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07/23/1997 - Minutes Intergovernmental Water Board Meeting Minutes July 23, 1997 Members Present: Paul Hunt, Patrick Carroll, Bill Scheiderich, Beverly Froude Jan Drangsholt Staff Present: Ed Wegner, Mike Miller, John Early, Kathy Kaatz lisitors: No Visitors present 1. Call to Order The Regular meeting of the Intergovernmental Water Board meeting was called to order at 5:30 p.m. on July 23, 1997 2. Roll Call and Introductions Roll call was taken and all Board members were present. 3. Visitor Comments There were no visitors present. 4. Approve May 14, 1997 Meeting Minutes A motion was made by Commissioner Carroll for approval of the minutes from the May 14, 1997 meeting which was seconded by Beverly Froude and passed unanimously. 5. Director's Report Mr. Wegner began by apologizing for the minutes being distributed on the day of the meeting. Mr. Wegner continued by discussing the following: Water Supply June average daily demand was 6.4 mgd with the first 20 days of July average being 8.04 mgd with peak day being 10.39. Commissioner Scheiderich questioned when Bull Run would be imposing conservation. Mr. Wegner stated that Bull Run started their draw down on Monday and the bubbler system went to push buttons this week with public service announcements beginning this weekend. Tigard has water conservation billing inserts during this billing cycle. Menlor Reservoir Update Already discussed. Intergovernmental Water Board Minutes-July 23, 1997 1 Water Supply July 1 was the beginning date to purchase 4 mgd from Portland. A study that Murray, Smith and Associates plus six other agencies on the Washington County Supply Line have worked on has produced a draft agreement with an executive report to be completed within the next month or so. At the last meeting Commissioner Hunt requested that we prepare a report on the comparison on the purchases, production and costs of the last couple of fiscal years which was distributed to the Board members. Commissioner Schedierich questioned the per capita cost for residential use? Mr. Miller stated that they have not done that yet although they do have the ability to separate the residential use versus commercial use. Commissioner Hunt questioned the status of the negotiation with Lake Oswego? Mr. Wegner stated that will be discussed in Executive Session. Commissioner Schedierich questioned when the bid award date is for the Menlor site? Mr. Wegner stated that hopefully August 12 although he would be discussing this further in Executive Session. Commissioner Hunt also questioned whether we would be discussing in Exec Session the negotiation with Wilsonville. Mr. Weger stated that would also be discussed. 6. Non Agenda Items Commissioner Froude stated that she had a telephone call from a person that resides in the Tigard Water Service area and has raised a question in her mind. Ms. Froude continued by saying that this is a property that is located where the water reservoir tank is above King City. Ms. Froude stated that the previous owner of that property apparently have a letter stating that the Tigard Water District will keep the grass mowed on the road up to the property as well as maintenance of the gravel area. Ms. Froude stated that she wondered if there were other letters or agreements such as this and do we have copies of those? Mr. Wegner stated that two years ago the City attempted to find a letter regarding this property to no avail. Mr. Volk and Mr. Wegner met with the previous property owner and to date have not seen the letter. Mr. Wegner stated that they informed the property owner at that time that the City was changing the methods of maintenance, since are top priority are water issues rather than maintenance of water sites. Mr. Wegner stated they did make a verbal agreement with him that we would mow the road right-a-way when the regularly scheduled mowing is done as well as doing the gravel roadway to the reservoir site when we do our scheduled gravel roadway maintenance. Mr. Wegner stated that the property owner was informed that the City crews would not go onto private property for maintenance. Commissioner Froude requested that a letter be written to Jim McCoy (new property owner) addressing this issue. Mr. Wegner agreed to send letter to Jim McCoy. Intergovernmental Water Board Minutes-July 23, 1997 2 Commissioner Froude questioned whether there are other letters similar to this? Mr. Wegner stated that there are a couple more agreements, although at this time they have not been put in writing. Commissioner Drangsholt stated that she has received a call from a resident regarding the fire hydrants in King City and questioned whose responsibility they are? Commissioner Drangsholt stated that this citizen reported that most of the hydrants in the area only have 2 ports and they would not be useable by a fire truck. Mr. Wegner stated that we are responsible in ensuring that hydrants are installed properly. Mr. Miller stated that the current installation requirement is for installation of a 3 port fire hydrant, which was effective in the 1970's. W. Miller stated that the older hydrants are scheduled to be replaced with 3 port hydrants, although the fire flow in King City is excellent and there is no danger with these hydrants. 7. Executive Session A motion was made by Jan Drangsholt for the meeting to go into Executive Session under ORS 192.660 to discuss matter of real property and litigation issues. The board resumed open session of this meeting at 7:00 p.m. Mr. Wegner questioned whether the Board would authorize the Tigard City Council to award bid on the Menlor Reservoir site or would he need to attend meetings at the other jurisdictions for authorization. The Board agreed to authorize the Tigard City Council to award the bid on the Menlor Reservoir site. Mr. Wegner stated that prior to Mr. Wegner going to the City Council with a recommendation, he will keep the Board apprised of the recommendation. The Board had a brief discussion on the error in bidding and Commissioner Scheiderich stated for Mr. Wegner to proceed with the apparent low bid on the Menlor site. Mr. Scheiderich questioned whether the Clute property transaction was complete? Mr. Wegner stated that the Clute property transaction is finalized. Commissioner Carroll questioned whether the Board would be informed if the apparent low bidder situation fails? Mr. Wegner stated that he would be keeping the Board apprised of all discussion in this matter and would proceed as necessary according to legal council advise. 8. Adjournment The regular meeting of the Intergovernmental Water Board was adjourned at 7:04 p.m. with a motion made by Commissioner Hunt. kathy\iwb\iwb7-23 --e Intergovernmental Water Board Minutes-July 23, 1997 3