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01/15/2020 - Minutes 41 City of Tigard Committee for Community Engagement Minutes MEETING DATE/TIME: Wednesday,January 15, 2020; 7 — 8:30 p.m. MEETING LOCATION: Public Works Building (8777 SW Burnham St.) Attending: Bhushan Gupta Excused Lauren Rowles Present Christine Rehse Present Liz Aberg Excused Christopher Basil Absent Liz Newton, Council Liaison Present Connie Ramaekers Present Marissa Rainey Excused Dacia Grayber Present Miranda Woods Present Dave Hanna, Chair Present Norma Trujillo Present Dolly Specht,Vice-Chair Present Shoni Pilip-Florea Excused Joseph Lyons Absent Taylor Sarman Absent Also in attendance: Susan Shanks, Community Development, Senior Planner Nicole Hendrix, City Management, Management Analyst Nadine Robinson, Central Services 1. Welcome and ice breaker 2. Discussion of Washington Square Regional Center Plan update • Susan Shanks presented on the Washington Square Regional Center Plan. She started by sharing the plan, developed in 1999, is much broader than the Washington Square Mall. The Washington Square Regional Center Plan encompasses approximately 800 acres. The boundary for the regional center includes some areas in Beaverton and Washington County. • The city received a grant from Metro to update the 20-year old plan. Why is it needed? The city recognizes the area is changing. As an example, look at how ecommerce has changed purchasing patterns. Uber and Lyft are examples of a service that has impacted single occupancy driving and parking patterns. The city wants to have incentives and regulations in place to manage growth for the next 20 years. • The update will look at the goals that were originally identified to determine if they were met. If not,why not? Were the goals realistic and are they still relevant. What City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-718-2481 1 www.tigard-or.gov I Page 1 of4 new goals should the plan include. Susan indicated there will be a stakeholder group on the project that will be made up of residents and business owners. She said it will be an 18 —24-month project that will include lots of outreach. They are also planning on having focus groups and a website. • The Washington Square Mall, owned by The Macerich Company, is on approximately 100 acres within the plan area. Their proposed redevelopment project would replace the existing Sears building and auto center with new mixed-use entertainment district including a 40K SF Cinema, a 150 key hotel, 500 residential units, and 145K SF of entertainment, restaurant, retail and office uses. The application requires a Type 3 land use review. That process is set by the State of Oregon. It requires notice to surrounding property owners and a public hearing. The city will be notifying homeowners in a much larger area than is required - notices will go to homes 500 feet from the Regional Plan boundary. Susan thought the hearing would be in March. Prior to the hearing staff will review the application for completeness and make a recommendation to the Planning Commission. The staff report will be available one week prior to the hearing. The Planning Commission will take testimony at the public hearing. The Planning Commission will either deny the application or approve it with conditions. • In response to a question about low income housing, Susan replied that there isn't a code requirement for equitable housing and the owner is choosing not to include it. At this time, the city is unable to require it. • Residents can be proactive and check TAP for project updates. A person can also be put on a notification list for land use through the city's website • Dolly expressed concern about how the neighborhoods will be affected because there are not additional access points. Susan said the traffic study will look at that— safety, compliance with code provisions and congestion. • Susan showed the concept plan (not the actual detailed design plan.) She said the concept has to show the project is to the public's benefit and meets the standards for buildings and streets. Housing is proposed to be in phase 2 of the project. • Dave asked if it looked like the project would be approved. Susan replied that right now the project is meeting standards. The Macerich Company is asking for a little flexibility but that isn't uncommon. • Dolly asked how much impact public opinion could have on the project. Her perception, based on posts in NextDoor, is that long term residents don't appear to be interested in the expansion. • Liz responded that people need to have their perceived impact responded to. She recommended looking at the application, how it impacts the individual and focus on that. • Susan indicated the detailed plan addresses public safety access for TVFR. • The application is not available on-line. If someone wants to review the file they can coordinate with the project manager, Agnes Lindor. City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-718-2481 1 www.tigard-or.gov I Page 2 of4 • Miranda asked if there is any chance this project could just sit if the economy tanks. It was acknowledged that could happen. If it does, the city will do what it can to require the owner to ensure the site is safe. If the situation became hazardous the city could abate it. • Nadine can reach out to Agnes and invite her to the May meeting if the project is progressing. 3. Discussion of Volunteer Tigard • City Management Analyst Nicole Hendrix presented on the city's Volunteer Tigard program. She talked about the 2020 goals for the program that include: i. Establishing a calendar of volunteer opportunities ii. Building a coalition of partners and volunteers iii. Developing clear and effective communication iv. Creating a recognition program for volunteers v. Setting measures and tracking program performance • Nicole talked about the volunteer opportunities that have been identified through the end of the year. She then shared how projects will fit into the city's strategic goals. Please reference the attached PowerPoint for more details. • There was discussion of a few of the projects like the Dirksen restoration project, as well as identifying interpreters to help with the census. Nicole said the city is also working to grow the Adopt a Street, Trail or Stream program. • Christine said she thought a booth at the Farmer's Market would be a good place to promote projects and encourage volunteer sign-up. She suggested having projects that include families, i.e. are kid friendly. • Dolly asked if Leadership Tigard could collaborate with Volunteer Tigard. The current class will be doing a community project. Nicole will talk with her offline. • Nicole said she is developing a list of organizations the city might partner with. Ideas that were shared were Just Compassion,Tigard Turns the Tide and the Tigard Youth Advisory Council. • Nicole indicated the city is partnering with Tualatin Riverkeepers during the restoration project for a lunch and learning session. • Volunteer opportunities are shared on the website and Facebook. Norma commented that the translator tool that is being used is not effective. She continues to rate the translation as poor. • Dave cautioned that while volunteer opportunities with grade school kids may teach them about public service it may not contribute to the city's needs. It is important to look at the pros and cons for both parties when determining projects. • Going forward the city will be creating a program identifier for Volunteer Tigard, adding photographs (need a volunteer photographer!), and learning from the Library which has a strong volunteer program. City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-718-2481 1 www.tigard-or.gov I Page 3 of4 • The city is considering a rewards program for volunteering. Right now, different options are be looked at but some of the rewards could be things like water bottles or stickers. The big challenge is how to track the rewards. • Nicole encouraged the committee to check the website and social media for volunteer opportunities. She also indicated that if anyone has project ideas to forward them to her. 4. November 20, 2019 meeting minutes were reviewed Christine moved that the minutes be approved as submitted, Dacia seconded the motion. The motion passed unanimously. 5. Information sharing round-table • Council Newton gave a brief levy update. Council voted to put the public safety levy on the May ballot. The levy will fund eight additional police officers, crisis management and de-escalation training for all officers and one additional school resource officer. The request is in alignment with the findings of an independent performance audit that was completed in 2019. The levy amount is $0.29 cents per $1,000 of a home's assessed value (not real market value.) The city is providing a tax calculator that resident's can use to see how it would impact them. • Miranda asked if PD will provide a plan for what the new officers will do. Liz explained the increased staffing will allow patrol to meet minimum staffing levels on a consistent basis. • Dolly asked about the 2-hour parking downtown. Liz confirmed it will be enforced. • Connie shared upcoming events — o Youth Mental Health Summit,January 16tII at 5 pm at Tigard High School o Town Hall on Vaping,January 23rd, 6:30 pm at Tualatin High School o Ask a question, Save a life. Suicide prevention training.January 30th at Noon & February 3rd at 5:30 pm at the Winona Grange • Other Events o Ahorre con Trimet, transit Hop pass distribution,January 19d, at Noon at St Anthony's o Cookies & Cocoa with Council,January 25th at 11:30 a.m., Library Community Room o Representative Doherty& Senator Burdick holding a Town Hall,January 25th at 2 p.m., Library Community Room o State of the City,January 28f at 6 pm at the Broadway Rose Theater • Kudos o The wreath making class was great. Good job adding a second one. o Dolly put in a good word for Leadership Tigard. Meeting adjourned 8:35 pm City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-718-2481 1 www.tigard-or.gov I Page 4 of4