01/10/1996 - Minutes INTERGOVERNMENTAL WATER BOARD MEETING
January 10, 1996
BOARD MEMBERS PRESENT: Bill Scheiderich, John Budihas,
Beverly Froude, Paul Hunt and Peggy
Manning
STAFF PRESENT: Bill Monahan, Ed Wegner, Mike
Miller, Randy Volk and Kathy Kaatz
VISITORS PRESENT: Jack Polans, Steve Feldman, Eric
Rothstein and Bob Tomlinson
1. Call to Order
The meeting of the Intergovernmental Water Board was called to
order at 5 : 30 p.m.
2 . Roll Call
Roll call was taken and all members were present with the
exception of Beverly Froude who arrived at 5 : 35 p.m.
3 . Approval of November 8, 1995 Minutes
The minutes of the November 8, 1995 Intergovernmental Water
Board were approved as written. A motion was made by John
Budihas and was seconded by Paul Hunt and a voice vote passed
unanimously.
4. Executive Session - Bill Monahan
A motion was made by Paul Hunt which was seconded by Peggy
Manning to convene the Executive Session under the provisions
of ORS 192 . 660 to discuss issues of property negotiations .
5 . Rate Study Update
Eric Rothstein, Senior Economist with CH2M Hill presented a
status report of the Rate Study (handout presented to Board) .
The areas covered included revenue requirement developments
(operations and maintenance budget and the capital improvement
plan) which have been reviewed by staff . Also covered the
cost allocation process which included review of all of the
modeling although they are waiting on some data from staff to
complete this analysis . The final major step of the cost of
service work is to take the costs that are allocated to the
individual customer classes and design rates that will recover
the costs allocated to those classes which is pending at this
time. Mr. Rothstein stated that the technical work at this
time is pretty well complete since the rate design portion of
the project is not as time consuming.
Mr. Rothstein continued to state that relative to the schedule
the rate design and reporting should be completed in `-
approximately two weeks . Mr. Rothstein continued by
discussing some of the rate design options available:
a. Adjust the current rates with quantity allowance;
b. Minimum charge and uniform volume by class;
C. Irrigation and residential conservation rates; and
d. Surcharges (pumping, outside district, meter size) .
Chair Scheiderich questioned the system development charges
and Mr. Rothstein stated that these charges fall outside the
scope of this rate study. Commissioner Manning questioned
whether CH2M Hill would present examples of different types of
modeling (with and without surcharges) ? Mr. Rothstein stated
that would be provided. Commissioner Hunt questioned whether
the data Mr. Rothstein' s firm is waiting for is ,from our
Finance Department and Mr. Rothstein agreed. Mr. Wegner
clarified that the data requested was not readily available
and some research was involved to collect the needed data.
Commissioner Budihas questioned whether this data would be
available by next month and would it be presented at the next
meeting? Mr. Rothstein stated that they are anticipating
being completed by next month and the information will be
presented at the next meeting and the Board will then have
time to review the information. Commissioner Hunt questioned
whether the determination needed to be made at this time in
regards to pumping? Mr. Rothstein stated that prior to making
a final rate is when the decision would need to be made on
pumping.
6 . Director' s Report - Ed Wegner
Mr. Wegner stated that since the December meeting was
cancelled, included in the packet of information distributed
was the December written report from CH2M Hill, utility
billing memo from Wayne Lowry which includes the changes, a
copy of memo to Lorna Stickel on the Regional Water Supply
Plan outlining the comments incorporated from the IWB and the
Tigard City Council, monthly water use reports from October,
November and December. Mr. Wegner stated that we will provide
the Board with the annual water use summary.
Commissioner Froude questioned whether they were any storm
related water problems? Mr. Wegner stated that even though
there was a power outage, we did not experience any
interruptions of water service. Mr. Wegner continued to say
that there was a slight problem at the High Tor site (1-1-96)
which involved a malfunction with the SCADA system which
overflowed the reservoir causing some minor damage to some
residences . Mike Miller is currently investigating this
problem for future prevention.
IWB Meeting Minutes - January 10, 1996 Page 2
7 . Non Agenda Items
Chairperson Schederich questioned the election of new officers
and it was stated that the Board made the decision to elect
new officers the first meeting in February to accommodate new
members appointed in other areas . This will be completed on
the February agenda.
Visitor' s Comments
Mr. Jack Polans from King City, questioned after hearing the
presentation of CH2M Hill , the cost to consumers? Mr. Polans
continued to say that it was his understanding that in
February CH2M Hill would make a presentation on final water
rate model . Mr. Polans stated that another part that needs to
be included in this rate are Lake Oswego and Tigard- getting
together, which would include a 190 intergovernmental
agreement between Tigard and Lake Oswego. He alsosstated
that another possibility is an agreement of Tigard, Lake
Oswego and the Willamette River (1/3 , 1/3/, 1/3) . Mr. Polans
shared his concern with the rates being double the current
rates, which would have an effect on the residents of King
City, who live on limited incomes .
Mr. Polans stated that he did not know what the model work
being performed by CH2M Hill consists of and questioned how
they can come up with rate.
Mr. Polans stated his concern with the length of time Lake
Oswego and Tigard have been working on an agreement .
8. Adjournment
The following items were noted for the next meeting: follow
up to the Executive Session held tonight, discussion of a
capital improvement plan, rate study and election of new
officers .
A motion was made by Commissioner Hunt to adjourn the meeting
which was seconded by Commissioner Budihas and voted upon
unanimously. The meeting adjourned at 6 : 20 p.m.
kathy\iwb\1-10iwb.mtg
IWB Meeting Minutes - January 10, 1996 Page 3