Loading...
2019 Council Liaison Appt matrix -adopted 2019 City Council Appointment Matrix Updated 2-14-19 Regional Liaison Assignments Committee Name Primary Reresentative Alternate Rep Meeting Frequency Time Expectation Staff Liaison Arts Council (to be developed) Audit Committee CC Lueb CC Pres. 3- 6 times per year 10-12 hours peryr. Jared Isaksen Goodhouse Audit Committee is responsible for selecting the city's auditing firm and meets twice (minimum) with CPA firm reps appointed to perform the city's annual financial audit. Members participate in the appointment, compensation,retention and oversight of any independent accountants engaged for the purpose of preparing and issuing an independent audit report or performing other independent audit, review or attest services. Additionally, members will assist the city and make recommendations on Performance Audits in calendar years 2019 and 2020. Budget Committee All Council None 3-4 consecutive Monday 12-15 hours/yr Toby LaFrance evenings in April&May The Budget Committee provides a public forum to obtain public views in the preparation of fiscal policy. Budget Subcommittee-Social Services CC Anderson None 2 meetings in March 10 hours a year Toby LaFrance Reviews applications submitted by social service agencies for contributions from the city. Consists of 1 Councilor and 2 citizen-members of the Budget Committee. Budget Subcommittee-Events All Council None Study Session in March 5 hours/yr (reading Toby LaFrance proposals &deliberation Reviews requests for contributions to community events. Community Development Block2nd Thursday of the month Approximately Grant Polig Advisog Board T CC Newton Schuyler Warren at 7 p.m. Location rotates 2 hours month Schuyler Warren By IGA,Washington Co. established the Community Development Policy Advisory Board (PAB) to represent the County Consortium,make recommendations to the County Commissioners on all matters pertaining to the CDBG program. Includes a representative,generally an elected official, from the County and each of the 11 participating cities in the county 2019 Council Appointment Matrix—Page 1 Updated 5-29-19 Committee Name Primary Alternate Rep Meeting Frequency Time Expectation Staff Liaison Representatives Greater Portland Inc. Small Cities CC Pres None Monthly in Tualatin, 1 hour/month Consortium GPI SCC Goodhouse follows MMC meeting The Small City Consortium consists of small cities and public entities throughout the region that are represented as a group on the GPI Board by an annually-elected representative. Provides economic development support, collaboration and coordination with regional partners and assists with competitiveness strategies. Metro Joint Policy Advisory Beaverton Mayor Cornelius Mayor 3rd Thursday/month 7:30- Commission on Transportation Doyle Dalin 9 a.m. @ Metro 2-3 hours Dave Roth PACT Tigard monitors meetings of this 17-member committee which provides a forum for elected officials and representatives of agencies involved in transportation to evaluate transportation needs in the region and to make recommendations to Metro council. Mayor's Appointment Advisory The Councilor serving as liaison to the committee that is recruiting will interview applicants with Depends on the Committee the committee's staff liaison and make recommendations to the Mayor. committee recruiting The councilor serving as the recruiting committee's council liaison will interview applicants with the staff liaison to fill available seats on city boards, committees and commissions. Recommendations for appointment are given to the Mayor for selection. Metropolitan Area Communications Quarterly, set by Board when they meet,usually Commission (NIACC) CC Newton Louis Sears Wed. lunch@ MACC office in Beaverton Louis Sears une 2019 will send schedule MACC is the governing body that oversees the contracts for cable services and TVCTV. The Executive Committee meets separately to make recommendations to the Commission on administrative issues including budget and the review of the Executive Director. Metropolitan Mayors Consortium 4th Thursday @ noon in C. Mayor Mayors only3 hours/month None Tualatin Consortium is comprised of all Mayors in the metro area and represents the city on regional policy issues and interests. Re gional mater Providers Quarterly meeting held at Consortium (B1VPC) CC Anderson John Goodrich Portland Water Bureau 8 hours/year John Goodrich Board&Exec. Commmittee Consortium is comprised of all water suppliers in the metro area. The Councilor appointee to this group represents the city on regional policy issues. Southwest Corridor Steering CC Pres. 2nd Mon. 9-11 a.m.—date Committee (SWVC) Mayor Goodhouse &location by TriMet 2-3 hours/mo. Kenny Asher Consists of project partners, elected and appointed officials from jurisdictions involved in the next phase of possible Light Rail in the Southwest Corridor. 2019 Council Appointment Matrix—Page 2 Updated 5-29-19 Committee Name Primary Alternate Rep Meeting Frequency Time Expectation Staff Liaison Representatives Tigard Chamber Government CCAnderson None 3rd Thurs. @ 1:30 p.m. at 2 hours/mo. none Affairs dam'Public Poli GAPP Tigard Chamber Membership tracks and reviews relevant city, county and state initiatives, bills,measures,legislation,proposals and more that effect the local economy and business activity/livelihood, determines positions using the Tigard Chamber Business Advocacy Agenda and Legislative Policy Guide as filters. Tigard-Lake Oswego Joint Water Quarterly-location Partnershp Oversight Committee Tigard has two seats: rotates between Tigard& 2-4 hours/mo. John Goodrich OVC CC Newton, CCP Goodhouse Lake Oswego Membership is comprised of staff and elected officials to govern water partnership between the cities. Town Center Development Agency All Council None Part of Council meeting Appx. 2 hours/month Sean Farrelly CDA agenda when needed. Charged with the revitalization of downtown and implementation of the Urban Renewal Plan approved by voters in May of 2006. Vashington Co. Coordinating Mayor CC Anderson 2nd Monday @ noon 2 hours per month Dave Roth Committee CCC Beaverton Library WCCC reviews and comments on major land use and transportation issues and provides a forum for discussion which results in recommendations for a coordinated approach between jurisdictions. The Committee has specific authority on the Major Streets Transportation Improvement Program (MSTIP) and the Countywide Traffic Impact Fee (TIF) program. Representatives to JPAC and MPAC from County and cities in the Co.will be on the policy body. WlaterAdvisory Board Bi-monthly @ Public Works (WIAB is new, replaces IiVB) CC Lueb Mayor or less often as decided by TBD John Goodrich members Established per terms of Tigard's agreement with Durham and the Tigard Water District to deliver water service to the Tigard Water Service Area (I'WSA). Members commit to working together and with other agencies and jurisdictions in a cooperative effort to plan for the future long-term water supply needs of the TWSA and make recommendations to Tigard City Council on significant water service issues. Scheduled or Council meetin :315119 Westside Economic Alliance Board 4`h Wed.@7:30-9 a.m. at Plus,monthly breakfast (WEA) Mayor CCP Goodhouse St. Vincent's Hospital forum if interested in None the topic Create an environment conducive to business growth,working to influence decisions on policies and regulations impacting the economic vitality of the area. Tigard's Mayor position holds a seat on the Board of Directors. W`EA Government Relations 2nd Thurs. @ 7:30 a.m. in Committee CCP Goodhouse None Lake Oswego 2 hours/month None The Government Relations Committee meets to talk about the Legislative session and other issues affecting the region. Meeting is held at Jordan Ramis (Two Centerpointe Dr., 5th Floor,Lake Oswego, OR 97035) unless otherwise noted. 2019 Council Appointment Matrix—Page 3 Updated 5-29-19 Committee Name Primary Alternate Rep Meeting Frequency Time Expectation Staff Liaison Representatives Quarterly,last Mon. of Jan., Brian Rager,John Willamette Intake Facility (W17F) CCP Goodhouse CC Anderson April,July,Oct., 6-8 p.m. @ 6 - 8 hours/year Goodrich TVWD 2113118:Council adopted an ordinance/IGA for joint ownership, operation and management of the Willamette Intake Facilities. Tigard, Sherwood, Wilsonville,Hillsboro,Beaverton and Tualatin Valley Water district are member agencies,with TVWD as the managing agency. Willamette River Water Coalition CCP Goodhouse CC Anderson Quarterly, 1St Wed.in Feb, 6 - 8 hours/year John Goodrich VC May,Aug Nov., 5 p.m.@ PW The Willamette River Water Coalition (WRWC) was created in 1997 under ORS Chapter 190 and is comprised of four local governments that have united together in order to preserve water rights/access to the Willamette River as a potential municipal and industrial water source for their communities. Member cities:Tigard,Tualatin, Sherwood, and the Tualatin Valley Water District. Tigard Board & Committee Liaison Assignments Committee Name Represent five Alternate Rep Meeting Frequency Tie Expect tion Staff Liaison Committee for Community CC Newton CC Lueb 3rd Wednesday/quarterly @ 7p.m. 6 hours/year Nadine Robinson Engagement CCE at PW building The Committee for Community Engagement is charged with oversight,accountability and policy direction on program design for citywide community engagement activities.This includes review,commend and recommendation on specific plans for community input,feedback,education and information.The goal is to inspire active two-way community engagement,broad participation of diverse community members and encourage shared responsibility and ownership (community members and elected officials) to use knowledge, skills and experience to improve the community and advance the city's strategic vision. Development Advisory CC Anderson CC Lueb Quarterly as needed Kenny Asher Committee This committee developed from settlement with HBA. Scope and details will be determined. Homelessness Task Force CC Anderson None TBD Kent Wyatt ad-hoc Task force to identify short-term and long-term recommendations to the City Council focused on issues related to homeless population in Tigard. Task Force of 10-15 community leaders representing organizations that serve and support those experiencing homelessness. Levy/Bond Task Force Councilors Newton and Lueb (no alt.) To be decided Kathy Nyland Task force to identify&consider solutions, such as a local option levy, to prevent an erosion of city services caused by 4% cost growth and 3.5%revenue growth per annum. In December, the City Council will receive the task force's recommendation on how to address the financial challenges. 2019 Council Appointment Matrix—Page 4 Updated 5-29-19 JL Primary Time Committee Name IL M Representative Alternate Rep Meeting Frequency Expectation Staff Liaison Library Board CC Lueb None 2nd Wednesday- 7 p.m. 2 hrs/mo Margaret Barnes This board advises Council on library policies,budget, facilities &other community needs to provide quality library service,per TMC 2.36.030. Park&Recreation AdvisCC Lueb None 2nd Monday@ 7 p.m. in the Water 2-3 hrs/mo Steve Martin ory Board(DRAB) l::: Bldg To advise the Council on park and recreation policies, facilities,programs and budgets. Planning Commission CC Anderson None 1"& 3rd Monday @ 7p.m. 5-6 hrs/mo Tom McGuire Assists the City Council to develop,maintain,update and implement the Comprehensive Plan, to formulate the Capital Improvements Program, and to review and take action on development projects and development code provisions delegated to the Commission. Town Center Advisory CCP Goodhouse CC Newton 2nd Wednesday @ 6:30 p.m. 3-5 hrs/mo Sean Farrelly Commission qC4Q The TCAC makes recommendations to the TCDA on urban renewal policy,budget and implementation to improve Tigard's urban renewal districts. Urban Renewal Funding Councilors Lueb &Anderson* As needed Sean Farrelly Selection Subcommittee To encourage businesses to make improvements to storefronts or commercial facades in downtown by providing design assistance and/or matching funds and to make recommendations for various public art options that may be purchased with the urban renewal funds for the Main St./Green St.project. *Two council reps required. Transportation Advisory Mayor CCP Goodhouse 1"Wednesday, 6:30 p.m.,Library 2 hr. meetings Dave Roth Committee AC 2 ndfloor Conf. Rm. Advisory to council& staff regarding planning and development of a comprehensive transportation network,including development of plans and corresponding financing programs; development of funding mechanisms and sources to implement transportation projects and ensure adequate maintenance of the existing transportation infrastructure;public involvement and education in transportation matters and ways to improve traffic safety and accessibility in all transp. modes. Bike/Ped Subcommittee:The group typically meets from 5-6:30 p.m. on 3rd Thurs./month in Red Rock Creek Conference Room at City Hall. Charged with identifying and prioritizing projects to address gaps and key connections in the city's pedestrian and bicycle transportation system,providing input on project design and planning issues related to walking and cycling and helping city staff understand the needs of walkers and cyclists who travel in and around Tigard. Transportation Strategy Team Mayor CCP Goodhouse 4d'Tuesday @ 5 p.m. in Red Rock 1.5 hours/mo Dave Roth ST Creek Staff-level planning group to inform and propose approaches to all aspects of Tigard's transportation system,including advancing the city's strategic plan, funding and grants, CIP prioritization, and recommendations regarding regional funding and transportation project priorities. Tigard Youth Advisory Council CC Newton CC Lueb 1St Monday/mo. @ 4 p.m. at Permit 2-3 hours/mo Kent Wyatt AC Ctr#1 Tigard students in grades 6-12 advise City Council on the best ways to build developmental assets for each youth in Tigard. The Youth Advisory Council also facilitates the development and implementation of programs and activities that are important to youth. 2019 Council Appointment Matrix—Page 5 Updated 5-29-19