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City Council Minutes - 07/28/2020 City of Tigard Tigard City Council Meeting Minutes . , July 28, 2020 1. STUDY SESSION A. EXECUTIVE SESSION Mayor Snider announced that the Tigard City Council would go into Executive Session to discuss the employment-related performance of a government official under ORS 192.660(2)(1). All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media can attend Executive Sessions, as provided by ORS 192.660(4),but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 2. BUSINESS MEETING A. At 7:30 p.m.,Mayor Snider called the City Council and Town Development Agency Board meeting to order. B. Mayor Snider asked Deputy Recorder Patton to call roll. Yes No Youth Councilor Calderon ✓ Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ C. Mayor Snider asked everyone to join him in the Pledge of Allegiance while a flag was projected on the screen. D. Call to Council and Staff for Non-Agenda Items—There were none. 3. PUBLIC COMMENT Mayor Snider stated that written public comments were due by 4:30 p.m. and call in questions will be accepted via telephone for agenda item 3.C. Phone-In public comment is accepted by calling 503-966-4101.The public may call in to get in the queue and the call-in number is posted on the screen. A. Follow up to previous public comment— City Manager Wine had no follow-up to previous public, but had an update on the written public comment received for this meeting. TIGARD CITY COUNCIL MEETING MINUTES —July 28, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 1 of 7 B. Public Comment—Written • Jean and Jerold Hilary, owners of a commercial building located at 9250 Tigard Street,regarding the location of the Tigard Farmers Market. • City Manager Wine explained they had concerns about a permit issued to the Tigard Farmers Market that causes damage and encroachment into their property access. • City Manager Wine will follow-up with the Hilarys by Thursday,July 30th to address concerns. C. Public Comment—Phone-in • Derrick Wright owner of Senet Bar in downtown Tigard,recently applied for the sidewalk outdoor seating permit and will propose to occupy parking spaces. • Hoping for City support to help his business survive the pandemic. • Mayor thanked him for letting them know as they hope to support the survival of all downtown businesses through this period. 4. CONSIDER A RESOLUTION TO EXTEND THE CITY'S EMERGENCY DECLARATION City Attorney Rihala presented this fourth extension to the City's emergency declaration related to COVID-19. The text is unchanged from the most recent extension and will move the expiry date to September 30,2020. Councilor Lueb made a motion to approve Resolution No. 20-41. Councilor Newton seconded the motion. Mayor Snider asked the City Recorder to read the number and title of the resolution. Resolution No. 20-41:A RESOLUTION OF THE CITY OF TIGARD EXTENDING THE CITY'S EMERGENCY RELATED TO COVID-19 Mayor Snider asked the City Recorder to conduct a roll call vote. Yes No Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ The motion passed unanimously. Mayor Snider announced the City Council would convene as the Town Center Development Agency Board for the next two agenda items. 5. TCDA BOARD REVIEW OF PROJECT PLANS FOR THE OVERLAND MIXED-USE DEVELOPMENT Redevelopment Manager Farrelly presented the project plans for the Overland Mixed-Use Project at SW 72"d Ave and SW Dartmouth. Details of the project include: TIGARD CITY COUNCIL MEETING MINUTES -July 28, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 2 of 7 • A DDA agreement was signed in May of 2019 with Dartmouth Development Partners, LLC. • City will collect$5 million in System Development Charges (SDCs) and other City fees. • Building will include 215 apartments, 8,000 square feet of commercial space and 220+ parking spaces. Redevelopment Manager Farrelly explained staff needed the TCDA Board's review and comments on the plan to ensure they're in line with urban renewal district plans. He emphasized that this project represented a major development in the Tigard Triangle that achieves many of the TCDA Board's goals for the area.John Olivier and Nick Diamond from the Dartmouth Development Partners,LLC were available to answer any questions. Director Anderson confirmed he supported the plans and had no comments. Director Goodhouse and Director Newton both expressed that affordable housing and retail in this project will be a great addition in the Triangle. Chair Snider acknowledged this was the culmination of a lot of work. 6. TCDA BOARD CONSIDERATION OF AN ESTOPPEL AGREEMENT WITH DARTMOUTH DEVELOPMENT PARTNERS,LLC Director Anderson made a motion to authorize the executive director to execute the Estoppel and Recognition Agreement with Dartmouth Development,LLC on behalf of the TCDA Board. Director Goodhouse seconded the motion. Chair Snider asked the City Recorder to conduct a roll call vote. Yes No Director Goodhouse ✓ Director Newton ✓ Director Lueb ✓ Director Anderson ✓ Chair Snider ✓ The motion passed unanimously. Mayor Snider announced they would reconvene as the City Council for the remainder of the meeting. 7. CITY COUNCIL CONSIDERATION OF AN ESTOPPEL AGREEMENT WITH DARTMOUTH DEVELOPMENT PARTNERS,LLC Redevelopment Manager Farrelly explained this is the same agreement as above, but that both the TCDA Board and the City Council are signatories on the Estoppel Agreement and therefore both bodies need to approve the agreement individually. Council President Goodhouse made a motion to approve the estoppel agreement with Dartmouth Development Partners,LLC. Councilor Newton seconded the motion. Mayor Snider asked the City Recorder to conduct a roll call vote. TIGARD CITY COUNCIL MEETING MINUTES -July 28, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 3 of 7 Yes No Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ The motion passed unanimously. 8. CITY COUNCIL GOALS REVIEW City Manager Wine explained that normally at this time she would report to Council on progress toward City Council goals.This year she has invited the Leadership Team to help expand on that topic to include a dialog about City Council goals, future goals, and the City's anti-racism plan. This is in response to two major imperatives that have arisen in 2020—the COVID-19 response and racial justice. The presentation will address changes that staff feel need to be incorporated into Council goals. Ms.Wine spoke to the need for the City to be strategically aligned, but also realistic about what can be accomplished given current resources. Mayor Snider clarified that staff are suggesting two changes to City Council goals or their timelines. City Manager Wine did not plan to go through the existing goals in detail, but that what they are suggesting is larger than just changes to the Council goals. She first reviewed progress toward the existing 2019-2021 City Council Goals,including: • Passage of the local option levy for police services in May 2020, • Completion of an Affordable Housing Plan and adopted strategies to promote affordable housing, • Development of an Americans with Disabilities Act (ADA) transition plan, and • Continued work to attract investment and development in Downtown Tigard. The City has also been working on a revised strategic plan. There were four clear imperatives identified by the Leadership Team as areas that need to be prioritized by the City in future actions.These include: • Improving City systems, such as improved communications and constituent relations, moving forward with facility planning for City services, as well as replacing asset management and financial systems. • Implementing the refreshed strategic plan,which emphasizes equity, accessibility,healthy lives, climate action and a walkable community. • Continued response to COVID-19 pandemic through economic aid and reopening assistance. • Implementing the Anti-Racism Plan and assisting with the Transformation Commission. Members of the Leadership Team then presented the City's Anti-Racism Action Plan, developed by staff. Library Director Bernard explained the City needs this plan to identify institutional racism in the City's policies,procedures,programs and services. Once identified, staff do the work to change it. TIGARD CITY COUNCIL MEETING MINUTES —July 28, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 4 of 7 Public Works Director Rager said members of the Leadership Team are each moving through their own education and are at different stages, as it is a personal journey. Commander McDonald explained they use cultural competency questions at all levels of the hiring process for the Police Department. Human Resources Director Bennett reported that the City's Diversity, Equity and Inclusion (DEI) initiatives are relatively new. One of the things they found is that candidate hiring pools reflect the Tigard community in terms of diversity,however, the City's hiring selections do not. Since that discovery, the City has moved to a blind recruitment process intended to eliminate bias and has increased diversity in City staff by approximately 1.4 percent. Assistant City Manager Kathy Nyland said they need to define equity in order to develop an equity lens, a tool used to consider new perspectives as the City reviews its policies and programs. Ms. Nyland said the work will be hard but is needed to create an Anti-Racism city. Mayor Snider clarified that staff is asking if City Council agrees on the four priority areas and would like a review of the City's Anti-Racism Action Plan. City Manager Wine confirmed. She said the three areas of Council goals not yet accomplished (i.e., Citywide Communications Plan, outreach regarding Bull Mountain annexation, and the Ash Street Crossing/branding for Downtown) are incorporated into the four priority areas through the communications piece. City Council discussed the four priority areas: • Councilor Lueb was in support of the priority areas. She expressed concern regarding the City's building and facility planning and asked if that should be a priority at this time. • Youth Councilor Calderon was in support of the priority areas. He emphasized improving the City's communications. • Council President Goodhouse was in support of the priority areas. He said the time- sensitivity of topics should also be considered, for example,in the City's facility planning process. He also raised the prospect of updating the City's contracting procedures to benefit Minority,Women-Owned and Emerging Small Businesses (MWESB) firms. • Councilor Anderson asked if they were planning to redo the Council goals. Mayor Snider clarified this would impact the next Council goalsetting in early 2021. He said he was in support of the four priority areas as resources allow and that areas three (COVID-19 response) and four (Anti-Racism Action Plan,Transformation Commission) are the most immediate needs. • Councilor Newton was in support of the priority areas. She did not think it was prudent to stop City facility planning at this time and thought it may be premature to begin implementing the refreshed Strategic Plan until it had undergone the public review process and was approved by Council. • Mayor Snider said all his comments were captured in the other Council members' responses. Council President Goodhouse asked where economic development projects would fall in the four priority areas, such as Southwest Corridor and urban renewal. Mayor Snider stated that these priorities are not exclusive, staff will not stop existing initiatives, but that these are the four big-picture priorities. He explained staff would like Council to acknowledge there are items that will not get as much attention and may not make as much progress due to COVID-19 and the racial justice issues. TIGARD CITY COUNCIL MEETING MINUTES -July 28, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 5 of 7 City Council discussed the Anti-Racism Action Plan: • Youth Councilor Calderon suggested a section on learning about the issue of racism be designated in the Public Library. Mayor Snider suggested they create a reading section on racism near the front of the library so it is easily found. • Councilor Lueb stated a timeline would be helpful to identify short-term and long-term priorities. She suggested staff identify opportunities to revisit the document on an ongoing basis from members of the community and seek an opportunity for third-party review. • Councilor Anderson said he appreciated the work of staff. • Councilor Newton echoed the suggestion for third-party review of the plan. • Council President Goodhouse asked how a blind recruitment process would ensure enough diverse applicants. HR Director Bennett said staff can see the data for each applicant to ensure a diverse pool. Only the hiring manager and staff are blind to details. o He suggested citizens be able to join a committee to help tackle this issue. o He asked if the City's hiring processes can be used in selecting Commission members. o He suggested the City change the Request for Proposals (RFP) process (i.e. contracting processes) to help disadvantaged communities and enforce City vendors following the same practices. • Youth Councilor Calderon added that in hiring the City should consider lived experience,removing the requirement for job experience, and making sure committee and commission positions are filled by diverse candidates. • Mayor Snider had several specific wording edits to the document. He suggested one section be bolded. He reflected on a conversation he had with community members about the need to address racism in Tigard and the common misconception it does not exist here. Assistant City Manager Kathy Nyland confirmed it is a living document that will be constantly evolving. They plan to ingrain these efforts in how the City approaches operations and makes decisions. Several members of the Leadership Team spoke in support of the plan and thanking Council for their support. 9. DISCUSS RACIAL JUSTICE AND CITY ACTION This agenda item was covered within the previous discussion of the City's Anti-Racism Action Plan. 10. NON-AGENDA ITEMS 11. ADMINISTRATIVE REPORT City Manager Wine reviewed the current status of conversations with Tigard-Tualatin School District (ITSD) regarding school resource officers (SROs). The discussion springs from community concerns about SROs in response to issues in other districts as well as TTSD students.TTSD and the City plan to have a thoughtful review using all the information including data about interactions,referrals and the lived experiences of students and families. TIGARD CITY COUNCIL MEETING MINUTES -July 28, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 6 of 7 Tigard will not assign SROs until the end of October at the earliest and will temporarily be on patrol until the community discussion can be completed. They will use a neutral facilitator and community partners and decisions will only made after all voices have been heard regarding thoughts on this service.TTSD has already begun the conversation and staff will continue to brief Council on any status changes. Mayor Snider added that the City has an annual contract with TTSD,which has expired and will not renew until these conversations take place. 12. EXECUTIVE SESSION—There was none. 13. ADJOURNMENT At 9:31 p.m., Councilor Lueb made a motion for adjournment and Councilor Newton seconded. Mayor Snider asked the City Recorder to conduct a roll call vote. Yes No Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ The motion passed unanimously. Ca� �2)j"� Caroline Patton,De City Recorder Attest: Jason B. Snider,Mayor Date: TIGARD CITY COUNCIL MEETING MINUTES -July 28, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 7 of 7