PBS Engineering & Environmental ~ C210085
CITY OF TIGARD - CONTRACT SUMMARY & ROUTING FORM
Contract Overview
Contract/Amendment Number: C210085a2
Contract Start Date: 02/01/2021 Contract End Date: 01/31/2026
Contract Title: On-Call Civil Engineering & Related Services-Environmental Permitting
Contractor Name: PBS Engineering & Environmental
Contract Manager: Andy Newbury
Department: PW- ENG
Contract Costs
Original Contract Amount: $ On Task Order
Total All Previous Amendments: N/A
Total of this Amendment: N/A
Total Contract Amount: $
Procurement Authority
Contract Type: General Services
Procurement Type: Formal RFP >$150K
Solicitation Number:
LCRB Date: 01/26/2021
Account String: Fund-Division-Account Work Order – Activity Type Amount
FY N/A
Contracts & Purchasing Approval
Purchasing Signature:
Comments: Extend contract end date
DocuSign Routing
Route for Signature Name Email Address
Contractor Maureen White Maureen.white@pbsusa.com
City of Tigard Steve Rymer stever@tigard-or.gov
Final Distribution
Contractor Maureen White Maureen.white@pbsusa.com
Project Manager Andrew Newbury andrewn@tigard-or.gov
Project Manager Joe Wisniewski joew@tigard-or.gov
Buyer Toni Riccardi tonir@tigard-or.gov
CITY OF TIGARD - CONTRACT SUMMARY & ROUTING FORM
Contract Overview
Contract/Amendment Number: C210085a2
Contract Start Date: 02/01/2021 Contract End Date: 01/31/2026
Contract Title: On-Call Civil Engineering & Related Services-Environmental Permitting
Contractor Name: PBS Engineering & Environmental
Contract Manager: Andy Newbury
Department: PW- ENG
Contract Costs
Original Contract Amount: $ On Task Order
Total All Previous Amendments: N/A
Total of this Amendment: N/A
Total Contract Amount: $
Procurement Authority
Contract Type: General Services
Procurement Type: Formal RFP >$150K
Solicitation Number:
LCRB Date: 01/26/2021
Account String: Fund-Division-Account Work Order – Activity Type Amount
FY N/A
Contracts & Purchasing Approval
Purchasing Signature:
Comments: Extend contract end date
DocuSign Routing
Route for Signature Name Email Address
Contractor Maureen White Maureen.white@pbsusa.com
City of Tigard Steve Rymer stever@tigard-or.gov
Final Distribution
Contractor Maureen White Maureen.white@pbsusa.com
Project Manager Andrew Newbury andrewn@tigard-or.gov
Project Manager Joe Wisniewski joew@tigard-or.gov
Buyer Toni Riccardi tonir@tigard-or.gov
CITY OF TIGARD-CONTRACT SUMMARY&ROUTING FORM
Contract Overview
Contract/Amendment Number: C210085a1
Contract Start Date: 02/01/2021 Contract End Date: 01/31/2024
Contract Title: ESA On-Call Transportation Project,Planning& Engineering
Contractor Name: PBS Engineering&Environmental
Contract Manager:Andy Newbury
Department: PW- ENG
Contract Costs
Original Contract Amount: $ On Task Order
Total All Previous Amendments: N/A
Total of this Amendment:
Total Contract Amount: S
Procurement Authority
Contract Type: General Services
Procurement Type: Formal RFP >S1 50
Solicitation Number:
LCRB Date: 01/26/2021
Account String: Fund-Division-Account Work Order—Activit):1=e Amount
FY
Contracts & Purchasing Approval
Purchasing Signature: ,
Comments: Update Exhibit B
DocuSign Routing
Route for Signature Name Email Address
Contractor Maureen White Maureen.whitebsusa.com
City of Tigard Steve Rymer stever(ktigard-or.gov
Final Distribution
Contractor Maureen White Maureen.whitekl2bsusa.com
Project Manager Andrew Newbury andrewn ti and-or. ov
Project Manager Joe Wisniewski 'oew ti and-or. ov
Buyer Toni Riccardi tonir ti and-or. ov
DocuSign Envelope ID:C53F2DB6-8A6F-4C3D-9AF1-86E38296DACF
CITY OF TIGARD,OREGON
AMENDMENT TO CONTRACT NUMBER 0210085
FOR
ESA ON-CALL SERVICES:UTILITY PROJECT PLANNING AND ENGINEERING
AMENDMENT #1
The Agreement between the City of Tigard,a municipal corporation of the State of Oregon,hereinafter called
City,and PBS Engineering&Environmental Inc,hereinafter referred to as Contractor,is hereby amended as
follows:
1. COMPENSATION
Section 3 of the contract is amended to modify Exhibit B,Schedule of Fees to increase the hourly rates
effective August 2,2022. Exhibit B, Schedule of Fees shall be replaced in its entirety with the attached
Exhibit B1.
2. Except as expressly provided in this contract amendment, all other terms remain unchanged.
IN WITNESS WHEREOF, City has caused this Amendment to be executed by its duly authorized
undersigned officer and Contractor has executed this Amendment upon signature and date listed below.
CITY OF TIGARD PBS ENGINEERING&ENVIRONMENTAL INC.
Dacu5ipned by: DocuSipned by:
Sh L�c ...
I �11�3V7TFl�{ ...
Signature Signature
Steve Rymer Maureen White
Printed Name Printed Name
8/2/2022 8/2/2022
Datc Date
Rev.8/21
DocuSign Envelope ID:C53F2DB6-8A6F-4C3D-9AF1-86E38296DACF hibit B
P
�� 2022 HOURLY RATE SCHEDULE
EFFECTIVE JULY 2, 2022
Our compensation will be determined on the basis of time and expenses in accordance with the following schedule unless a lump sum
amount is so indicated in the proposal or services agreement.
PROFESSIONAL TECHNICAL STAFF
ENGINEERING/SURVEYING
Engineering Technician........................105.00 Engineering Geologist 1........................145.00 Unmanned Aerial Sys Operator 111...170.00
Engineering Staff 1..................................125.00 Engineering Geologist 11......................165.00 Landscape/Planning 1...............................95.00
Engineering Staff 11.................................137.00 Survey 1...........................................................98.00 Landscape/Planning 11...........................105.00
Engineering Staff III...............................150.00 Survey 11......................................................119.00 Landscape/Planning III.........................115.00
Engineer IV................................................160.00 Survey III.....................................................124.00 Landscape/Planning IV.........................130.00
Engineer V..................................................172.00 Survey IV.....................................................134.00 Landscape/Planning V..........................147.00
Engineer VI................................................185.00 Survey V......................................................150.00 Landscape/Planning V1.........................170.00
Engineer VII...............................................200.00 Survey VI.....................................................165.00 Landscape/Planning VII........................190.00
Engineer VIII..............................................215.00 Survey VII....................................................185.00 Construction Inspector 1.......................105.00
Principal Engineer...................................250.00 Survey 1-Person Crew...........................155.00 Construction Inspector 11.....................117.00
Design Technician 1................................115.00 Survey 2-Person C rew...........................210.00 Construction Inspector 111....................132.00
Design Technician 11...............................125.00 Survey 3-Person C rew...........................260.00 Construction Inspector IV....................145.00
Design Technician III.............................130.00 Unmanned Aerial Sys Operator 1......140.00 Construction Inspector V.....................155.00
Design Technician IV.............................140.00 Unmanned Aerial Sys Operator 11....150.00 Construction Inspector VI....................170.00
ENVIRONMENTAL
Field Technician I.......................................85.00 Staff Env./Regulatory Specialist........110.00 Sr.Geologist/Hydrogeologist 111.......190.00
Field Technician 11......................................95.00 Project Env./Regulatory Specialist...130.00 Sr.Geologist/Hydrogeologist IV.......220.00
Field Scientist/Planner.............................90.00 Sr. Env./Regulatory Specialist............160.00 Prin.Geologist/Hydrogeologist........240.00
Staff Scientist/Planner 1........................100.00 Project Env.Compliance Monitor....130.00 Project Manager(Env)...........................135.00
Staff Scientist/Planner 11.......................115.00 Sr. Env.Compliance Monitor..............140.00 Sr. Project Manager 1.............................145.00
Project Scientist/Planner 1...................120.00 Staff Geologist 1.......................................105.00 Sr. Project Manager 11............................155.00
Project Scientist/Planner 11..................130.00 Staff Geologist 11......................................115.00 Sr. Project Manager III...........................175.00
Project Scientist/Planner 111.................140.00 Project Geologist/Hydrogeologist 1..120.00 Sr. Project Manager IV..........................185.00
Sr.Scientist/Planner 1............................165.00 Project Geologist/Hydrogeologist II 135.00 Sr. Project Manager V...........................200.00
Sr.Scientist/Planner 11...........................175.00 Sr.Geologist/Hydrogeologist 1.........150.00 Sr. Project Manager A..........................220.00
Principal Scientist/Planner..................240.00 Sr.Geologist/Hydrogeologist 11........170.00
INDUSTRIAL HYGIENE
Industrial Hygienist/Monitor.................85.00 Certified Industrial Hygienist 11..........170.00 Project Designer/Planner.....................115.00
Ind. Hyg./AHERA Inspector 1.................95.00 Sr. Industrial Hygienist 1.......................145.00 Project Manager(IH).............................125.00
Ind. Hyg./AHERA Inspector 11.............110.00 Sr. Industrial Hygienist 11......................155.00 Sr. Project Manager(IH).......................145.00
Certified Industrial Hygienist 1...........135.00 Trainer/Safety Specialist.......................125.00 Principal-Industrial Hygiene............205.00
TECHNICAL SUPPORT STAFF
Administration 1..........................................90.00 CAD/MicroStation Tech 11....................115.00 GIS Analyst Manager.............................150.00
Administration 11......................................100.00 CAD Manager...........................................140.00 Grant Writer..............................................145.00
Administration III....................................110.00 Writer/Editor 1...........................................110.00 Public Involvement 1..............................100.00
Project Administrator I............................95.00 Writer/Editor 11.........................................125.00 Public Involvement 11.............................115.00
Project Administrator 11........................105.00 Graphic Artist............................................115.00 Public Involvement III............................130.00
Project Administrator III.......................115.00 IT/Database Management..................125.00 Public Involvement IV...........................150.00
Project Administrator IV......................125.00 GIS Analyst 1..............................................110.00 Public Involvement Manager.............170.00
CAD/MicroStation Tech 1.....................105.00 GIS Analyst 11.............................................130.00
Personnel may charge time exceeding eight hours per day and weekends at 125%of the regular hourly rate.
Court and arbitration time may be charged at two times the above rate.
L:\Contracting\'PBS Contract Documents\2022_LaborRates Rev.7/2022
CITY OF TIGARD,OREGON-CONTRACT SUMMARY FORM
THIS FORM MUST ACCOMPANYEVERY CONTRACT
Contract Title: ESA - On-Call Services: Transportation Project
Planning and Engineering Number: C210085
Contractor: PBS Engineering and Environmental Contract Total: NTE $250k per task order
Contract Overview: On-Call Contract
2.0 Transportation Project Planning and Engineering
Initial Risk Level: ❑ Extreme ❑ High ® Moderate ❑ Low
Risk Reduction Steps: Following Risk Matrix. Any issues will be addressed on a project need basis at time
PO is issued
Risk Comments:
Risk Signature:
Contract Manager: Lori Faha Ext: 2759 Department: PW/Engineering
Type: ❑ Personal Svc ❑ Professional Svc ❑ Public Imp ❑ General Svc ❑ Coop Purchase
® Other: Engineering Sys. Start Date: 2/1/2021 End Date: 1/31/2024
Quotes/Bids/Proposal: FIRM AMOUNT/SCORE
QBS RFP 2021-06 (scoring in file)
Account String: Fund-Division-Account Work Order—Activity T=e Amount
FY PO will determine NTE $250.000 per task order
FY
FY
FY
FY
Approvals - LCRB Date: 1/26/2021
Department Comments:
Department Signature:
Purchasing Comments:
Purchasing Signature:
City Manager Comments:
City Manager Signature:
After securing all required approvals, forward original copy to the Contracting and Purchasing Office along with a
completed Contract Checklist.
Contract No. C210085
CITY OF TIGARD,OREGON
PROFESSIONAL SERVICES AGREEMENT
ON-CALL CIVIL ENGINEERING AND RELATED SERVICES
ENVIRONMENTAL PERMITTING SUPPORT SERVICES
THIS AGREEMENT, made and entered into this 1st day of February, 2021, by and between the City of
Tigard, a municipal corporation, hereinafter referred to as the "City," and PBS Engineering and
Environmental Inc hereinafter referred to as the "Contractor."
RECITALS
WHEREAS, the City's Fiscal Year 2020-2021 budget provides for On-Call Civil Engineering and Related
services;and
WHEREAS, the accomplishment of the work and services described in this Agreement is necessary and
essential to the program of the City; and
WHEREAS, the City desires to engage the Contractor to render professional Civil Engineering and Related
services for On-Call services,and the Contractor is willing and qualified to perform such services;
THEREFORE, in consideration of the promises and covenants contained herein, the parties hereby agree
as follows:
1. Scope of Services
A. Contractor will perform professional services in accordance with the terms and conditions set
forth herein, and as provided in Exhibit A,which is attached hereto and by this reference made a
part of this Agreement.
B. Task Orders —Detailed statements of discrete work, tasks and the required time of performance
for such work will be set forth by individual Task Order and must not exceed Two Hundred Fifty
Thousand and No/100 Dollars ($250,000.00).
1. Task Orders may only be issued when the parties have negotiated all the material terms and
conditions of the applicable services in advance, including without limitation the content
required of such Task Order.
2. Task Orders must be in writing and must include a detailed scope of work, performance
schedule stating applicable dates and time periods, Contractor's staff that will be working on
the Task Order work scope and a line item budget clearly stating labor and equipment costs
consistent with this Agreement's compensation terms.
3. Task Orders will be negotiated on a rotational basis. In the event the City and Contractor
cannot reach a favorable agreement on the maximum compensation for a specific Task Order,
the City may terminate negotiations and commence negotiations with the next Contractor for
the rotational list for that category of service.
2. Effective Date and Duration
This Agreement is effective upon the date of execution and expires on January 31, 2024, unless
otherwise terminated or extended. The initial term of the contract shall be a period of three (3) years
with the mutual option to renew for up to two (2) additional years. The total term of the contract
cannot exceed five(5)years. All work under this Agreement must be completed prior to the expiration
of this Agreement.
3. Compensation
A. The maximum that Contractor may be paid per Task Order the "not to exceed" amount of Two
Hundred Fifty Thousand and No/100 Dollars ($250,000.00) without prior written authorization.
The "not to exceed" amount includes all payments to be made pursuant to this Agreement,
including reimbursable expenses, if any. Nothing in this Agreement requires the City to pay for
work that does not meet the standard of care that would ordinarily be used by similar professionals
in this community in similar circumstances or other requirements of the Agreement. The actual
amount to be paid to Contractor may be less than the"not to exceed" amount.The actual amount
to be paid to Contractor may be less than that amount.
B. Compensation for professional services as described in Exhibit A will be paid on an hourly rate
based upon the Schedule of Rates in Exhibit B of this Agreement,which will constitute full and
complete payment for said services and all expenditures which may be made and expenses
incurred, except as otherwise expressly provided in this Agreement. Standard reimbursable costs
will be reimbursed without mark-up.
C. Annual adjustment of hourly rates will be considered upon written request from Contractor.
Approval of a request for rate increases is solely within the City's discretion and under no
circumstances is the City obligated to approve such a request. Rate increases are subject to the
following limitations:
• No increases will be granted before the one-year anniversary of the Agreement;
• No more than one increase will be granted annually;
• Rate increases may not exceed the then current average inflation rate for the Portland
Metropolitan Area (as determined from the US Department of Labor statistics);
• Rate increases cannot be retroactive.
D. Contractor is entitled to receive progress payments for its work pursuant to any issued Task Order.
The City will pay Contractor based on these invoices for acceptable work performed and approved
until the "not to exceed" amount is reached. Thereafter, Contractor must complete work based
on the Agreement without additional compensation unless there is a change to the scope of work.
E. Any estimate of the hours necessary to perform the work is not binding on the City. Contractor
remains responsible if the estimate proves to be incorrect. Exceeding the number of estimated
hours of work does not impose any liability on the City for additional payment.
F. Payment will be made upon receipt of billings based on the work completed. Contractor will
submit billings to City periodically, but not more frequently than monthly. Payment by the City
releases the City from any further obligation for payment to Contractor for service or services
performed or expenses incurred as of the date of the statement of services. Payment will be made
only for work actually completed as of the date of invoice. Payment will not be considered
acceptance or approval of any work or waiver of any defects therein.
G. Contractor must furnish certified cost records for all billings to substantiate all charges.
Contractor's accounts are subject to audit by the City. Contractor will submit billings in a form
satisfactory to the City. At a minimum,each billing will identify the Task Order under which such
work is performed, work completed during the billing period, percentage of work completed to
date, and percentage of budget used to date for each task. Billings must also include Contractor's
employer identification number or social security number, as the City deems applicable.
H. General Terms:
1) Contractor must make payments promptly,as due,to all persons supplying labor or materials
for the performance of the work provided for in this Agreement.
2) Contractor may not permit any lien or claim to be filed or prosecuted against the City on any
account of any labor or material furnished.
3) Contractor will pay to the Department of Revenue all sums withheld from employees pursuant
to ORS 316.167.
4) Contractor will pay all contributions or amounts due the Industrial Accident Fund from the
contractor or any subcontractor.
5) If Contractor fails, neglects, or refuses to make prompt payment of any claim for labor or
services furnished to Contractor or a subcontractor by any person as such claim becomes due,
City's Finance Director may pay such claim and charge the amount of the payment against
funds due or to become due the Contractor. The payment of the claim in this manner does
not relieve Contractor or their surety from obligation with respect to any unpaid claims.
6) Contractor will promptly,as due,make payment to any person,co-partnership,association,or
corporation,furnishing medical,surgical,and hospital care or other needed care and attention,
incident to sickness or injury, to the employees of Contractor, of all sums that Contractor
agrees to pay for the services and all moneys and sums that Contractor collected or deducted
from the wages of employees pursuant to any law, contract, or agreement for the purpose of
providing or paying for services.
7) Contractor and its employees,if any,are not active members of the Oregon Public Employees
Retirement System and are not employed for a total of 600 hours or more in the calendar year
by any public employer participating in the Retirement System.
8) Contractor must obtain, prior to the execution of any performance under this Agreement, a
City of Tigard Business License. The Tigard Business License is based on a calendar year with
a December 31 st expiration date. New businesses operating in Tigard after June 30th of the
current year will pay a pro-rated fee though the end of the calendar year.
9) The City certifies that sufficient funds are available and authorized for this Agreement during
the current fiscal year. Funding during future fiscal years is subject to budget approval by
Tigard's City Council.
4. Ownership of Plans and Documents: Records
A. The field notes, design notes, and original drawings of the construction plans, as instruments of
service, are the property of Contractor; however, the City may request, at no additional cost, one
set of previously approved reproducible drawings, as well as storage device such as thumb drive
or SD card in "DWG" or "DXF" format, of the original drawings of the work. The City has
unlimited authority to use the materials received from Contractor in any way the City deems
necessary.
B. The City may make copies, for the use of and without cost to Contractor, of all of its maps,
records, laboratory tests, or other data pertinent to the work to be performed by the Contractor
pursuant to this Agreement, and also make available any other maps, records, or other materials
available to the City from any other public agency or body.
C. The Contractor will furnish to the City,copies of all maps,records,field notes,and soil tests which
were developed in the course of work for the City and for which compensation has been received
by Contractor at no additional expense to the City, except as provided elsewhere in this
Agreement.
D. Upon completion of a project, copies of all materials generated in the course of the project shall
be provided to the City in both reproducible hard-copy and original electronic format; and
E. All materials and documents acquired or produced in conjunction with a project shall be delivered
to and become the property of the City of Tigard,without restriction or limitation of their future
use.
5. Assignment/Delegation
Neither party may assign, sublet or transfer any interest in or duty under this Agreement without the
written consent of the other and no assignment has any force or effect unless and until the other
party has consented. If City agrees to assignment of tasks to a subcontract, Contractor is fully
responsible for the acts or omissions of any subcontractors and of all persons employed by them.
Neither the approval by City of any subcontractor nor anything contained herein creates any
contractual relation between the subcontractor and City. The provisions of this Agreement are
binding upon and will inure to the benefit of the parties to the Agreement and their respective
successors and assigns.
6. Status of Contractor as Independent Contractor
Contractor certifies that:
A. Contractor acknowledges that for all purposes related to this Agreement, Contractor is an
independent contractor as defined by ORS 670.600 and not an employee of City. Contractor is
not entitled to benefits of any kind to which an employee of City is entitled and is solely
responsible for all payments and taxes required by law. Furthermore,in the event that Contractor
is found by a court of law or any administrative agency to be an employee of City for any purpose,
City is entitled to offset compensation due, or to demand repayment of any amounts paid to
Contractor under the terms of this Agreement, to the full extent of any benefits or other
remuneration Contractor receives (from City or third party) as a result of said finding and to the
full extent of any payments that City is required to make (to Contractor or to a third party) as a
result of said finding.
B. Contractor is not an officer,employee,or agent of the City as those terms are used in ORS 30.265.
7. Conflict of Interest
The undersigned Contractor hereby represents that no employee of the City, or any partnership or
corporation in which a City employee has an interest, has or will receive any remuneration of any
description from Contractor,either directly or indirectly,in connection with the letting or performance
of this Agreement, except as specifically declared in writing.
If this payment is to be charged against Federal funds,Contractor certifies that he/she is not currently
employed by the Federal Government and the amount charged does not exceed his or her normal
charge for the type of service provided.
8. Indemnification
A. City has relied upon the professional ability and training of Contractor as a material inducement
to enter into this Agreement. Contractor represents that all of its work will be performed in
accordance with generally accepted professional practices and standards as well as the
requirements of applicable federal, state, and local laws, it being understood that acceptance of a
Contractor's work by City will not operate as a waiver or release. Acceptance of documents by
City does not relieve Contractor of any responsibility for design deficiencies, errors or omissions.
B. Claims for other than Professional Liability. Contractor agrees to indemnify, defend, save, and
hold harmless the City of Tigard, its officers, employees, agents, and representatives from all
claims, suits, or actions and all expenses incidental to the investigation and defense thereof, of
whatsoever nature, including intentional acts resulting from or arising out of the activities of
Contractor or its subcontractors, sub-consultants, agents or employees in performance of this
contract at both trial and appeal level,whether or not a trial or appeal ever takes place including
any hearing before federal or state administrative agencies. If any aspect of this indemnity is found
to be illegal or invalid for any reason whatsoever, such illegality or invalidity does not affect the
validity of the remainder of this indemnification.
C. Claims for Professional Liability. Contractor agrees to indemnify,defend,save,and hold harmless
the City of Tigard, its officers, employees, agents, and representatives from all claims, suits, or
actions and all expenses incidental to the investigation and defense thereof, to the extent caused
by the professional negligent acts, errors or omissions of Contractor or its subcontractors, sub-
consultants, agents or employees in performance of professional services under this agreement.
Any work by Contractor that results in a design of a facility that is not readily accessible to and
usable by individuals with disabilities will be considered a professionally negligent act, error, or
omission.
D. As used in subsections B and C of this section, a claim for professional liability is a claim made
against the City in which the City's alleged liability results directly or indirectly,in whole or in part,
from the quality of the professional services provided by Contractor, regardless of the type of
claim made against the City in performance of this Agreement. A claim for other than professional
liability is a claim made against the City in which the City's alleged liability results from an act or
omission by Contractor unrelated to the quality of professional services provided by Contractor
in performance of this Agreement.
9. Insurance
Contractor and its subcontractors must maintain insurance acceptable to City in full force and effect
throughout the term of this contract. Such insurance must cover risks arising directly or indirectly out
of Contractor's activities or work hereunder,including the operations of its subcontractors of any tier.
The policy or policies of insurance maintained by the Contractor must provide at least the following
limits and coverages:
A. Commercial General Liability Insurance
Contractor will obtain,at Contractor's expense,and keep in effect during the term of this contract,
Comprehensive General Liability Insurance covering Bodily Injury and Property Damage on an
"occurrence" form (CG 2010 1185 or equivalent). This coverage must include Contractual
Liability insurance for the indemnity provided under this contract. The following insurance will
be carried, and coverage must include Products-Completed Operations, Personal & Advertising
Injury and Damage to Rented Premises.
Coverage Limit
General Aggregate $3,000,000
Each Occurrence $2,000,000
B. Professional Liability
Contractor must obtain,at Contractor's expense, and keep in effect during the term of this contract,
Professional Liability Insurance covering any damages caused by any actual or alleged negligent act,
error,or omission in the rendering of or failure to render Professional Services.Combined single limit
per claim may not be less than$2,000,000,or the equivalent. Annual aggregate limit may not be less
than$2,000,000 and filed on a"claims-made" form.
C. Commercial Automobile Insurance
Contractor must also obtain, at Contractor's expense, and keep in effect during the term of the
contract, Commercial Automobile Liability coverage including coverage for all owned, hired, and
non-owned vehicles on an "occurrence" form. The Combined Single Limit per occurrence may
not be less than $2,000,000.
If Contractor uses a personally-owned vehicle for business use under this contract,the Contractor
will obtain, at Contractor's expense, and keep in effect during the term of the contract, business
automobile liability coverage for all owned vehicles on an "occurrence" form. The Combined
Single Limit per occurrence may not be less than $2,000,000.
D. Workers'Compensation Insurance
The Contractor, its subcontractors, if any, and all employers providing work, labor, or materials
under this Contract that are subject employers under the Oregon Workers' Compensation Law
must comply with ORS 656.017,which requires them to provide workers' compensation coverage
that satisfies Oregon law for all their subject workers. Out-of-state employers must provide
Oregon workers' compensation coverage for their workers who work at a single location within
Oregon for more than 30 days in a calendar year. Contractors who perform work without the
assistance or labor of any employee need not obtain workers' compensation coverage. All non-
exempt employers must provide Employer's Liability Insurance with coverage limits of not less
than$1,000,000 each accident.
E. Additional Insured Provision
All required insurance policies, other than Workers' Compensation and Professional Liability,
must name the City its officers, employees,agents, and representatives as additional insureds with
respect to this Agreement.
F. Extended Reporting Coverage
If any of the required liability insurance is arranged on a "claims-made" basis, Extended Reporting
coverage will be required at the completion of this contract to a duration of 24 months or,if less than
24 months, the maximum time-period Contractor's insurer will provide. Contractor will be
responsible for furnishing certification of Extended Reporting coverage as described or continuous
"claims-made"liability coverage for 24 months following contract completion. Continuous "claims-
made" coverage will be acceptable in lieu of Extended Reporting coverage, provided its retroactive
date is on or before the effective date of this contract. Coverage will be endorsed to provide a"per
project"aggregate.
G. Insurance Carrier Rating
Coverages provided by the Contractor must be underwritten by an insurance company deemed
acceptable by the City. All policies of insurance must be written by companies having an A.M.
Best rating of "A-VII" or better, or equivalent. The City reserves the right to reject all or any
insurance carrier(s) with an unacceptable financial rating.
H. Self-Insurance
The City understands that some contractors may self-insure for business risks and the City will
consider whether such self-insurance is acceptable if it meets the minimum insurance requirements
for the type of coverage required. If Contractor is self-insured for commercial general liability or
automobile liability insurance, Contractor must provide evidence of such self-insurance.
Contractor must provide a Certificate of Insurance showing evidence of the coverage amounts on
a form acceptable to the City. The City reserves the right in its sole discretion to determine
whether self-insurance is adequate.
I. Certificates of Insurance
As evidence of the insurance coverage required by the contract, Contractor will furnish a
Certificate of Insurance to the City. No contract is effective until the required Certificates of
Insurance have been received and approved by the City. The certificate will specify and document
all provisions within this contract and include a copy of Additional Insured Endorsement. A
renewal certificate will be sent to the below address prior to coverage expiration.
J. Primary Coverage Clarification
The parties agree that Contractor's coverage is primary to the extent permitted by law. The parties
further agree that other insurance maintained by the City is excess and not contributory insurance
with the insurance required in this section.
K. Cross-Liability Clause
A cross-liability clause or separation of insureds clause will be included in all general liability,
professional liability,pollution, and errors and omissions policies required by this Agreement.
A certificate in form satisfactory to the City certifying to the issuance of such insurance will be
forwarded to:
City of Tigard
Attn: Contracts and Purchasing Office
13125 SW Hall Blvd.
Tigard, Oregon 97223
OR
ContractsPurchaSinggti� a�rd-oror.gov
At the discretion of the City, a copy of each insurance policy, certified as a true copy by an
authorized representative of the issuing insurance company, may be required to be forwarded to
the above address.
Such policies or certificates must be delivered prior to commencement of the work. The procuring
of such required insurance will not be construed to limit Contractor's liability hereunder.
Notwithstanding said insurance, Contractor is obligated for the total amount of any damage,
injury, or loss caused by negligence or neglect connected with this Agreement.
10. Method & Place of Submitting Notice, Bills, and Payments
All notices, bills and payments will be made in writing and may be given by personal delivery,mail, or
by fax. Payments may be made by personal delivery, mail, or electronic transfer. The following
addresses will be used to transmit notices,bills,payments, and other information:
CITY OF TIGARD PBS ENGINEERING AND ENVIRONMENTAL INC
Attn: Lori Faha Attn: Maureen White, PE
Address: 13125 SW Hall Blvd Address: 4412 S Corbett Ave
Tigard, OR 97223 Portland OR 97239
Phone: (503) 718-2759 Phone: (503) 417-7593
Email: lorif e,tigard-or.gov Email: maureen.white(kpbsusa.com
Notice will be deemed given upon deposit in the United States mail, postage prepaid, or when so
faxed,upon successful fax. In all other instances,notices,bills and payments will be deemed given at
the time of actual delivery. Changes may be made in the names and addresses of the person to who
notices, bills,and payments are to be given by giving written notice pursuant to this paragraph.
11. Survival
The terms, conditions, representations, and warranties contained in this Agreement survive the
termination or expiration of this Agreement.
12. Merger
This writing is intended both as a final expression of the Agreement between the parties with respect
to the included terms and as a complete and exclusive statement of the terms of the Agreement. No
modification of this Agreement will be effective unless and until it is made in writing and signed by
both parties.
13. Termination Without Cause
At any time and without cause,City has the right in its sole discretion to terminate this Agreement by
giving notice to Contractor. If City terminates this Agreement pursuant to this paragraph, City will
pay Contractor for services rendered to the date of termination.
14. Termination for Cause
A. City may terminate this Agreement effective upon delivery of written notice to Contractor, or at
such later date as may be established by City,under any of the following conditions:
1) If City funding from federal, state, local, or other sources is not obtained and continued at
levels sufficient to allow for the purchase of the indicated quantity of services. This Agreement
may be modified to accommodate a reduction in funds.
2) If Federal or State regulations or guidelines are modified, changed, or interpreted in such a
way that the services are no longer allowable or appropriate for purchase under this
Agreement.
3) If any license or certificate required by law or regulation to be held by Contractor, its
subcontractors, agents, and employees to provide the services required by this Agreement is
for any reason denied, revoked, or not renewed.
4) If Contractor becomes insolvent,if voluntary or involuntary petition in bankruptcy is filed by
or against Contractor, if a receiver or trustee is appointed for Contractor, or if there is an
assignment for the benefit of creditors of Contractor.
Any such termination of this Agreement under paragraph (A) will be without prejudice to any
obligations or liabilities of either party already accrued prior to such termination.
B. City, by written notice of default (including breach of contract) to Contractor, may terminate the
whole or any part of this Agreement:
1) If Contractor fails to provide services called for by this Agreement within the time specified,
or
2) If Contractor fails to perform any of the other provisions of this Agreement or fails to pursue
the work as to endanger performance of this Agreement in accordance with its terms, and
after receipt of written notice from City, fails to correct such failures within ten (10) days or
such other period as City may authorize.
The rights and remedies of City provided above related to defaults (including breach of contract)
by Contractor are not exclusive and are in addition to any other rights and remedies provided by
law or under this Agreement.
If City terminates this Agreement under paragraph (B), Contractor will be entitled to receive as
full payment for all services satisfactorily rendered and expenses incurred,provided, that the City
may deduct the amount of damages, if any, sustained by City due to breach of contract by
Contractor. Damages for breach of contract include those allowed by Oregon law, reasonable
and necessary attorney fees, and other costs of litigation at trial and upon appeal.
15. Access to Records
City will have access to such books, documents, papers and records of Contractor as are directly
pertinent to this Agreement for the purpose of making audit, examination, excerpts and transcripts.
16. Hazardous Materials
Contractor will comply with all federal Occupational Safety and Health Administration (OSHA)
requirements and all Oregon safety and health requirements. In accordance with OSHA and Oregon
OSHA Hazard Communication Rules, if any goods or services provided under this Agreement may
release, or otherwise result in an exposure to, a hazardous chemical under normal conditions of use
(for example, employees of a construction contractor working on-site), it is the responsibility of
Contractor to provide the City with the following information: all applicable Safety Data Sheet, the
identity of the chemical/s, how Contractor will inform employees about any precautions necessary,
an explanation of any labeling system, and the safe work practices to prevent exposure. In addition,
Contractor must label, tag, or mark such goods.
17. Force Majeure
Neither City nor Contractor will be considered in default because of any delays in completion and
responsibilities hereunder due to causes beyond the control and without fault or negligence on the
part of the parties so disenabled,including but not restricted to, an act of God or of a public enemy,
civil unrest,volcano, earthquake, fire, flood, epidemic, quarantine restriction, area-wide strike, freight
embargo,unusually severe weather or delay of subcontractor or supplies due to such cause;provided
that the parties so disenabled will within ten (10) days from the beginning of such delay, notify the
other party in writing of the cause of delay and its probable extent. Such notification will not be the
basis for a claim for additional compensation. Each party will, however, make all reasonable efforts
to remove or eliminate such a cause of delay or default and will,upon cessation of the cause,diligently
pursue performance of its obligation under the Agreement.
18. Non-Waiver
The failure of City to insist upon or enforce strict performance by Contractor of any of the terms of
this Agreement or to exercise any rights hereunder should not be construed as a waiver or
relinquishment to any extent of its rights to assert or rely upon such terms or rights on any future
occasion.
19. Hours of Labor, Pay Equity
In accordance with ORS 279B.235,the following are hereby incorporated in full by this reference:
A. Contractor may not employ an individual for more than 10 hours in any one day, or 40 hours in
any one week, except as provided by law. For contracts for personal services,as defined in ORS
279A.055, Contractor must pay employees at least time and a half pay for all overtime the
employees work in excess of 40 hours in any one week, except for employees who are excluded
under ORS 653.010 to 653.261 or under 29 U.S.C. 201 to 209 from receiving overtime.
B. Contractor must give notice in writing to employees who work on a public contract, either at the
time of hire or before commencement of work on the contract,or by positing a notice in a location
frequented by employees, of the number of hours per day and days per week that the employees
may be required to work.
C. Contractor may not prohibit any of Contractor's employees from discussing the employee's rate
of wage,salary,benefits or other compensation with another employee or another person and may
not retaliate against an employee who discusses the employee's rate of wage, salary, benefits or
other compensation with another employee or another person.
D. Contractor must comply with the pay equity provisions in ORS 652.220. Compliance is a material
element of this Agreement and failure to comply will be deemed a breach that entitles City to
terminate this Agreement for cause.
20. Non-Discrimination
Contractor will comply with all federal, state, and local laws, codes, regulations, and ordinances
applicable to the provision of services under this Agreement,including,without limitation:
A. Title VI of the Civil Rights Act of 1964;
B. Section V of the Rehabilitation Act of 1973;
C. The Americans with Disabilities Act of 1990, as amended by the ADA Amendments Act
(ADAAA) of 2008 (Pub L No 101- 336); and
D. ORS 659A.142,including all amendments of and regulations and administrative rules,and all other
applicable requirements of federal and state civil rights and rehabilitation statutes, rules and
regulations.
21. Errors
Contractor will perform such additional work as may be necessary to correct errors in the work
required under this Agreement without undue delays and without additional cost.
22. Extra Work, Changes
Only the City's Project Manager for this Agreement may change or authorize additional work. Failure
of Contractor to secure authorization for extra work constitutes a waiver of all right to adjust the
contract price or contract time due to such unauthorized extra work and Contractor will not be entitled
to compensation for the performance of unauthorized work.
23. Warranties
Contractor guarantees that professional services will be performed to the professional skill and care
ordinarily provided by firms practicing in the same or similar locality under the same or similar
circumstances. Neither acceptance of the work nor payment therefore relieves Contractor from
liability under warranties contained in or implied by this Agreement
Any intellectual property rights delivered to the City under this Agreement and Contractor's services
rendered in the performance of Contractor's obligations under this Agreement, will be provided to
the City free and clear of any and all restrictions on or conditions of use, transfer, modification, or
assignment, and be free and clear of any and all liens, claims, mortgages, security interests, liabilities,
charges, and encumbrances of any kind.
24. Attorney's Fees
In the event an action, suit of proceeding, including appeal, is brought for failure to observe any of
the terms of this Agreement, each party is responsible for that party's own attorney fees, expenses,
costs and disbursements for the action, suit,proceeding, or appeal.
25. Choice of Law,Venue
The provisions of this Agreement are governed by Oregon law. Venue will be the State of Oregon
Circuit Court in Washington County or the U.S. District Court for Oregon,Portland.
26. Compliance with State and Federal Laws/Rules
Contractor will comply with all applicable federal, state and local laws,rules and regulations applicable
to the work in this Agreement.
27. Conflict Between Terms
In the event of a conflict between the terms of this Agreement and Contractor's proposal, this
Agreement will control. In the event of conflict between a provision in the main body of the Agreement
and a provision in the Exhibits, the provision in the main body of the Agreement will control. In the
event of an inconsistency between Exhibit A and Exhibit B,Exhibit A will control.
28. Audit
Contractor will maintain records to assure conformance with the terms and conditions of this
Agreement and to assure adequate performance and accurate expenditures within the contract period.
Contractor agrees to permit City,the State of Oregon,the federal government,or their duly authorized
representatives to audit all records pertaining to this Agreement to assure the accurate expenditure of
funds.
29. Severability
In the event any provision or portion of this Agreement is held to be unenforceable or invalid by any
court of competent jurisdiction,the validity of the remaining terms and provisions will not be impaired
unless the illegal or unenforceable provision affects a significant right or responsibility, in which case
the adversely affected party may request renegotiation of the Agreement and,if negotiations fail,may
terminate the Agreement.
30. ComFliance with Tax Laws
Contractor represents and warrants that Contractor is, to the best of the undersigned's knowledge,
not in violation of any Oregon tax laws including but not limited to ORS 305.620 and ORS Chapters
316, 317, and 318. Contractor's failure to comply with the tax laws of this state or a political
subdivision of this state before the Contractor executed this Agreement or during the term of this
Agreement is a default for which the City may terminate this Agreement and seek damages and other
relief available under the terms of this Agreement or applicable law.
IN WITNESS WHEREOF, City and Contractor have caused this Agreement to be executed by their duly
authorized officials. Awarded by Tigard's Local Contract Review Board at their January 26, 2021 meeting.
CITY OF TIGARD PBS ENGINEERING AND ENVIRONMENTAL,
INC
GY rrY�v�7�C�
Signature: Signature:
Name:
Steve Rymer Name: Maureen P. White, P.E.
Engineer
City Manager Senior En
Title: Title: 9
Date:
02/03/2021 Date: January28, 2021
EXHIBIT A
SCOPE OF SERVICES
The tasks below are intended to indicate the broad and diverse range of services the City may contract for
and not necessarily the scope of a typical Task Order.
A. PROTECT MANAGEMENT
1. Work scope and proposal development assistance for a particular Task Order.
2. Prepare and maintain the project schedule and manage consultant staff and subconsultants to meet
schedule project milestones.
3. Schedule and conduct project meetings and prepare agendas and meeting notes.
4. Prepare monthly progress reports,invoices, and cost versus budget vs percent complete reports.
B. CONCEPT PLANNING AND ENGINEERING
1. Research "as-built" records and other historical data.
2. Perform technical evaluations, literature research, field investigations, mathematical analyses,
computer modeling, permitting agency coordination, and/or other work to determine current
conditions and potential constraints and fatal flaws affecting the permitting or construction of a future
project.
3. Identify and evaluate concept level project alternatives and prepare conceptual designs and cost
estimates for future projects.
4. Create project design criteria and/or performance criteria for future projects.
5. Update existing infrastructure system master plans.
6. Participate/Lead public meetings to forward conceptual design and solicit public input.
C. PRELIMINARY AND FINAL DESIGN
1. Prepare preliminary (30%, 60%) and final (90%) project designs, drawings, and specifications based
upon City Standards, Oregon Department of Transportation (ODOT) Standards, Clean Water
Services (CWS) Standards and/or other standards, including preparing supplemental general
conditions and special provisions. Prepare Engineers Estimates and Bid Documents.
2. Perform specialized field investigations such as soil borings and other geotechnical investigations,
water quality sampling, open channel flow measurements, pavement management surveys, pipeline
condition assessments and leak studies, traffic and pedestrian studies, speed studies, signal timing
evaluations, and contaminated soils investigations and plans.
3. Conduct design review meetings, document and distribute review comments, and revise designs,
drawings, specifications, and contract documents as needed.
4. Perform field and topographic surveys to support concept designs and/or final design and drawing
preparation.
5. Prepare environmental reviews and documentation,environmental permit application submittals,and
permitting agency coordination.
6. Prepare documents and maps for right-of-way, easement, and property acquisitions, and assist with
title work and negotiations.
D. CONSTRUCTION ENGINEERING AND FIELD SERVICES
1. Perform surveying services as requested during construction.
2. Perform as-built surveys, establish final survey monuments per Washington County standards, and
file official maps with the City or County as needed.
3. Provide on-site engineering and inspection support during construction,including field evaluation of
specification compliance, submittal reviews, change order reviews, design revisions, billing and
quantity reviews, construction management, and value engineering reviews.
4. Prepare hard copy and electronic as-built record drawings following construction completion.
5. Provide special inspections and testing services.
E. INVESTIGATIONS, STUDIES,ANALYSES AND OTHER CONSULTING
1. Cost of service analyses (e.g.,rate studies and evaluations).
2. Environmental studies, assessments, reports, and submittals such as wetland delineations, mitigation
plans, and Joint Permit Applications, and contaminated soils or groundwater management plans.
3. Regulatory compliance studies and submittals such as those required for land use or environmental
permitting.
4. Seismic and structural analyses.
5. Forensic investigations and analyses.
6. Computer applications support services (GIS, GPS,AutoCAD).
7. Groundwater.
8. Traffic flow and safety analyses.
9. Walking, bicycling, and transit compatibility analyses.
10. Graphics and visualizations.
EXHIBIT B
PBS 2021 HOURLY RATE SCHEDULE
Our compensation will be determined on the basis of time and expenses in accordance with the following schedule unless a lump sum
amount is so indicated in the proposal or services agreement.
PROFESSIONAL TECHNICAL STAFF
ENGINEERING/SURVEYING
Engineering Technician...........................95.00 Design Technician IV.............................130.00 Landscape/Planning 11..............................95.00
Engineering Staff I..................................115.00 Engineering Geologist 1........................130.00 Landscape/Planning III.........................105.00
Engineering Staff 11.................................125.00 Engineering Geologist 11......................150.00 Landscape/Planning IV.........................120.00
Engineering Staff III...............................135.00 Survey I (Assistant)....................................90.00 Landscape/Planning V..........................135.00
Engineer IV................................................145.00 Survey 11 (Technician)............................110.00 Landscape/Planning VI.........................150.00
Engineer V..................................................155.00 Survey III (LSIT).........................................115.00 Construction Inspector 1..........................95.00
Engineer VI................................................165.00 Survey IV(PLS).........................................140.00 Construction Inspector 11.....................105.00
Engineer VII...............................................180.00 Survey V(PLS Manager).......................150.00 Construction Inspector 111....................120.00
EngineerVIII..............................................195.00 Survey VI (PLS Principal)......................170.00 Construction Inspector IV....................130.00
Principal Engineer...................................230.00 Survey 1-Person Crew...........................140.00 Construction Inspector V.....................140.00
Design Technician 1................................105.00 Survey 2-Person Crew...........................195.00 Construction Inspector V1....................155.00
Design Technician 11...............................115.00 Unmanned Aerial Sys Operator 140.00
Design Technician III.............................120.00 Landscape/Planning 1...............................85.00
ENVIRONMENTAL
Field Technician..........................................70.00 Project Env./Regulatory Specialist...120.00 Sr.Geologist III/Hydrogeologist 111..165.00
Sr. Field Technician...................................90.00 Project Env.Compliance Monitor....115.00 Prin.Geologist/Hydrogeologist........200.00
Field Scientist/Planner.............................80.00 Sr. Env./Regulatory Specialist............145.00 Project Manager(Env)...........................120.00
Staff Scientist I............................................85.00 Sr. Env.Compliance Monitor..............125.00 Sr. Project Manager 1.............................130.00
Staff Scientist/Planner 11.........................95.00 Staff Geologist 1..........................................85.00 Sr. Project Manager 11............................140.00
Project Scientist/Planner I...................105.00 Staff Geologist 11.........................................95.00 Sr. Project Manager 111...........................150.00
Project Scientist/Planner 11..................115.00 Proj.Geologist I/Hydrogeologist I....105.00 Sr. Project Manager IV..........................160.00
Sr.Scientist/Planner...............................145.00 Proj.Geologist II/Hydrogeologist 11..120.00 Sr. Project Manager V...........................170.00
Principal Scientist/Planner..................195.00 Sr.Geologist I/Hydrogeologist 1.......135.00
Staff Env./Regulatory Specialist...........95.00 Sr.Geologist II/Hydrogeologist 11....150.00
INDUSTRIAL HYGIENE
Industrial Hygienist/Monitor..................................................................75.00 Sr. Industrial Hygienist 11.......................................................................145.00
Industrial Hygienist/AHERA Inspector 1.............................................90.00 Trainer/Safety Specialist........................................................................115.00
Industrial Hygienist/AHERA Inspector 11.........................................100.00 Project Designer.......................................................................................105.00
Certified Industrial Hygienist 1.............................................................125.00 Project Manager(IH)...............................................................................115.00
Certified Industrial Hygienist 11...........................................................160.00 Sr. Project Manager(IH)........................................................................135.00
Sr. Industrial Hygienist 1.........................................................................135.00 Principal-Industrial Hygiene.............................................................195.00
TECHNICAL SUPPORT STAFF
Administration 1..........................................70.00 CAD/MicroStation Tech 11....................100.00 Public Involvement 1.................................75.00
Administration 11.........................................80.00 CAD Manager...........................................130.00 Public Involvement 11................................90.00
Administration 111.......................................95.00 Sr.Writer/Editor.......................................110.00 Public Involvement Ill............................105.00
Project Administrator I............................85.00 Writer/Editor................................................95.00 Public Involvement IV...........................120.00
Project Administrator 11...........................95.00 Graphic Artist............................................100.00 Public Involvement Manager.............145.00
Project Administrator III.......................105.00 IT/Database Management..................110.00 Grant Writer..............................................125.00
CAD/MicroStation Tech 1........................90.00 GIS Analyst.................................................120.00
Personnel may charge time exceeding eight hours per day and weekends at 125%of the regular hourly rate.
Court and arbitration time may be charged at two times the above rate.
L./Contracting/'PBS Contract Documents Rev.01/2021