435 $ 130,000 $ 10,134,435
Exhibit B
Total All Funds
FY 2021 Q1 Revised
Total All Funds Adopted Budget Amendment Q1
Resources
Beginning Fund Balance 164,457,239 $ 508,160 $ 164,965,399
Property Taxes $ 22,631,803 $ - $ 22,631,803
Franchise Fees $ 6,615,979 $ - $ 6,615,979
Special Assessments $ 50,000 $ - $ 50,000
Licenses&Permits $ 16,804,763 $ - $ 16,804,763
Intergovernmental $ 18,994,915 $ 2,652,225 $ 21,647,140
Charges for Services $ 51,140,819 $ (150,067) $ 50,990,752
Fines&Forfeitures $ 2,359,632 $ - $ 2,359,632
Interest Earnings $ 2,538,000 $ - $ 2,538,000
Miscellaneous $ 765,850 $ - $ 765,850
Other Financing Sources $ 2,500,000 $ - $ 2,500,000
Transfers In from Other Funds $ 47,797,613 $ (3,253,433) $ 44,544,180
Total Resources 6,656,613 $ (243,115) $ 336,413,498
Requirements
Community Development $ 6,880,179 $ 2,647,300 $ 9,527,479
Community Services $ 29,087,521 $ 209,150 $ 29,296,671
Policy and Administration $ 17,153,810 $ 331,000 $ 17,484,810
Public Works $ 31,260,924 $ (6,757) $ 31,254,167
Program Expenditures Total $ 84,382,434 $ 3,180,693 $ 87,563,127
Debt Service $ 11,221,000 $ - $ 11,221,000
Loan to TCDA $ 1,000 $ - $ 1,000
Work-In-Progress $ 44,274,533 $ (3,296,275) $ 40,978,258
Transfers to Other Funds $ 45,997,613 $ 521,567 $ 46,519,180
Contingency $ 4,000,000 $ (671,100) $ 3,328,900
Total Budget $ 189,876,580 $ (265,115) $ 189,611,465
Reserve For Future Expenditure $ 146,780,033 $ 22,000 $ 146,802,033
Total Requirements $ 336,656,613 $ (243,115) $ 336,413,498
Exhibit B
General Fund
FY 2021 Revised
General Fund Adopted Budget Q1CD01 Q1CD02 Q1CD03 Q1CD04 Q1PD02 Q1PD03 Q1PW06 Q1
Resources
Beginning Fund Balance $ 25,980,423 $ 17,500 $ - $ 71,200 $ - $ - $ 12,000 $ 73,500 $ 26,154,623
Property Taxes $ 17,753,872 $ - $ - $ - $ - $ - $ - $ - $ 17,753,872
Franchise Fees $ 6,615,979 $ - $ - $ - $ - $ - $ - $ - $ 6,615,979
Special Assessments $ - $ - $ - $ - $ - $ - $ - $ - $ -
Licenses&Permits $ 1,123,252 $ - $ - $ - $ - $ - $ - $ - $ 1,123,252
Intergovernmental $ 7,428,909 $ 260,000 $ 370,000 $ - $ 1,908,500 $ - $ - $ - $ 9,967,409
Charges for Services $ 253,132 $ - $ - $ - $ - $ - $ - $ - $ 253,132
Fines&Forfeitures $ 2,258,261 $ - $ - $ - $ - $ - $ - $ - $ 2,258,261
Interest Earnings $ 400,900 $ - $ - $ - $ - $ - $ - $ - $ 400,900
Miscellaneous $ 356,432 $ - $ - $ - $ - $ - $ - $ - $ 356,432
Other Financing Sources $ - $ - $ - $ - $ - $ - $ - $ - $ -
Transfers In from Other Funds $ 354,000 $ - $ - $ - $ - $ - $ - $ - $ 354,000
Total Resources $ 62,525,160 $ 277,500 $ 370,000 $ 71,200 $ 1,908,500 $ - $ 12,000 $ 73,500 $ 65,237,860
Requirements
Community Development $ 4,190,174 $ 277,500 $ 370,000 $ 71,200 $ 1,928,600 $ - $ - $ - $ 6,837,474
Community Services $ 26,624,316 $ - $ - $ - $ - $ 170,000 $ 12,000 $ - $ 26,806,316
Policy and Administration $ 1,875,705 $ - $ - $ - $ - $ - $ - $ - $ 1,875,705
Public Works $ - $ - $ - $ - $ - $ - $ - $ - $ -
Program Expenditures Total $ 32,690,195 $ 277,500 $ 370,000 $ 71,200 $ 1,928,600 $ 170,000 $ 12,000 $ - $ 35,519,495
Debt Service $ - $ - $ - $ - $ - $ - $ - $ - $ -
Loan to TCDA $ 1,000 $ - $ - $ - $ - $ - $ - $ - $ 1,000
Work-In-Progress $ - $ - $ - $ - $ - $ - $ - $ - $ -
Transfers to Other Funds $ 2,673,115 $ - $ - $ - $ - $ - $ - $ 73,500 $ 2,746,615
Contingency $ 1,650,000 $ - $ - $ - $ (20,100) $ (170,000) $ - $ - $ 1,459,900
Total Budget $ 37,014,310 $ 277,500 $ 370,000 $ 71,200 $ 1,908,500 $ - $ 12,000 $ 73,500 $ 39,727,010
Reserve For Future Expenditure $ 25,510,850 $ - $ - $ - $ - $ - $ - $ - $ 25,510,850
Total Requirements $ 62,525,160 $ 277,500 $ 370,000 $ 71,200 $ 1,908,500 $ - $ 12,000 $ 73,500 $ 65,237,860
Exhibit B
Gas Tax Fund
FY 2021 Revised
Gas Tax Fund Adopted Budget Q1FIS03 Q1PW02 Q1PW11 Q1
Resources
Beginning Fund Balance $ 2,577,010 $ - $ - $ 130,000 $ 2,707,010
Property Taxes $ - $ - $ - $ - $ -
Franchise Fees $ - $ - $ - $ - $ -
Special Assessments $ - $ - $ - $ - $ -
Licenses&Permits $ 65,965 $ - $ - $ - $ 65,965
Intergovernmental $ 4,915,000 $ - $ - $ - $ 4,915,000
Charges for Services $ - $ - $ - $ - $ -
Fines&Forfeitures $ - $ - $ - $ - $ -
Interest Earnings $ 82,400 $ - $ - $ - $ 82,400
Miscellaneous $ 62,818 $ - $ - $ - $ 62,818
Other Financing Sources $ - $ - $ - $ - $ -
Transfers In from Other Funds $ 226,000 $ - $ - $ - $ 226,000
1 Total Resources $ , 7,929,193 $ - $ - $ 130,000 $ 8,059,193
Requirements
Community Development $ - $ - $ - $ - $ -
Community Services $ - $ - $ - $ - $ -
Policy and Administration $ - $ - $ - $ - $ -
Public Works $ 3,576,621 $ (150,067) $ 25,000 $ - $ 3,451,554
Program Expenditures Total $ 3,576,621 $ (150,067) $ 25,000 $ - $ 3,451,554
Debt Service $ - $ - $ - $ - $ -
Loan to TCDA $ - $ - $ - $ - $ -
Work-In-Progress $ - $ - $ - $ - $ -
Transfers to Other Funds $ 1,196,946 $ - $ - $ 130,000 $ 1,326,946
Contingency $ 200,000 $ - $ (25,000) $ - $ 175,000
Total Budget $ 4,973,567 $ (150,067) $ - $ 130,000 $ 4,953,500
Reserve For Future Expenditure $ 2,955,626 $ 150,067 $ - $ - $ 3,105,693
Total Requirements $ 7,929,193 $ - $ - I $ 130,000 $ 8,059,193
Exhibit B
Transient Lodging Tax Fund
FY 2021 Revised
Transient Lodging Tax Fund Adopted Budget Q1PW09 Q1PW10 Q1
Resources
Beginning Fund Balance 929,327 $ -_ 10,500 $ 939,827
Property Taxes $ - $ - $ - $ -
Franchise Fees $ - $ - $ - $ -
Special Assessments $ - $ - $ - $ -
Licenses&Permits $ - $ - $ - $ -
Intergovernmental $ 565,000 $ - $ - $ 565,000
Charges for Services $ - $ - $ - $ -
Fines&Forfeitures $ - $ - $ - $ -
Interest Earnings $ 4,800 $ - $ - $ 4,800
Miscellaneous $ - $ - $ - $ -
Other Financing Sources $ - $ - $ - $ -
Transfers In from Other Funds $ - $ - $ - $ -
Total Resources $ 1,499,127 $ - 1,509,627
Requirements
Community Development $ - $ - $ - $ -
Community Services $ - $ - $ - $ -
Policy and Administration $ - $ - $ - $ -
Public Works $ - $ - $ - $ -
Program Expenditures Total $ - $ - $ - $ -
Debt Service $ - $ - $ - $ -
Loan to TCDA $ - $ - $ - $ -
Work-In-Progress $ - $ - $ - $ -
Transfers to Other Funds $ 662,602 $ 30,000 $ 10,500 $ 703,102
Contingency $ - $ - $ - $ -
Total Budget $ 662,602 $ 30,000 $ 10,500 $ 703,102
Reserve For Future Expenditure $ 836,525 $ (30,000) $ - $ 806,525
Total Requirements $ 1,499,127 $ - $ 10,500 $ 1,509,627
Exhibit B
Criminal Forfeiture Fund
FY 2021 Revised
Criminal Forfeiture Fund Adopted Budget QIPD01 Q1
Resources
Beginning Fund Balance $ 185,156 $ 27,150 $ 212,306
Property Taxes $ - $ - $ -
Franchise Fees $ - $ - $ -
Special Assessments $ - $ - $ -
Licenses&Permits $ - $ - $ -
Intergovernmental $ - $ - $ -
Charges for Services $ - $ - $ -
Fines&Forfeitures $ 101,371 $ - $ 101,371
Interest Earnings $ - $ - $ -
Miscellaneous $ - $ - $ -
Other Financing Sources $ - $ - $ -
Transfers In from Other Funds $ - $ - $ -
1 Total Resources $ 286,527 $ 27,150 $ 313,677
Requirements
Community Development $ - $ - $ -
Community Services $ 277,246 $ 27,150 $ 304,396
Policy and Administration $ - $ - $ -
Public Works $ - $ - $ -
Program Expenditures Total $ 277,246 $ 27,150 $ 304,396
Debt Service $ - $ - $ -
Loan to TCDA $ - $ - $ -
Work-In-Progress $ - $ - $
Transfers to Other Funds $ 15 $ - $ 15
Contingency $ - $ - $ -
Total Budget $ 277,261 $ 27,150 $ 304,411
Reserve For Future Expenditure $ 9,266 $ - $ 9,266
Total Requirements $ 286,527 $ 27,150 $ 313,677
Exhibit B
Parks Capital Fund
FY 2021 Revised
Parks Capital Fund Adopted Budget Q1PW05 QIPW09 Q1PW10 Q1
Resources
Beginning Fund Balance $ 432,919 $ - $ - $ - $ 432,919
Property Taxes $ - $ - $ - $ - $ -
Franchise Fees $ - $ - $ - $ - $ -
Special Assessments $ - $ - $ - $ - $ -
Licenses&Permits $ - $ - $ - $ - $ -
Intergovernmental $ 350,000 $ - $ - $ 10,500 $ 360,500
Charges for Services $ - $ - $ - $ - $ -
Fines&Forfeitures $ - $ - $ - $ - $ -
Interest Earnings $ - $ - $ - $ - $ -
Miscellaneous $ - $ - $ - $ - $ -
Other Financing Sources $ - $ - $ - $ - $ -
Transfers In from Other Funds $ 10,004,000 $ (3,800,000) $ 30,000 $ 10,500 $ 6,244,500
Total Resources $ 10,786,919 $ (3,800,000) $ 30,000 $ 21,000 $ 7,037,919
Requirements
Community Development $ - $ - $ - $ - $ -
Community Services $ - $ - $ - $ - $ -
Policy and Administration $ - $ - $ - $ - $ -
Public Works $ - $ - $ - $ - $ -
Program Expenditures Total $ - $ - $ - $ - $ -
Debt Service $ - $ - $ - $ - $ -
Loan to TCDA $ - $ - $ - $ - $ -
Work-In-Progress $ 10,354,000 $ (3,800,000) $ 30,000 $ 21,000 $ 6,605,000
Transfers to Other Funds $ - $ - $ - $ - $
Contingency $ - $ - $ - $ - $ -
Total Budget $ 10,354,000 $ (3,800,000) $ 30,000 $ 21,000 $ 6,605,000
Reserve For Future Expenditure $ 432,919 $ - $ - $ - $ 432,919
Total Requirements $ 10,786,919 $ (3,800,000) $ 30,000 $ 21,000 $ 7,037,919
Exhibit B
Facilities Capital Projects Fund
FY 2021 Revised
Facilities Capital Projects Fund Adopted Budget Q1PW06 Q1
Resources
Beginning Fund Balance $ 336,071 $ - $ 336,071
Property Taxes $ - $ - $ -
Franchise Fees $ - $ - $ -
Special Assessments $ - $ - $ -
Licenses&Permits $ - $ - $ -
Intergovernmental $ - $ - $ -
Charges for Services $ - $ - $ -
Fines&Forfeitures $ - $ - $ -
Interest Earnings $ 18,900 $ - $ 18,900
Miscellaneous $ - $ - $ -
Other Financing Sources $ - $ - $ -
Transfers In from Other Funds $ 7,983,000 $ 73,500 $ 8,056,500
1 Total Resources $ 8,337,971 $ 73,500 $ 8,411,471
Requirements
Community Development $ - $ - $ -
Community Services $ - $ - $ -
Policy and Administration $ - $ - $ -
Public Works $ - $ - $ -
Program Expenditures Total $ - $ - $ -
Debt Service $ - $ - $ -
Loan to TCDA $ - $ - $ -
Work-In-Progress $ 7,883,000 $ 73,500 $ 7,956,500
Transfers to Other Funds $ 42 $ - $ 42
Contingency $ 50,000 $ - $ 50,000
Total Budget $ 7,933,042 $ 73,500 $ 8,006,542
Reserve For Future Expenditure $ 404,929 $ - $ 404,929
Total Requirements $ 8,337,971 $ 73,500 $ 8,411,471
Exhibit B
Street Maintenance Fund
FY 2021 Revised
Street Maintenance Fund Adopted Budget Q1FIS03 Q1
Resources
Beginning Fund Balance $ 2,243,376 $ - $ 2,243,376
Property Taxes $ - $ - $ -
Franchise Fees $ - $ - $ -
Special Assessments $ - $ - $ -
Licenses&Permits $ 3,109,600 $ - $ 3,109,600
Intergovernmental $ - $ - $ -
Charges for Services $ - $ - $ -
Fines&Forfeitures $ - $ - $ -
Interest Earnings $ 30,100 $ - $ 30,100
Miscellaneous $ - $ - $ -
Other Financing Sources $ - $ - $ -
Transfers In from Other Funds $ - $ - $ -
1 Total Resources $ 5,383,076 $ - $ 5,383,076
Requirements
Community Development $ - $ - $ -
Community Services $ - $ - $ -
Policy and Administration $ - $ - $ -
Public Works $ - $ - $ -
Program Expenditures Total $ - $ - $ -
Debt Service $ - $ - $ -
Loan to TCDA $ - $ - $ -
Work-In-Progress $ 2,740,000 $ - $ 2,740,000
Transfers to Other Funds $ 235,230 $ 150,067 $ 385,297
Contingency $ 100,000 $ (100,000) $ -
Total Budget $ 3,075,230 $ 50,067 $ 3,125,297
Reserve For Future Expenditure $ 2,307,846 $ (50,067) $ 2,257,779
Total Requirements $ 5,383,076 $ - $ 5,383,076
Exhibit B
Transportation CIP Fund
FY 2021 Revised
Transportation CIP Fund Adopted Budget Q1PW03 Q1PW07 Q1PW08 Q1PW11 Q1
Resources
Beginning Fund Balance 923,402 $ - $ -Mr - 923,402
Property Taxes $ - $ - $ - $ - $ - $ -
Franchise Fees $ - $ - $ - $ - $ - $ -
Special Assessments $ - $ - $ - $ - $ - $ -
Licenses&Permits $ - $ - $ - $ - $ - $ -
Intergovernmental $ 4,253,533 $ - $ 66,615 $ 36,610 $ - $ 4,356,758
Charges for Services $ - $ - $ - $ - $ - $ -
Fines&Forfeitures $ - $ - $ - $ - $ - $ -
Interest Earnings $ - $ - $ - $ - $ - $ -
Miscellaneous $ - $ - $ - $ - $ - $ -
Other Financing Sources $ - $ - $ - $ - $ - $ -
Transfers In from Other Funds $ 4,827,500 $ 127,500 $ - $ - $ 130,000 $ 5,085,000
r Total Resources $ 66,615 $ 36,610 $ 130,000 $ , 10,365,160
Requirements
Community Development $ - $ - $ - $ - $ - $ -
Community Services $ - $ - $ - $ - $ - $ -
Policy and Administration $ - $ - $ - $ - $ - $ -
Public Works $ - $ - $ - $ - $ - $ -
Program Expenditures Total $ - $ - $ - $ - $ - $ -
Debt Service $ - $ - $ - $ - $ - $ -
Loan to TCDA $ - $ - $ - $ - $ - $ -
Work-In-Progress $ 9,081,033 $ 127,500 $ 66,615 $ 36,610 $ 130,000 $ 9,441,758
Transfers to Other Funds $ - $ - $ - $ - $ - $
Contingency $ - $ - $ - $ - $ - $ -
Total Budget $ 9,081,033 $ 127,500 $ 66,615 $ 36,610 $ 130,000 $ 9,441,758
Reserve For Future Expenditure $ 923,402 $ - $ - $ - $ - $ 923,402
Total Requirements $ 10,004,435 $ 127,500 $ 66,615 $ 36,610 $ 130,000 $ 10,365,160
Exhibit B
Transportation SDC Fund
FY 2021 Revised
Transportation SDC Fund Adopted Budget Q1PW03 Q1
Resources
Beginning Fund Balance $ 8,225,538 $ 79,500 $ 8,305,038
Property Taxes $ - $ - $ -
Franchise Fees $ - $ - $ -
Special Assessments $ - $ - $ -
Licenses&Permits $ 701,855 $ - $ 701,855
Intergovernmental $ - $ - $ -
Charges for Services $ - $ - $ -
Fines&Forfeitures $ - $ - $ -
Interest Earnings $ 144,000 $ - $ 144,000
Miscellaneous $ - $ - $ -
Other Financing Sources $ - $ - $ -
Transfers In from Other Funds $ - $ - $ -
1 Total Resources $ 9,071,393 $ 79,500 $ 9,150,893
Requirements
Community Development $ - $ - $ -
Community Services $ - $ - $ -
Policy and Administration $ - $ - $ -
Public Works $ - $ - $ -
Program Expenditures Total $ - $ - $ -
Debt Service $ - $ - $ -
Loan to TCDA $ - $ - $ -
Work-In-Progress $ - $ - $ -
Transfers to Other Funds $ 3,428,362 $ 127,500 $ 3,555,862
Contingency $ - $ - $ -
Total Budget $ 3,428,362 $ 127,500 $ 3,555,862
Reserve For Future Expenditure $ 5,643,031 $ (48,000) $ 5,595,031
Total Requirements $ 9,071,393 $ 79,500 $ 9,150,893
Exhibit B
Stormwater Fund
FY 2021 Revised
Stormwater Fund Adopted Budget Q1PW04 Q1
Resources
Beginning Fund Balance $ 7,252,546 $ 18,500 $ 7,271,046
Property Taxes $ - $ - $ -
Franchise Fees $ - $ - $ -
Special Assessments $ - $ - $ -
Licenses&Permits $ - $ - $ -
Intergovernmental $ - $ - $ -
Charges for Services $ 4,044,297 $ - $ 4,044,297
Fines&Forfeitures $ - $ - $ -
Interest Earnings $ 139,900 $ - $ 139,900
Miscellaneous $ 5,000 $ - $ 5,000
Other Financing Sources $ - $ - $ -
Transfers In from Other Funds $ 601,000 $ - $ 601,000
II Total Resources $ 12,042,743 $ 18,500 $ 12,061,243
Requirements
Community Development $ - $ - $ -
Community Services $ - $ - $ -
Policy and Administration $ - $ - $ -
Public Works $ 3,509,897 $ - $ 3,509,897
Program Expenditures Total $ 3,509,897 $ - $ 3,509,897
Debt Service $ - $ - $ -
Loan to TCDA $ - $ - $ -
Work-In-Progress $ 2,269,500 $ 18,500 $ 2,288,000
Transfers to Other Funds $ 442,866 $ - $ 442,866
Contingency $ 225,000 $ - $ 225,000
Total Budget $ 6,447,263 $ 18,500 $ 6,465,763
Reserve For Future Expenditure $ 5,595,480 $ - $ 5,595,480
Total Requirements $ 12,042,743 $ 18,500 $ 12,061,243
Exhibit B
Water Fund
FY 2021 Revised
Water Fund Adopted Budget Q1FIS02 Q1PW01 Q1
Resources
Beginning Fund Balance $ 38,694,831 $ M 68,310 $ 38,763,141
Property Taxes $ - $ - $ - $ -
Franchise Fees $ - $ - $ - $ -
Special Assessments $ - $ - $ - $ -
Licenses&Permits $ 170,000 $ - $ - $ 170,000
Intergovernmental $ - $ - $ - $ -
Charges for Services $ 22,738,411 $ - $ - $ 22,738,411
Fines&Forfeitures $ - $ - $ - $ -
Interest Earnings $ 500,700 $ - $ - $ 500,700
Miscellaneous $ 50,000 $ - $ - $ 50,000
Other Financing Sources $ - $ - $ - $ -
Transfers In from Other Funds $ - $ - $ - $ -
Total Resources $ 62,153,942 $ -L. $ 68,310 $ 62,222,252
Requirements
Community Development $ - $ - $ - $ -
Community Services $ - $ - $ - $ -
Policy and Administration $ - $ - $ - $ -
Public Works $ 10,361,223 $ 50,000 $ 68,310 $ 10,479,533
Program Expenditures Total $ 10,361,223 $ 50,000 $ 68,310 $ 10,479,533
Debt Service $ - $ - $ - $ -
Loan to TCDA $ - $ - $ - $ -
Work-In-Progress $ - $ - $ - $ -
Transfers to Other Funds $ 23,067,947 $ - $ - $ 23,067,947
Contingency $ 475,000 $ (50,000) $ - $ 425,000
Total Budget $ 33,904,170 $ - $ 68,310 $ 33,972,480
Reserve For Future Expenditure $ 28,249,772 $ M $ - $ 28,249,772
Total Requirements $ 62,153,942 $ - $ 68,310 $ 62,222,252
Exhibit B
Central Services Fund
FY 2021 Revised
Central Services Fund Adopted Budget Q1CM01 Q1CM02 Q1CM03 Q1CM04 Q1CM05 Q1FIS01 Q1FIS03 Q1
Resources
Beginning Fund Balance M 1,996,623 $ - -11g$ - $ - $ - $ - - $ 1,996,623
Property Taxes $ - $ - $ - $ - $ - $ - $ - $ - $ -
Franchise Fees $ - $ - $ - $ - $ - $ - $ - $ - $ -
Special Assessments $ - $ - $ - $ - $ - $ - $ - $ - $ -
Licenses&Permits $ - $ - $ - $ - $ - $ - $ - $ - $ -
Intergovernmental $ - $ - $ - $ - $ - $ - $ - $ - $ -
Charges for Services $ 11,662,196 $ - $ - $ - $ - $ - $ - $ (150,067) $ 11,512,129
Fines&Forfeitures $ - $ - $ - $ - $ - $ - $ - $ - $ -
Interest Earnings $ - $ - $ - $ - $ - $ - $ - $ - $ -
Miscellaneous $ 90,000 $ - $ - $ - $ - $ - $ - $ - $ 90,000
Other Financing Sources $ - $ - $ - $ - $ - $ - $ - $ - $ -
Transfers In from Other Funds $ 699,752 $ - $ - $ 25,000 $ - $ - $ - $ 150,067 $ 874,819
Total Resources $ 14,448,571 $ - $ 25,000 $ $ - $ 14,473,571
Requirements
Community Development $ - $ - $ - $ - $ - $ - $ - $ - $ -
Community Services $ - $ - $ - $ - $ - $ - $ - $ - $ -
Policy and Administration $ 12,023,748 $ 50,000 $ 30,000 $ 25,000 $ 77,000 $ 85,000 $ 64,000 $ - $ 12,354,748
Public Works $ - $ - $ - $ - $ - $ - $ - $ - $ -
Program Expenditures Total $ 12,023,748 $ 50,000 $ 30,000 $ 25,000 $ 77,000 $ 85,000 $ 64,000 $ - $ 12,354,748
Debt Service $ - $ - $ - $ - $ - $ - $ - $ - $ -
Loan to TCDA $ - $ - $ - $ - $ - $ - $ - $ - $ -
Work-In-Progress $ - $ - $ - $ - $ - $ - $ - $ - $ -
Transfers to Other Funds $ - $ - $ - $ - $ - $ - $ - $ - $ -
Contingency $ 400,000 $ (50,000) $ (30,000) $ - $ (77,000) $ (85,000) $ (64,000) $ - $ 94,000
Total Budget $ 12,423,748 $ - $ - $ 25,000 $ - $ - $ - $ - $ 12,448,748
Reserve For Future Expenditure $ 2,024,823 $ --- $ - $ - $ 2,024,823
Total Requirements $ 14,448,571 $ - $ 25,000 $ - - $ 14,473,571
FY 2020-21 First Quarter Supplemental Budget Exhibit C
CIP 95063 Transportation System Plan Update
Tigard is required by state administrative rule to have a current transportation plan,which is typically updated every five years.The most recent
transportation plan update was prepared in 2008-09.Conduct appropriate community,traffic and multi-modal transportation analysis.Prepare a draft plan,
hold public meetings and hearings and obtain city council adoption of the final plan.
U I
Actuals Adopted Revised Revised Revised Revised Revised Revised
through Budget Budget Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Project
FY2020 FY 2021* This Change FY 2020 2022 2022 2023 2023 2024 2024 2025 2025 2026 2026 Total
Internal Expenses
Design and Engineering - - - - - - - -
Project Management 4,500 25,000 20,000 45,000 - - - 49,500
Construction Management - - - - - - - -
Total 4,500 25,000 20,000 45,000 - - - - - - - - - - 49,500
External Expenses
Public Involvement - - - - - - - -
Land/Right of Way Acquisition - - - - - - - -
Design and Engineering 31,000 140,000 107,500 247,500 - - - - - - 278,500
Environmental Permit Comp. -
Construction - - - - -
Contingency - - - - - - - -
Total 31,000 140,000 107,500 247,500 - - - - - - - - - - 278,500
I I I I I I
Total Project Expense 35,500 165,000 127,500 292,500 I - - I - - I - - I - - I - - I 328,000
Revenue Funding Source
200-Gas Tax 35,500 - - - - 35,500
415-Transportation SDC 165,000 127,500 292,500 - - - - - - 292,500
Other Revenue Source - - - - - - - -
Total Project Revenues 35,500 165,000 127,500 292,500 - - - - - - - - - - 328,000
FY 2020-21 First Quarter Supplemental Budget Exhibit C
CIP 94044 Tigard Triangle Stormwater Implementation Plan/Predesign
As identified in the Tigard Stormwater Master Plan,a regional plan for stormwater management in the Tigard Triangle is needed to support redevelopment
plans for the area and to address stream erosion problems.The new lean development code for the Tigard Triangle is anticipated to work best using a
regional stormwater management approach in which most of the volume of runoff generated by new and re-development would be handled in a series of
floodplain restoration areas along Red Rock Creek.
Using stormwater data and general storm facility location/sizing information generated in the citywide Stormwater Master Plan project,an implementation
plan for regional stormwater management in the Tigard Triangle will be completed.Site-specific preliminary design for regional facilities,floodplain
restoration,trail alignment,right-of-way/easement acquisition needs and storm conveyance infrastructure will be included in the plan.
Actuals Adopted Revised Revised Revised Revised Revised Revised
through Budget Budget Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Project
FY2020 FY 2021* This Change FY 2020 2022 2022 2023 2023 2024 2024 2025 2025 2026 2026 Total
Internal Expenses
Design and Engineering - - - - - - - -
Project Management 6,500 15,000 15,000 - - - 21,500
Construction Management - - - - - - - - -
Total 6,500 15,000 - 15,000 - - - - - - - - - - 21,500
External Expenses
Public Involvement - - - - - - - -
Land/Right of Way Acquisition - - - - - - - -
Design and Engineering 87,000 53,000 18,500 71,500 - - - - - - 158,500
Environmental Permit Comp. -
Construction - - - - -
Contingency - - - - - - - -
Total 87,000 53,000 18,500 71,500 - - - - - - - - - - 158,500
Total Project Expense 93,500 68,000 18,500 86,500 I - - I - - I - - I - - I - - I 180,000
Revenue Funding Source
510-Stormwater Fund 93,500 68,000 18,500 86,500 - - - 180,000
Other Revenue Source - - - - - - - -
Total Project Revenues 93,500 68,000 18,500 86,500 - - - - - - - - - - 180,000
FY 2020-21 First Quarter Supplemental Budget Exhibit C
CIP 97028 Tigard Triangle Parks
Project Need:The Tigard Triangle currently has no park land.As more residents move into the Triangle area,parks and open space will be essential.
Project Description:Acquire park land in the Tigard Triangle.This was ranked as a near-term priority in A New Tigard Triangle:Planning for Equitable
Development Implementation Strategy.
Operations and Maintenance Impact:Minor impact for low level maintenance of purchased,undeveloped lands.There will be significant impact if the park is
developed.
Total Project Cost:$3,800,000
I
Actuals Adopted Revised Revised Revised Revised Revised Revised
through Budget Budget Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Project
FY2020 FY 2021* This Change FY 2020 2022 2022 2023 2023 2024 2024 2025 2025 2026 2026 Total
Internal Expenses
Design and Engineering - - - - - - -
Project Management - - - -
Construction Management - - - - - -
Total - - - - - - - - - - - - - -External Expenses
Public Involvement - - - - - - - -
Land/Right of Way Acquisition 3,800,000 3,800,000 - - - - - - 3,800,000
Design and Engineering - - - - - - -Environmental Permit Comp. -
Construction - - - - -
Contingency - - - - - - - -
Total - 3,800,000 - 3,800,000 - - - - - - - - - - 3,800,000
I I I I I I
Total Project Expense - 3,800,000 - 3,800,000 I - - I - - I - - I - - I - - I 3,800,000
Revenue Funding Source
Other Revenue Source - - - - - - - -
940-Urban Renewal 3,800,000 3,800,000 - - - - - - 3,800,000
Total Project Revenues - 3,800,000 - 3,800,000 - - - - - - - - - - 3,800,000
FY 2020-21 First Quarter Supplemental Budget Exhibit C
CIP 91022 City Hall Remodel
City Hall Remodel to accommodate additional staff related to photo red light program and situate work stations within work groups for better workflow and
efficiency.
Actuals Adopted Revised Revised Revised Revised Revised Revised
through Budget Budget Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Project
FY2020 FY 2021* This Change FY 2020 2022 2022 2023 2023 2024 2024 2025 2025 2026 2026 Total
Internal Expenses
Design and Engineering - - - - - - - -
Project Management - - - - -
Construction Management - - - - - - - -
Total - - - - - - - - - - - - - - -
External Expenses
Public Involvement - - - - - - - -
Land/Right of Way Acquisition - - - - - - - -
Design and Engineering - - - - - - - -
Environmental Permit Comp. -
Construction 370,500 183,000 73,500 256,500 - - - 627,000
Contingency - - - - - - - -
Total 370,500 183,000 73,500 256,500 - - - - - - - - - - 627,000
I I I I I I
Total Project Expense 370,500 183,000 73,500 256,500 I - - I - - I - - I - - I - - I 627,000
Revenue Funding Source
100-General Fund 370,500 183,000 73,500 256,500 - - - 627,000
Other Revenue Source - - - - - - - -
Total Project Revenues 370,500 183,000 73,500 256,500 - - - - - - - - - - 627,000
FY 2020-21 First Quarter Supplemental Budget Exhibit C
CIP 95057 Fanno Creek Trail Alignment Study(Bonita Road to Tualatin River)
This final section of the Fanno Creek Trail was originally envisioned as an on-street alignment on SW 74th Avenue. Subsequent review suggests the
constrained width of the SW 74th right of way will not readily accommodate widening for the trail.This study will involve local stakeholders and other
partners in evaluating alignment options along Fanno Creek and result in a recommended trail alignment.
I
Actuals Adopted Revised Revised Revised Revised Revised Revised
through Budget Budget Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Project
FY2020 FY 2021* This Change FY 2020 2022 2022 2023 2023 2024 2024 2025 2025 2026 2026 Total
Internal Expenses
Design and Engineering - - - - - - - -
Project Management 56,000 15,000 10,000 25,000 - - - 81,000
Construction Management - - - - - - - -
Total 56,000 15,000 10,000 25,000 - - - - - - - - - - 81,000
External Expenses
Public Involvement - - - - - - - -
Land/Right of Way Acquisition - - - - - - - -
Design and Engineering 89,385 35,000 56,615 91,615 - - - - - - 181,000
Environmental Permit Comp. -
Construction - - - - -
Contingency 10,000 10,000 - - - - - - 10,000
Total 89,385 45,000 56,615 101,615 - - - - - - - - - - 191,000
I I I I I I
Total Project Expense 145,385 60,000 66,615 126,615 I - - I - - I - - I - - I - - I 272,000
Revenue Funding Source
415-Transportation SDC Fund 51,000 60,000 60,000 - - - 111,000
Other Revenue Source - - - - - - - -
Metro-Local Dollars 94,385 66,615 66,615 - - - - - - 161,000
Total Project Revenues 145,385 60,000 66,615 126,615 - - - - - - - - - - 272,000
FY 2020-21 First Quarter Supplemental Budget Exhibit C
CIP 95061 Wall Street/Tech Center Drive Connection
Completion of a street system from Tech Center Drive to SW Wall Street.The project supports development of adjacent undeveloped lands to achieve higher
levels of employment.This street segment was divided off from the Hunziker Industrial Core/Wall Street project(#95047)to allow for project phasing and
different funding sources.
Actuals Adopted Revised Revised Revised Revised Revised Revised
through Budget Budget Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Project
FY2020 FY 2021* This Change FY 2020 2022 2022 2023 2023 2024 2024 2025 2025 2026 2026 Total
Internal Expenses
Design and Engineering - - - - - - - -
Project Management 50,000 40,000 40,000 - - - 90,000
Construction Management - - - - - - - -
Total 50,000 40,000 - 40,000 - - - - - - - - - - 90,000
External Expenses
Public Involvement - - - - - - - -
Land/Right of Way Acquisition - - - - - - - -
Design and Engineering 255,000 230,000 36,610 266,610 - - - - - - 521,610
Environmental Permit Comp. -
Construction 1,490,000 1,490,000 - - - 1,490,000
Contingency 67,533 67,533 - - - - - - 67,533
Total 255,000 1,787,533 36,610 1,824,143 - - - - - - - - - - 2,079,143
I I I I I I
Total Project Expense 305,000 1,827,533 36,610 1,864,143 I - - I - - I - - I - - I - - I 2,169,143
Revenue Funding Source
Other Revenue Source - - - - - - - -
RFFA-Metro 221,000 - - - - - - - 221,000
State Appropriation 84,000 36,610 36,610 - - - - - - 120,610
Total Project Revenues 305,000 - 36,610 36,610 - - - - - - - - - - 341,610
FY 2020-21 First Quarter Supplemental Budget Exhibit C
CIP 92062 Cook Park Softball and Baseball Infield
Completion of a street system from Tech Center Drive to SW Wall Street.The project supports development of adjacent undeveloped lands to achieve higher
levels of employment.This street segment was divided off from the Hunziker Industrial Core/Wall Street project(#95047)to allow for project phasing and
different funding sources.
Actuals Adopted Revised Revised Revised Revised Revised Revised
through Budget Budget Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Project
FY2020 FY 2021* This Change FY 2020 2022 2022 2023 2023 2024 2024 2025 2025 2026 2026 Total
Internal Expenses
Design and Engineering - - - - - - - -
Project Management 5,000 20,000 25,000 - - - 25,000
Construction Management - - - - - - - -
Total - 5,000 20,000 25,000 - - - - - - - - - - 25,000
External Expenses
Public Involvement - - - - - - - -
Land/Right of Way Acquisition - - - - - - - -
Design and Engineering 5,000 10,000 15,000 - - - - - - 15,000
Environmental Permit Comp. -
Construction 340,000 340,000 - - - 340,000
Contingency 15,000 15,000 - - - - - - 15,000
Total - 360,000 10,000 370,000 - - - - - - - - - - 370,000
I I I I I I
Total Project Expense - 365,000 30,000 395,000 I - - I - - I - - I - - I - - I 395,000
Revenue Funding Source
210-Transient Lodging Tax 365,000 30,000 395,000 - - - 395,000
Other Revenue Source - - - - - - - -
Total Project Revenues - 365,000 30,000 395,000 - - - - - - - - - - 395,000
FY 2020-21 First Quarter Supplemental Budget Exhibit C
CIP 92034-02 Heritage Trail Outdoor Museum
Tigard's Outdoor Musdum is a three-quarter-mile linear museum that connects a new public plaza on Main Street in Downtown Tigard to employment and
housing areas.The museum will artistically interpret the history of Tigard and the surrounding region through the commn thread of rail history.The project
will include four major competitively selected artworks and a series of smaller connective pieces.
Actuals Adopted Revised Revised Revised Revised Revised Revised
through Budget Budget Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Project
FY2020 FY 2021* This Change FY 2020 2022 2022 2023 2023 2024 2024 2025 2025 2026 2026 Total
Internal Expenses
Design and Engineering - - - - - - - -
Project Management - - - - -
Construction Management - - - - - - - -
Total - - - - - - - - - - - - - - -_
External Expenses
Public Involvement - - - - - - - -
Land/Right of Way Acquisition - - - - - - - -
Design and Engineering 132,000 21,000 21,000 - - - - - - 153,000
Environmental Permit Comp. -
Construction - - - - -
Contingency - - - - - - - - _
Total 132,000 - 21,000 21,000 - - - - - - - - - - 153,000
I I I I I I
Total Project Expense 132,000 - 21,000 21,000 I - - I - - I - - I - - I - - I 153,000
Revenue Funding Source
210-Transient Lodging Tax 49,327 10,500 10,500 - - - 59,827
Other Revenue Source - - - - - - - -
National Endowment/Arts 47,673 10,500 10,500 - - - - - - 58,173
WACO Visitors Assoc. 35,000 - - - - - - - 35,000
Total Project Revenues 132,000 - 21,000 21,000 - - - - - - - - - - 153,000
FY 2020-21 First Quarter Supplemental Budget Exhibit C
CIP 95027 Pedestrian and Cyclist Connections Program
Missing sections of sidewalks and bike lanes and difficult crossings are located citywide.Projects may include sidewalk/bike lane/pathway construction,
crosswalk treatments and minor intersection modifications.Projects will typically cost less than$50,000.Funds from this program can also be used to cover
matching funds for eligible grant projects benefitting pedestrians and cyclists.
Actuals Adopted Revised Revised Revised Revised Revised Revised
through Budget Budget Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Project
FY2020* FY 2021* This Change FY 2020 2022 2022 2023 2023 2024 2024 2025 2025 2026 2026 Total
Internal Expenses
Design and Engineering - - - - - - - -
Project Management 40,000 40,000 - - - 40,000
Construction Management - - - - - - - -
Total - 40,000 - 40,000 - - - - - - - - - - 40,000
External Expenses
Public Involvement - - - - - - - -
Land/Right of Way Acquisition - - - - - - - -
Design and Engineering 50,000 50,000 - - - - - - 50,000
Environmental Permit Comp. -
Construction 210,000 130,000 340,000 - - - 340,000
Contingency - - - - - - - - _
Total - 260,000 130,000 390,000 - - - - - - - - - - 390,000
I I I I I I
Total Project Expense - 300,000 130,000 430,000 I - - I - - I - - I - - I - - I 430,000
Revenue Funding Source
200-Gas Tax 300,000 130,000 430,000 - - - 430,000
Other Revenue Source - - - - - - - -
Total Project Revenues - 300,000 130,000 430,000 - - - - - - - - - - 430,000
*This is a program. Actuals through prior years are not calculated.Did not include future year projected amounts
CITY OF TIGARD - BUDGET SUPPLEMENTAL 9/28/2020
FY 2020-2021 Quarter: 1
Funding
Item # Department Fund Division Request Title Request Source Total Amount Detailed Description
Q1CD01 Community 100-General Fund 13000-Community Development Washington Square Grant Funds NEW/CARRYFO Multiple $ 277,500 Grant from Metro awarded for Washington Square Regional Center(WSRC) Update project. The WSRC Update Project is primarily funded
Development Planning (Metro) RWARD by a Metro 2040 Planning and Development Grant.The city signed an intergovernmental agreement(IGA)with Metro for a $250,000 grant
award in November 2019. Metro amended the IGA in July 2020 to include an additional $10,000 in grant funds to support community
engagement during COVID-19.As part of the city's grant application,the city pledged $60,000 in matching funds. The matching funds
portion is in the form of staff time. In addition,the request includes carryforward from FY20, $17,500.
Q1CD02 Community 100-General Fund 3000-Community Development River Terrace Concept Planning Grant NEW Miscellaneous $ 370,000 River Terrace Concept Planning project is receiving two grant awards from Metro and State Department of Land Conservation and
Development Planning Funds Revenue Development(DLCD).
-The 2040 grant program from Metro is funded by their region-wide construction excise tax,and support planning work to prepare land
for development.The city was awarded $300,000 in 2019 to perform concept planning work in River Terrace West and South.A
supplemental $10,000 was provided by Metro in 2020 to cover additional community engagement needs during the COVID-19 public
health emergency.
-The technical assistance grant from the State Department of Land Conservation and Development(DLCD) is provided to support
communities performing housing-related work in response to HB2001 and HB2003.The city was awarded two grants totaling $60,000 in
2020;one in the amount of$42,000 to update its Housing Needs Analysis in conformance with the requirements of HB2003,and the other
in the amount of$18,000 to perform a Housing Market Analysis to assess supply and demand for the broader range of housing options
allowed under Tigard's development code changes of 2018 and the requirements of HB2001.
Q1CD03 Community 100-General Fund 3700-Economic Development Carryforward for City Center Futures CARRYFORWA Unanticipated $ 71,200 The City Center Futures projects started in February 2020 and was anticipated to be completed in FY 20. Included in these projects are
Development Project RD Fund Balance the assist with transit-oriented development; evaluate and plan for the City Center Urban Renewal Plan; and update the Leland downtown
redevelopment report. The projects have taken longer and requesting that$71,200 for the contract with Johnson Economics be carried
forward to FY21
Q1CD04 Community 100-General Fund 5900-Social Services Tigard CARES Business Assistance NEW Miscellaneous $ 1,928,600 Tigard CARES Business Assistance is expanding its services through additional Federal and State grants. This program will be utilizing
Development Grants IVa and IVb Revenue Community Development Financial Institutions(CDFI's)to deliver a combination of micro-loans, loans,grants and business-advising
services. The distribution of these funds has already started.
-A grant disbursement from Washington County through Federal CARES act funds to recapitalize a COVID-19 business assistance grant
program for$1,631K.
-Two allocated grants from the State of Oregon totaling $277.5K of state and federal funding for a COVID-19 business assistance
program.Additional $20.1K is added to cover program administration costs, but is not part of the State/Federal grant award.
Q1CM01 City Management 600-Central Services 1000-City Manager's Office City Manager Recruitment NEW Contingency $ 50,000 City manager is leaving in November and city council wishes to engage a national recruiting firm. This was an unanticipated expense
Fund made necessary for Council to find the next city manager. Existing staff do not have the capacity or expertise to perform a national
search.
Q1CM02 City Management 600-Central Services 1000-City Manager's Office Communications consultant for NEW Contingency $ 30,000 Consultant services to help guide public outreach to promote the refreshed Strategic Plan.This unanticipated expense is based on the City
Fund Strategic Plan refresh Council's desire to expand public outreach on the refreshed Strategic Plan and its links to other city goals&initiatives. Current staffing
levels do not meet the needs or expertise required.
Q1CM03 City Management 600-Central Services 1000-City Manager's Office Consulting Services for Multi-Agency NEW Contingency $ 25,000 Multi-agency negotiation and discussion about School Resource Officers,future role,etc.This was not part of the approved budget given
Fund SRO Contract Discussion quickly-moving national events and calls for Police reform and defunding.This partnership between Tigard,Tualatin and School District
will produce research and feedback on the public's desire for this program and next steps in implementation.
—
Q1CM04 City Management 600-Central Services 1000-City Manager's Office Public Safety Advisory Board NEW Contingency $ 77,000 Requesting 1.00 FTE in the City Manager's Office.The position,a Management Analyst,would provide additional capacity to help
Fund Management Analyst- 1.00 FTE implement several new and existing initiatives,some of which were unanticipated when the FY 2020-2021 budget was prepared.These
initiatives include, but are not limited to:
• Public Safety Advisory Board (new)
•Anti-Racism Action Plan (new)
• Digital Access
• Environmental Sustainability/Climate Crisis
•Council liaison
As the city continues to grow and as we work actively to address Council priorities and community needs,the City Manager's Office has
remained a lean operation: staffing levels have remained the same though roles and responsibilities have evolved.The additional capacity
provided by the Management Analyst would address immediate needs, help with implementation and continued process improvements
throughout the city.This request is prorated for 8 months.
1 of 3
CITY OF TIGARD - BUDGET SUPPLEMENTAL 9/28/2020
FY 2020-2021 Quarter: 1
Item # Department Fund Division Request Title Request Funding Total Amount Detailed Description
Source
Q1CM05 City Management 600-Central Services 1200-Risk Management Insurance Premium Increase NEW Contingency $ 85,000 FY21 Liability insurance premium final cost came in higher than anticipated due to high cost losses. Insurance Premium is calculated in
Fund large part based on the expected exposures which change over time. We did not have final costs until May,which was well after budgets
closed.With increased liability claim reserves,we are seeing a commensurate increase in the insurance premium.That cost above
budgeted is just under$85,000.
Q1FIS01 Finance& 600-Central Services 2100-Financial Operations Payroll Specialist-Add 1.00 FTE NEW Contingency $ 64,000 Requesting to increase 1.00 FTE in Financial Operations for a Payroll Specialist in order to appropriately fulfill the needs of payroll. A more
Information Fund common ratio of payroll staff to employees for a local government is one payroll person (1.00 FTE)to 250 employees,given that the city
Services does in-house payroll and the payroll function includes providing many reports and reconciliations related to benefits,taxes,etc. This
request is prorated for 8 months. Following are some of the reasons behind this request.
•The city is projecting to have 400-425 people in FY21 including permanent staff,temporary,and on-call positions. The industry standard
for payroll is 250 people in the organization per 1.00 payroll FTE. This means that Tigard has 1.60 to 1.70 FTE worth of payroll workload
based on this standard.
•The recent performance audit identified the payroll function to be a major risk factor as the city has only 1.00 FTE in payroll.
•Currently,we have allocated 4 hours per week of a staff in Contracts and Purchasing to learn payroll, provide some workload relief,and
an emergency backup. This allocation has been proved to be insufficient for the amount of time the current payroll staff needs to take in
trainings, personal time off and miscellaneous time away from the payroll function. Taking more time away from Contracts and
Purchasing for payroll would create backlogs in the contracting area.
• Because of the constraints stated above,there is little or no time left for much needed projects and process improvements, i.e.,Total
Tyler.
Q1FIS02 Finance& 530-Water Fund 6500-Water St.Vincent De Paul Additional NEW/TECHNIC Contingency $ 50,000 Expansion/Extension of the St.Vincent De Paul water customer financial assistance program coordination.
Information Contribution AL
Services
Q1FIS03 Multiple MULTIPLE MULTIPLE Indirect Cost Allocation Adjustments TECHNICAL Existing $ - Various budget correction entries for indirect cost allocations, primary one being the reclass of UB cost allocation to Street Maintanace
Appropriations Fund from Street Maintenance Division in Gas Tax Fund.
Q1PD01 Police 240-Criminal MULTIPLE Police Equipment CARRYFORWA Unanticipated $ 27,150 Carryforward of Forfeiture Fund purchases ordered in FY 2020 but not received by June 30, 2020.
Forfeiture Fund RD Fund Balance
•Treasury-$15,000. Police equipment purchases
•Justice-$11,000. Night vision binoculars for TNT officer.
• Local -$1,150. Office Furnitures.
Q1PD02 Police 100-General Fund 4200-Support Services Parking lot security upgrades NEW Contingency $ 170,000 The Police Department, in collaboration with Facilities, is in the process of scoping out security upgrades to the Police parking lot.The
current parking lot is not secure. It is partially enclosed with a chain-link fence across the north and east borders but is open along the
west and south.This configuration allows the public easy access to patrol vehicles as well as Police staff and personal vehicles.
Based on the recommendations from the CIS parking lot security assessment and sensitive criminal justice data security concerns raised by
the CJIS audit,the preliminary scope includes installing fencing and automatic gates on the west side and south of the parking lot to
enclose city property from the Fanno Creek trail system.The gates will have sensors to allow Police vehicles to'auto'open the gates.The
scope also includes a secure personnel door and access panel.The existing and new fencing will have privacy slats installed.
Initial scoping estimates indicate that the security upgrades could be completed for$170,000. Facilities is in the process of collecting
formal quotes which should refine the cost.
Q1PD03 Police 100-General Fund 4100-Police Operations Police Vehicle outfitting CARRYFORWA Unanticipated $ 12,000 As per Fleet,three(3)of the police vehicles purchased in FY 2019-20 were received so late in the fiscal year that they could not be
RD Fund Balance scheduled for vehicle outfitting until August 2020. Outfitting includes the installation and labor for items such as wiring for a police radio,
light bar, PIT bar,and secure custody area. Funding is not available in the current fiscal year for these installations; we request
carryforward funds from the prior year to cover the estimated costs.
Q1PW01 Public Works 530-Water Fund 6500-Water Hi-Tor Generator Roll Over CARRYFORWA Unanticipated $ 68,310 The city needs to replace the generator at Hi-Tor Reservoir as the current one is old and finding parts has become very difficult. The work
RD Fund Balance was planned to be completed last fiscal year but delays in getting the replacement generator,due to the plant closures for some period of
time, has caused the need for this carryforward.
Q1PW02 Public Works 200 Gas Tax Fund 6200 Street Maintenance Right-of-Way Mowing Additional NEW/TECHNIC Multiple $ 25,000 Additional right-of-way mowing locations were added to the city's previous contract for the service. This action,combined with a contract
Locations Added to the Contract AL amendment will make the service whole.
Q1PW03 Capital 460-Transportation 8000-CIP CIP-95063 Transportation System NEW/CARRYFO Multiple $ 127,500 Carryforward of$79,500 from prior year appropriations impacting the Transportation SDC Fund.The project was funded by Gas Tax Fund
Improvement CIP Fund Plan Update RWARD initially, but has been moved to Transportation SDC.The project start was delayed because of the bidding and negotiations with
Program consultant took longer than anticipated. In addition to the carryforward,there is a new ask of$48,000 impacting Transportation SDC
Fund.This was due to the consultant contract coming in higher than anticipated and a portion of the project going toward the Hall
Boulevard Jurisdictional Transfer Study,which was outside of the original project scope.
2 of 3
CITY OF TIGARD - BUDGET SUPPLEMENTAL 9/28/2020
FY 2020-2021 Quarter: 1
Funding
Item # I Department Fund Division Request Title Request Source Total Amount Detailed Description
Q1PW04 'Capital 510-Stormwater Fund 18000-CIP ACIP-94044 Tigard Triangle CARRYFORWA Unanticipated $ 18,500 ICarryforward of$18,500 from prior year appropriations impacting the Stormwater Fund. IGA with Clean Water Services determines the
Improvement Stormwater Implementation RD Fund Balance project schedule. Total Project Cost remains at$180,000.
Proaram Plan/Predesian _
Q1PW05 Capital 420-Parks Capital 8000-CIP CIP-97028 Tigard Triangle Parks TECHNICAL Miscellaneous $ (3,800,000) CIP 97028 is a Tigard Triangle Capital Improvement Fund project but was duplicated in the City of Tigard CIP project list. This request will
Improvement Fund Revenue eliminate duplicated entries.
Proaram
Q1PW06 Capital 100-General Fund 8000-CIP CIP-91022 City Hall Remodel ICARRYFORWA Unanticipated $ 73,500 Carryforward of$73,500 from prior year appropriations impacting the General Fund.The construction contract was executed in the middle
Improvement RD Fund Balance of May but the actual construction did not start until June. Unspent dollars need to move to FY2021 to complete the construction.Total
Program Project Cost remains at$627,000.
Q1PW07 Capital 420-Parks Capital 8000-CIP CIP-95057 Fanno Creek Trail NEW/CARRYFO Unanticipated $ 66,615 Carryforward of$51,615 from prior year appropriations impacting the Parks Capital Fund. Deliverables tied to the grant(a Metro Grant)
Improvement Fund Alignment Study(Bonita Road to RWARD Fund Balance did not allow for some billings in FY2020 and require moving funding to FY2021. In addition, internals have increased slightly to allow for
Program Tualatin River) proper grant management.Total Project Cost has increased by$15,000 due to additional expenditures occurred in FY2020.
Q1PW08 Capital 460-Transportation 8000-CIP CIP-95061 Wall Street/Tech CARRYFORWA Unanticipated $ 36,610 Carryforward of$36,610 from prior year appropriations impacting the Transportation CIP Fund (a Metro RFFA Grant). Total Project Cost
Improvement CIP Fund Center Drive Connection RD Fund Balance remains at$2,169,033.
Proaram
Q1PW09 Capital MULTIPLE MULTIPLE CIP-92062 Cook Park Softball and NEW Contingency $ 30,000 Increase$30,000 of transfers from Transient Lodging Tax Fund due to the additional permitting requirements for the site required by the
Improvement Baseball Infield Project Manager,which have also resulted in increased permitting fees.
Proaram
Q1PW10 Capital 420-Parks Capital 8000-CIP ICIP-92034-02 Tigard Street CARRYFORWA Unanticipated $ 21,000 Carryforward of$21,000 from prior fiscal year. $10.5K from the Transient Lodging Tax Fund and $10.5K for a National Endowment for the
Improvement Fund Heritage Plaza Outdoor Museum RD Fund Balance Arts Grant. Final artists work could not be completed before the end of FY2020.
_ Proaram
Q1PW11 Capital 460-Transportation 8000-CIP CIP-95027 Pedestrian and Cyclist CARRYFORWA Unanticipated $ 130,000 Summer 2020 construction of RRFB signals and other crossing improvements at Tiedeman,Grant and Katherine could not be completed in
Improvement CIP Fund Connections Program RD Fund Balance June. Carryforward $130,000 of unspent appropriations from program that were tied only to the Brown Construction Contract for these
Program I crossing improvements.
Non-Budgetary Impact Items _
Item# Department Fund Division Request Title Request Funding Source Total Amount Detailed Description
Q1CS01 Central Services 600-Central Services 1300-Communications Increase Digital Communications NEW Existing $ - 'The slight FTE increase will be offset by funds that were budgeted for the Latino Festival.The event was scheduled for August but did not
Fund Coordinator FTE by.05 Appropriations happen because of COVID-19.
I
The Digital Communications Coordinator is expanding our digital presence and growing the city's connections in the Latino community.As
our social media reach increases by 5%to 10%on each platform (Facebook, Instagram,and Twitter),the position is tasked with
responding to more comments and responding to direct messages in a timely manner.
The position is also responsible for launching'Somos Tigard'a social media page specifically for Spanish speaking members of the
community. In just a couple of month,the page has gained 130 members through live chats,videos,and timely information sharing.
As we continue to implement our Language Access Plan,this position is translating more documents(i.e: Mayor's Corner, Popular Annual
Finance Report, and Tigard CARES information)for every department.
Without the additional hours,the city will use a third-party service to translate all city documents.This will be an additional cost to
departments and result in a longer turnaround time(five to 10 days)in translating documents into Spanish.
3 of 3
AIS-4385 8.
Business Meeting
Meeting Date: 10/13/2020
Length (in minutes): 5 Minutes
Agenda Title: TOWN CENTER DEVELOPMENT AGENCY -
Informational Public Hearing: Consider a Resolution
Approving the First Quarter TCDA Budget Supplemental
Prepared For: Steve Kang Submitted By: Steve Kang,
Finance and
Information
Services
Item Type: Public Hearing - Meeting Type: Town Center
Informational Development
Agency
Public Hearing Yes
Newspaper Legal Ad Required?:
Public Hearing Publication
Date in Newspaper:
Information
ISSUE
Shall the Town Center Development Agency adopt a FY 2021 First Quarter Budget
Supplemental?
STAFF RECOMMENDATION / ACTION REQUEST
Staff recommends the Town Center Development Agency approve the FY 2021 First
Quarter TCDA Budget Supplemental.
KEY FACTS AND INFORMATION SUMMARY
The following is the one item that requires council action for FY 2021 in the First Quarter
Budget Supplemental:
• Q1TCDA01 CIP 92059 Universal Plaza— Universal Plaza project is partially funded by
the Parks SDC Fund. This request is to recognize the transfer from Parks SDC to City
Center Capital Fund. During the budget cycle, transfer out from the Parks SDC Fund
on the City of Tigard (COT) side was entered, but not the transfer-in to the TCDA's
City Center Capital Improvement Fund. This entry will recognize the fund coming from
COT to TCDA.
OTHER ALTERNATIVES
Do not approve the FY 2021 First Quarter TCDA Budget Supplemental.
COUNCIL OR TCDA GOALS, POLICIES, MASTER PLANS
N/A
DATES OF PREVIOUS CONSIDERATION
This is the first consideration
Fiscal Impact
Cost: $2,000,000
Budgeted (yes or no): No
Where Budgeted (department/program): Urban Renewal
Additional Fiscal Notes:
The FY 2021 First Quarter Supplemental will increase the budget by$2,000,000 in City Center Capital Fund. The
expenditure increases are supported through the transfer from the City of Tigard's Parks SDC Fund. This
supplemental will not change the reserves of the TCDA.
Please refer to Exhibits B which summarize the fiscal impact of the quarterly supplemental budget by fund.
Attachments
FY21 Q1 TCDA - Resolution
FY21 Q1 Exhibit A - TCDA
FY21 Q1 Exhibit B - TCDA
FY21 Q1 TCDA Supplemental Summary
CITY OF TIGARD, OREGON
TIGARD TOWN CENTER DEVELOPMENT AGENCY
RESOLUTION NO. 20-
A RESOLUTION TO ADOPT THE FY 2021 FIRST QUARTER BUDGET SUPPLEMENTAL
INCLUDING BUDGET ADJUSTMENTS TO TOWN CENTER DEVELOPMENT AGENCY (ICDA)
URBAN DEVELOPMENT.
WHEREAS, the TCDA acknowledges those items that were unknown at the time the FY 2021 budget was
adopted;and
WHEREAS, the TCDA recognizes approximately $2,000,000 of unanticipated budget in operations and
transfers;and
WHEREAS, the increase in budget is offset by unanticipated fund balance, miscellaneous revenue, and
contingency.
NOW,THEREFORE,BE IT RESOLVED by the Tigard Town Center Development Agency that:
SECTION 1: The FY 2020-21 Budget is hereby amended QI Supplemental Summary Exhibit B.
SECTION: This resolution is effective immediately upon passage.
PASSED: This day of 2020.
Chair-TCDA
ATI'hST:
TCDA Recorder-TCDA
RESOLUTION NO. 20-
Page 1
Exhibit A
Q1TCDA01 - CIP 92059 Universal Plaza
ACIP 92059 Universal Plaza project is partially funded by the Parks SDC Fund. This request is to recognize the
transfer from Parks SDC to City Center Capital Fund. During the budget cycle, transfer out from the Parks SDC
Fund on the City of Tigard (COT) side was entered, but not the transfer-in to the TCDA's City Center Capital
Improvement Fund. This entry will recognize the fund coming from COT to TCDA.
FY 2021 Q1 Revised
City Center Capital Improvements Adopted Amendment Q1
Resources
Beginning Fund Balance $ 5,093,500 $ - $ 5,093,500
Property Taxes $ - $ - $ -
Franchise Fees $ - $ - $ -
Special Assessments $ - $ - $ -
Licenses &Permits $ - $ - $ -
Intergovernmental $ - $ - $ -
Charges for Services $ - $ - $ -
Fines &Forfeitures $ - $ - $ -
Interest Earnings $ - $ - $ -
Miscellaneous $ - $ - $ -
Other Financing Sources $ - $ - $ -
Transfers In from Other Funds $ 412,000 $ 2,000,000 $ 2,412,000
Total Resources $ 5,505,500 $ 2,000,000 $ 7,505,500
Requirements
Community Development $ 411,900 $ - $ 411,900
Community Services $ - $ - $ -
Policy and Administration $ - $ - $ -
Public Works $ - $ - $ -
Program Expenditures Total $ 411,900 $ - $ 411,900
Debt Service $ - $ - $ -
Loan to TCDA $ - $ - $ -
Work-In-Progress $ 2,781,000 $ 2,000,000 $ 4,781,000
Transfers to Other Funds $ - $ - $ -
Contingency $ - $ - $ -
Total Budget $ 3,192,900 $ 2,000,000 $ 5,192,900
Reserve For Future Expenditure $ 2,312,600 $ - $ 2,312,600
Total Requirements $ 5,505,500 $ 2,000,000 $ 7,505,500
Exhibit B
City Center Capital Improvements
FY 2021 Revised
City Center Capital Improvements Adopted QITCDA01 Q1
Resources
Beginning Fund Balance 5,093,500 $ - $ 5,093,500
Property Taxes $ - $ - $ -
Franchise Fees $ - $ - $ -
Special Assessments $ - $ - $ -
Licenses&Permits $ - $ - $ -
Intergovernmental $ - $ - $ -
Charges for Services $ - $ - $ -
Fines&Forfeitures $ - $ - $ -
Interest Earnings $ - $ - $ -
Miscellaneous $ - $ - $ -
Other Financing Sources $ - $ - $ -
Transfers In from Other Funds $ 412,000 $ 2,000,000 $ 2,412,000
Total Resources $ , 5,505,500 $ 2,000,000 $ 7,505,500
Requirements
TCDA $ 411,900 $ - $ 411,900
Community Services $ - $ - $ -
Policy and Administration $ - $ - $ -
Public Works $ - $ - $ -
Program Expenditures Total $ 411,900 $ - $ 411,900
Debt Service $ - $ - $ -
Loan to TCDA $ - $ - $ -
Work-In-Progress $ 2,781,000 $ 2,000,000 $ 4,781,000
Transfers to Other Funds $ - $ - $ -
Contingency $ - $ - $ -
Total Budget $ 3,192,900 $ 2,000,000 $ 5,192,900
Reserve For Future Expenditure $ 2,312,600 $ - $ 2,312,600
Total Requirements $ 5,505,500 $ 2,000,000 $ 7,505,500
CITY OF TIGARD - BUDGET SUPPLEMENTAL 9/27/2020
FY 2020-2021 Quarter: 1
Item # Department Fund Division Request Title Request Funding Total Amount Detailed Description
Source
Q1TCDA01 TCDA 940-Urban Renewal 9000-Urban Renewal CIP 92059-Universal Plaza TECHNICAL Existing $ 2,000,000 1CIP 92059 Universal Plaza project is partially funded by the Parks SDC Fund. This request is to recognize the transfer from Parks SDC to
Capital Improvements Appropriations City Center Capital Fund. During the budget cycle,transfer out from the Parks SDC Fund on the City of Tigard (COT)side was entered,
but not the transfer-in to the TCDA's City Center Capital Improvement Fund. This entry will recognize the fund coming from COT to TCDA.
1 of 1
AIS-4390 9.
Business Meeting
Meeting Date: 10/13/2020
Length (in minutes): 60 Minutes
Agenda Title: Town Center Development Agency - Universal Plaza
Project Update
Prepared For: Sean Farrelly Submitted By: Sean Farrelly,
Community
Development
Item Type: Update, Discussion, Meeting Type: Town Center
Direct Staff Development
Agency
Public Hearing No
Newspaper Legal Ad Required?:
Public Hearing Publication
Date in Newspaper:
Information
ISSUE
Shall the TCDA Board receive an update on the Universal Plaza Project?
STAFF RECOMMENDATION / ACTION REQUEST
The Board is requested to participate in the update and discussion about the progress of the
Universal Plaza design process.
KEY FACTS AND INFORMATION SUMMARY
In 2017, the Town Center Development Agency (TCDA) Board directed that an
agency-owned property in downtown Tigard be redeveloped as a public plaza. Planned to
open in late 2022, Universal Plaza will be a place for everyone — a community gathering spot
in the heart of downtown Tigard that celebrates our shared humanity and our one shared
planet. The plaza will be a hub of activity, a stimulus for downtown's continued
redevelopment, and an emblem of civic pride and identity for Tigard residents.
On February 25, 2020, a consultant team lead by RIOS (formerly RCH Studios) was awarded
the design and activation contract. The design process has two phases: initial
activation/programming (Phase 1) followed by plaza design (Phase 2.) Contemporaneous with
the kick-off of the project, the COVID-19 crisis hit, causing a significant adjustment in the
project approach. After reassessing and reorienting the work, the following activities have
occurred:
Demolition: The warehouse building was demolished. The grounds were cleaned and Public
Works cut back invasive weeds at the back and front of the site.
Geotech/Environmental Soil sampling: Borings and environmental sampling were performed
for technical reports. The Geotech report documented that the site should have no issues
supporting the envisioned structures. The environmental soil sampling of the ground
formerly beneath the building did not find hazardous chemicals.
Lawn: The former building footprint was seeded, and temporary irrigation installed to
establish a lawn for the temporary plaza.
Fence and banner: Temporary fencing was installed to limit access to the site during social
distancing requirements. A "coming attraction" banner featuring the plaza logo is being
displayed on the fence. The banner includes the website address for project updates.
Power: Electrical service is being established to serve the temporary plaza activities and future
needs of the permanent plaza.
Activation/Engagement Phase
Summer of 2020 was envisioned as an opportunity to implement various activities on the
temporary plaza site. It is important to have people on the site — the observation of which will
provide input into the design of the future plaza. Of course, it has not been possible to hold
events or allow large groups of people on site. Assuming conditions will continue to allow it, a
modified activation phase is now underway and will continue through spring of 2021 to draw
people to the site safely and allow some amount of observation and community interaction
with the design process. Among the Activation components are:
Ground Mural: A colorful temporary ground mural was painted on the remaining paved area
of the site.
Haiku contest and projection: A haiku poetry contest is currently underway with a deadline of
Oct. 15th Anyone can submit a haiku online and selected ones will be projected on the wall of
the adjacent B&B Printing building.
Site furnishings: About 30 wooden "apple boxes" of various dimensions are being fabricated.
They will serve as moveable seating and objects of interest. Additionally, Tualatin Valley
Creates has commissioned musical benches currently being built by an artist. Universal Plaza
will be home to one creation that will be able to be used as seating or be played. Eight to ten
boxed live trees will also be placed around the site. These additional items are expected to be
installed at the end of October/beginning of November.
Temporary art installations: Art installations, including a large piece to be constructed of
scaffolding, fabric, and lights will be installed at the site in early December. Along with
providing some shelter, the piece will be highly prominent and attract attention and visitors to
the site. The artwork will also help the design team and the community imagine how the plaza
can become a destination once built.
Video: Five videos will be produced highlighting various aspects of the plaza design and
activation process. The first video is complete, available on the website, and will be shown at
the October 13 Board meeting. The videos will be displayed on the city's website, the city's
engagement page and potentially displayed in other venues including the Washington Square
Mall Drive-In movies.
Placemaking project: Architecture students from Portland State University's Center for Public
Interest Design, in collaboration with City Repair, will study the site and create a mobile
placemaking project in November.
Design Phase
Public engagement: As mentioned previously, COVID restrictions have complicated plans,
but have also led to a unique opportunity for public engagement. Staff has implemented a
plan to involve a diverse group of people, representative of the entire Tigard community,
while removing the barriers that often prevent participation. Instead of a traditional advisory
committee with a considerable fixed time commitment and a vetting process for inclusion,
staff is inviting any and all volunteers from the community to be involved as much or as little
as they'd like. Staff has asked volunteers to self-identify to include a broader range of diverse
lived experiences than what has been the city's norm. At this time about 40 community
members have signed up to be Design Advisors.
Three "Advisories" will combine socially distanced onsite visits with online engagement
meetings. The first On-Site Engagement Experience was held the weekend of October 3-4 to
inform the development of the plaza concept design. Advisors visited the site all weekend and
at all hours. At the plaza, they were prompted by five Engagement Stations that were
strategically placed around the site to encourage feedback about specific area locations as well
as general thoughts about the site. Design Advisors were then invited to a Digital Forum to
dig deeper into design issues through smaller group settings and conversation with the design
team. Two additional Design Advisories will be held in December 2020 and March 2021.
Solicitations for Design Advisors will remain open during the entire design phase to allow for
more, different, ongoing and inclusive participation from the broadest possible swath of
community members.
Project schedule and budget:
Following concept design this is the preliminary schedule:
• Schematic Design: December 2020-January 2021
•Updated cost estimate-January 2021
•Design Development: February -March 2021
• Construction Drawings: April—July 2021
•Land use approval and permitting: August - November 2021
•Bidding: December 2021
• Construction:January - August 2022
The project budget is $3.5 million and is funded by City Center TIF funds and Park SDC
funds. $2.25 million has been allocated for hard costs and $1.25 million in soft costs
Council/LCRB previously authorized $643,300 for activation, design, construction drawings
and project management. An additional contract will be brought to the LCRB before the end
of the year for permitting, construction observation and subconsultant construction
documents, including water feature engineering, structural engineering, lighting, irrigation, and
electrical specifications. The estimate for these services range from $325,000 to $375,000.
October 13, TCDA Board meeting
In addition to Community Development and Parks staff, representatives from RIOS,
Art/Design/Situation (activation subconsultant) and Shiels Obletz Johnsen (owners
representative and overall project management) will attend and present at the TCDA Board
meeting.
OTHER ALTERNATIVES
No action is requested.
COUNCIL OR TCDA GOALS, POLICIES, MASTER PLANS
City Strategic Plan 2020-2025
Priority 3 — Ensure development advances the vision.
Objective 3.1: Pursue land development that maximizes public health benefits while
increasing connection between people and community destinations
Action G: Invest in public spaces that equitably serve the city's diverse residents, workers, and
visitors
Objective 3.3: Understand the effects of development on vulnerable Tigard residents and
mitigate these impacts within projects and over time.
Action A: Increase access and participation of community members who are historically
underrepresented in city processes and committees.
2019-2021 Tigard City Council Goals -
Goal 2: Invest and connect key areas of the City to promote economic growth and
community vitality.
Strategy 2.2: Continue to make downtown Tigard a place people want to be by making
substantial progress on projects that attract new residential and business investment.
•Design and engineering of the Universal Plaza
City Center Urban Renewal Plan
• Goal 4B: Develop urban spaces that will provide active and passive recreational
opportunities for pedestrians and attract residents and visitors to downtown.
DATES OF PREVIOUS CONSIDERATION
•February 25, 2020: Contract Award to RCH Studios for Universal Plaza Activation,
Design and Project Management
•June 11, 2019: Universal Plaza Pre-Design Kickoff
•December 4, 2018: Discussion on Potential Business Plan for Universal Plaza
• September 4, 2018: Update on Universal Plaza concept
•February 20, 2018: Review Universal Plaza concept
Attachments
Project Schedule
TIGARD UNIVERSJIIIIEn 022
09.24.2020 JULY AUGUST SEPTEMBER OCTOBER_ NOVEMBER DECEMBER JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER JANUARY
I I I
RIOS a
CONCEPT DESIGN 2 MONTHS
PRICING 2 WEEKS
CONSULTANT NCSCOPING 1 OR TO MONTH �
CITY COUNCIL PREPARATION PRIOR TO SD OCT&NOV.
SCHEMATIC DESIGN 2 MONTHS
PRICING 2 WEEKS
DESIGN DEVELOPMENT 2 MONTHS
CONSTRUCTION DOCUMENTS 4 MONTHS
LAND USE APPROVAL 2 MONTHS
PERMITTING 2 MONTHS
BIDDING 1 MONTH
CONSTRUCTION OBSERVATION 8 MONTHS 1-Jan
PUBLIC ENGAGEMENT
GROUP DEVELOPMENT 2 MONTHS ON-GOING ,
WEBSITE LAUNCH 2 WEEKS COMPLETEll'IMPI
HAIKU
HAIKU SUBMISSIONS ON-GOING
STENCIL CHANGE OUT ON-GOING
VIDEOS
VIDEO#1 SEPT 29THMI
VIDEO#2 MID NOV _
VIDEO#3 MID DEC _
VIDEO#4 MID JAN _
VIDEO#5 TBD
ADVISORY MEETING#1 OCT 3/4&7
ADVISORY MEETING#2 DEC 5/6&9
ADVISORY MEETING#3 MAR 6/7&10 1111
ACTIVATION T
ACTIVATION
DEVELOPMENT 4 MONTHS COMPLETE
DEPLOYMENT 12 MONTHS
SIGNAL+EXCITE 2 MONTHS
EASED ENGAGEMENT 2.5 MONTHS
EASED ENGAGEMENT S MONTHS
ACTIVATE 3 MONTHS APRIL-JUNE
ACTIVITIES
CONSTRUCTION CAMERA COMPLETE
BUILDING DEMOLITION COMPLETE 3 WEEKS COMPLETE
WATER:BACKFLOW PREVENTOR 1 DAY COMPLETE ISI
FENCE WRAP
WHITE FENCE WRAP:ADD TBD ? PRIOR TO ART _
GEOTECH BORINGS 1 DAY COMPLETE
ENVIRONMENTAL:PHASE 1 1 DAY COMPLETE
CONDUIT/ELECTRICAL INSTALLATION 3 DAYS OCT 14TH
GOBO LIGHTS INSTALLATION OCT. IMI
SOIL/GRASS INSTALLATION 3 DAYS COMPLETE
I
POWER WASHING 2 DAYS COMPLETE
GROUND MURAL 1 WEEK COMPLETE J
FENCE MOVES 1 DAY ?
SCAFFOLDING ART INSTALLATION 1 WEEK EARLY DEC. _
MUSICAL BENCH 1.5 MONTHS LATE OCT/EARLY NOV _
CITY EVENT INSURANCE ON-GOING
APPLE BOXES ON-GOING LATE OCT/EARLY NOV _
TWINKLE TREES ON HOLD LATE NOV
11111
PORTLAND STATE UNIV.STUDIO INSTALLATION NOV 29TH
BOXED LIVE TREES TBD
Universal Plaza
Council Presentation
13 October 2020
S
O
I � ART, DESIGN/SITUATION
TIGARD
Agenda
• Team Introductions
• Project Approach
• Activation & Conceptual Design
• Project Development
Team Introduction
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mar t�.v" r
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'aiiiviii : oi® S
4;ii Llaiii:
Community Development Redevelopment Project Economic Development Community Engagement Parks Director Senior Project Manager
Director Manager Manager Lauren Scott Martin McKnight Vanessa Robinson
Kenny Asher Sean Farrelly Lloyd Purdy City of Tigard City of Tigard Shiels I Obletz I Johnsen
City of Tigard City of Tigard City of Tigard
10/ v. . •j
7
i AA
1
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Design Advisor Design & Project Lead Local Project Coordinator Project Manager Experiential Graphic Lead
Mark Motonaga Peter Emerson Carolyn Sumida Graham Sandelski Erin Williams
RIOS RIOS RIOS RIOS RIOS
•
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IN \
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Activation & Programming Civil Engineer Lead Water Feature Design
Alisha Sullivan Daan Dommels Jim Garland
A//D//S KPFF Fluidity Design Consultants
Project Approach
Why
Universal?
Universal Plaza will be a place for everyone - a community gathering spot
in the heart of downtown Tigard that celebrates our shared humanity
and our one shared planet.
Design Advisory & Equitable E3O'k35R11#Y5EA* 2QCONTRINTQRS
48
C8rrEcezm
BeCOrlle a Design Advisor!
• A non-car owner and/or frequent transit user • A person representing a local environmental group
• Caregiver of Teens • ATigard. Farmer's Market Attendee
• Teens • Senior (who seldom uses downtown)
• Spanish as a first language • A person who is differently-abled
• A climate change activist • A student of urban planning or urban design
• Downtown Resident (with longtime residence) • Downtown Resident (new to downtown)
• A person who has experienced underhousing or houselessness • LGB QT+
• A Tigard Farmer's Market Merch t • Black Community Member
• Senior (who frequently uses d.o nt own) • New to the public planning process
• A person in recovery • Downtown Merchant (within 5 miry walk of the site)
• Asian-Pacific Islander Community Member • A person of Native American descent
• Caregiver of Children under 1a • Downtown Merchant (over a 5 min.walk to site)
• Children under io • Let us know how else you identify.All lived experiences are
eloomel
• Someone with neither English nor Spanish as a first language
iWhat is thepurpose of each advisoryJrou site visit and meeting?
?
On-Site Experience #1 On-Site Experience #2 On-Site Experience #3
(Oct3-4, 2020) (Dec 5-6, 2020) (Mar 6-7, 2021)
• Experience • Experience • Experience
the site as a the site with the site as it
blank slate. installations will be inthe
Identify in place and future.
• prompts to place-making • FULL SIZE
initiated.
consider MOCK-UP!
on site and • Identify • Test
follow up on in Design Advisory #1 prompts to Design Advisory#2 assumptions Design Advisory#2
advisory group consider
meeting (Oct 7, 2020) on site and (Dec 9, 2020) developed (Mario, 2021)
through
• Encourage follow up on in Concept and
I• Digital Forum advisory group • Digital Forum Digital Forum
a better Schematic
understanding • Engage through
111111111 meeting • Engage through open ,,,,nim Design Phases. • Engage through open
of the context open ended • What does the ended questions. ended questions.
• Test Phase 3
and downtown. questions. site "feel" like
• Zoom Polls Concepts vs. • Zoom Polls
• Run through context when active. . Run throughonly • Solicit impressions and
g Phase 2.
analysis,regional installations feedback from the full
context, site analysis - and purpose for size mock-up.
barriers,opportunities installations. What are we doing
_ • Share concept right?
• Identify focus areas for development and
the group to break out • What are we doing
process to getthere? g•
wron ?
into.
• What do people want? • IS ITUNIVERSAL?
#1Advisors Engagement .. ,.
Desi n Phase
Three Ways to Engage . .._
. .... ,. . , ...:. .. .. ..,. __ _
1 .) On-Site Experienceti-
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• 25 surveys : *
j. i
2.) Digital Forum
• 16 participants
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3.) Direct Engagement
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Engagement by the (website) numbers (Aug . 1 - Oct. 7, 2020)
Visitors Summary Highlights
TOTAL MA VISITORS PER
VISITS DAIS
400
1 .2 k 167
NEW
REGISTRATI
ONS
200 16
ENGAGED INFORME AWARE
- � AA A.A10.411/4 VISJTORS VISITORS VISITORS
1 Aug '20 1 Sep 20 1 Oct '20
123 314 946
_
Pageviews Visitors
SURVEYS SUMMARY TOP3 SURVEYS BASED ON CONTRIBUTORS View Full Report
4 Surveys 48 22
Contributors to Contributors to Contributors to
66
Contributors Become a Design Advisor! On-Site Experience #1 Public Spaces Experience
75 Submissions 0
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Goals & Design Drivers
Goals for Universal Plaza Design Drivers for
Universal Plaza
UnIVeRSAL PLAZA IS... 1-Adaptable and gradual building process
2-Well connected,integrated and accessible
3-Inviting for a broad range ofusers nature
0 a local amenity and regional destination 4-Attractive for both events and everyday use
that serves a diverse audience of all ages, 5-Inviting all year-round,day and night1.
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ethnicities and races 7-Nature in the city
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experiences T The interface between the natural
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Concept Elements: Universal DNA
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What We've Heard
—How did you travel to the Plaza todag What barriers do you see here that Who could you want to visit this site What sounds do sou hear?Are these What would make this area of our site Would you Feel safe letting children plag Standing at this location,do sou Feel drawn Would you feel safe in this location 1.F it were What aspects of this overall.
(walk,bike,car,transit)- Was it might make someone not Feel with in the Future-Friends,Families ' 1.n an interactive rater feature 1.n this fullg open along Burnham St--6nbsp;lf!ex„
nonvenienr,Frnhcn- welr•-nme here, • Larne mann narherinncahnhcn- sounds you like,or dislike. Feel most inviting. •
Inrarinn� • into the site- would van reef tare ar nimbi inn,
Car Dog:barking Corn 6 Hinting sound to my right Covered:eating area.tree:,art Feature,similar to other in Y"! It':a little rough around the edge:right now...needo a bit of Tigard usually feel:pretty nate to me...lightning would make the View of the parklwood:. Just now a Ion
Debris on the right behind the fence. All of she above. a Tigard... e nomcthing to surround or contain the:pact evening Feel:af, have made converoation difficult.
Ito hard to say.The cars on Burnham travel pretty Fast,but the
It Feclo industrial beeausc of it being surrounded Ye,,but I would want bcnchco oo we can sit nearby too.I roeklplantcr already along the sidewalk helps me Fccl oak. I love the graoo!It's so nice to have an opo
Car,drove from Beaverton. b big busineoo buildin I if it had Friends. The compre::or of the boat shop is very abrasive. More lasts!Mabe some potted trees for shade. would also want more shade n.0 the don't t',Unburned Yc',.
y g building, commons When it's not on,I can hear all the birds! P y po y gc
more Food near by. too quickly. No,without more night lighting I would not want to be here late Ido not like that the plaza doeon't have any
at night.
Car None All the above Ac air compressor from marine store Water feature Yes Teo the natural background Night maybe less safe with out full coverage lighting Build a green plant and sound wall to bloc!
Did not see any barriers that would be challenging The HVAC no-ise coming From the marine company trot
Small gathering:of Friend:and families.However, awful and loud.Could not have a converostio-n with the
other than no paths thru the grassed area;however. Lighting,small picnic table:,benches,water-fountain,toilet Yes.Thio is an excellent location for such activity-make it Not particularly,which a:anon-prime location,again makes it I would like to see chain-link fencing along Burnham Street with The over-all sense of openness felt good.
Via ear and avery convenient location. there ion large paved area abutting the grassed ca is also conducive for small gathering event tortal- to th itcACCitoioo.Thing6-k'panned in masks due facilities. very kid-oriented and leave the rest for or adult:. a perfect kid:area. an opening,no currently located and sized,into the area. blocking off all visual contact.Sugge:t co
andlor outdoor art. to the HVAC nolo.The marine company aloe ha:a
arca. large dog that bark',which woo frightening.
Car.Dropped off clothe:at cleaners. 6e:ide:fencing?Nothing. Family and friend: Humming of air compressor from Marine:tore. Seating.smooth pavement.Mural•on concrete. Absolutely!!! No Yeo.Add more lighting for night.Interactive lighting.Motion View of trey.and green',pace nice.
oenoor.Light,to pave the walkway. Wall by Marine',tore need,to be covered.
Yeo.Would need lighting to feel oafs at night.Preferably if it wan.
The fencing with barbed wire.It FecL^too oeeluded, I like that it':big and open.!like the view o
Walk Friend', Birdo and cat',.Not bad Beechen.,picnic table"umbrella,,playground otructore Splaoh pad!Yen.plea',e! Not yet becauoe of all the Con',traction clone to buoy1active buoine,eo at night with other people within
not safe if by myoelF sight storage make,it feel unsafe.
meacono co ming:cnac M..lc eaorer co
here.Examples nPDX':Pioneer Coorthou:e Square font jU:t
Car.Convenient because there wet enough^erect parking. Barbed wire on dace t property. Urure Tnff'e(bad), o-d tootlingleave^ o d. a Paec'":there arc Foad nit:that invite the lunch crowd, Sure. Not et. Ye:,especially beau:e is'::o clo:e to the otreet that there': I like the wild area,di:like the:crap arcane
g p g a I n proper y 1 bird:(good),] •F9 0] the TriMet o-ffice helping cc:
est the:wearer to transit, o y ] little place for an a::ailant or troublemaker to conceal them:elve:.the east in:ommertime
and a coffee:hop that give,kook an excuse to meet and
afe
Walk Grading,cover.marina it an eye:ore Caro zipping by[di:like]bird:chirping[like] Ye: No Pi whop � doring daylight.Homcle„drifter,arc a eonecrn, All it it is potential.There it nothing here y
p Un.auso sraf
Food cart:and outdoor coating would grab the attention
We walked and itwr convenient doe to our eryaeee::to Parkin be an iruc for hoot that can't walk All of the above Caro and bird',.No com laint', of people driving by but it would also be Fantreie ands Teo Teo.I like that it it big, From the',hest and flat. Teo we'd Feel nate duringthe da but alto at night if lit Ihow open,flat and:tinny it i,. we:
the Fanno Creek Trail. g may P big draw Far Families if the oitc hada nature play:tructurc g,away y g properly improvement:that block the item,,tored I
and:pla:h pad.Another ides it to have a:pot For live music
or or proopecc col
A:a white male,I felt comfortable and welcome in pre:entcandw part of the auditory rexperience,but not opportunity Nto be ntegratedewith future a ecof the oite, particularly to'the west.The wor:t aspect
I walked.It wan.convenient',ince I live a',hort din.tance north All of the above,but moody with my family(2 adult', always.Land U:e:aero::Burnham are Woo:ource:of mingpede:[nano can continue to move north-:Doth on I would probably feel more',aft with kid',playing in an !do,mainly.to the openne"along the we',tern edgclinterface Yeo,and the',trectlight',along Burnham facilitate the feeling of is the full length of the northern propertyli
the Ipace.However,I don't a:r ,bI that other,
of downtown. would neee..arily Feel comfortable there. and up to 5 kid:]. ound at the east end a the plaza.Deeper into the the:idewalk.The width of the:idewalk,,tormwater interactive water feature located a bit further into the art. with Fanno Creek Park. safety along the Burnham edge. incompatible with a civic/publie:paee.Ir
site,the:ound:of bird:become more dominant. facilities,curb cut:and street lights are all asset:that Stever.Marine will generate noise[odors,
Ye:if free car parking wat eliminated on one gide of:trees, Te:but gee above.Slower vehicle:peed:and a protected bike
Caro zooming by.[Di:like]Need to lower the opted Hard to say with the contraction fencing.Currently no,but I
Bike No bike lane:.Too many car:stored on the:trees. Family limit to 20. Mural on building.Or living wall.(Or both combined] :peed limit was lowered and protected bike lane was can.ce potential. lane would make the:treet view!:ound:more appealing. Gra::area is nice.Boat part:hanging on
installed. Additional lighting would be needed.[Solar powered of tour:e]
su trrom nnwl u ii ue:Ign a unique paves:pace row me nr:s au-in rets or nnown puonc ve:goon posennai row tris sire.ane
NOISE.Con',sant SOW traffic notn.c.local traffic.
back of oite?occasanal:ound of a bird(nice). Due the plaza,with geometric deign:and patterns. health hazard,.They are moody used by small children. fencing,For:tarter..
to the eortanr high Ievel of traffic NOISE,however, 2]Build a low,wide ma^.onry wall[next to the Burnham Interactive water feature,oprea4 infection.and disease:, Safe during she day. At night,Na Alo,need:extensive Negative:The ugly eye:ore created by the
car Ugly eye.ere at Marine property',ids. Friend',. unfortunately site is NOT suitable For any'dedicated :idewalk]2.5-S Feet tall with 2 wide opening:(15-20 feet), via bodily fluid,(urine and diaper content:),and via dog: Sorry,but No. lighting.•Permanent 2417 video monitoring. entiresidc of the property need:notion:p
muoic cert.' Cook Park is the only outdoor public and so the site is open and visible From the street. and birds'droppings.IF the water is recycled,the public the visible junk,or construct a solid wall or
.. The cite need:to have tome feature that may be on the other There need',to be',omc feeling of entry into she Plaza and I think
:ids of Burnham to make you feel you are traveling thru part of
The',its need,a trail connection to Main St., All arca',of the',its need to be Flat at the',amt grade.IF the ould',tart on the other Tide of Burnham,I don't think leaving it
Car Friend: Automobile traffic It may need to be a little Further into the oite. the Plaza ao you drive along Burnham.That will tend to draw c Screening need:to be provided in front of
maybe a loop trail to Main 5t. n.isc io flat,the vioibility will be better and it will feel',aft. people into the Plaza.Thi:may be light:or tree:on both open i',the right thing.There need',to be a feeling of entry as
Burnham
side:of Burnham.
uneven groat may DS crying wor 1.0115,wen moenlcy 1 mere arc[wart c ca.,rrom Me acre well W. vegecaclon.rOsaoly a',ort,urraee tOr,Omeming ee,lar. IF is wao open with exception of',ome vi',ual barrier,vegetation,
device-,or vioual impairment,,particularly in the All of the above.Asan urban plaza in the heart of the indu',trial',ound',(From equipment or poribly HVAC) black a',phalt].The entire',its need,a tree plan.Even in 60
I arrived by car today due to time eonwtrainto in my Not at the moment.The downward grade dor.',omewhat decorative bollard,or',hors-open fencing(picket but not-ugh)
xi',tin ',idewalk to the NE of the entry.However downtown area I would expect the oite to meet the From the to the northcaot Steven,Marina). d Cather it wa',ver w ce I attended on a non- No.Eve with type of physical barrier between area
schedule,however I ale vi:it downtown on foot,bike or c g y ( ] egret w y arm inn ^ 1 entice but the gra::expan:e is a terrible mote and doe: it would feel:aft both by day and night.I would an lume entire
thin.i"light phyoicol barrier,more impactful in my gathering need-,of a wide variety of group:ixs and didn't mind the traffic',ound',(eopecially an it cloudy day.However along the',tweet',ids there wa',no and otmet it just FEELS too close to the Are.
bus. nothing to insure:t she U:er. dire will receive:o me type of lighting treatment,a:further in will
opinion,if the oesbaek nature of the oise,eopecially type:, decrca',ed ao one traveled deeper into the',its from reopite from the heat and notfe of the Urban clementf that
definitely not feel safe as sighs without lighting.
Walk None Yr. Traf fin and water running Trees and bench. Ye, Yen Ye,and not now at night.Maybe when opwn OP.,pacc.
Project
Development
Schedule
TIGARD UNIVERSAL PLAZA 2020 2021
09.30.2D22 JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER JANLJTRY
RIOS
CONCEPT DESIGN 2 MONTHS
PRICING 2 WEEKS
CONSULTANT SCOPING 1 MONTH
CITYITY COUNCIL PREPARATION PRIOR TO SD OCT&NOV.
SCHEMATIC DESIGN 2 MONTHS
PRICING 2 WEEKS
DESIGN DEVELOPMENT 2 MONTHS
CON STRUCTIONDOCUIME NTS 4MONTHS
LAND USE APPROVAL 2 MONTHS
PERMITTING 2 MONTHS
BIDDING 1 MONTH
CO OBSERVATION BMONTHS 1-Jan
PIN
PUBLIC ENGAGEMENT
GROUP DEVELOPMENT 2 MONTHS ON-GOING
WEBSITE LAUNCH 2 WEEKS COMPLETE
HAIKU111.11 .
HAIKU SUBMISSIONS ON-GOING
STENCIL CHANGE OUT ON-GOING
VIDEOS
VIDEO 41 SEPT 29TH ■
VIDEO 42 MIDNDV _
VIDEO PS MID DEC
VIDEO P4 MIDJAN
VIDEO us TED
ADVISORY MEETING Al OCT 314&
ADVISORY MEETING#2 DEC 5/6&9
ADVISORY M E ETI NG#3 MAR E1?&10
ACTIVATION
ACTIVATION
DEVELOPMENT 4MONTH$ COMPLETE
DEPLOYMENT 12 MONTHS
SIGNAL+EXCITE 2 MONTHS
EASED ENGAGEMENT 23 MONTHS
EASED ENGAGEMENT 5 MONTHS
ACTIVATE 3 MONTHS APRIL-JUNE r
ACTIVITIES
CONSTRUCTION CAMERA COMPLETE
BUILDING DEMOLITION COMPLETE 3 WEEKS COMPLETE
WATER;BACKFLOW PREVENTOR 1 DAY COMPLETE
GEOTECFI BORINGS 1 DAY COMPLETE
ENVIRONMENTAL:PHASE 1 1 DAY COMPLETE
CONDUIT/ELECTRICAL INSTALLATION 3 DAYS OCT 14TH .111
0050 LIGHTS INSTALLATION OCT.
SOIL/GRASS INSTALLATION 3 DAYS COMPLETE
POWER WASHING 2 DAYS COMPLETE
GROUND MURAL 1 WEEK COMPLETE
FENCE MOVES 1 DAY
FENCE WRAP
WHITE FENCE WRAP;ADD TBD S PRIOR TO ART
SCAFFOLDING ART INSTALLATION 1 WEEK EARLY DEC.
MUSICAL BENCH 1-5 MONTHS LATE OCT/EARLY NOV _
CITY EVENT INSURANCE ONGOING
APPLE BOXES ON-GOING MID NOV.
TWINKLE TREES ON HOLD LATE NOV
PORTLAND STATE UNIV.STUDIO INSTALLATION NOV 29TH
BOXED LIVE TREES ONGOING MID OCTOBER
Where We Are
Timeline
e 2019 Public Life.Public Space Survey
Last year,we studied how and when
people use downtown. Through
dozens of interviews,goals and 2019 2020 2021 2022
objectives for the future universal
Plaza design were established and JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL
will inform the project moving
forward
a 202D-2021 Online and On-site
Activation and Design
View temporary art installations on
our live camera feed,see time lapsed
videos of the site cultivation and give
your input online on what kind of
amenities you'd like to see.The actual SITE EXPERIENCE1. ()SITE EXPERIENCE2 ()SITE EXPERIENCE3 ) C
site itself Mei beopened for Design PUBLIC LIFE, ONLINE AND ON-SITE ACTIVATION BUILD-OUT &
Advisors to interact;socially distant. PUBLIC SPACE CONSTRUCTION
with tempo raiy art installations and SURVEY
other experimental artistic
escapades. ( • C •
CONCEPT SCHEMATIC DESIGN CONSTRUCTION
Site Experience#1 -Oct.3&4,2020 DESIGN DESIGN DEVELO MENT DOCUMENTS
(all weekend)
Site Experience#2-December 2020
Site Experience#3-March 2021
Become a Design Advisor here!Its
easy,a.I we ask is that you contribute
as little or as mucic time as you want,
at the times that work for you.
2022 Build-Out&Construction
Permitting for the new plaza should
be done by early 2022,clearing the
way for construction and a grand
opening in late summer or fall.
Thank you !