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TCDA Minutes - 06/16/2020 City of Tigard Tigard City Council Meeting Minutes June 16, 2020 1. BUSINESS MEETING A. Call to order—At 6:30 p.m.,Mayor Snider called the City Council&Town Center Development Agency meeting to order. B. Roll Call—Mayor Snider asked Deputy Recorder Patton to call the roll. Yes No Mayor Snider ✓ Youth Councilor Turley*Joined late ✓ Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ C. Pledge of Allegiance—Mayor Snider asked everyone to join him in the Pledge of Allegiance. D. Call to Council and Staff for Non-Agenda Items—None. E. Mayor Snider announced that written public testimony was accepted until 4:30 p.m. that day. He explained that the public could call in to provide live public comment on the following agenda items: 4. INFORMATIONAL PUBLIC HEARING: CONSIDERATION OF A RESOLUTION TO ADOPT A MASTER FEES AND CHARGES SCHEDULE FOR FY 2021 7. INFORMATIONAL PUBLIC HEARING:ADOPTION OF THE BUDGET, MAKING APPROPRIATIONS, DECLARING THE AD VALOREM TAX LEVY AND CLASSIFYING THE LEVY AS PROVIDED 8. TCDA INFORMATIONAL PUBLIC HEARING:ADOPT THE TOWN CENTER DEVELOPMENT AGENCY (ICDA) FY 2021 BUDGET WITH ADJUSTMENTS, MAKE APPROPRIATIONS,AND IMPOSE AND CATEGORIZE TAXES 2. RECEIVE STATE OF THE DISTRICT UPDATE FROM TUALATIN VALLEY FIRE AND RESCUE Chief Weiss from Tualatin Valley Fire &Rescue (TVF&R) began by saying he appreciates the City of Tigard's partnership with the District and congratulated the City for passing the public safety levy in May. He said TVF&R stands with the comments made by Mayor Snider and Police Chief McAlpine regarding racial injustice. TIGARD CITY COUNCIL MEETING MINUTES —June 16, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 1 of 15 Chief Weiss reported that TVF&R has been primarily focused on COVID-19 and their response,including logistics and changes in communications related to the pandemic. Public health partners guide the decisions made by TVF&R. They continue meeting regularly with the County and City Managers, as well as facilitating a COVID-19 task force. He emphasized that communication is at an all-time high within the District and with partner agencies. New safety measures TVF&R has launched since the COVID-19 pandemic began are deep cleaning of equipment, testing of personnel, social distancing and personal protection practices. He said their current Personal Protection Equipment (PPE) supply is meeting their needs.A lot of the materials they received were donated from members of the community. To sustain long term protection for District staff, they began washing and reusing PPE where appropriate in late March. Chief Weiss explained that a second task force was charged with predicting operational adaptations needed during the pandemic. This team developed a four-mode plan for TVF&R based on the Centers for Disease Control (CDC) and Oregon Health Authority (OHA) guidelines to return to physical office space and facilities. Facilities currently remain closed to ensure public safety. He hopes the public understands this is for the safety of the community and to limit exposure. A third working group is their economic forecast committee,which has been meeting to develop indicators and trigger points to monitor the economy and maintain the District's financial sustainability.They are tasked with anticipating growth and development and monitoring a variety of other financial indicators. Chief Weiss shared information about contact with the public, training and their training academy, and the Fourth of July holiday. He was concerned that without any large fireworks shows,residents may create their own fireworks shows. TVF&R plans on doing more education with the public regarding this upcoming event. He offered to answer any questions the Council may have. Councilor Newton thanked the Chief for keeping the community safe,particularly during these challenging times. She asked if the nature of emergency calls has changed since the COVID-19 pandemic. Chief Weiss said that the main difference is that now all emergency personnel assume every patient is COVID-19 positive until they can determine otherwise. He relayed several fears that have not materialized since the pandemic began. Councilor Lueb said she appreciated the very thorough report and for keeping the community and his emergency responders safe as well. She liked how forward-looking the District was being during this time. Council President Goodhouse said that people have asked him what to do now that the fireworks displays are cancelled. He asked the Chief to review what is and what isn't allowed. Chief Weiss said they would be distributing information on this topic,but the general rule they use is the phrase, "if it flies, don't buy." He suggested residents use caution, keep away from homes, and keep a bucket of water to discard used fireworks. TIGARD CITY COUNCIL MEETING MINUTES —June 16, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 2 of 15 Mayor Snider added that designated drivers are also an important health and safety measure. Chief Weiss agreed. Councilor Anderson had no comments or questions. Youth Councilor Turley thanked him for his report. Chief Weiss said he had watched the Council meeting last week and noticed the role of Youth Councilor. He said he liked the idea of a youth perspective and is thinking about how TVF&R can incorporate the same idea into their governance structure. 3. CONSIDERATION OF A RESOLUTION THANKING YOUTH COUNCILOR MEGHAN TURLEY FOR HER SERVICE TO THE CITY OF TIGARD Mayor Snider presented the resolution thanking Youth City Councilor Turley for her service to the City. He explained Turley has contributed a year of outstanding service as the City's first- ever Youth Councilor, during which she exhibited dedication and professionalism. Mayor Snider said he wanted to thank her for her involvement and thinks her voice was important on the Council. Councilor Anderson thanked Youth Councilor Turley for hanging in there through many boring meetings. He said they really appreciated her and that she will always be the City's first Youth Councilor. Councilor Newton said she had the privilege of sitting next to Ms. Turley and thought she was always so well prepared for her role on the Council. She said she will miss sitting next to her and wishes her luck at the University of Oregon. Councilor Lueb thanked Youth Councilor Turley for her insightful perspectives on issues facing the City. She thanked her for her service to the City and fellow students at Tigard High School. Council President Goodhouse said he echoed what had been said and thanked Turley for stepping up and being active in the community. He said he was excited to see where she was going and thanked her for her service. Councilor Lueb made a motion to approve Resolution No. 20-31. Councilor Newton seconded. Mayor Snider asked the City Recorder to read the number and title of the resolution. Resolution No. 20-31 -A RESOLUTION THANKING MEGHAN TURLEY FOR HER SERVICE AS TIGARD'S FIRST YOUTH CITY COUNCILOR Mayor Snider asked the City Recorder to conduct a roll call vote. Yes No Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ TIGARD CITY COUNCIL MEETING MINUTES —June 16, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 3 of 15 The motion passed unanimously. Mayor Snider congratulated Youth Councilor Turley and joked that she wasn't truly done until the end of the meeting. 4. INFORMATIONAL PUBLIC HEARING: CONSIDERATION OF A RESOLUTION TO ADOPT A MASTER FEES AND CHARGES SCHEDULE FOR FY 2021 A. Mayor Snider opened the public hearing. B. Hearing Procedures—Mayor Snider announced that anyone may offer testimony. Any comment received in writing has been provided to the Council in advance. Phone in callers (if any) are provided under Public Testimony. C. Skipped. See section C, repeated below. D. Public Testimony- - Written: (Full text of written testimony is available as part of the Meeting Packet. • Nicholas Diamond of Dartmouth Development Partners,LLC • Morgan Bengal - Call in: • Ezra Hammer of the Homebuilders Association of Metropolitan Portland 15555 Bangy Road,Lake Oswego 97035 Mr. Hammer stated that he would like the City to delay a Park SDC fee increase until new software is in place in the Planning department. C. Finance and Information Services Director LaFrance explained they planned to provide an overview of the budget process before diving into the separate public hearings. Director LaFrance thanked City staff for many hours of work as well as the Budget Committee,which conducted 11 hours of public meetings. The budget process included revenue forecasts, budget guidelines and financial planning,which helped staff develop a proposed budget for consideration. The budget before Council has already been approved by the Budget Committee. It incorporates impacts of COVID,including impacts to resources and work plans. Director LaFrance emphasized that the City of Tigard is financially stable, albeit resource-constrained and service level-challenged. The budget aligns with Council goals for 2019-2021 and the refreshed strategic plan, as well as planning for future facility needs and implementing performance audit recommendations. Director LaFrance went on to explain the budget includes the additional services funded by the 5-year Police services local option levy and the City's plan to integrate technology through new software systems. Director LaFrance explained that the COVID response will be ongoing as the situation develops over time. He said that Tigard as a City is not dependent on revenues particularly impacted by the pandemic, such as income tax,gross receipt taxes and tourism. Basic services continue at the existing level in Tigard, but the Finance department will continue to monitor and adjust service levels as needed. The approved budget totals nearly$190 million,which represents an almost$50 million or 36-percent increase over FY 2019-2020. Mr. LaFrance explained that the increase is due to planning projects entering the construction phase and that these projects are not funded by TIGARD CITY COUNCIL MEETING MINUTES -June 16, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 4 of 15 the General Fund,where many key services like Police are located.Additional increases are due to the Police levy services,inflationary costs and a code enforcement program expansion, funded entirely by photo red light enforcement revenues. Director LaFrance said there are four public hearings on the agenda. These will be focused on (1) the master fees and charges schedule, (2) election to receive state shared revenues, (3) state revenue sharing and (4) budget adoption. The final public hearing will be as the Town Center Development Agency Board and will be to adopt the TCDA budget for the upcoming fiscal year. Senior Management Analyst Kang presented the staff report regarding the Master Fees and Charges, explaining that the City's comprehensive fees and charges schedule is updated every fiscal year in conjunction with the budget adoption. He said that attached to the staff report, staff included a crosswalk of all proposed changes and that they would review each of the major changes. Mr. Kang described that many of the City's fees are set in code and are increased based on indices, such as Consumer Price Index for all Urban Consumers (CPI-U) West and the Consumer Confidence Index (CCI) for Seattle. He pointed out that the Portland CPI-U index was discontinued in 2018 and since then the City has relied on the CPI-U West to update fees and charges. He reviewed several major changes that come as a result of the COVID-19 pandemic. Rate increases for the business license, franchise&right-of-way usage, and Tigard sanitary sewer surcharge fees have been postponed as a part of the City's pandemic response. Clean Water Services (CWS) has also decided to maintain current rates through the end of calendar year, for example, and the Council has acted to delay all utility rate increases until at least January 2021. Staff is recommending 2 administrative changes to the solid waste fees,recommended by Pride Disposal and Waste Management representatives. One is the removal of a duplicated line item and keeping the non-sufficient funds fee and the account reinstatement fees unchanged. Director LaFrance clarified that they are suggesting the Master Fees and Charges be adopted with the two administrative changes detailed by Mr. Kang. In addition to these changes, staff have received concerns from a local developer asking that the increases in System Development Charges (SDCs) be delayed until January 1,2021.They are currently set to increase on July 1, 2020. Mr. LaFrance explained that a memorandum from staff outlined both the pros and cons of this decision. He said he and Community Development Director Kenny Asher were ready should the Council want to take up that discussion. Mayor Snider asked Manager Nolop if there were any additional callers and there were none. D. Response to Testimony by Staff Mayor Snider asked Mr. LaFrance if he had any response to Mr. Hammer's phone-in testimony. Mayor Snider said it sounded like Mr. Hammer was suggesting an alternative solution to the SDC proposal. TIGARD CITY COUNCIL MEETING MINUTES —June 16, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 5 of 15 Director LaFrance said that based on his notes,Mr. Hammer was looking at a slightly different issue,wanting SDCs to vest at the land use stage instead of the time that the developer pulls permits. As mentioned earlier in the presentation, the City is pursuing a new software system for permitting which may be the impetus for Mr. Hammer's comments. That would occur during implementation of the Total Tyler system.The Mayor further clarified that it was,in effect, a software system issue due to limitations in the current suite. Council President Goodhouse said that he thought the vesting of SDCs was a conversation for another time unless Director Asher wanted to discuss it. Councilor Anderson said that the Housing Task Force has been making progress on vesting SDC fees and he imagines something will be coming soon,particularly with the implementation of the new software system. Mayor Snider invited Community Development Director Asher to weigh in.Asher said that he could corroborate what others have said. It would be a lot of work to implement this change now, and then it would be scrapped as soon as they implemented the new software system. He said staff could bring it back when it was timelier. F. Mayor Snider closed the public hearing. G. Council Discussion and Consideration: Resolution No. 20-32 Mayor Snider clarified that he was interested in having a deeper conversation about adjusting the SDC fees in the Master Fees and Charges Schedule. Director Asher said that late last week, the Overland Project at the corner of 72 d and Dartmouth in the Triangle was struggling with financing due to market changes. He explained that they are facing significantly higher costs and asked for a delay in the implementation of a Parks SDC fee increase. Other agencies have delayed SDC fee increases, and this would be in line with the City's other fee increase delays. Mayor Snider said he may have a conflict of interest and asked the City Attorney whether he needed to recuse himself. City Attorney Rihala asked whether the conflict was actual or potential, explaining that an "actual conflict" requires recusal and a"potential conflict"just requires disclosure. He confirmed he had an actual conflict of interest and would recuse himself from this decision. He asked if he could continue to chair the meeting for this portion and City Attorney Rihala confirmed. Director LaFrance referenced the staff memo provided to Council and included in the supplemental packet. He said staff tried to be consistent when discussing utility rate assistance, but there is more uncertainty with SDCs than utilities.Therefore, staff looked at the last 3 years of activity and the recommendation,based upon the indices in City code,is a 10%increase in the Parks SDC. In the memo, staff have laid out the impact of potential delay(s) on SDC revenue. Mr. LaFrance explained that the Overland project would save about$148,000 in Parks SDCs alone, reducing the Parks SDC revenue by the same amount. He emphasized the importance of providing an apolitical,predictable system of updating SDC fees for the development community. This decision would stray from that path and create less certainty,but this change may be outweighed by the impact of the COVID-19 pandemic. Mayor Snider clarified that staff were not suggesting they bring an updated fees and charges schedule next meeting. Director LaFrance confirmed that staff would like to approve the TIGARD CITY COUNCIL MEETING MINUTES —June 16, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 6 of 15 Master Fees and Charges including the previously mentioned administrative changes. The Council could choose to change the effective date for the Parks,Transportation and Water SDC fee increases (those under the control of City of Tigard) until January 2021. Councilor Lueb asked if the Parks SDC fee reduction would have any impact on the Parks reserve fund. Director LaFrance said that the short answer is no,it will not impact the fund balance. It will have an impact on resources available in the future for infrastructure improvements in the park system. This is because SDCs can only fund growth capacity and personnel costs are operational funds (paid out of the General Fund). Councilor Lueb said that she supported consistency in support for residents,business and developers alike. She said she would like to continue the same fee update schedule moving forward,but that this would be a one-time situation warranting delays in SDC fee increases until January 2021. Councilor Anderson said he supported delaying the SDC increase. He emphasized that financing has been changing by the hour and uncertainty has been detrimental to the development sector. Big projects like the Overland Project in the Triangle could potentially be killed by an additional$148,000 in fees. The City benefits from the development going forward, as it will bring additional tax revenue for years to come. Councilor Newton said she supports consistency in delaying fee increases. She thanked staff for their thorough presentation,but that she was concerned how early they were in the pandemic. She anticipates a challenging year for the community, and we may want to provide additional assistance. Councilor Newton suggested not committing to any increases in fees. She said she was interested in Director Asher's take on consistency across the City in delayed fee increases. Director Asher said that consistency is not possible in the current circumstances. Delaying the fee increase increases uncertainty in an already uncertain environment and developers would prefer economic relief to predictability. Director Asher said he did not think the City could provide predictability at this time due to COVID-19 and he wanted to get the project built. Director LaFrance responded that Director Asher is correct in noting the added value this project would bring to the community. The City must fund all different kinds of infrastructure improvements required as part of this additional housing. SDCs are meant to fund these capacity increases due to development growth. The City is handicapping SDC funds by"burning the candle at both ends." He said it would be consistent to delay until January 2021 this one time but would want to return to July updates in subsequent years. Councilor Newton said she appreciated his perspective. She said she is concerned moving forward,but if they can have a robust discussion in October and reevaluate, she would be willing to approve a delay at this time. She added there needs to be a thorough Budget Committee discussion on this issue. Council President Goodhouse agreed to delay increases until January 2021 in order to be consistent with other delays. He asked a procedural comment regarding the Mayor's recusal. TIGARD CITY COUNCIL MEETING MINUTES —June 16, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 7 of 15 Council President Goodhouse made a motion to remove the Transportation,Park and Water SDCs from the Master Fees and Charges Schedule and to delay the increases until January 2021. Councilor Anderson seconded the motion. City Attorney Rihala suggested they amend the motion to not remove, but consider the Transportation,Park and Water SDC fees separately from the Master Fees and Charges schedule. Council President Goodhouse withdrew his motion. Councilor Anderson withdrew his second on the motion. Council President Goodhouse moved to separately consider the Transportation,Park and Water System Development Charges (SDCs) and delay the increase until January 2021. Councilor Anderson seconded. Mayor Snider asked the Deputy City Recorder to conduct a roll call vote. Yes No Abstain Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider asked a procedural question to the City Attorney regarding his abstention.The motion passed with 4 yes votes and one abstention. Mayor Snider announced that they would now consider the rest of the Master Fees and Charges schedule.There were no questions from any members of the Council. Councilor Anderson made a motion to approve Resolution No. 20-32. Councilor Newton seconded. Director LaFrance asked that the motion be amended to approve the Resolution 20-32 as amended to remove one of the duplicated fees and returning two fees in solid waste, the NSF and reinstatement fees which were mistakenly indexed. Councilor Anderson made a motion to approve the Resolution as amended. Councilor Newton seconded. Mayor Snider asked the Deputy City Recorder to read the number and title of the resolution. Resolution No. 20-32 -A RESOLUTION AMENDING THE CITYWIDE MASTER FEES AND CHARGES SCHEDULE WHICH WAS ADOPTED UNDER RESOLUTION NO. 19-25, as amended to remove one duplicated fee and returning two fees in solid waste. Mayor Snider asked the Deputy City Recorder to conduct a roll call vote. Yes No Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ The motion passed unanimously. TIGARD CITY COUNCIL MEETING MINUTES —June 16, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 8 of 15 5. CONSIDERATION OF A RESOLUTION CERTIFYING THAT THE CITY OF TIGARD PROVIDES SERVICES QUALIFYING FOR STATE SHARED REVENUES Finance and Information Services Director LaFrance explained that the next step in budget adoption was to certify the City's eligibility to receives state shared revenues. The City provides six of the seven required services,including police; street construction;maintenance and lighting; sanitary sewer and stormwater management;planning, zoning and subdivision control; and a water utility. The Resolution allows the City to receive these revenues from the cigarette, liquor, marijuana and state gas tax revenues. Councilor Lueb made a motion to approve Resolution No. 20-33. Council President Goodhouse seconded. Mayor Snider asked the Deputy City Recorder to read the number and title of the resolution. Resolution No. 20-33 -A RESOLUTION CERTIFYING THAT THE CITY OF TIGARD PROVIDES SERVICES QUALIFYING FOR STATE SHARED REVENUES. Mayor Snider asked the Deputy City Recorder to conduct a roll call vote. Yes No Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ The motion passed unanimously. 6. CONSIDERATION OF A RESOLUTION DECLARING THE CITY'S ELECTION TO RECEIVE STATE REVENUE SHARING Finance and Information Services Director LaFrance explained this revenue was an additional share of the liquor tax for qualifying jurisdictions.These funds will add approximately$600,000 to the City's General fund. Council President Goodhouse made a motion to approve Resolution No. 20-34. Councilor Lueb seconded. Mayor Snider asked the Deputy City Recorder to read the number and title of the resolution. Resolution No. 20-34-A RESOLUTION DECLARING THE CITY'S ELECTION TO RECEIVE STATE REVENUE SHARING. Mayor Snider asked the Deputy City Recorder to conduct a roll call vote. Yes No Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ TIGARD CITY COUNCIL MEETING MINUTES —June 16, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 9 of 15 Councilor Anderson ✓ The motion passed unanimously. 7. INFORMATIONAL PUBLIC HEARING:ADOPTION OF THE BUDGET,MAKING APPROPRIATIONS,DECLARING THE AD VALOREM TAX LEVY AND CLASSIFYING THE LEVY AS PROVIDED A. Mayor Snider opened the public hearing. B. Hearing Procedures—Mayor Snider announced that anyone may offer testimony. Any comment received in writing has been provided to the Council in advance. Phone in callers (if any) are provided under Public Testimony. C. Finance and Information Services Director LaFrance stated this was the public hearing for the City's annual budget.The Budget Committee unanimously approved the budget after holding deliberations regarding the parks' budget, adding the funds for the Police Services Levy and adding$5,000 for library Wi-Fi hotspots (for loan to the public). The total appropriations are almost$190 million and 333 FTE. Staff are recommending 3 technical adjustments to the approved budget. First, a Cost of Living Increase Adjustment (COLA) for SEIU employees as is promised in their contract. Non-represented staff typically follow the SEIU rate as well,increasing the budget by $660,429 across 12 funds.The Police contract is still in negotiations and is not included. Second,grant funding for community events that couldn't be held due to COVID would be carried over into the next fiscal year, decreasing expenditures by$21,200. The final adjustment is due to the passage of the Police Services Levy. Staff are recommending creating a new Police Levy fund and moving all revenue and expenditures from the Police Services Levy to a new, special revenue fund. Director LaFrance said that accounting for levy expenses in a separate fund will help the City better communicate regarding finances,will work better with the City's current finance software, and be less administratively burdensome. This measure also follows the relevant General Accounting Standards due to the special nature of the funding source,i.e. the levy. Mayor Snider asked about the mechanics of the Police Services Levy and how this difference would affect staff. He said it sounded complicated to account for personnel costs, for example, across multiple funds. Director LaFrance responded that it would be a lot of work and staff would have to actively manage all the costs associated with the levy,but that the accounting requirements are the same regardless of the type of fund. Councilor Newton asked if the administrative costs were the same regardless of the fund they use. Director LaFrance said the accounting structure is like how the Community Development department currently functions, so it is not foreign to the City. Staff are recommending Council continue the public hearing to next week to allow staff to publish a new LB1 form and notice a 10% change to the budget (for the creation of the Police Services Levy fund). Director LaFrance emphasized that all proposed adjustments need to be incorporated into the budget at that time so that they may adopt the amended TIGARD CITY COUNCIL MEETING MINUTES —June 16, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 10 of 15 budget the following week in compliance with Oregon budget law. He then summarized the proposed budget changes. Council President Goodhouse asked why this was not done before the Budget Committee approval when we knew it had passed. Director LaFrance said that he was responsible for the delay.After speaking with finance staff and internal auditors, staff decided to make a separate fund for better transparency and reporting. Mayor Snider said that staff only learned the levy passed in between the two Budget Committee hearings. He stated it was not reasonable to expect staff to have a complete financial plan figured out by that time. Mayor Snider asked if there were any questions at that time and there were none. D. Public Testimony received: -Written— • Hailey McLaughlin—Commenting on police funding levels • Sarah Peterson—Commenting on promoting racial equity and regaining public trust through social services funding Mayor Snider responded that the City was not a social service provider. Council President Goodhouse mentioned the City had passed a Construction Excise Tax and promoted affordable housing in support of the community. He clarified it depended how one defines social services as to whether the City is a social service provider. Mayor Snider said he believed they would be learning so much more as they engaged in more community discussion over the coming months. - Call ins—None. E. Response to testimony by staff—None. F. Further Council Discussion Councilor Lueb said that from an accounting perspective,using the special revenue fund is the way to go.These funds are also not unusual in government accounting and are used by many organizations. She emphasized that the Council needs to pass a budget before June 30 per Oregon Budget Law,but that they still plan on having a robust discussion regarding funding priorities and changes can still occur through quarterly supplementals. Councilor Lueb said she supports the budget as presented but anticipates changes in the future in response to community input. Mayor Snider said Councilor Lueb made an excellent point regarding the Police Services Levy fund being established and greater transparency in how the City spends those funds. He agreed that the City is likely to have the largest mid-year budget change staff have ever seen in order to respond to community input. Councilor Newton admitted it would be an interesting year and she supported scheduling quarterly Budget Committee meetings to help explore changes in priorities,but also economic conditions. She supports the budget with the proposed changes and anticipates more robust discussions moving forward. Mayor Snider clarified she was thinking about half-day meetings of the Budget Committee or what she had in mind. Councilor Newton said she thought half-day sessions would work and should be targeted to identifying council priority shifts,racial equity issues and economic conditions. Council President Goodhouse said that he liked the idea of administering the Police Levy through separate fund to more easily show how the money is being used. He said he agreed TIGARD CITY COUNCIL MEETING MINUTES —June 16, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 11 of 15 with Councilor Newton that additional budget meetings will be warranted and suggested they use the opportunity to receive additional public input. Councilor Anderson agreed that half-day Budget Committee meetings on Saturdays were a good idea. Councilor Lueb and Youth Councilor Turley agreed as well. Mayor Snider said he was not sure there was any other feedback he was hearing as far as changes to the budget. Council confirmed. Council President Goodhouse moved to continue this hearing until the June 23, 2020 Business Meeting of the Tigard City Council. Councilor Anderson seconded. Mayor Snider asked all those in favor to say aye or say no if opposed. Yes No Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ The motion passed unanimously. G. Mayor Snider announced the public hearing would be continued until June 23, 2020. Mayor Snider announced that the City Council would convene as the Town Center Development Agency for the next agenda item. 8. TCDA INFORMATIONAL PUBLIC HEARING:ADOPT THE TOWN CENTER DEVELOPMENT AGENCY (ICDA) FY 2021 BUDGET WITH ADJUSTMENTS,MAKE APPROPRIATIONS,AND IMPOSE AND CATEGORIZE TAXES A. Mayor Snider opened the public hearing. B. Hearing Procedures—Chair Snider announced that anyone may offer testimony. Any comment received in writing has been provided to the Board in advance. Phone in callers (if any) are provided under Public Testimony. C. Skipped. See section C, repeated below. D. Public Testimony received: - Written—None. - Call in—None. C. Finance and Information Services Director LaFrance explained this was consideration of the Town Center Development Agency budget. It was unanimously approved by the Budget Committee. The TCDA covers the downtown and Tigard Triangle urban renewal areas, including projects such as Universal Plaza, City Center Futures, affordable housing development assistance and Highway 217 multi-use path. Director LaFrance thanked his finance staff,namely Senior Management Analyst Steve Kang and Confidential Executive Assistant Liz Lutz, for their work on both budget documents. Chair Snider confirmed with IT Manager Nolop there were no additional callers. TIGARD CITY COUNCIL MEETING MINUTES —June 16, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 12 of 15 E. Response to testimony by staff—None. F. Chair Snider closed the public hearing. G. Board Discussion and Consideration: TCDA Resolution No. 20-02 No members of the Board had any questions or comments on the budget document. Director Goodhouse made a motion to approve TCDA Resolution No. 20-02. Director Anderson seconded. Chair Snider asked the Deputy City Recorder to read the number and title of the resolution. TCDA Resolution No. 20-02 -A RESOLUTION ADOPTING THE FISCAL YEAR 2020-2021 BUDGET,WITH ADJUSTMENTS,MAKING APPROPRIATIONS,AND IMPOSING AND CATEGORIZING TAXES. Chair Snider asked the Deputy City Recorder to conduct a roll call vote. Yes No Chair Snider ✓ Director Goodhouse ✓ Director Newton ✓ Director Lueb ✓ Director Anderson ✓ The motion passed unanimously. Chair Snider announced that they would reconvene as the Tigard City Council for the remainder of the meeting. 9. TIGARD STRATEGIC PLAN REFRESH UPDATE City Manager Wine explained that staff have been working over the last year to refresh the City's Strategic Plan and are here to get feedback from Council. She explained members of the Strategic Plan Guidance team will give different pieces of the presentation. The City's first Strategic Plan was adopted in 2014 with four goals focused on making Tigard more walkable, healthy and connected. Five years on, the City has accomplished a lot towards this effort. This process was meant to set new goals and priorities for the next 5 to 10 years. The team started with a current state analysis,which showed them they needed more focus on measurable outcomes as well as more internal support. Feedback on the City's current vision centered on two perspectives—that being the most walkable was unrealistic, and that having an aspirational goal gave the City something to strive toward. Staff worked to refresh the current vision,proposing it be updated to "Tigard: An equitable community that's walkable,healthy and accessible for everyone." Project Planner Pagenstecher explained Strategic Priority 1, to facilitate walking connections to develop an identity. Its two objectives are creating a well-connected pedestrian system that links all Tigard residents and businesses, and maintaining an attractive, safe and well-maintained pedestrian system. TIGARD CITY COUNCIL MEETING MINUTES —June 16, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 13 of 15 Economic Development Manager Purdy explained Strategic Priority 2, to ensure development advances the vision. Objectives of this priority include pursuing development that maximizes public health benefits and connections, focusing resources in areas that limit impact on natural systems and climate.Additional objectives are to proactively intervene to meet housing needs, understand the effects of development on vulnerable residents and help mitigate them over time. Reader Services Manager Bell reviewed Strategic Priority 3, to set the standard for excellence in public service and customer experience. Objectives include being a high performing workplace, offer exemplary customer services as well as enhance community engagement. City Manager Wine reviewed that previously there was a Goal 4, to fund the vision while maintaining core services. She explained staff worked hard on this goal but accomplishing both aspects of this goal are very challenging. First, defining core services is difficult and resources were never set aside to make significant investments in the vision. She said that in a sense, the goal was helped by passage of the Police Services Levy,but that also the priorities in this goal were captured elsewhere. For those reasons, staff decided to eliminate Goal 4. Senior Management Analyst Hendrix explained the input process and next steps on this project. There was feedback from staff, as well as City Boards and Committees. They will be finalizing their community outreach process soon. That feedback will be incorporated into the plan, to be brought back to Council for review in August. City Manager Wine said they simply wanted to brief Council on the process they've been through and what they think about the updated plan. She hoped to hear first impressions from Council at this time. Mayor Snider clarified what Ms.Wine was requesting feedback on and she confirmed it was feedback on the larger document and not just the priorities and objectives. Councilor Newton said that racial equity discussions with the public may change the feedback on the refreshed plan and she thought the City should consider the broader issue of accessibility in terms of mobility. Additional comments related to safety of walking to and waiting at public transit stops, the use of the term "attractive,"using metrics the City has control over, and focusing on equity in service provision. Councilor Anderson said he likes the more actionable metrics and appreciated the level of detail. Councilor Lueb commented that Strategic Priority 1 did not address the topic as directly as the other two. Specifically,it does not speak directly enough to improving underserved pedestrian areas,which may be concentrated in certain areas due to an inequitable distribution of funds. Youth Councilor Turley echoed comments from Councilors Lueb and Newton. Council President Goodhouse said that he too is concerned about sidewalk gaps in the City,but that he also would like to prevent ongoing pedestrian safety issues,like those at the intersection of Main and Tigard streets. Mayor Snider echoed Council President Goodhouse's comments about the intersection of Main and Tigard streets. He said he had several comments regarding the refreshed strategic plan, including his idea for a new phone application that should be included in Strategic Priority 1 as TIGARD CITY COUNCIL MEETING MINUTES —June 16, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 14 of 15 an action item. Under Strategic Priority 2,Mayor Snider asked about the language related to climate change measures, an SDC financing program, as well as certain phrasing. Under Strategic Priority 3,Mayor Snider said his note read that the section could be larger and more aspirational. Councilor Newton asked City Manager Wine if the Council would have an opportunity to hear the feedback and then reevaluate the plan. City Manager Wine confirmed and repeated that the process included a return to Council in approximately August. Council President Goodhouse said he would like input from more than just the City's Board and Committees and he would like the public to feel like they can have real input on the plan. Ms. Hendrix said that staff were already seeing comments about equity regarding the Refreshed Strategic Plan. 10. NON-AGENDA ITEMS 11. ADMINISTRATIVE REPORT City Manager Wine said that she would follow-up on a request from Council President Goodhouse regarding the use of Universal Plaza. Mayor Snider asked about the Ascension Drive website being prepared by staff. City Manager Wine said that staff would contact the neighbors directly to follow-up on that project. 12. EXECUTIVE SESSION—None. 13. ADJOURNMENT At 9:28 p.m., Council President Goodhouse made a motion to adjourn. Councilor Lueb seconded the motion. Yes No Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ The motion passed unanimously. o0, .� Caroline Patton, De City Recorder Attest: Jason B. Snider,Mayor Date: TIGARD CITY COUNCIL MEETING MINUTES —June 16, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 15 of 15