City Council Minutes - 08/18/2020 City of Tigard
City Council & TCDA Workshop Meeting
August 18, 2020
1. WORKSHOP MEETING
A. At 6:30 p.m. Mayor Snider called the Tigard City Council and Town Center Development
Agency meeting to order.
B. City Recorder Krager called the roll.
Present Absent
Councilor Lueb ✓
Councilor Anderson ✓
Mayor Snider ✓
Youth Councilor Calderon ✓
Council President Goodhouse ✓
Councilor Newton ✓
C. Pledge of Allegiance—Mayor Snider asked that everyone mute their mics and join in the
Pledge of Allegiance virtually. A flag was presented on the screen.
D. Call to Council and Staff for Non-Agenda Items—None.
2. PUBLIC COMMENT
A. Public Comments submitted electronically for this meeting—None.
3. RECEIVE CAPITAL IMPROVEMENT PLAN UPDATE
City Engineer Faha gave the staff report and a slide presentation on the status of Capital
Improvement Plan projects in the final quarter of Fiscal Year 2020,the first since COVID-19
restrictions went into place. Her presentation indicated the budget and schedule status of Parks,
Streets,Water, Sanitary Sewer, Stormwater, and Facilities projects.
In response to a question from Council President Goodhouse on the Tiedeman Avenue Bike
Lane and Sidewalk Project delay, City Engineer Faha said it got delayed until 2022 due to timing
and workload issues. It was also very difficult to get people to remove their cars from the street.
City Engineer Faha discussed and showed a slide of the Key Projects in Fiscal Year 2021 and
noted approximately one-third of CIP Street Funds are going towards bike/pedestrian projects.
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She said a stabilization design is beginning for the Kruger Creek project but paying for it is
predicated on Council-approved rate increases that have been delayed due to COVID-19.
Councilor Newton said it was good to get a sense of the impact delaying the rate increases has
caused and asked that information on this project be presented at the October Budget
Committee meeting scheduled to discuss effects of COVID-19 on the city's finances. City
Engineer Faha will work with the Finance Department to prepare information on the impacts.
Council President Goodhouse asked that potential alternatives be included.
Mayor Snider said it was good to see that major work is being done on making significant
improvements happen for everyone. Councilor Lueb commented that the Pavement
Management Program work is obvious to residents,but a lot of other projects go unseen. She
commented that the CIP update is important because it shows that we are still working,even
though our buildings are closed due to COVID.
4. RECEIVE UPDATE ON SW ASCENSION DRIVE TRAFFIC ISSUES
City Engineer Faha gave the staff report and a slide presentation on Ascension Drive traffic
issues,the adjusted proposal and what staff learned along the way. She acknowledged that the
city needs to improve its complaint management program and is learning how to do community
outreach during COVID;under similar situations in the past there would have been in-person
neighborhood meetings. She showed a slide of Ascension Drive on Bull Mountain,a steep,
narrow(28-foot wide) street that should have been marked with no parking on at least one side
of the inner curves. There is no record of why it was not signed that way when built in 1995.
She gave a history of the neighborhood traffic complaints. In 2017,Council heard public
complaints about reckless drivers and speeding.After listening to issues, the City responded by
posting 15-mi1e per hour advisory speed limits,purchased "Your Speed Is..." feedback signs
and started collecting data for enforcement.Traffic engineers say the speeding data showed 85%
are at, or less than 5 miles, over the posted speed limit. She noted that while police might say
they only pull over a driver if they are operating at ten miles over the speed limit,a person living
along a residential street might feel that five miles over the limit seems much too fast. She noted
that the term"speeding"may have different definitions to different groups.A request was made
for the installation of speed humps,which the city denied.
In February of 2020 the city received a complaint of low visibility through the S-curves. Staff
investigation confirmed substandard vision distance in the curves,particularly when cars were
parked there.The city sent a letter to neighbors that the solution to this potentially dangerous
situation was to remove parking on the S-curves.This was met with complaints. An additional
letter with a detailed explanation of the engineering analysis was sent to more neighbors,which
created more unhappiness regarding no parking.
City staff attempted to set up individual meetings with property owners via Microsoft Teams
due to COVID-19.An engagement webpage was created to collect additional input. This
included an amended proposal for no parking on one side based on Teams meetings input. City
Engineer Faha agreed that it was difficult to lose all parking, so she overrode the initial
investigation and amended the recommendation to allow some parking and try to get people to
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drive less recklessly with other measures, such as added striping in the middle of the curves and
pursuing a 20-mph neighborhood streets program,including implementation on Ascension
Drive if the program gets approved by Council.The engagement website had 257 visits and staff
heard three key messages: add speed humps,issues with increasing traffic volume, and 40%were
unsupportive of removing parking in the S-curves. They heard clearly from the people living on
the S-curves that removing all parking would create access and livability issues.
City Engineer Faha said she did not recommend speed humps for Ascension Drive as the city
does not have a speed hump program at this time.There are speed humps in Tigard,but they
were placed over five years ago. She felt they belong in the toolkit of traffic calming measures
which staff are currently developing. Blocking the street to outside traffic was requested by some
in the neighborhood but is not under consideration.The city is growing and almost every street
is seeing traffic increases due to that growth.Ascension Drive is a neighborhood route needed
to provide connectivity and be available to those living in nearby neighborhoods.
Ms. Faha said the city receives hundreds of traffic complaints per year. This project brought to
light concerns about the level of neighborhood involvement in responding to these concerns
and complaints. Staff learned that we need a comprehensive and transparent approach to
address safety concerns,including a communications plan.We need to use data to help prioritize
and direct where limited funding can be used for traffic calming and other measures citywide.
Having complaints come into an online website portal makes it more efficient for staff to craft
information and responses and share what we can and cannot do,timelines and priorities.
City Engineer Faha shared a slide of a draft Traffic Speed Monitoring Table listing streets that
the city has received speeding complaints about,the posted speed limit and actual data of speeds
being driven on those streets. Ascension Drive is on the list but is ranked near the bottom
based on the speeds over the posted speed limit. At the top of the list was 79th Avenue near
Durham Road where 85 percent of drivers are at 48 miles per hour in a 25-mile posted speed
zone where children are walking to school. Staff are working on measures for that street now.
This process will help when a traffic complaint comes in.The first step will be finding out if it is
a valid complaint and then second, seeing where it falls on the prioritization list. Another slide
showed a map with speeding issues indicated by colored circles, the hotter the color,the greater
the priority. Sattler, 79th, and North Dakota Streets are orange,indicating they are near the top
priorities.Ascension Drive is colored green and blue,a lower priority indication. Maps such as
this can help explain the priority system to citizens.
The website for Ascension Drive input is closed and staff will be sending a report back to
neighbors on input received and final staff decision—no parking on one side of the S-curves,
striping and tactile bumps,installation of a permanent"Your Speed is" sign, continuing data
collection and pursuing a 20-mile per hour program and implementation of a more transparent
traffic safety and parking issues program.
Mayor Snider commented that the report was very thorough and although just a report on the
Ascension Drive response was requested this update had great transparency and showed the
bigger picture to the entire community.
Councilor Anderson asked if the increase in traffic has been exacerbated by GPS routing. City
Engineer Faha said the effect of GPS routing is unknown,but there has been a lot of growth.
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Council President Goodhouse asked if there was a cost to put in the 20 mile per hour signs. City
Engineer Faha said there is a cost and a plan will be developed because there is just one sign
installer in Public Works. Staff will come up with a prioritized list to do first and then go year to
year, implementing the plan. He suggested just painting speed hump stripes so people think they
are actually there in the street and will slow down. Ms. Faha said while paint upkeep can be
costly, she would be willing to try it.
Councilor Lueb asked to see the draft Citywide Speed Data Analysis report and asked if there
was a long-term plan to address hot spots. City Engineer Faha said staff just analyzed the data
and have been directed to start with 79'Avenue. The plan is that it be based on data rather
than who is complaining.
Councilor Newton asked if Ascension Drive was rated as a neighborhood street. City Engineer
Faha confirmed that it is a neighborhood route,not a collector. Councilor Newton commented
that it is important to help people to understand the "why" and the thinking behind a decision.
Youth Councilor Calderon spoke from the perspective of a new driver and said this street is
terrifying. He asked which side would not have parking and City Engineer Faha said parking will
be removed partly on one side and then the other, on the inside of the S-curves.
5. RECEIVE UPDATE ON I-205 TOLLING PROGRAM
City Manager Wine introduced this item.Lucinda Broussard, ODOT Tolling Program Manager,
Heather Wills,WSP Consultant Team Project Manager, and Mat Dolata,WSP Alternative
Analysis Lead gave an update on the I-5 and 1-205 Toll Projects. Their presentation is in the
packet for this meeting.
ODOT Tolling Program Manager Broussard said HB2017 allows tolling.There is regional need
due to the increase in hours of congestion and hours of delay.The Metro region population will
continue to grow, and congestion pricing is seen as a way to decrease congestion.The program
is moving into the NEPA (National Environmental Policy Act) phase which is a two-year
process. Extensive input from regional stakeholders, agencies and public during the 1-5 and I-
205 Value Pricing Feasibility Analysis identified the need to:
• Avoid negatively affecting low-income communities
• Improve transit and other transportation choices
• Address the potential for tolls creating diversion onto local streets
Ms. Broussard said questions arose on equitable implementation of tolling revenues.An Equity
and Mobility Advisory Committee was formed to develop a charter and workplan to meet these
needs.They are currently in the 45-day public comment period for the 1-205 Toll Project
which runs through September 16. Community engagement includes online open houses,
webinars,Facebook,Twitter,council meeting updates, and meetings with advisory and working
groups.The analysis so far is available on their website.
j The I-5 Toll Project is also being planned. Stakeholder engagement begins in the Fall of 2020
and there will be an Equity and Mobility Advisory Committee and focused outreach to
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underserved and under-represented communities. I-5 is going through planning and
environmental linkages. The project covers Multnomah Avenue to Going Street.
Ms. Broussard showed slides showing NEPA and project milestones.
Mayor Snider pointed out that he heard this presentation at an ODOT Area 1 meeting and
wanted Council and viewers to know that while Ms.Broussard may be new to Oregon, she is
not new to these types of programs and has lot of experience in Georgia,Washington,Florida,
New York, California and Washington DC.
Heather Wills,WSP Consultant Team Project Manager said the purpose of the I-205 Toll
Project is to manage congestion on I-205 between Stafford Road and OR 213. Tolling will raise
revenue to fund congestion relief projects.
Ms.Wills discussed purpose and need statement and how it will be used as a foundation for
determining the range of alternatives. ODOT added equity to the decision process and
outcomes. Ms.Wills showed a slide of goals and objectives,including those to provide equitable
benefits for all users,limited traffic rerouting, and improved safety and regional economic
growth among others. The full text of goals and objectives and evaluation criteria is on their
website.
Mat Dolata,WSP Analysis Lead outlined the screening alternatives analysis for this project They
are in the early stages and initial screening and are looking at a range of alternative toll
configarations,using Metro's regional travel demand model.Alternative impacts and mitigation
will be studied. Changes in 1-205 traffic will include diversion to regional roadways and local
roadways, changes in demand,reduced single-occupancy trips and some shift to transit. The
peak hours are where they predict the most congestion relief.Mr. Dolata discussed other
locations assessed for rerouting effects on 1-5 where impacts are analyzed for each alternative.
Mr. Dolata showed a slide of initial recommendations for further study. Alternatives 3 and 4 will
advance to NEPA. But they are asking for input at this stage.Comments can be submitted by
email and voice mail
Council President Goodhouse asked about the impact on semi-trucks and local delivery trucks.
Mr. Dolata replied that the biggest impact is that there would be travel time savings along I-205.
They will benefit greatly from reduced travel time. The economic impact will be assessed in
more detail in the NEPA. Council President Goodhouse asked if tolling would go to the voters
and Ms. Broussard said House Bill 2017 dictated tolling so the feasibility analysis was about
where tolling will start,not if.
Mayor Snider convened the Town Center Development Agency Board for the next item.
6. RECEIVE CITY CENTER FUTURES PROJECT UPDATE
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Redevelopment Project Manager Farrelly gave the staff report on an update to the City Center
Futures Project,joined by Johnson Economics Senior Project Manager Brendan Buckley.There
was a slide presentation.
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The City Center Futures Project addresses Strategy 2.2 of Council Goals for 2019-21 —Continue
to make Downtown Tigard a place people want to be by making substantial progress on projects
that attract new residential and business investment. This includes creating an inventory of sites
with potential for transit-oriented development,evaluating the size and scope of the urban
renewal plan to determine whether tax increment revenues (TIF) are sufficient to meet Council
objectives,and prepare recommendations regarding the City Center urban renewal area's
possible continuation,and update the 2007 Leland Report to accelerate downtown development.
The focus of this update is the TIF district plan analysis.The City Center TIF district is in its last
six years of the 20 years authorized duration and has a maximum indebtedness to undertake plan
projects of$22 million.This is a modest budget compared to the Tigard Triangle urban renewal
district indebtedness which is nine times greater. It is especially modest considering there are 32
named infrastructure projects, of which 14 have been completed or are in various stages of
planning. Very few new infrastructure projects could be completed with the remaining TIF. The
district is behind in TIF generation due to the deep recession that came soon after plan
adoption.The district was amended in 2017 to extend the boundary but no changes were made
to duration or maximum indebtedness.There are a lot of projects and limited funding and time.
Consultants Johnson Economics and SERA Architects were hired to help advance Council's
Goal 2 through the City Centex Futures Project.
Johnson Economics Consultant Buckley said one component of looking at the future of the
city's TIF district is to study options for continuation of the district beyond 2027. He mentioned
three options and findings that led to a recommendation.
• Option 1:Maintain the current district and look at ways to extend it by increasing the
maximum indebtedness and duration.
• Option 2: Close the district early and create anew larger TIF district.
• Option 3: Create anew TIF district after district expiration in 2027.
Potential expansion areas were explored for this analysis. Considerations included limits on total
size and assessed value that can be under urban renewal at one time. Because Tigard just passed
50,000 in population that limit is now 15 percent. When looking at the two current districts
there is some capacity left. But under the current plan the boundary cannot be extended. There
is a statutory limitation on extending a boundary more than 20 percent.The 2017 boundary
extension that used up that capacity.
Mr. Buckley said the maximum debt capacity can be extended by 20 percent over the life of the
district. There is an inflation factor so inflation since the time of the original adoption can be
added to the amount.There is an option for increasing the maximum indebtedness above 20
percent,but it requires concurrence from the other taxing districts representing 75 percent of
the permanent tax rate in the district.
Option 1 requires voter approval because it increases the maximum debt capacity which qualifies
as a substantial amendment to the current plan. Options 2 and 3 would require voter approval
because they are new districts.
Mr. Buckley said after their analysis,Johnson Economics is recommending Option 1 —Look at
extending the maximum indebtedness,expand the duration beyond 2026 and possibly seek
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concurrence from other taxing jurisdictions for increasing the maximum indebtedness above 20
percent. It would be a substantial amendment to the Urban Renewal Plan and requires voter
approval.An advantage is that its frozen base goes back to 2006 and is now approaching
$500,000 annually which gives it a good head start.
TCDA Chair Snider asked if this was the staff recommendation. Redevelopment Project
k Manager Farrelly said staff is in accord with this option.With increased resources,the agency
could do more projects, such as an extension of the Tigard Street Heritage Trail,parking garage,
new projects such as a street project in the Downtown Connective Plan and more development
assistance to encourage transit-oriented development and affordable housing.
j The Town Center Advisory Commission heard a presentation on this in June and is in accord.
Staff will return in a few weeks with recommendations and analysis proposals for new projects, a
proposal for a new level of maximum indebtedness and a recommendation for when to go to
the voters.
Director Newton said it is important to engage the other taxing districts early on and be able to
articulate what we want to undertake. Councilor Lueb concurred and said that decisions made
now impact things down the road so it is important to bring the community along with us and
find out the projects they would be interested in supporting.
Chair Snider asked for an engagement plan when staff returns to discuss with Council. Council
President Goodhouse said there was great outreach last time the urban renewal plan was on the
ballot and he wants the city to emulate that.
Youth Councilor Calderon said this is important and he looks forward to seeing what can be
done with the revenue.
City Attorney Rihala was asked what would happen if a referral to the voters failed. She replied
that it depends upon how the ballot title is written.The existing URD would remain and the
amendments would not go into effect.
Director Goodhouse mentioned the previous urban renewal measure outreach and said he
wanted the city communications to emulate those activities, such as highlighting projects and
outlining what has been accomplished.
Chair Snider said if it failed, Council could take action that would not require voter approval or
retry for approval on another election.
Director Anderson said the city should at least extend the timeline and said he was in favor of
Option 1. Councilors Newton and Lueb agreed.
Redevelopment Project Manager Farrelly will return with a fully formed recommendation.
Mayor Snider reconvened the City Council for the next items.
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7. RECEIVE PARKS MASTER PLAN UPDATE
Public Works Director Rager introduced this agenda item and noted that Interim Parks,
Recreation and Green Spaces Manager McKnight,Program Coordinator Staedter, Community
f Engagement Coordinator Grass and MIG Director of Planning Services Alex Dupey were
attending virtually.
Project Coordinator Staedter said the Parks Master Plan Update project is moving along well,
and staff have discovered some interesting things. One that she is most excited about is that this
is a great framework to achieve Council Goals and goals in general.A natural result of growth in
the city is inequity. We can look at making it more equitable. Unlike most utility master plans
this one is very much driven by the community.There are some good plans for how to get the
community to participate and give input.
Alex Dupey,MIG Director of Planning Services discussed the project milestones.The Park
Condition Assessment and 10-minute Walk Analysis are complete.The State of Tigard Parks &
Recreation Summary Report is in draft form and an Opportunities and Gaps Analysis is in
process.This fall, they will start recommendations and prioritizations, and examine staffing and
funding to see if they align.A Parks and Recreation Organizational Assessment will be
completed in December 2020.The Public Draft Plan will be presented to Council in February
2021.
He briefly discussed Tigard's demographics:
• 47 % are under 18 or over 55.These are park users!
• 15 %live on less than $25,000/yr. and 34%make over$100,000/yr.
• 82%are white,similar to the Portland area.
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Tigard Parks and Recreation in 2020:
There are 270 acres of developed parks and 234 acres of natural areas.Tigard was able to
purchase over 100 acres of land due to a well-timed bond acquisition.Tigard has had 5 years of
expanding recreation programming.The Parks System overview is well rounded. A slide was
shown of the various uses and where they can be found in the natural areas,neighborhood
parks, community parks,linear parks or future parks.
u Recreation trends were explored. Parks are used differently than they were 10-20 years ago.
Uses have shifted. Demographics have changed.Large family gatherings are very important to
some people of color.There is a demand for trail-based activities and health and wellness
activities with items adjacent to trails (fitness equipment).
Mr. Due said a trend is that cities are getting more out of their arks and public spaces by
PY g g P P P
providing programming. This enhances the community benefits,increases participation among
underserved groups, provides essential services to vulnerable populations and activates public
spaces.Another trend is the COVID-19 response. There is an increased demand for parks, trails
and open spaces and decreases in program fees and facility rental revenue. Outdoor physical
activity is demonstrated to reduce stress and improve mental health. He said the CDC
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recommends keeping public park facilities open as the homeless population relies on public
restrooms.
Mr. Dupey showed a map slide indicating areas in Tigard that meet or do meet the 10-minute
Walk Analysis with the goal that"Every American should be within a 10-miute walk of a quality
park."This is the norm nationally and Tigard has used this standard for a while. He showed a
slide indicated areas in Tigard where residents are within a 10-minute walk to a major trail and
finally,a map showing demographics and housing types for 12 areas outside the 10-minute walk
which could potentially guide decision-making around investments.
Community engagement included Plan to Play: Opportunities Survey going on from August
2020 to January 2020.An intercept dot exercise in August 2019 Stakeholder interviews in May
2020, and Focus Groups in March 2020. Going on now is an online map-based questionnaire.
This will help show gaps and opportunities.
Mr. Dupey showed a slide listing what they have heard from the community. Comments such as
being surrounded by nature;walking,running and biking on trails is important,desire for
connected trails,unique play experiences and parks within walking distance. Constraints on the
number of youth-involved in sports include cost and capacity. Equitable access for all abilities,
ages and backgrounds is important. There needs to be a focus on activating park sites and
supporting community-driven events.
Opportunities are existing land and facilities, evolving/growing recreation options, complete and
linked trail systems and renewal of the Tigard Triangle are. COVID-19 creates a need for close
to home recreation opportunities.
Mr. Dupey said there are challenges are serving citizens equitably, filling in gaps in the built
community, funding a growing system,connecting our neighborhoods an sustaining the park
and recreation system in a recession.
Youth Councilor Calderon commented that he enjoys using the parks and trails. He said
families are sad that some parks are not open right now.
Councilor Anderson said he looks forward to seeing when some of the newer parks will come
on line. He said people want trails to cover longer distances and asked how they can access
those. Consultant Dupey said there are trails that connect parks so there is no deadend and also
trail connections along streets to help complete the longer trail segments.
Councilor Lueb mentioned she has been involved in this process and is thankful for a very active
PRAB. She was surprised to see the 10-minute walk analysis map showed so many gaps and said
the city needs to be on top of this as our population increases and we add density.
Councilor Newton expressed concern about low-income neighborhoods that do not have as
much access to parks and trails. She said she completed the online survey but lives near three
parks and could only select one.
Council President Goodhouse asked if part of the study is how to communicate to new residents
the location of parks in Tigard. He suggested more signage with QR codes or a board with
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pictures. MIG Consultant Dupey said wayfmding was not a component of this scope of work,
but it could be recommended as an implementation step.
8. NON-AGENDA ITEMS None.
9. ADMINISTRATIVE REPORT
City Manager Wine noted that in three of the presentations tonight there was mapping analysis
and she wanted to highlight that. She said Council will be seeing more use of GIS data that will
identify areas of greatest transportation need in the city.
Phase 4 of Tigard CARES (Commercial Assistance&Relief for Economic Stability) was
launched and within 24 hours there were 100 applicants. And as of 5 p.m. today there were 180
applications from businesses seeking assistance.The award recipients will be notified as soon as
possible.
City staff completed a survey about how they are navigating working in the COVID-19
environment. They are reporting back that they can work effectively in their current remote work
situations. Staff feel supported during this pandemic and 88% strongly agreed that city
management is communicating effectively. The same number feel workers should not return to a
city office environment until 2021. Barriers to working effectively from home include the physical
workspace and interruptions. When asked how much notice they prefer before reporting back to
their city workspace,they said several weeks. City Manager Wine reiterated that the city is open
for business;the survey was talking about a physical opening. Until we can open our buildings
and not need the recommended 6 feet of space between people,we are being creative in our use
of city building space and scheduling.
The city is acknowledging the 19th Amendment to the Constitution which states that the right to
vote will not be denied on the basis of gender.
Police Chief McAlpine and Commander McDonald are working on a virtual event with Building
Bridges.Building Bridges was established in 2016 and brings together social organizations and
police.
City Manager Wine said the Police Department is considering whether to participate in National
Night Out this year due to COVID restrictions. TVF&R has announced they will not be
participating this year. Council president Goodhouse asked if there was a way to connect virtually
with National Night Out and City Manager Wine will check on that.
10. EXECUTIVE SESSION—None.
11. ADJOURNMENT
At 9:38 p.m. Council President Goodhouse made a motion for adjournment. Councilor Newton
seconded the motion. City Recorder Krager conducted a roll call vote and the motion passed
unanimously.
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Present Absent
Councilor Lueb ✓
Councilor Anderson ✓
Mayor Snider ✓
Council President Goodhouse ✓
Councilor Newton ✓
Carol A. Krager, City Record r
Attest. �—::::,
Jason B. Snider,Mayor
Date: t-4-eZg4e4,rti AO-21
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