11/19/2020 - Minutes City of Tigard
Tigard Public Library Board Minutes
MEETING DATE/TIME: Thursday,November 19, 2020 6:30 p.m.
MEETING LOCATION: Virtual Teams Meeting with Phone Bridge for public listening
1. CALL To ORDER:
Chair Pro Tem Mary Bogert called the meeting to order at 6:40 p.m.
2. ROLL CALL
Members Present: Mary Bogert, Shirley Edwards,Jim Ivler, Kate Ristau, Suzanne Sikora
Members Excused: Christopher Allen, Katie Harris
Alternates Present: Helen Allen, Gail Stephens
Council Liaison: Heidi Lueb
Staff Present: Halsted Bernard,Director of Library Services;Amber Bell, Readers
Services Manager;Margaret L. Reh, Confidential Executive Assistant
3. APPROVE MINUTES
The minutes from the October 15, 2020 Board meeting were reviewed. No changes were requested.
Motion by Jim Ivler. Second by Suzanne Sikora to approve the October 15, 2020 minutes as written.
Allen—Absent Bogert—Aye Edwards—Aye
Harris—Absent Ivler—Aye Ristau—Aye
Sikora—Aye
4. AGENDA ADDITIONS AND DELETIONS
There were no suggested changes or deletions.
5. NEW LIBRARY STRATEGIC PLAN
Amber Bell, Readers Services Manager, gave an update on the process for the new Library Strategic
Plan. The 2015-2020 Strategic Plan expired at the end of the last fiscal year. Amber Bell and Teresa
Ferguson,Technical Services Manager, attended a workshop at the end of February in 2020 to prepare
for the drafting the new Strategic Plan. We had to pause the process due to the COVID-19 pandemic,
but we are now restarting it. The new Strategic Plan will be drafted for a three-year period and will
incorporate the vision and priorities of library services for the next three years. Amber extended an
invitation to the Board Members to be a part of the core team working on the new Strategic Plan.
6. LIBRARY OPERATIONS
Library Director Bernard updated the Board on activities and decisions made since the October
meeting. Governor Brown declared a two-week statewide freeze to stop the rapid spread of COVID-
19 across Oregon. Due to the new restrictions from this freeze,Director Bernard decided to close the
walk-up service desk for at least the next two weeks, from November 18 through December 2. Our
Tigard Public Library Board MINUTES — Thursday, November 19, 2020
City of Tigard 13125 SW Hall Blvd.,Tigard,OR 97223 1 503.639.4171 1 www.tigard-or.gov I Page 1 of2
holds pick-up service, Book Stacks, Personal Librarian,virtual programs, free Wi-Fi, electronic
resources, and the book drop all remain available.
Two resignations and two retirements were announced in the past month. Ross Sempek (Senior
Library Assistant in Adult Services) and Adrianne Driver (Adult Services Librarian) have resigned.
Terri Smith (Senior Library Assistant in Youth Services) and Joyce Niewendorp (Adult Services Senior
Librarian) will retire at the beginning of December.
Physical circulation increased by 25% between September and October. There were 23,174 Polaris
checkouts at TPL. Our Library Takeout services were available for 5 hours a day for 27 days in
October,which means that we hand-delivered 858 items per day, or 171 items per hour. In October
2,854 items were added to our collection.We had 514 participants in the online virtual programs this
past month.
Director Bernard informed the Board that on October 28, the proposal to eliminate overdue fines was
presented to the WCCLS Executive Board,who voted unanimously to bring it to the Washington
County Board of Commissioners. It was discussed at the Board of Commissioners'November 3
meeting and will be placed on a future consent agenda. If this proposal is approved, it would be an
important step for equity for our patrons.
7. OTHER BUSINESS
Nothing was addressed.
8. ADJOURNMENT
Chair Pro Tem Bogert adjourned the meeting at 7:08 p.m. The next virtual meeting of the Tigard
Library Board is scheduled for Thursday,December 17, 2020 at 6:30 p.m.
Minutes submitted by: Margaret L. Reh
Date approved: December 17, 2020
Tigard Public Library Board MINUTES — Thursday, November 19, 2020
City of Tigard 13125 SW Hall Blvd.,Tigard,OR 97223 1 503.639.4171 1 www.tigard-or.gov I Page 2 of2