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Correspondence 2cZo-C3S t2,l /5 (49 OO si,u of verTe1-r ce Branden Taggart �7uJd From: Branden Taggart Sent: Thursday, November 19, 2020 2:36 PM To: Debbie Pearson Cc: 'Nalini Chandran'; Dianna Ornelas Subject: RE: Art Rutkin Fire Supply Line Permit - 15600 SW River Terrace Blvd. Attachments: ART Fire Protection Permit revised 20201118.pdf Hi Debbie, Thank you for the fire supply line application. We will let you know when this permit is ready to issue. Thanks, Branders Taggart Kg City of Tigard Senior Permit Technician Community Development TttaARD 13125 SW Hall Blvd Tigard, OR 97223 (503)718-2449 brandent@tigard-or.gov From:Debbie Pearson<Debbie.Pearson@otak.com> Sent:Thursday, November 19, 2020 8:42 AM To: #Building Permit Technicians<TigardBuildingPermits@tigard-or.gov> Cc: Branden Taggart<brandent@tigard-or.gov>; nalini.chandran@kpff.com Subject: Re: Art Rutkin Fire Supply Line Permit- 15600 SW River Terrace Blvd. Caution)This message was sent from outside your organization. Allow sender I Block sender Hi Branden For your files. Let me know if you require anything else. dp Debbie Pearson I Sr. Bond Program Manager LEARNER I ACHIEVER I STRATEGIC I COMPETITION I ANALYTICAL Direct: 503.969.5454 I Debbie.Pearsonaotak.com www.daycpm.com 1 From:#Building Permit Technicians<TigardBuildingPermits@tigard-or.Rov> Sent:Wednesday, November 18, 2020 5:11 PM To: Debbie Pearson <Debbie.Pearson@otak.Com> Subject: RE: Art Rutkin Fire Supply Line Permit- 15600 SW River Terrace Blvd. Great. Thank you. Branden Taggart 11,1 City of Tigard I Senior Permit Technician Community Development TICARD' 13125 SW Hall Blvd Tigard,OR 97223 (503)718-2449 bra ndent@tigard-or.gov From: Debbie Pearson<Debbie.Pearson@otak.com> Sent:Wednesday, November 18, 2020 3:36 PM To:#Building Permit Technicians<TigardBuildingPermits@tigard-or.gov> Cc: 'Nalini Chandran' <Nalini.Chandran@kpff.com>; Dianna Ornelas<Dianna@tigard-or.gov> Subject: Re: Art Rutkin Fire Supply Line Permit- 15600 SW River Terrace Blvd. Awesome! Yes, I will email to you this afternoon. dp DAYcp Debbie Pearson Sr. Bond Program Manager LEARNER I ACHIEVER I STRATEGIC I COMPETITION I ANALYTICAL .401 Direct 503.969.5454 I Debbie.Pearson(a'otak.com wee om x oi,wRem ca14 www.davcpm.com From: #Building Permit Technicians<TigardBuildingPermits@tigard-or.gov> Sent:Wednesday, November 18, 2020 3:34 PM To: Debbie Pearson <Debbie.Pearson@otak.com> Cc: 'Nalini Chandran' <Nalini.Chandran@kpff.com>; Dianna Ornelas<Dianna@tigard-or.gov> Subject: RE: Art Rutkin Fire Supply Line Permit- 15600 SW River Terrace Blvd. 2 Hi Debbie, I'm just following up on the revised Fire Protection System Applications for the fire supply line. Will you be submitting this soon? You are welcome to email the application to me since we already have the plans. Thanks, Branden Taggart City of Tigard ° a,' Senior Permit Technician Community Development 13125 SW Hall Blvd Tigard,OR 97223 (503)716-2449 brandent@tigard-or.gov From: Dianna Ornelas Sent:Thursday, November 12, 2020 3:41 PM To: Debbie Pearson <Debbie.Pearson@otak.com> Cc: Branden Taggart<brandentPtigard-or.gov>; Nalini Chandran <Nalini.Chandran@kpff.com> Subject: RE: Art Rutkin Fire Supply Line Permit- 15600 SW River Terrace Blvd. Hi Debbie, One other thing, please revised the fire protection system permit application description to accurately describe just the fire sprinkler supply line scope of work. In fact,all applications submitted for this project should describe the actual work under the permit application submitted. Thank you. Dianna L.Ornelas Building Division Services Supervisor City of Tigard I Community Development 13125 SW Hall Blvd I Tigard, OR 97223 503-718-2430 Direct 1503-718-2439 Permits From: Dianna Ornelas Sent:Thursday, November 12, 2020 3:36 PM To: Debbie Pearson <Debbie.Pearson@otak.com> Cc: Branden Taggart<brandent@tigard-or.gov>; Nalini Chandran <Nalini.Chandran@kpff.com> Subject: RE: Art Rutkin Fire Supply Line Permit- 15600 SW River Terrace Blvd. Hello Debbie, Thank you for your submittal, however there is some misunderstanding about the scope of work that this permit application should cover. 3 ' The city's 'fire protection system' permit application is used for various sprinkler and alarm type submittals as shown on Page 2, however each type must be submitted separately and with (3) copies of separate plans for the specific work as the work is performed at different times during the construction and by different contractors. At this time, we are accepting the permit application for just the 'fire sprinkler supply line' that is installed in conjunction with other site utility work. The application that was submitted lists work for sprinkler heads, sprinkler supply line, hood suppression and alarm systems. Please amend the application to include only the sprinkler supply line work and valuation for just this work. Also,the civil construction plan set submitted included two pages of plumbing plans and these pages are not required and will be stamped for'reference only'. The amended and signed application can be emailed to TigardBuildingPermits@tgard-or.gov,or submitted to the drop box in the lobby of the Permit Center, Monday-Thursday, 8 am to 5 pm. We are closed on Fridays. No appointment is necessary. We understand the challenges that COVID remote working brings to everyone, however we are no longer accepting incomplete application submittal packages. We physically do not have a way to accept and store bits and pieces of application packets that are submitted randomly, on different dates by email, in person,to another department,etc. and expect our staff to know when every piece has been received and then assembled by staff onsite. We recommend that your team make arrangements to complete applications, print the required copies of plan submittal documents, and meet together to submit a complete package as one single submittal. Submittal of incomplete packages has led to significant delays in permit processing time. Because of this,we stopped accepting incomplete application packages and customers are contacted immediately to come pick up any that are incomplete. We have made allowances and changed processes on many things to ease the permit process for our customers during COVID, however incomplete submittals is no longer one that we can allow due to the adverse impacts it creates for staff and customers. Thank you and please let me know if you have any questions. Dianna L. Ornelas Building Division Services Supervisor City of Tigard I Community Development 13125 SW Hall Blvd I Tigard, OR 97223 503-718-2430 Direct 1503-718-2439 Permits From: Debbie Pearson<Debbie.Pearson(a)otak.com> Sent:Thursday, November 12, 2020 1:49 PM To: Nalini Chandran <Nalini.Chandran@kpff.com>; Branden Taggart<brandent(a tgard-or.gov> Cc: Dianna Ornelas<DiannaPtigard-or.gov> Subject: Re: Art Rutkin Fire Supply Line Permit- 15600 SW River Terrace Blvd. The paperwork has been dropped off at the City. Dcp Debbie Pearson I Sr. Bond Program Manager LEARNER I ACHIEVER I STRATEGIC I COMPETITION I ANALYTICAL IL Direct: 503.969.5454 I Debbie.Pearson u(�.otak.com wre taTait ®vwastxali www.davcDm.com 4 From: Nalini Chandran<Nalini.Chandran@kpff.com> Sent:Thursday, November 12, 2020 1:27 PM To: Branden Taggart<brandent antigard-or.gov> Cc: Debbie Pearson <Debbie.Pearson@otak.com>; Dianna Ornelas<DiannaPtigard-or.gov> Subject: RE:Art Rutkin Fire Supply Line Permit- 15600 SW River Terrace Blvd. Hi Branden, Here is the application and Debbie was going to drop off the signed, printed version for you all. Sorry—we would provide this as a complete set to you normally but right now our office is working remote so the only way we can get the copies made is through the printer and they don't have the signed application. Thanks- Nalini Nalini Chandran PE,Associate Senior Project Manager I KPFF Portland Civil+Survey 0 503.542.3860 0 512.461.5489 (TX Firm No.5266) From: Branden Taggart<brandent(«tigard-or.gov> Sent:Thursday, November 12, 2020 1:19 PM To: Nalini Chandran <Nalini.Chandran@kpff.com> Cc: Debbie Pearson<Debbie.PearsonPotak.com>; Dianna Ornelas<Dianna@tigard-or.gov> Subject:Art Rutkin Fire Supply Line Permit- 15600 SW River Terrace Blvd. Hi Nalini, We received the plans for the Art Rutkin fire supply line. However,we are missing a completed Fire Protection System Application. Please email it back to us at your earliest convenience. I have attached the application above for you. For future submittals, it would be appreciated if you can submit a printed application along with the plans. Thank you, Branden Taggart • City of Tigard - �I .s Senior Permit Technician Community Development TTicARn 13125 SW Halt Bivd Tigard,OR 97223 (503)718-2449 b randentutig and-or,gov 5 DISCLAIMER: E-mails sent or received by City of Tigard employees are subject to public record laws. If requested, e-mail may be disclosed to another party unless exempt from disclosure under Oregon Public Records Law. E-mails are retained by the City of Tigard in compliance with the Oregon Administrative Rules"City General Records Retention Schedule." 6 Dianna Ornelas From: Dianna Ornelas Sent: Thursday, November 12, 2020 3:36 PM To: Debbie Pearson Cc: Branden Taggart; Nalini Chandran Subject: RE: Art Rutkin Fire Supply Line Permit - 15600 SW River Terrace Blvd. Attachments: FPS_PermitApp_031016.pdf Hello Debbie, Thank you for your submittal, however there is some misunderstanding about the scope of work that this permit application should cover. The city's 'fire protection system' permit application is used for various sprinkler and alarm type submittals as shown on Page 2, however each type must be submitted separately and with (3) copies of separate plans for the specific work as the work is performed at different times during the construction and by different contractors. At this time, we are accepting the permit application for just the 'fire sprinkler supply line' that is installed in conjunction with other site utility work. The application that was submitted lists work for sprinkler heads, sprinkler supply line, hood suppression and alarm systems. Please amend the application to include only the sprinkler supply line work and valuation for just this work. Also, the civil construction plan set submitted included two pages of plumbing plans and these pages are not required and will be stamped for 'reference only'. The amended and signed application can be emailed to TigardBuildingPermits@tigard-or.gov, or submitted to the drop box in the lobby of the Permit Center, Monday-Thursday, 8 am to 5 pm. We are closed on Fridays. No appointment is necessary. We understand the challenges that COVID remote working brings to everyone, however we are no longer accepting incomplete application submittal packages. We physically do not have a way to accept and store bits and pieces of application packets that are submitted randomly, on different dates by email, in person, to another department, etc. and expect our staff to know when every piece has been received and then assembled by staff onsite. We recommend that your team make arrangements to complete applications, print the required copies of plan submittal documents, and meet together to submit a complete package as one single submittal. Submittal of incomplete packages has led to significant delays in permit processing time. Because of this, we stopped accepting incomplete application packages and customers are contacted immediately to come pick up any that are incomplete. We have made allowances and changed processes on many things to ease the permit process for our customers during COVID, however incomplete submittals is no longer one that we can allow due to the adverse impacts it creates for staff and customers. Thank you and please let me know if you have any questions. Dianna L. Ornelas Building Division Services Supervisor City of Tigard I Community Development 13125 SW Hall Blvd I Tigard, OR 97223 503-718-2430 Direct 1503-718-2439 Permits From: Debbie Pearson <Debbie.Pearson@otak.com> Sent:Thursday, November 12, 2020 1:49 PM To: Nalini Chandran <Nalini.Chandran@kpff.com>; Branden Taggart<brandent@tigard-or.gov> 1 • Cc: Dianna Ornelas<Dianna@tigard-or.gov> Subject: Re: Art Rutkin Fire Supply Line Permit- 15600 SW River Terrace Blvd. Caution!This message was sent from outside your organization. Allow sender I Block sender The paperwork has been dropped off at the City. DAYCF3M Debbie Pearson Sr. Bond Program Manager LEARNER I ACHIEVER I STRATEGIC I COMPETITION l ANALYTICAL Direct: 503.969.5454 I Debbie.Pearson@otak.com 13101144 WWw.davcpm.com From: Nalini Chandran <Nalini.ChandranPkpff.com> Sent: Thursday, November 12, 2020 1:27 PM To: Branden Taggart<brandent@tigard-or.gov> Cc: Debbie Pearson <Debbie.Pearson@otak.com>; Dianna Ornelas<Dianna@tigard-or.gov> Subject: RE: Art Rutkin Fire Supply Line Permit- 15600 SW River Terrace Blvd. Hi Branden, Here is the application and Debbie was going to drop off the signed, printed version for you all. Sorry—we would provide this as a complete set to you normally but right now our office is working remote so the only way we can get the copies made is through the printer and they don't have the signed application. Thanks- Nalini Nalini Chandran PE,Associate Senior Project Manager I KPFF Portland Civil+Survey 0 503.542.3860 D 512.461.5489 (TX Firm No.5266) From: Branden Taggart<brandent a(�tigard-or.gov> Sent:Thursday, November 12, 2020 1:19 PM To: Nalini Chandran <Nalini.Chandran@kpff.com> Cc: Debbie Pearson <Debbie.Pearson@otak.com>; Dianna Ornelas<Dianna@tigard-or.gov> Subject: Art Rutkin Fire Supply Line Permit- 15600 SW River Terrace Blvd. Hi Nalini, 2 •' We received the plans for the Art Rutkin fire supply line. However,we are missing a completed Fire Protection System Application. Please email it back to us at your earliest convenience. I have attached the application above for you. For future submittals, it would be appreciated if you can submit a printed application along with the plans. Thank you, Branden Taggart iIII , City of Tigard rr ' Senior Permit Technician Community Development TriiAitt1 13125 SW Hall Blvd Tigard,OR 97223 (503)718-2449 brandent@tgard-or,gov DISCLAIMER: E-mails sent or received by City of Tigard employees are subject to public record laws. If requested, e-mail may be disclosed to another party unless exempt from disclosure under Oregon Public Records Law. E-mails are retained by the City of Tigard in compliance with the Oregon Administrative Rules"City General Records Retention Schedule." 3 Branden Taggart From: Branden Taggart Sent: Thursday, November 12, 2020 1:19 PM To: Nalini Chandran Cc: Debbie Pearson; Dianna Ornelas Subject: Art Rutkin Fire Supply Line Permit - 15600 SW River Terrace Blvd. Attachments: FPS_PermitApp_031016.pdf Hi Nalini, We received the plans for the Art Rutkin fire supply line. However,we are missing a completed Fire Protection System Application. Please email it back to us at your earliest convenience. I have attached the application above for you. For future submittals, it would be appreciated if you can submit a printed application along with the plans. Thank you, Ma, Brendan Taggart a City of Tigard Senior Permit Technician br Community Development I= r 13125 SW Flail Blvd Tigard,OR 97223 (503)718-2449 brandentitigard-or.gov 1 RECEIVED 1 Transmittal NOV 12 20201(p [f Page 1 of 1 CITY OF TIGARD PLANNING/ENGINEERING DATE: November 11, 2020 PROJECT: 1800467-TTSD Rutkin Elementary SUBJECT: Permit Set— Rutkin Fire Protection School Plans VIA: Hand Delivery PURPOSE: For your use TO: Branden Taggart FROM: Nalini Chandran City of Tigard— Permit Center nalini.chandran@kpff.com 13125 SW Hall Blvd. 512-461-5489 Tigard, OR 97223 DESCRIPTION OF CONTENTS: 1 12/10/19 Permit Set—Art Rutkin ES 111 SW Fifth Avenue, Suite 2600, Portland, OR 97204 503.542.3860 FAX 503.274.4681 Eugene, OR Portland, OR