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02/28/1994 - Minutes INTERG09ERNMENTAL WATER BOARD SPECIAL MEETING MINUTES February 28, 1994 Board Members Present: Paul Hunt, Lynda Jenkins, Peggy Manning and George Morgan Staff Present: Leslee Gemmill, Patrick Reilly, Randy Volk and Ed Wegner Guests Present: Michael Brewin, Lorry Christian and Clarence Nicoli 1. Call to Order Patrick Reilly, City of Tigard Administrator,welcomed those present and at 5:30 p.m. brought the meeting to order. On behalf of the Board, Patrick welcomed Clarence Nicoli, the third candidate for the fifth member of the Intergovernmental Water Board. Mr. Reilly emphasized that the interview, discussion and selection of the candidate will be in a public forum and the result will be made known as soon as it's available. 2. Member at Large Board Position - Interview Applicant, Clarence Nicoli At this time, Clarence Nicoli was invited to make a brief statement of his interest and background as it relates to water. Clarence Nicoli indicated he's been involved with all parts of the Water District for a long time and it's been an important part of his life. One of Mr. Nicoli's main concerns is a long term water source for the area. Each member of the Board asked Clarence the same four questions asked to the other applicants, Michael Brewin and Bill Scheiderich on February 23, 1994. At the conclusion of the interview, Mr. Nicoli left. Peggy Manning indicated that she was interested in the prospective that Bill Scheiderich could bring to the Board and appreciated the experience and enthusiasm as well as the background, knowledge and insight of Bill Scheiderich and motioned to appoint him as the fifth member to the Board. George Morgan seconded the motion saying he also liked Bill Scheiderich's characteristics. Paul Hunt indicated he was in agreement with the motion and impressed with Bill's expertise and connection with other water entities. Lynda Jenkins said that although the other two candidates were qualified in many areas, she was also in support of the nomination of Bill Scheiderich to the Board. Hearing no further discussion, a voice vote was taken and the motion passed unanimously. Page Two Intergovernmental Water Board February 28, 1994 Peggy Manning asked that a letter be drafted on behalf of the Board to each of the other two applicants thanking them for their interest. There was a brief discussion regarding the need for an alternate member-at-large and the suggestion was made by George Morgan that this decision be deferred to July 1, 1994. George Morgan continued by saying that perhaps by July 1st, a more specific definition of roles and responsibilities and tasks to be undertaken of this Board would be better known. It was the consensus of the Board not to have an alternate at this time and revisit the issue in July. 3. Selection of Chair and Vice Chair Due to the fact that there is not a full Board present at tonight's meeting, Patrick Reilly recommended not to appoint the chair and vice chair until all five members are present. George Morgan asked that the responsibilities of the positions be identified so that as the Board votes for the selection, the persons appointed will know what is expected. Secondly, George Morgan indicated the importance of the identification of the procedures the Board would follow in the conduct of its business. He stressed his concern that with this group addressing some more important matters some procedural attention should be given for uniformity. Patrick Reilly indicated his thoughts were to minimize and not complicate the practice and for the convenience of the Board, a chair and vice chair would be needed. George Morgan agreed and further stated that it was this Board's role as identified in the Intergovernmental Agreement to make recommendations to the Tigard City Council on water service issues and he was concerned that the chair, with the assistance of the colleagues, be able to properly address its responsibilities. Patrick Reilly suggested a collaborative effort of all parties in determining Board work programs and agenda items. Peggy Manning requested that the expectations of the Tigard City Council and staff and from the Board itself be made known and requested that a decision regarding the appointment of a chair and vice chair be postponed for a few meetings until each Board member becomes more familiar with each other. Patrick Reilly suggested that a joint meeting could be arranged between Tigard City Council and the Intergovernmental Water Board in the future - after the Board has sorted through and identified its priorities. Also agreed upon were two fundamental priorities of long term water supply and capital improvement program and the Board's responsibility to address these items. George Morgan stated that as a new group, it is important that if this Board is going to meet its responsibilities and build a level of public and.political confidence it is important to set an agenda that adds weight and substance to the Intergovernmental Agreement. Page Three Intergovernmental Water Board February 28, 1994 At the end of the discussion, the Board agreed with the suggestion that procedures relating to the conduct of the meetings be identified and followed at the appropriate level of comfort, not confining, strict or formal. Patrick Reilly agreed that a meeting model possibly used by another City area could be identified and/or modified for possible use by this Board and he'd look into it further. 4. Adjournment The next meeting of the Intergovernmental Water Board is scheduled for Wednesday, March 9, 1994 at 5:30 p.m. Patrick Reilly indicated that agenda items would include a presentation by Murray, Smith and Associates the firm retained to update the water supply plan and another presentation by staff on what the existing long term capital improvement program is. Paul Hunt asked about the status of the division of assets and Patrick Reilly informed him that the deadline for the Request for Proposals is March 11, 1994. Peggy Manning motioned to adjourn the meeting and Paul Hunt seconded the motion. The meeting adjourned at 6:30 p.m.