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City Council Minutes - 07/21/2020 City of Tigard = City Council Workshop Meeting Minutes ' July 21, 2020 1. BUSINESS MEETING A. At 6:30 p.m.Mayor Snider called the Tigard City Council Workshop Meeting to order. B. City Recorder Krager called the roll. Present Absent Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ Youth Councilor Calderon ✓ C. Mayor Snider asked everyone to mute their mics and join him in the Pledge of Allegiance. A flag was displayed on the screen. D. Call to Council and Staff for Non-Agenda Items—None. 2. PUBLIC COMMENT A. Follow-up to Previous Public Comment—None. B. Public Comments—Written Mayor Snider summarized the public comment received from David who wrote that the Transformation Commission members need to read and understand the U. S. Constitution as it is the foundation for the country and the supreme law of the land.Mayor Snider said he would take that feedback and incorporate it into future discussions about the Commission. C. Public Comment—Phone-In—None. 3. RECEIVE PRESENTATION FROM COMMUNITY PROVIDERS ABOUT EMERGENCY SHELTER COVID-19 RESPONSE Kim Marshall, Project Homeless Connect; Katharine Galian,Community Action Association; Vernon Baker,Just Compassion, and community volunteer Mike Espig gave a presentation on services to the homeless and their organizations'emergency shelter response to COVID-19. Ms.Marshall said during the 77 days they were open they sheltered 291 homeless people, including 15 veterans and 66 people with disabilities.They opened three congregate shelters to make sure their homeless friends were safe and clean and not worrying about COVID. This was made possible by Oregon Housing and Community Services.Washington County was able to take over a hotel to quarantine those that had tested positive for COVID.The county will file TIGARD CITY COUNCIL MEETING MINUTES—July 21, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 1 of 11 for FEMA support.When shelters closed on June 11, 13 individuals were able to transition into permanent housing,while others are still on the path to housing. Vernon Baker from Just Compassion said that before the COVID-19 pandemic, shelter was provided by eight faith-based and non-profit service providers,each one open 1-2 nights a week. When COVID arrived,most shelters closed and homeless people had to move around the county and seek shelter on a first come, first served basis.This made tracking and contact difficult and guaranteed that job locations and shelters were not co-located. Community volunteer Mike Espig said through united effort, community involvement and coordinated intake they tried to identify permanent shelter options so people would not have to go back and forth between one shelter and another. Katharine Galian, from Community Action Association said one benefit has been the realization that these are not new ideas.Barriers to leaving a homeless existence are the instability of not knowing where you will be, sporadic communication due to phones not working,adequate support for mental health and substance abuse, and environmental stressors.Logistics are more difficult when individuals are moving around the county. Two stories were shared about how agencies worked together to help two chronically homeless individuals who were vulnerable to fraud,predation and health issues while on the streets. Community-wide efforts helped them move off the streets and into stable and healthy living situations. Community volunteer Espig said cold winter months are approaching and they want to have a local shelter in south Washington County so the local homeless population can stay and not have to move to a different shelter every night.He said preparation for this winter should start now. Mayor Snider thanked the four presenters and the hundreds of people they represent who are working under challenging conditions normally, and now have the COVID epidemic added to that. He asked if there was a specific ask to the Council. Kim Marshall said the key thing they took from the experience over the past 77 days is how agencies,cities,and organizations can work together in an intense collaboration to accomplish a lot of good things. She asked Council to look towards the colder weather. I Mayor Snider said he did not think the timing of the recently passed Metro measure could help before this winter but asked if it meant things could get started now to be ready when the funding starts to come in.Ms. Galian said since the funding will not be available until 2021 and there are people right now in the middle of the pandemic with no place to go.What is needed are risk mitigation efforts,such as additional shower trucks,bathroom access,places to access phones and computers to look for jobs or obtain identification. They want to start to be out there in the community building relationships and when assets come in and housing units come on line,they have relationships in place and can move people right in. Supportive service funds need to go with the housing once the units are open.There will still be the need for emergency shelters. Councilor Lueb thanked them for their insightful presentation and report. She asked how many individuals were turned away because of lack of capacity in the shelters or the hotel that was specifically for COVID positive. Ms. Galian said no one was turned away from the hotel. There TIGARD CITY COUNCIL MEETING MINUTES—July 21, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.dgard-or.gov I Page 2 of 11 was a process for people not well enough to be in a congregate environment.As far as for individuals turned away from shelters, there was a wait list. However, there was some capacity each night due to people not coming in that night. If the moratorium on evictions is lifted on September 30,they are anticipating more need for families losing their homes. Youth Councilor Calderon thanked them for the fantastic work and said the report was very detailed. Council President Goodhouse thanked them and said he is on the board of Family Promise and is aware of the great need for housing. He asked how people could donate food,items or money. He asked what the best resources are for single people needing housing. Ms. Galian said there are full time shelters for families and victims of domestic violence, but no full-time,year around place for single women or men. She said they have a coordinated entry system for Washington County that people can call 503-640-3263 to find the emergency housing that is best suited to their needs. Vernon Baker said Just Compassion,which is located in Tigard,is accepting donations,but they request a call first 503-624-4666 to make sure it is something that is needed. Councilor Anderson asked about the severe weather shelter for the winter.Mr. Espig said they are working with Washington County to find a 7-days a week location in southern Washington County. Ms. Galian said their ask of the City of Tigard is to help with removing barriers to those locations.Mayor Snider asked if a staff member could assist with siting and other requests to help in this interim period before the Metro funding is available. City Manager Wine will pass this along to Senior Planner Warren. Councilor Newton suggested bringing this into the upcoming Council goal-setting session, since Council is interested in working on street outreach in the short term. She said it might be worth another conversation to discuss more street outreach. I Ms.Marshall thanked Councilor Newton for her participation. Some of our homeless friends prefer to stay outside so it is critical to be there to offer food,water, sanitation. Officers in Hillsboro are going out with outreach workers and engaging with campers and other homeless. Mayor Snider said they can count on Tigard doing everything they can in the next six-nine months. 4. RECEIVE UPDATE ON SOLID WASTE FRANCHISE FEES AND CHARGES AGGREGATE REPORT Public Works Executive Manager Goodrich presented the staff report and slide presentation. He noted that consultant Chris Bell and representatives from both solid waste franchises serving Tigard,Kristin Leichner from Pride Disposal and Dean Kampfer from Waste Management were in the meeting. He outlined goals and objectives of the Tigard Municipal Code and franchise agreements. Chapter 11.04 provides how solid waste and recycling are to be managed and grants exclusive franchise and service areas to Pride Disposal and Waste Management.The TMC is the agreement between the city and the franchisees.Agreements are automatically renewed on TIGARD CITY COUNCIL MEETING MINUTES-July 21, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 3 of 11 January 1 of each year for a term of seven years. Council can suspend,modify or revoke agreements under certain conditions.The city receives a franchise fee of 5%of gross cash receipts.Rates charged by the franchisees are set by the Council. An annual financial report and rate review process is established in the Tigard Municipal Code (TMC) and the revenue target is between 8%to 12%,with 10%being optimum. If the aggregate profit margin falls below 8%or exceeds 12%, Council considers rate adjustments to meet the target 10%,based on the Cost of Service Analysis (COSA). But if no COSA is conducted within a 6-year period,a COSA is automatically performed with recommendations to Council. Mr. Goodrich said franchise objectives are to: • Achieve waste recycling recovery goals established by the city,Washington County, Department of Environmental Quality and Metro. • Ensure reliably safe accumulation, storage,collection,transportation,disposal or recycling recovery of solid waste. • Ensure a dependable and financially stable waste collection,recycling recovery and disposal service. • Base rates on cost of service to provide just, fair,reasonable and adequate revenues necessary to provide service to the public. • Provide service in a sustainable manner to conserve energy and material resources. • Eliminate overlapping services to reduce traffic impact,improve air quality and reduce noise. • Provide solid waste recycling recovery opportunities to the public. Rate Review Process Financial Consultant Bell addressed said the rate review process in Oregon is unique and requires franchise haulers to submit an annual report, due on Match 15 in the Portland metropolitan area. These reports give substantial insight into their operations.The reports are required primarily to ensure rates are reasonable and adequate to provide the service that the city deems necessary. He said he would not call it an audit because an opinion is not given,but there is a crucial review of the information to make sure the rates are reasonable,and services are adequate. Predictive tests are done on revenue to ensure that the revenues are reasonable for the number of reported customers. The two biggest expenses are the cost of disposal, and over the last few years processing recyclable materials,and labor. For Tigard's analysis, staff and consultants compare costs to other areas near Tigard. Then a composite rate is calculated for what it costs to provide this service to Tigard. The year 2019 was better than 2018 and expectations were high until the business shutdown due to the pandemic. For 2019 franchise revenues were right in line with a targeted return of ten percent. Currently,it is not known what the impact of COVID-19 will be. Many businesses have stopped pickup service. Haulers are expecting increases in bad debt as customers fall behind or go out of business. Metro also has a pending increase to their tipping fee effective on July 1,to be in line with city fiscal years. They did not do that this July but have recently said they will increase their tipping fee by$8.85 (with$3.75 passed back in a regional system fee and$5.10 assessed at their operational level). Both haulers in Tigard utilize their own transfer stations but will still be incurring increased costs because Metro sets their transfer station fees and controls the number of tons that can be taken in at these transfer stations. Waste Management's transfer station is in TIGARD CITY COUNCIL MEETING MINUTES—July 21, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 4 of 11 Forest Grove and Pride's is in Sherwood. The flow of those tons dictates how much the companies will have to charge.When tons are reduced to the transfer stations,their costs go up. Mr. Bell estimated that the increase in Metro's regional system fee, tipping fee and reduction in tonnage will lead to the overall tipping fee going to $108.50 to$110 per ton,which could be an increase of$5-7 per customer. Drop Box Service During the last discussion on franchise rate review,a question came up from Council about allowing open market drop boxes. Drop box services are currently managed in one of three ways: • Right now, the city has a regulated franchise and limits the service providers but guarantees the rates and service. It is non-discriminatory and anyone requesting it from their respective hauler will get one. • The City of Portland, for example,allows a competitive market with numerous haulers providing drop box services. Residents and businesses determine what company they want to go with. There is not a standard rate and rates can change daily. Service and rates are not guaranteed. Rates for one-time or occasional use can be much higher than what contractors are charged because contractors use more services than homeowners. • A third alternative is a hybrid system as used in Gresham. If you have pulled a building permit,you can go outside the franchise and find any provider you want to provide the service. This is the only exception. If you have wet waste do not have a building permit you must obtain drop box service from your respective hauler. Mr.Bell showed a slide comparing drop box costs and fees for each system in Tigard, Gresham and Portland. He used Waste Management rates because they provide service in all three jurisdictions and there is quite a range in total cost. He noted that Portland has other stipulations such as a fuel surcharge, environmental fee and regulatory recovery fee.There is also a parking permit for a drop box if placed on the street in Portland. Mr. Bell said his opinion is that the city has a responsive system.The big unknown is what the tipping fee will be. In the open market it is not clear what you will be charged. He said Hillsboro wanted the customer to be able to look at the website and match the drop box rate with the posted rate of the city. To do this,they removed the franchise fee and margin on disposal. Thisreduced the revenue the city would receive and reduced income to the franchised haulers. The primary reason for the change was to service the needs of the customer. Franchise Renewal/Review Mr. Bell said there are two types of renewal in the Metro area—fixed or rolling. The fixed ! renewal can vary from five to ten years. Lake Oswego has a seven-year renewal time. Some cities have an evaluation mid-way through the term to determine that the franchise is providing the level of service required. Beaverton has this evaluation every three years.The rolling franchisees are seven years as that is the time that they put in the rates for full depreciation of trucks and containers. Mayor Snider asked about the Lake Oswego franchise because it is a little different from the standard. Mr. Bell clarified that Lake Oswego has a fixed term.There were specific things required by the city that didn't happen so the result was they could renew with the current hauler or put it out to bid for the first time in 20 years. TIGARD CITY COUNCIL MEETING MINUTES —July 21, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 5 of 11 Councilor Lueb asked if the financial information that is evaluated comes from the franchisee's tax returns or from financial software. Mr.Bell said they do site visits to both Waste Management and Pride Disposal.The financials for Waste Management are rolled up into a bigger company so their financials are ultimately audited not at the hauling level but by the overall company because it is publicly traded. He said they do tie their financials to their general ledger system.The people monitoring the financials are Certified Public Accountants (CPAs). He said Pride Disposal's Chief Financial Officer is also a CPA.The information from both companies is always reliable and even without an audit,which would be a substantial expense to cities that wanted that, they do have enough information on the other side of the operations to determine whether the charges are reasonable. Councilor Lueb asked if allowable costs included discretionary items such as bonuses. Mr. Bell said the only ones that are allowed are driver bonuses and those are typically minor amounts. Contributions are not allowable, so those items are segregated from operations. Councilor Lueb asked if£ranch se income is included in allowable costs. Mr. Bell replied that the franchise income is simply the revenue less the allowable expenses,which is the profit. He said when recycling was more lucrative haulers were doing well but then the bottom fell out of the recycling market.What they do with their income is up to their discretion. Councilor Loch noted that the 8%to 10%is in the City Code and asked if it was normal to have in a code or should it be in an agreement.Mr.Bell replied that most cities have it in their code and most set it at 10 percent. Councilor Newton asked if it was uncommon for customers in Tigard to hear that drop boxes are unavailable and asked what guaranteed service meant.Ms. Leichner from Pride Disposal responded that there are times they may run low on a drop box size,but they would give them a larger box at the lower fee. If they ran out,they would subcontract work to another hauler. She said there was very little chance they could not provide that service. Mayor Snider asked about why in the Gresham hybrid drop box model their cost was lower. Mr. Kampfer from Waste Management said they use the franchise amount. Mayor Snider said he's heard about lack of drop box pickup and drop off on weekends Ms. Leichner said their standard schedule is Monday through Friday,but they can offer it in special circumstances. There would be a higher cost if a driver is called in to work on a Saturday. Mayor Snider suggested that higher costs are okay if they are reasonable and said from a customer service perspective it is hard to defend the completeness of their services if this is not offered. Mr. Kampfer commented on Waste Management's perspective on the Gresham's hybrid drop box system. He said there are no franchise fees charged on disposal, so the city does not get the same revenue as Tigard does. It is more confusing because you need to find out and monitor whether there is a building permit and other companies are not reporting their information to the city. He said the City of Gresham has four people working in their solid waste department. Council President Goodhouse said he was interested in looking into options for weekend drop box pickup and drop-off. Councilor Lueb agreed and asked what other services customers are requesting. Ms. Leichner responded that there is a desire to provide composting services,but one barrier is that the only facility is Nature's Needs in North Plains. If is it closed,there is no other place to take it. She said Pride just expanded to build out transfer space to handle TIGARD CITY COUNCIL MEETING MINUTES-July 21, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 6 of 11 compost material. They hope to offer this to several jurisdictions and there may be a cost increase due to handling restrictions due to COVID. Mayor Snider confirmed there was agreement to work with the haulers to add weekend pick up- drop-off for drop boxes.Mr. Goodrich said it would require a change in the Code and in the Master Fees and Charges Schedule. 5. DISCUSSION ON WATER UTILITY RATE MODELING Public Works Executive Manager Goodrich and Management Analyst Rico gave the staff report. He said the water utility serves nearly 65,000 people with 20,000 metered accounts throughout Tigard and the surrounding area. As a best practice for financial management of the utility, a rate study is recommended on a routine basis.The city is doing a cost of service analysis in conjunction with the Water Master Plan. There has not been a cost of service plan review since 2010.A large part of our costs is debt service for the Lake Oswego/Tigard Water Partnership. As the cost of service analysis progresses,we've met with FSG Consultants and are doing work on the revenue requirement. Spreading costs out among the customers and meter sizes is part of this analysis. There are three questions for review so that what staff ask the consultant to do is aligned with the goals and objectives of the City Council. Policy Question#1: Booster Pump Chargee—Should the City of Tigard continue charging the booster pump charge to those customers in higher elevation service zones? Our fee structure is complex and hard to explain.However,the Water Advisory Board (WAB) felt it was important for the customers at higher elevations to pay their fair share. Mayor Snider noted that Councilor Lueb is on the WAB and he shares their perspective that it may need to be reset,but it costs more to pump water higher above the zone where most people live. Council President Goodhouse agreed that they should pay for the boosting charge but asked if there was a way to put in a mechanism where it can be changed easily without having to do a full revision and cost of service analysis. Councilor Newton said rates should be more simple and suggested looking at pricing for pumping to lower elevations. Executive Manager Goodrich said pumping to the lower elevations is included and those costs are shared with everyone. He said one question is whether to go back to a flat fee for residential customers.We do not really have commercial users in upper areas. Councilor Anderson asked if there were any complaints and Mr. Goodrich said there weren't. Most customers understand that this is a cost of service. Mayor Snider recommended that staff move ahead with the WAB recommendation and include pumping in base rates and the booster pump charge,which is the actual cost of service, for above 470 zone. He suggested one rate for residential and one rate for commercial. Policy Question# 2: Residential Customers with Private Fire Suppression—Should the cost of service analysis evaluate residential customers that have 1-inch water meters due to the required capacity for private fire suppression services? TIGARD CITY COUNCIL MEETING MINUTES—July 21, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 7 of 11 Executive Manager Goodrich said water meters are sized based on the Oregon plumbing code requirements for fixture counts. Properties with more fixtures require a larger diameter meter to provide enough flow to meet the customer's water demands. Tualatin Valley Fire and Rescue (I'VF&R)has a requirement that residential fire suppression systems,regardless of the fixture count,require a 1-inch meter to meet the 50 gallons per minute fire flow capacity. Until recently, the only residential customers with 1-inch meters were those required by TVF&R to have fire suppression systems in the home. Based on the size of those homes,they also had a fixture-count close to the requirements for a 1-inch diameter water meter pricing system. But over the last few years in River Terrace townhome developments,they decided to individually sprinkler each townhome rather than a combination on a separate meter. And these are tied to their individual water meters. They must upsize to a 1-inch meter which costs more than a 5/8-inch or 3/4-inch. But based on the size of the townhomes,without the sprinklers they may only require a 5/8-inch meter to meet their fixture capacity. Staff did a fire hydrant survey in 2014 and determined that people are already paying for fire suppression for hydrants. It is embedded in the customer service charge. P The WAB recommended that the consultant recognize that those townhome customers with a 1-inch meter because of this system should have their charge based on their fixture count rather than the meter rate. Councilors Anderson,Youth Councilor Calderon,Councilor Newton and Council President Goodhouse supported this. Councilor Lueb advised that the WAB felt strongly that these individuals do not have access to the capacity of a 1-inch meter and it would be unfair to charge them as if they were using it.The Springbrook accounting system can identify these as special customers and bill based on their fixture count. Mayor Snider asked if water used from a hydrant to put out a house fire is charged to the homeowner. Executive Manager Goodrich said no,it is part of the public system and costs are embedded inside the public consumption charge. Council President Goodhouse added that in the insurance world,it may be part of a homeowner claim that insurance would pay the water bill to save the home from loss. Executive Manager Goodrich said staff wants to ensure that what is implemented is manageable and the customers are being treated fairly. Policy Question#3• Residential 1-inch Meter Customers (w thout fire suppression)—Shall the City of Tigard consider a change in the policy regarding residential customers'base rates? Executive Manager Goodrich gave some background on this issue. For the large Lake Oswego- Tigard Water Partnership debt service, the City of Tigard needs financial stability and to maintain its high bond rating. In 2010-2011 we received guidance from consultants that we needed to show our depth and ability to repay bonds and one way was to take the debt service and apportion so it was based on meter size rather than customer classification. Some residential 1-inch meter customers are of the opinion they should only pay for what they consume. They may be in a large home,but may not use all their fixtures,yet pay more than a customer in a smaller home with a 5/8-inch meter who uses more water. The city's pricing model is based on having to build the capacity in order the meet the needs on a demand basis. TIGARD CITY COUNCIL MEETING MINUTES—July 21, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 8 of 11 City staff and elected officials have heard and responded to concerns about the base charges for residential customers with 1-inch meters.They may not be using all their fixtures,but the City has to be able to provide that water. They want to see their monthly cost lowered. For a 5/8-inch meter they could take 15-20 gallons of water maximum. For a 1-inch customer, they can take 2 '/2 times that amount up to 50 gallons. Mayor Snider said the base charge for a 5/8-inch meter is $29.36 per month, $65.86 for a 1-inch meter and$42.49 for a 3/4-inch meter. He used the analogy of school funding on a property tax bill. You may not have children in school,but you still pay taxes to the school district. Mayor Snider said this question is different from the bond payment. It is how do we allocate the money that we need to collect to make out bond payment. He asked about building the capacity for 1-inch meter when we know they are using a little more than those with a 5/8 in meter. He asked,"Did we build the system because we predicted that people with one-inch meters would use this much water?" Mr. Goodrich replied in the affirmative;we have to build additional capacity to meet service needs of customers. Customers with 1-inch meters can make a demand on the system at any time and we need to supply that capacity. In response to a question from Mayor Snider about whether a study has been done to see if any of those things happen,Mr. Goodrich said the city needs to think about what could happen. He said if we just charged 2 cents per gallon,there wouldn't be enough to get through a wet summer when we do not sell as much water. Mayor Snider asked about looking at consumption on average of 38 percent—3/4 inch meter customers use less than 5/8-inch meter customers. Executive Manager Goodrich said what he said was true,but in 2010 and 2011 customers were using more water. After we made changes in rates,people began to use less water because they wanted to get back to their earlier rates.As part of the rate study,there may be changes that come to Council and the WAB. Councilor Lueb said it is a complex discussion so the WAB looked at a few options to see what the impact would be on water bills. She said one option is to use current methodology, another is to have one customer base charge, and the other is to provide a few options that revise the methodology for charging residential customers with a 1-inch meter different base rates.The WAB said they didn't want one customer base charge but wanted to look at different ways to allocate the costs. She said they felt strongly they should maintain a base charge. Councilor Anderson said he has a 1-inch meter at his home. He said his family of four may not always use the capacity but over the holidays they could have a parry and have twenty people and he wants to have that capacity then. He said he is fine with the base rate. Councilor Newton said it would be interesting to look at differences in consumption. She noted when she was on the city staff and supervised the Utility Billing Division, she heard from people who were trying to conserve and didn't use the capacity of their 1-inch meters. She said we may have to recalculate all base charges. Management Analyst Rico said as part of the cost of service analysis they will look at recent consumption and the changes in the different customers and different meter sizes and naturally make adjustments. She said they want to hear from Council if they want to make any changes outside of the normal evaluation. i TIGARD CITY COUNCIL MEETING MINUTES—July 21, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 9 of 11 i I Mayor Snider said as long as there is some direct correlation between actual consumption and base charges that methodology can work. If the conclusion is being drawn that people with 1- inch meters could draw 2'/z times as much water but none of them every do,we get into the territory of the results we've had for the last decade. The methodology should be rational and based on real life not on theoretical possibilities. Council President Goodhouse said he wants to see options that make it more equitable. Councilor Newton said we need to recognize that larger meters are because of the fixtures and this needs to be recognized in the methodology. Executive Manager Goodrich said they will be looking at usage and how it is allocated. If a change is made within revenue requirements,making one area lower will mean others will increase.As staff works with consultants,they could look at Tier 2 and 3 structures to see if water costs could be less for people conserving and use less water. The downside of that is it makes it harder to do financial projections. Mayor Snider said that was a good idea because the people that use more water,no matter what their meter size is, are costing the system,and he agreed with reevaluating the tiers. Executive Manager Goodrich thanked Council for the good discussion. 6. DISCUSSION ON RACIAL JUSTICE AND CITY ACTION Mayor Snider said they are in the process of getting feedback on the Public Safety Transformation Commission. City Manager Wine will collect the comments and forward to Council for discussion in August. She said staff is in the process of getting feedback on the Anti- Racism Action Plan and confirmed Council will discuss it at their July 28 meeting. Councilor Newton asked for a brief update on the school resource officer program. City Manager Wine said along with the City of Tualatin and Tigard-Tualatin School District,they have invited a facilitator to put together a design for that conversation,which will start with small groups and move out in concentric circles from there. In the first group will be students and families. Youth Councilor Calderon said he met with two members of the Black Student Union and the group has changed their position from wanting to have school resource officers (SROs) in school with limited powers,to not wanting SROs at all. 7. NON-AGENDA ITEMS 8. ADMINISTRATIVE REPORT City Manager Wine said last week Councilor Lueb reported the Washington County Consortium of Library Services (WCCLS)is considering a policy change to go to a fine-free system. Tomorrow the WCCLS Executive Committee will be voting on that proposal and she will brief Council on the results. 9. EXECUTIVE SESSION: At 9:13 p.m. Mayor Snider read the following citation: The Tigard City Council will go into Executive Session to discuss the employment-related performance of a government official under ORS 192.660(2) (i).All discussions are confidential TIGARD CITY COUNCIL MEETING MINUTES-July 21, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.dgard-or.gov I Page 10 of 11 and those present may disclose nothing from the Session.Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any .information discussed.No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. The Tigard City Council will adjourn after the Executive Session. 10. ADJOURNMENT At 10:27 p.m. Councilor Lueb motioned for adjournment. Councilor Newton seconded the motion. Council voted unanimously in favor of the motion. Yes No Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ Carol A. Krager,City Record Attest: Jason B. Snider,Mayor Date: 1)-2G. is- ;Ly oz0 TIGARD CITY COUNCIL MEETING MINUTES-July 21, 2020 City of Tigard 1 13425 SW Hall Blvd.,Tigard, OR 97223 www.tigard-o.t.gov I Page 11 of 11