01/08/1997 - Minutes INT�RC,QTEi?,3�TMaNTA7� TSR BOARD
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anuary. 8, 19. i
Members Present: Beverly Froude, Paul Hunt, and Jan Dransholt
Members Absent: Bill Scheiderich
Staff Present: Ed Wegner, Kathy Kaatz, Loreen Mills, Mike
Miller
Visitors Present: Jack Polans, Michael Denton
1. Call to Order
The regular meeting of the Intergovernmental Water Board was
called to order at 5 : 35 p.m.
2 . Roll Call and Introductions
Roll call was taken with all members present including the new
representative from the City of King City, Jan Dransholt .
Commissioner Scheiderich was absent .
3 . Visitor Comments
Mr. Polans was present and discussed the executive session
portion of the meeting. Mr. Polans continued by saying that he
would like the following added to the Agenda: The IWB cannot
discuss public information and if they do the representative
of the news media can write that information in their
newspaper without notifying the IWB members .
Mr. Polans then discussed the meeting minutes draft of
November 13 , 1996 and discussed the article from the Oregonian
regarding Bull Run water and getting the lead out . Mr. Polans
questioned what percentage was the lead content? He continued
by discussing from the November 13 , 1996 minutes page 2 , #6
the Regional Water Supply and Consortium Update . Mr. Wegner
clarified that the items discussed under the above referenced
minutes have nothing to do with Washington County or Senate
Bill 122 , but have to do with the Portland Metropolitan Water
Providers Meeting (27 water purveyors) that have been held.
Mr. Polans questioned whether the firm of Cochran, Overton and
Cochran are doing consulting work? Mr. Wegner stated not on
the RWSP .
Mr. Polans then stated that the firm of Cochran, Overton and
Cochran, consultants for Washington County and working on
Senate Bill 122 claim that the City of Tigard has many water
problems in King City, City of Durham and the unincorporated
area. Mr. Polans questioned how we know that the IGA between
Tigard, Wilsonville, Tualatin, Sherwood, Tualatin Valley Water
District will not end up the same way the IGA with Tigard and
Lake Oswego?
Mr. Polans continued by discussing information on page 4 of
the same minutes, item number 8 and question the address of
the tax lot #600? Mr. Wegner stated he did not know the
physical address of the tax lot since at this time it is a
vacant piece of property.
Mr. Polans then questioned on page 5 of the same minutes
(water supply) #2 whether there was public hearing held on
this matter? Mr. Wegner stated that this was brought before
this Board approximately two years ago and there was a
recommendation to the Tigard City Council in which a
presentation was made and they voted to approve the contract.
Mr. Polans questioned whether there was a written report on
this public hearing? Mr. Wegner stated that he has a contract
with TVWD. Mr. Wegner stated that Mr. Polans could obtain
this information through the City Recorder vis the minutes of
that meeting.
Mr. Polans stated that according to the minutes Tigard is
interested in building on the Willamette River for drinking
water and questioned whether Mr. Wegner had a report on this
matter? Mr. Wegner responded by stating he was unclear on
what Mr. Polans was wanting. Mr. Polans questioned whether
Mr. Wegner had addressed these questions? Mr. Wegner stated
that the executive session notation on the agenda is in
accordance with ORS 192 . 660 (1) (d) , (e) , & (h) . Mr. Hunt
concurred that this information is in compliance with the
Oregon State Statue .
Mr. Michael Denton, 15673 SW Barrington Terrace, off Beef Bend
Road was present to discuss a concern on water pressure at the
above listed address . Mr. Denton' s concern is that he resides
at the top of the hill in the Barrington Heights (Division 2)
area built approximately five years ago and at that time had
very good water pressure . Mr. Denton continued by saying that
at the best time of the day they only have 40- 50 psi . Mr.
Denton questioned what can be done to increase water pressure
in this area? He continued by saying that a couple of times
employees from the City have come out and checked the water
pressure and he was told there was nothing that could be done .
Mr. Denton is concerned about the additional building in that
area and how this will effect the already low water pressure?
He also stated that they have multiple occasions where they
have experienced brown water. _
IWB Meeting Minutes - January 8, 1997 Page 2
Mr. Wegner stated that he and Mr. Denton had spoke before the
meeting and informed him that he could answer his questions in
general terms although he would need to speak with Mike Miller
in regards to the hydraulics . Mr. Wegner continued to state
that it is our intent to place a new pump station on Beef Bend
Road which should help the low pressure. This will be designed
and constructed in May/June of 1997 . This will be at 137th
and Beef Bend Road. Commissioner Hunt questioned whether this
project has been budgeted? Mr. Wegner stated it is already
budgeted.
Mr. Wegner response to the brown water is that there is not a
.lot that can be done since there is a lot of construction in
that area. Mr. Wegner stated that DEQ requires a special
permit to discharge hydrant water. At this time no one has a
permit to do this. Mr. Wegner stated that there is a task
force in the Metropolitan area that is attempting to get a
permit with DEQ to flush these systems . Mr. Wegner stated
that we can pull the meter and run a line and flush that
system. Commissioner Hunt questioned how we can flush a line
in that manner when we cannot flush a hydrant? Mr. Wegner
stated that we can flush this into a sanitary sewer through
his house.
Commissioner Froude questioned this being a result of new
construction? Mr. Wegner stated that when lines are tapped
into it stirs up the water due to the force . Commissioner
Froude also questioned whether we notify these residents that
we will be tapping into their line? Mr. Wegner stated that in
the past we have not but will in the future. Commissioner
Hunt stated that the Water Department looks bad when the
customers are unaware of what we are doing. Commissioner
Froude questioned the possibility of notifying when we
anticipate a change in water color. Commissioner Hunt
questioned the value of sending out information with billings ,
and information regarding the issue with DEQ not allowing
flushing. Mr. Wegner stated that we have done news releases
with the Oregonian, Tigard Times and the Courier.
Commissioner Froude questioned who should be speaking with
DEQ? Mr. Wegner stated that since the fire districts are
involved this will be resolved quicker.
4 . Approval of Minutes
A motion to approve the minutes of the November 13 , 1996
meeting was made by Commissioner Hunt and seconded by
Commissioner Froude. A voice vote was taken which passed
unanimously.
IWB Meeting Minutes - January 8, 1997 Page 3
5. Compliance Review of Water Facilities - Loreen Mills
Loreen Mills was in attendance to bring a request to the Board
to authorize staff to have a consultant do an ADA review of
Water facilities. Commissioner Hunt questioned whether Ms .
Mills was requesting authorization to receive quotes or to
hire a consultant? Ms. Mills stated that we would get quotes
and then come back to the Board for approval to hire a
consultant. Ms. Mills continued by saying that the Purchasing
Rules authorizes staff, if funds are available and budgeted to
obtain three quotes and go with the lowest quote from the firm
that is able to complete the work. Ms. Mills stated that the
decision is the Boards on whether to authorize her to obtain
quotes and come back for further authorization or to get
quotes and proceed with the contract. This issue needs to be
addressed in the 1997/98 budget with this proposal due to
Finance in the next six weeks .
Ms . Mills stated that ADA was passed in 1990 (Federal
Legislature) which mandated local government to review their
services, programs, policies and procedures as well as
reviewing or evaluating.all buildings and facilities to ensure
that they are accessible to the disabled community. When the
City of Tigard did their evaluation in 1992 (published 1993)
prior to the Water District merger, a consultant was hired to
complete this work. While reviewing the ADA Plan for the
City, Ms . Mills continued by saying it was noted that the
Water facilities had not been included. The deadline for
compliance with the ADA Act was in 1991, 1992 , and 1993 .
Since these facilities had not been included a written plan
must be completed to be in compliance.
Ms . Mills stated that compliance with the ADA on hiring
procedures has been completed by the Human Resource Department
under the umbrella of the City of Tigard. This plan would
include all Water facilities which include the Water Building
and Canterbury facility. According to Ms . Mills there have
been recent changes to the ADA and she is unsure how these
apply to reservoir sites and pump stations .
Commissioner Hunt stated that the Water Department is charged
a percentage of the overhead of the City (each department) and
as long as this would be an effort that Ms . Mills would spend
a lot of time on, would there be an additional charge for your
time? Ms . Mills stated that this will be reviewed during the
budget process , although currently a percentage of her time is
charged to the Water fund for risk management issues . After
the process begins, if it is noted that more time is being
spent than initially anticipated it will be adjusted
internally. Commissioner clarified his question by asking if
Ms . Mills is wanting authorization to hire a consultant only
or for her time as well? Ms . Mills stated at this time, funds
are being requested to hire consultant services .
IWB Meeting Minutes - January 8, 1997 Page 4
Commissioner Drangsholt questioned the amount of funds we will
be looking at? Ms. Mills stated that since it is unknown what
effect the changes to the ADA will have, it is anticipated
that the costs will probably be $3 , 000 . This work will cover
a walk through of all facilities, interview staff to determine
if there are problems with services provided, or programs
provided in the water delivery area. A final report should be
completed before the December meeting of the IWB.
Commissioner Drangsholt questioned how long this survey would
take without the use of a consultant? Ms . Mills stated up to
three years with current staffing and we would still have to
hire someone to give expert advice. Commissioner Hunt
questioned whether the Board could authorize the maximum
amount of funds to hire consultant and complete the study
without coming back to Board for additional approval? Ms .
Mills stated that this would help speed up the process .
Commissioner Froude questioned whether we do not include a
dollar figure since it is unclear at this time what the costs
will be? Mr. Wegner stated that if the Board approves the
plan to receive quotes on consultants, he could approve up to
$7, 500 and report back to the Board. In the future the Board
will see ADA compliance in future budgets. The Board
concurred to allow Ms . Mills to receive quotes on hiring of
consultant . Ms . Mills stated that she would be happy to file
periodic progress reports on this process .
6 . Director' s Report
a. Menlor Site - the tree survey has been completed. The
test boring has been completed. Mr. Wegner has met with
the engineers and they have approximately 70% of the
design phase complete . Hopefully by the March meeting
they will have a good rendering to show the Board. An
appraiser has been hired to appraise tax lot 600 (right
of way access) . The property owner has also hired an
appraiser and we can begin negotiation for purchase. If
the easement is resolved within the next 30 days we will
be on target with the design plan. Mr. Wegner stated
that the property owner will have to determine whether
they will sell all 2 . 7 acres or just . 7 acres needed for
the easement .
b. Regional Consortium - City of Tigard after reviewing
documents distributed to the Board we have agreed to
become a member of the Regional Water Consortium. A
draft set of by laws is being reviewed at this time.
There will be three different groups working to begin
with different groups being added later. The first group
will be the Consortium Board made up of elected officials
from member agencies (23) with Commissioner Hunt
representing the City of Tigard and City Councilman Rolhf
as the alternate with their first meeting February 6 .
There will be a Technical Committee made up of 26
IWB Meeting Minutes - January 8, 1997 Page 5
individuals represented by they:mss with Mr. Wegner
representing City of Tigard. The Technical Committee
i ill meet monthly. There will also be a ten member
teering Committee with three members from Washington
\
!County, three from Clackamas County, three from Multnomah
�L County and a representative from Metro. The three
Washington County representatives will be Jesse Lowman
(TVWD) , Dave Winship (Beaverton) , and Ed Wegner (City of
Tigard) . There are twenty-three members that have joined
� and have adopted the RWSP for the Metropolitan area. The
/lQ difference in the number of participants and voting
members is that City of Troutdale has said they won' t
join the consortium and the remaining three members have
not met .
C . Regional projects - Continue to work with the Willamette
River application. The committee will be meeting next
week on how to handle our individual rights and
collective rights requested. With all applications we
were asking for two to three times the amount the RWSP
indicated the need for. Mr. Wegner stated the group is
looking at revising the current requests. The City of
Tigard may reduce our request and use some of TVWD and
Wilsonville 150 mgd and they will allocate 40 mgd to
Tigard with an ownership right .
Commissioner Hunt stated that the assumption that this
project of building on the Willamette will go through,
what if down the road this project falls apart and we
have reduced our request for water rights? Mr. Wegner
stated that the balance that we don' t take from TVWD and
will leave those to be approved at a later date. Mr.
Wegner continued by saying that if we combine with anyone
it will be a joint partnership divided upon by the amount
of water taken by the group. Mr. Wegner stated we will
have a partnership and some ownership. Commissioner Hunt
questioned the approval timeline on this application?
Mr. Wegner stated that the Water Resources Board' s big
question is why are the numbers so high when the Regional
Plan states a lower need. We will need to get these
numbers adjusted to proceed.
d. Hydraulic Study - Mr. Wegner stated we are currently
working on a hydraulic study of a line that goes through
eastern side of Tigard called the Washington County
Supply Line along with Portland, Tigard, Tualatin,
Sherwood and Wilsonville to study the amount of water
that can be pulled down from Florence Lane in Tualatin
Valley to add additional water through that system to
feed Tigard and Wilsonville.
e . Water purchasing - Mr. Wegner stated we are within
pennies of a new pricing with Portland which will allow
us to buy a lot more water at a reasonable price.
IWB Meeting Minutes - January 8, 1997 Page 6
Hopefully within the next month we will have a new
purchasing scenario which will probably become a
permanent scenario.
f . Water Conservation - The Coalition is providing another
water wise landscaping seminar on March 15 at PCC Rock
Creek. We will be cost sharing with them as part of
Coalition expenses .
7 . Non Agenda Items
Mr. Polans questioned that according to memo from Water
Director we have to wait 3-4 years or 2-3 years for planning
from the minutes on page 5? Commissioner Froude questioned
whether this could be addressed after the meeting with Mr.
Wegner? Mr. Polans questioned what the cost of waiting for
3-4 year or 2-3 years for planning and construction to the
consumer in King City, Durham and the unincorporated area?
Commissioner Hunt stated that what this is really saying is
that we are delaying 3-4 years to study the issue. Mr. Wegner
stated that these costs are unknown at this time, since we do
not know what we will be doing. Mr. Wegner continued by
telling Mr. Polans that if he wanted to see him he could make
an appointment for them to discuss .
8 . Adjournment
Commissioner Hunt made a motion to adjourned the meeting at
6 : 38 p.m.
IWB Meeting Minutes - January 8, 1997 Page 7