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City Council Minutes - 09/08/2020 City of Tigard City Council Business Meeting Minutes September 8, 2020 STUDY SESSION ��qq A. COUNCIL LIAISON REPORTS !C 1 Youth Councilor Calderon reported that the Tigard Youth Advisory Council did not meet due to the Labor Day Holiday. He said he will contact the designee from the Black Student Union (BSU) regarding a meeting with Mayor Snider.Mayor Snider noted he will be attending a meeting with Tualatin Mayor Bubenik along with the presidents and vice presidents of Tigard and Tualatin High Black Student Unions tomorrow night. Councilor Lueb reported on the Water Advisory Board meeting where a Water Master Plan update was received. She said it was interesting and insightful and she looks forward to the presentation before Council. Councilor Anderson reported that a public hearing was continued at the Planning Commission regarding a River Terrace zoning change. He reported that the Chamber Government Affairs & Public Policy Committee (GAPP) came up with a creative solution to pay for the Get Moving transportation project and it was well received by Metro Councilor Dirksen and Executive Officer Peterson. It will go to the Metro Council for a vote.The original suggestion was to tax .75 percent of a person's payroll tax.The Chamber GAPP recommended starting at.GO percent and phasing it in after four years, starting in 2022. A four-year phase-in period does not hurt the bond. Mayor Snider asked if the GAPP or Chamber Board made a final recommendation and Councilor Anderson replied that unlike other chambers,they will remain neutral. Council President Goodhouse said the Tigard Transportation Advisory Committee received an update from TriMet on the SW Corridor.They also discussed the Fanno Creek Trail crossing over Scholls Ferry Road. People are asking what the signal will look like and this is yet to be decided. He said he is a Board Member of Family Promise and got them in contact with City Manager Wine. Family Promise works with homeless families and has a good success rate of getting them into permanent homes.They serve many Tigard area families and are looking for a day center location in the city. Church closures during the pandemic have added to the difficulties of serving those in need. In response to a question from Mayor Snider about the Fanno Creek Trail crossing at Scholls Ferry Road, Council President Goodhouse said details are still to be worked out and he did not know what type of signaled crossing would be put in place. Concerns were raised about yellow flashing lights not getting enough attention from drivers. TIGARD CITY COUNCIL MEETING MINUTES— September 8, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 1 of 8 B. EXECUTIVE SESSION At 6:41 p.m. Mayor Snider read the following citation:The Tigard City Council was entering into an Executive Session to consider the employment of a public officer, employee, staff member or individual agent under ORS 192.660(2)(x). All discussions are confidential and those present may disclose nothing from the session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4),but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 1. BUSINESS MEETING IR A. At 7:30 p.m.Mayor Snider called the Tigard City Council and Local Contract Review Board meeting to order. B. City Recorder Krager called the roll. Present Absent Youth Councilor Calderon x Council President Goodhouse x Councilor Newton x Councilor Lueb x Councilor Anderson x Mayor Snider x C. Pledge of Allegiance—Mayor Snider asked everyone to mute their mics and join him in the Pledge of Allegiance.A flag was projected on the screen. D. Call to Council and Staff for Non-Agenda Items—Mayor Snider said there was a Non- Agenda Item to consider a contract for an interim city manager. 2. PUBLIC COMMENT Mayor Snider stated that written public comments were due by 4:30 p.m. and phone-in questions will be taken via telephone for agenda item 2.C. He said the public call-in number is 503-966-4101. A. Follow-up to Previous Public Comment-None B. Summary of Written Public Comment—Mayor Snider said two individuals wrote in about food composting. Council received an email about affordable housing and transportation issues in the Tigard Triangle, and another regarding voting by mail. TIGARD CITY COUNCIL MEETING MINUTES— September 8, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tig=d-or.gov I Page 2 of 8 Mayor Snider asked City Manager Wine if she had any follow up on these topics. She said staff is preparing comments on Council's behalf for the correspondence regarding transportation options in the Tigard Triangle. Regarding food service composting in Tigard, City Manager Wine noted that Council has previously reviewed the waste hauler's cost of service and Council could ask them to take food service composting into account and prepare an updated cost of service study. In response to a question from Mayor Snider, City Manager Wine said Council would be asking pthe haulers about the kind of tradeoffs previously reviewed in the cost of service and what rate classes should be provided. She said the haulers have indicated there would be an additional cost, so if Council wants to keep the customer bill the same,there would need to be a tradeoff. Councilor Lueb said when this was discussed with Pride Disposal, they said it is something they are looking into but are awaiting a stable processing source. City Manager Wine concurred and noted that haulers are exploring this because Metro is looking for a regional solution for solid waste generally and wants to include food waste processing on the west side. She will ask the haulers to report back to Council. C. Phone-in Public Comment—There were no callers. D. Update from Police Chief McAlpine I Chief McAlpine gave an update on police activities for the month of August.There was an increase for calls for service even during COVID in July and this was thought to be an anomaly.Activities did go back down by 12%in August from August 2019.There has been an increase in marijuana store burglaries in Tigard as well as in surrounding areas. There has also been an increase in burglaries of construction tools. Groups of late teen-early 20s people are continuing into Tigard checking for unlocked cars,looking for keys, change, small electronics or stealing the car for joyrides. She urged the community to lock their vehicles. She showed a slide with the number of citations for speeding through intersection. In July there were 800 citations from 72nd Avenue and 2600 in August,with 480 for Hall Boulevard,but these figures might have the tail end of July included since it takes a few days for the vendor to review before sending them to Tigard's Traffic Unit.The Traffic Unit is taxed with reviewing these citations which means they are not out patrolling.There is a need for more officers to be trained in viewing the citations. There could be as many as 300 citations to review after a weekend. She noted that a light duty officer is now helping with review. Chief McAlpine said two new officers were sworn in today,one fluent in Spanish.The city is bringing back two officers from TriMet to help fill a gap in staffing due to extended leaves. She said one of the state budget cuts,mostly due to the pandemic,was the basic law enforcement academy. The last one is scheduled for November and all others cancelled until July of 2021.That leaves the city hiring only laterally, or having to make decisions on how to onboard new officers until they can get into the academy. TIGARD CITY COUNCIL MEETING MINUTES— September 8, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 3 of 8 i Councilor Lueb called the number of violations at the 72nd Avenue and Highway 99W intersection astonishing and asked if the assumption was that driver behavior will change once tickets start arriving in mailboxes. Chief McAlpine said the hope is they will change their behavior. She mentioned one driver that has received four tickets from the same intersection. Councilor Lueb suggested keeping an eye on this to make sure there are enough officers to not only review the tickets but also to be out on the street. Mayor Snider referred to a conversation he had with the lieutenant overseeing it and their best guess based on the high number of people travelling through that intersection was 1500 citations per month. I� Councilor Newton thanked Chief McAlpine for making progress on police levy hiring. She suggested there be a coordinated effort to ask the legislators for funding help for the police academy. She asked if marijuana shop burglaries were for product rather than money and Chief McAlpine said that was a safe assumption. Regarding the police academy funding she said there were other issues such as the exit of the director and the desire for an audit of basic academy classes prompted by police reform measures. She said she doubted there would be a special legislative session to consider academy funding but will keep Council informed.There may be coordinated efforts from local law enforcement agencies to assist with basic officer training. Youth Councilor Calderon thanked the officers that are required to review the high number i of citations. He asked on what grounds a citation would be rejected and Chief McAlpine said primarily it would be if the driver could not be identified or if there were other abnormalities. E. Tigard Area Chamber of Commerce Update—An update will be provided at a later Council meeting this month. 3. CONSENT AGENDA: A. PROCLAIM SEPTEMBER 17-23 AS CONSTITUTION WEEK B. LOCAL CONTRACT REVIEW BOARD-AMENDMENT TO TIEDEMAN, KATHERINE STREET AND GRANT AVENUE CROSSWALK AND SIDEWALK IMPROVEMENT PROJECT C. LOCAL CONTRACT REVIEW BOARD - CONSIDER AWARD OF CONTRACT FOR SMALL BUSINESS GRANT PROGRAM Councilor Lueb moved for approval of the Consent Agenda. Council President Goodhouse seconded the motion. City Recorder Krager conducted a roll call vote and the motion passed. I I it TIGARD CITY COUNCIL MEETING MINUTES— September 8, 2020 j City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 4 of 8 i Yes No Council President Goodhouse x Councilor Newton x Councilor Lueb x Councilor Anderson x Mayor Snider x 4. CONSIDER A RESOLUTION OF NECESSITY RELATED TO PROPERTY ACQUISITION FOR THE SW 121 st AVENUE IMPROVEMENT PROJECT Mayor Snider noted for the record that he owns a property that could be affected by this action so he may have a conflict of interest. He requested clarification from City Attorney Rihala. She advised he could facilitate the meeting but should recuse himself from the discussion and not vote on the resolution. Engineering Project Manager Peck showed a vicinity map slide and described the project on 121st Avenue between Whistlers Loop to Tippett Place and a portion of Former Street. He said this safety improvement project will provide continuous sidewalks,bicycle facilities, street lighting, drainage improvements,roadway resurfacing and waterline improvements. Acquisition of 43 parcels is required in order to construct this project. Washington County is managing the project but because this is a City of Tigard road, Council needs to give their approval to allow Washington County to acquire rights of way and ancillary easements. Councilor Anderson asked about the number of properties and Engineering Project Manager Peck said there are 43 properties but there could be several easements on each property. Council President Goodhouse moved to approve Resolution No. 20-43. Councilor Anderson seconded the motion. City Recorder Krager read the number and title of the resolution and conducted a roll call vote.The motion passed with 4 yes votes and 1 abstention. Resolution No. 20-43:A RESOLUTION DECLARING THE NEED TO ACQUIRE PROPERTY FOR THE PURPOSE OF CONSTRUCTING PUBLIC ROADWAY,UTILITY,AND RELATED IMPROVEMENTS ADJACENT TO AND ALONG SW 121ST AVENUE FROM SW WHISTLERS LOOP TO SW TIPPITT PLACE AND ALONG SW FONNER STREET FROM SW 121ST AVENUE TO SW 116TH PLACE AND AUTHORIZING EMINENT DOMAIN AND IMMEDIATE POSSESSION IF NECESSARY Yes No Abstain Council President Goodhouse x Councilor Newton x Councilor Lueb x Councilor Anderson x Mayor Snider x TIGARD CITY COUNCIL MEETING MINUTES— September 8, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 5 of 8 II 5. CONSIDER A RESOLUTION AUTHORIZING WATER REVENUE REFUNDING BONDS Finance and Information Services Director LaFrance and Public Works Management Analyst Rico gave the staff report and a slide presentation. Finance and Information Services Director LaFrance said the item before Council is a resolution authorizing the City Manager or Finance Director to do an advance refunding of the 2012 water bonds. He said when building the Lake Owego-Tigard Water Partnership the city issued bonds in two separate issuances. In 2012,$97.7 million in bonds was issued,and in 2015, $30.8 million. Both had 30-year terms with the first ten years non-refundable. The 2012 bonds are eight years old, so staff recommends doing an advance refunding, creating escrow for the last two years and refunding the principle for years 11-30 at a lower interest rate. Management Analyst Rico discussed benefits this will provide for the water utility and its customers. Current water system debt payments are $8.4 million annually. Preliminary analysis shows this could save $1 million annually and reduce debt service by over 12 percent.Another benefit would be enhanced intergenerational equity by helping to offset the annual reserve for renewal, repair and replacement.The allocation of cost will be spread out among different generations. One way to do that is through debt issuance, so payments are spread out through the years.Another component is the asset repair and replacement reserve. Staff discussed this with Council on January 21, 2020 and the first year of this reserve was included in the fiscal year 20-21 budget.The reserve amount is $1.16 million annually and it is important to save incrementally for future major repairs or replacements.As this $1.16 million gets added to the revenue requirements it will be offset by the approximately$1 million in debt service savings,which is a real benefit to the community. A final benefit is related to the water rate study. Based on the timing of the refunding, closing would occur before the end of the water rate study project in 2021-24 so it will have the most current and accurate information required for calculating rates. Mayor Snider asked for confirmation that the water rates will be as low as they can possibly be if Council takes this action. Ms. Rico said the rates will be based on revenue requirements that are needed-no more,and no less. The debt service requirements will be lower. Councilor Newton commented on the importance of funding the asset repair and replacement reserve and wanted the public to know that the city is being mindful about protecting these important assets. Councilor Lueb moved to approve Resolution No. 20-44. Council President Goodhouse seconded the motion. City Recorder Lager read the number and title of the resolution and conducted a roll call vote.The motion was approved unanimously. Resolution No. 20-44:A RESOLUTION OF THE CITY OF TIGARD, WASHINGTON COUNTY,OREGON,AUTHORIZING THE SALE OF WATER SYSTEM REVENUE REFUNDING BONDS AND RELATED MATTERS TIGARD CITY COUNCIL MEETING MINUTES— September 8, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 6 of 8 Yes No Council President Goodhouse x Councilor Newton x Councilor Lueb x Councilor Anderson x Mayor Snider x 6. NON-AGENDA ITEMS HR Director Bennett said Council had before them for consideration an Interim City Manager contract with current Assistant City Manager Kathy Nyland. She and City Attorney Rihala entered into negotiations with Ms.Nyland and a settlement was reached. Councilor Newton thanked Ms. Nyland for stepping up and said she looked forward to working with her. She acknowledged HR Director Bennett and City Attorney Rihala for moving through the negotiations quickly. Mayor Snider expressed his appreciation to Ms. Nyland for being willing to take this on. Assistant City Manager Nyland thanked City Manager Wine for everything she has done for the city and will continue to do through November, She thanked Council for the opportunity and said she is committed to a smooth and successful transition period. Councilor Lueb moved to approve the Interim City Manager contract and Councilor Newton seconded the motion. City Recorder Krager conducted a roll call vote and the motion passed unanimously. i Yes No Council President Goodhouse x Councilor Newton x Councilor Lueb x Councilor Anderson x Mayor Snider x 7. ADMINISTRATIVE REPORT City Manager Wine provided updates on several items. Eight applications have been received so far for the Public Safety Advisory Board and anyone interested has until September 16 to apply.The opportunity to serve on this board is being promoted through a variety of channels including Micro- Enterprise Systems of Oregon (MESO) and Unite Oregon. The materials are available in English and Spanish. On the pandemic front, Governor Brown extended the emergency declaration an additional 60 days. Infection rates will be closely tracked following the holiday weekend. Playgrounds are open but people must keep a physical distance of six feet if not in a close group, such as a family. TIGARD CITY COUNCIL MEETING MINUTES— September 8, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 7 of 8 Council will receive an update on implementation of the Performance Audit next week which will identify steps staff will take to align the performance actions with the budget, strategic plan and the Citywide Report Card.The digital access survey will continue to remain open because is taping a little longer to get enough participation. Staff continue to meet with partners at Tigard-Tualatin School District on the topic of school resource officers.There will be a community survey, and targeted groups have been invited to facilitated conversations,with a focus on receiving input from those who are most impacted by SROs but may not be as likely to participate in a community survey or traditional city outreach. 8. EXECUTNE SESSION: None. 9. ADJOURNMENT At 8:20 p.m. Councilor Lueb moved for adjournment. Council President Goodhouse seconded the motion and City Recorder Krager conducted a roll call vote. Mayor Snider announced that the motion passed unanimously. Yes No Council President Goodhouse x Councilor Newton x Councilor Lueb x Councilor Anderson x Mayor Snider x Carol A. Krager, City Recoi er Attest: Jason B. Snider,Mayor Date: a�a TIGARD CITY COUNCIL MEETING MINUTES— September 8, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.dgard-or.gov I Page 8 of 8