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02/27/1995 - Packet TIGARD WATER DISTRICT BOARD OF COMMISSIONERS Serving Unincorporated Area REGULAR MEETING AGENDA Monday, February 27, 1995 7;00 p.m. 1. Call to Order 2. Visitors 3. Approval of January 10,;1994 Minutes 4. Resignation Acceptance - Appointment to Vacancy 5. Election Update 6. Intergovernmental Water Board Update - Beverly Froude 7. Director's Report - Ed Wegner a. Interim Water Plan b. Long',Range Supply Flan 8. Non-Agenda Items 9. Commissioner's Comments 10. Set Next Meeting Agenda Reminder: TWD Meeting 3-27-95 C 7;00 IWB Meeting 3-08-95 @ 5.30 • --� TIGARD WATER BOARD MEETING January 10, 1995 MEMBERS PRESENT: Chair Froude, Commissioners Morgan, Mortensen, Haunsperger, and Pedersen STAFF PRESENT: Ed Wegner, Randy Volk, and Sherrie Burbank VISITORS PRESENT: Jack Polans, Norman and Carolyn Penner, and Carol Calloway 1. Roll Call The meeting of the Tigard Water Board was called to order by Chairperson Froude at 7:00 p.m. with all Board members present. 2. Approval of Minutes A motion was made by Commissioner Morgan and seconded by Commissioner Haunsperger seconded to approve the December 12, 1994 minutes. The motion was approved by a unanimous vote. 3. Visitor Agenda Jack Polans spoke to the Commissioners in regards to a memorandum from Finance Director Wayne Lowry regarding a water rate analysis. This particular item is to be placed on the January 24, 1995 Council agenda. Mr. Polans wanted to make sure the Commissioners were aware of this agenda item. Apparently he questioned the expense and indicated that he had spoken to City Administrator Bill Monahan regarding this issue who informed Mr. Polans when he asked whether this was a matter that would go before IWB that Mr. Monahan would have a better idea of how the City would proceed after the January 24 Council meeting. Mr. Polans also stated that Councilor Hunt is now involved with this matter because Bob Santee expressed a concern to Councilor Hunt that this was a very expensive cost ($50,000) and one which he felt was not necessary. Councilor Hunt agreed to review the matter. Mr. Polans felt is was important to raise this issue to the TWD Board for their review. Chairperson Froude asked Commissioner Morgan if he was going to cover this issue in his report. Commission Morgan indicated that although he knew a memo TIGARD WATER DISTRICT BOARD MEETING -- JANUARY 23, 1995 PAGE 1 • - was being developed regarding hiring an expert to conduct a water analysis, he had not seen a copy of the memo until tonight. Mr. Wegner indicated that he would be covering this matter in his report. 4. Intergovernmental Water Board Update Commissioner Morgan summarized the January 11 , 1994 IWB meeting. Upon Chairperson Froude's request, Commissioner Morgan explained the overall role of the IWB for the benefit of new visitors. Commissioner Morgan then proceeded with this IWB report. He indicated that the board received staff reports covering reviewing the long term water supply contract. He also stated that each member agency must approve or have the opportunity to approve the long term water supply contract and the capital improvement plan to assure distribution of water without service interruption to customers. It will take a 3/4 vote of member agencies to approve any of these matters. The major criteria for a"No" vote would be based on an engineering data analysis. A "short term" interim plan has not been designed at this time. Management of this plan might be within the responsibility of the City of Tigard unless this results in implications of the long term water plan. It was also noted that the City of Tigard basically determines the IWB agenda as chief purveyor of water representing 70+% of the customers. IWB's primary role has been to review engineering studies, identify possible alternatives, and select the best alternative from those identified. Commissioner Morgan also reported that there are ongoing meetings taking place with Lake Oswego, but there appears to be some reluctance from Lake Oswego to relinquish any water rights. It is IWB's understanding that there will be subsequent meetings to clarify the concerns. Interest has been expressed by Tualatin Valley Water District to acquire water rights on the Willamette River. They have also expressed an interest in a sub-regional plan. Principle parties might include: Tualatin, City of Tigard, Tigard Water Service District, City of Wilsonville, and possibly Sherwood. There will be further discussion regarding this matter at upcoming IWB meetings. It is apparent there is a need to discuss effective program development should Lake Oswego decide to not enter into a contract with Tigard. There is nothing conclusive at this time; just that it would be explored. There was a status report on the interim supply involving an inter-connection between the Tigard Water Service area and Tualatin so TWS can receive 4-5 Mg of water per day. Several connection point options were reviewed and more TIGARD WATER DISTRICT BOARD MEETING -- JANUARY 23, 1995 PAGE 2 definitive information will be discussed at an upcoming meeting. The price would be about 10-15% above what Tualatin currently pays Portland. The rate seems to be reasonable and is comparable to the rate we pay with Lake Oswego. The contract with Lake Oswego expired 12/31/94 so the existing terms and conditions would be extended as they continue to work out new conditions. IWB recognized the need to identify costs of the capital improvement plan. As stated previously, once these costs are identified and reviewed, a 3/4 majority of the participating agencies is required for approval. This will assure the quality of water service throughout the participating areas. Commissioner Morgan stated that the capital improvement plan is extremely important -- financing and the method of financing will have a direct impact on future water uses. He talked about budget development and indicated that it will be finalized during the next few months at which time it will be reviewed by IWB and subsequently submitted to the City of Tigard. There was also some discussion regarding representation to IWB due to the recent elections. Commissioner Morgan stated he was uncertain who would be representing the City of Tigard and that King City also has a new representative. He again emphasized that issues still facing IWB is interim supply, long term supply, capital improvement plan plus any other issues members of the board feel are appropriate to review or handle. Commissioner Morgan informed the TWD Board that he does not plan to run for re-election to the TWD Board. He also noted that since he is the current representative to the IWB, that someone new will need to be selected to represent TWD on this board. Chairperson Froude informed the other commissioners that under Agenda Item #8, they will discuss appointing a new IWB representative. 5. Election Update Commissioner Froude asked which other TWD board members were planning to seek re-election -- Pedersen - No; Mortensen - Yes; Froude - Yes; Haunsperger- Yes; and Morgan - No. Chairperson Froude indicated she was aware there were some other people interested in running for vacant board seats. A brief discussion followed about the election requirements. TIGARD WATER DISTRICT BOARD MEETING -- JANUARY 23, 1995 PAGE 3 6. Interim Water Supply Mr. Wegner indicated the City has not received a written extension from Lake Oswego yet although they continue to provide water and discussions between the two city administrators have resulted in a 90 day interim contract which can be extended every 90 days until the long term contract is implemented. In developing an interim plan with Tualatin Valley Water District, the City has authorized their consultant to do a model to make sure we have the proper flows for Baylor Street, Cascade and Greenburg, and Shady Lane. This model is to be completed by next Friday. The consultant is Bob Fuller from CH2M; he completed the water plan for Metzger. Discussion regarding rate raises followed. Mr. Wegner stated that we will get the surplus that Portland is not using through Tualatin Valley and that the rate will be similar to what we are paying to Lake Oswego now. Chairperson Froude expressed a concern that Tualatin Valley might raise their price to cover their increased costs. However, Mr. Wegner assured the commissioners that an agreement is in draft stages which will cover the terms over a 10 year period (with a 120 cancellation clause) specifically designed to allow the City to get out of the contract upon development of their long term water plan. Mr. Wegner also indicated that he doesn't believe Lake Oswego will guarantee an daily amount water while Tualatin Valley is trying very hard to provide this guarantee. Mr. Wegner also informed the board members that he composed a memo to all entities regarding the capital improvement plan. This memo basically puts into writing the everything that Commissioner Morgan mentioned earlier. This plan needs to be adopted by IWB so we know where we are going to be buying water and for how long. Currently, we haven't been doing any CIP projects because we have been waiting for the adoption of this agreement. Mr. Wegner indicated that the interim water supply plan would be in place for 1 to 5 years because it is believed it will take that long to get a water production plant on board. 7. Director's Report Former Mayor Schwartz and Bill Monahan (City Administrator) met with the Mayor and City Administrator from Lake Oswego on 12/23/94 to discuss the draft contract documents. One area of concern identified is the water rights and ownership of the water system. The City of Tigard wants an equal share. Both mayors were TIGARD WATER DISTRICT BOARD MEETING -- JANUARY 23, 1995 PAGE 4 hoping to agree on a contract by 12/31/94. Unfortunately, this did not occur. Discussions are still in progress. Then next step is for Mr. Monahan and Mr. Wegner to compose a list of issues and concerns (i.e., ownership, guarantee of water, water rights, etc.) and provide a signal that the City wants to be partners. The City Council will be discussing this list at tomorrow night's. Two things could happen as a result of this discussion -- Council could ask staff to continue to work on this project or the two City Councils may meet to discussion the matter and determine how to proceed. Apparently Lake Oswego is willing to make a commitment but they want to assure their residents are covered first. Tigard continues to hold out for an equal partnership. Staff realizes they might need to seek further direction from IWB if this option is not possible. Discussion regarding other possibilities followed. In fact, Mr. Wegner stated that the City is researching the creation of a third party (water production entity) that would produce water. The City is also pursuing the Willamette River water rights with a coalition. However, a coalition of this type may not be viable for another 2 years. It appears that Tualatin Valley Water District and Tigard Water Service/City of Tigard would be the big players in this coalition. City Council has advised staff to continue to explore the Willamette River. Staff will be reporting back to Council next week and to IWB on February 15th. Commissioner Morgan asked if there was any interest to the west in terms of agencies such as Beaverton and Hillsboro. Mr. Wegner said that Beaverton might --� be interested but they may not have the funds to explore this option now. It is also possible that some other agencies might be interested if someone else was willing to take the first step. Mr. Wegner let TWD Commissioners know that Randy Volk and Mike Miller were conducting some hydraulic pumping tests while the tanks are being cleaned to see if we have the capacity to take on more water. Mr. Wegner also informed the Commissioners that Violet Yaeger will be the IWB representative for King City. He also clarified that the Intergovernmental Agreement stipulates that a representative must be an elected official; this does not necessarily mean the mayor. The Tigard City Council will decide on their representative a week from Tuesday when they make their other committee appointments. Mr. Wegner asked if Commissioner Mortensen was going to prepare the TWD budget this year. If so, Finance Director Lowry is ready to start anytime she is. This can wait until after the election if you prefer. Commissioner Haunsperger moved and Commissioner Morgan seconded the motion for Commissioner Mortensen to act as budget chairperson. The motion passed unanimously. TIGARD WATER DISTRICT BOARD MEETING -- JANUARY 23, 1995 PAGE 5 Mr. Wegner took a few minutes to share the goals and objectives of the Water Division with the TWD Board. Mr. Wegner discussed the objective of the Financial Consultant RFP -- the service area needs to a financial plan to determine the direction for the next 5 to 10 years in regards to the cost of service, rate structure, etc. He also noted that it had been years since a professional rate study was completed. He stated that now is an appropriate time if we are going to enter into a long term, expensive water plan -- we are going to have to determine the rate charges to customers. A consultant will look at the books, history, and future direction. Mr. Wegner informed the IWB at their 1/11 meeting that he and Mr. Lowry would be seeking Council's permission to prepare an RFP to solicit proposals. Once the proposals have been received, they would ask IWB to interview representatives of the firms that would be considered for hiring. A recommendation would then go to City Council. As part of RFP, firms would be requested to meet with IWB, the Tigard City Council twice, and the other three entities once. Discussion followed regarding the logistics for notifying citizens of a public hearing and the process dates. Mr. Wegner explained the process and stated he hoped the process would be completed by the end of the fiscal year which would coincide with the budget. -- . Mr. Wegner informed the Board that their insurance premium is due and that he will be processing as previously agreed. Mr. Polans raised questions regarding the financial consultant contract and wondered if it will stay under $50,000 and the contract dates. Mr. Wegner explained the RFP process. The Commissioners also recognized that there must be proposal before the actual costs are known. More explanation followed to attempt to help Mr. Polans understand the process. Commissioner Morgan asked Mr. Wegner if the 71% generated revenue identified on the first 6 months budget report was high. Mr. Wegner informed the Board that this was reflective of the increase in meter sales especially in the unincorporated areas. In fact, this figure exceeds the last year's projections by about 120%. 8. Non-Agenda Items Chairperson Froude said the Board needed to appoint a new person to IWB. Commissioner Haunsperger moved and Commissioner Mortensen seconded that Chairperson Froude be appointed to represent TWD on the IWB. The motion passed unanimously. TIGARD WATER DISTRICT BOARD MEETING -- JANUARY 23, 1995 PAGE 6 • Discussion ensued regarding an early election with the resignation of Commissioner Morgan. Mr. Wegner informed the Commissioners that it will be necessary to maintain a forum and that they could decide to fill the unexpired term before the election. This person would have to run for election in March to fill the seat in July 1. As long as there is a quorum to do business then one person can resign and a replacement would not have to be appointed. Discussed this issue further to assure everyone understood the options and consequences. Commissioner Morgan stated he would like to resign effective 2/1/95 if this was agreeable with the other board members. Commissioner Pedersen is intending to resign effective 3/1/95 if this does not create hardships for the board. Commissioner Haunsperger commended both Commissioner Morgan and Commissioner Pedersen for their commitment to TWD and also commended Commissioner Morgan for his representation on IWB. 9. Commissioner's Comments No further comments. 10. Next Meeting February 27, 1995 The meeting adjourned at 9:16 p.m. sb\twd195 TIGARD WATER DISTRICT BOARD MEETING -- JANUARY 23, 1995 PAGE 7 • JANUARY 1995 WATER MONTHLY REPORT Revenues/Expenditures: Month of January Year to Date Prior Yr. to Date % of Budget Revenues: Water Sales $273,566.96 $2,604,314.85 $2,180,471.06 Meter Sales 65,730.00 246,220.00 309,556.77 Developer Fees 6,756.48 131,166.68 47,687.51 Other Income 16,040.13 85,086.61 56,078.73 Total Revenue $362,093.57 $3,066,788.14 $2,593,794.07 81% Expenditures: Personal Services $58,435.00 $426,611.00 $500,550.52 Material Services 127,268.17 1,020,609.51 1,142,830.59 Capital Outlay 10,561.19 98,177.62 185,889.65 Cap. Proj. Res. Fund 00.00 00.00 300,000.00 *Total Expends. $196,264.36 $1,545,398.13 $2,129,270.76 41% SDC Fund: $73,838.31 $301,806.95 482,315.71 77% SDC Fund Balance: $1,388,871.71 * City accounting system is on a cash basis Meter Installations: 5/8" x 3/4" 1" 1 1/2" 2" Total Durham 2 0 0 0 2 King City 0 0 0 0 0 Unincorporated Area 38 6 0 0 44 City of Tigard 22 1 2 0 25 Total for December 71 Water Consumption and Loss: Total 100 cubic feet of water purchased or produced 177,279 ccf Plus amount of water from storage during January and consumption not billed in December 43,140 ccf Total 100 cubic feet of water billed <179,581 ccf' Water loss from flushing new lines in subdivisions < 0 ccf> Water loss from main break on SW Walnut St. < 3 ccf' Water loss from damaged FH on Beef Bend < 105 ccf Net amount of water in storage < 14,054 ccf Amount of water consumed but not yet billed < 17,680 ccf' Total Water loss 8,996 ccf 5.07% • Work Accomplished: Durham • Water staff responded to a few requests to check for water leaks or low water pressure at the customer's service. King City • Water Division personnel responded to two requests to check for low or no water consumption and replaced two water meters that were malfunctioning. Unincorporated Area • Water Division personnel responded to 13 requests to check on reported water meter and pressure problems. Water staff replaced three 3/4" pressure regulators and four 5/8" x 3/4" water meters that were malfunctioning. • Water Division personnel finished installing 44 3/4-inch water services and one water sample station for Roundtree Estates. This is a single family residential development located on SW Scholls Ferry Road east of Bull Mountain Meadows. • Water Division personnel installed two additional 3/4-inch water services in the Bull Mountain Meadows 4 subdivision. • Water division personnel repaired a fire hydrant that was damaged by a vehicle driven by an intoxicated driver. The fire hydrant is located on SW Beef Bend Road just east of SW 135th Avenue. City of Tigard • Water Division personnel replaced seven 3/4-inch pressure regulators and five 5/8" x 3/4" water meters that were malfunctioning. Also, Water staff responded to 28 calls to check on water leaks at the meter and checked reports of low water pressure. • Water Division personnel performed meter maintenance (trimming shrubs away from the water meter) on 81 meters throughout the city of Tigard. • Water Division personnel repaired a 6-inch cast iron water main that failed during the first part of January at 12700 SW Walnut Street. • Water Division personnel replaced and updated a fire hydrant on SW 91st Avenue that was leaking. • Water Division personnel rebuilt a fire hydrant on SW Bonaventure Lane that had a leaking gasket. • Water Division personnel removed a 8-inch water valve and capped the fire line to the USA Durham Sewage Treatment Plant. The fire line was not being used because USA is utilizing treated water, effluent, for fire protection. By removing the valve and capping the fire line we eliminate the possibility of a cross connection. • Water Division personnel installed two 3/4-inch and three 1-inch water services for a small single family development located at 11455 SW Greenburg Road. Status Report: CH2M Hill has been authorized by the City to perform further analysis to verify the exact amount of surplus water that would be available from Tualatin Valley Water District (TVWD) to our service area. As of February 15, 1995, the model and analysis has not been completed. A rough draft of an IGA between TVWD and the City for the delivery of water to the City is currently being reviewed by City staff and Murray Smith and Associates (MSA). The City will be performing some pump tests at the Terminal Reservoir site, the pump tests will be supervised by the pump manufacturer, to determine the exact pumping depth of the pump. The tests will be performed during late February or early March. City staff and MSA will be meeting with a representative from Oregon Water Resources in February to discuss the transfer of well water rights from one location to another, and clear up some discrepancies in regards to the permitted amount of water we can pump from our wells. --� TIGARD WATER DISTRICT INCOME STATEMENT & BALANCE SHEET As of January 31, 1995 INCOME STATEMENT Accounts Prior Y-T - D Monthly Y - T - D REVENUES 1% PY Water Sales Revenue Interest Earned 549.30 70.91 620.21 Recovered Expenditures Total Revenues 549.30 70.91 620.21 EXPENDITURES Professional Services 39.25 39.25 Contractual Services Office Supplies & Expenses .-� Advertising & Elections Dues & Subscriptions 3,326.00 3,326.00 Insurance 487.05 487.05 Total Expenditures 3,852.30 3,852.30 BALANCE SHEET ASSETS Cash& Investments 27,366.56 70.91 27,437.47 Net Fixed Assets Total Assets 27,366.56 70.91 27,437.47 LIABILITIES & FUND BALANCE Liabilities Accounts Payable Due Other Funds Total Liabilities Fund Balance Fund Balance 30,669.56 30,669.56 Excess of Rev/(Exp.) (3,303.00) 70.91 (3,232.09) Total Fund Balance 27,366.56 70.91 27,437.47 Total Liabilities and Fund Balance 27,366.56 70.91 27,437.47 g:\Excel\TWD\Monthly\94-5isbs.xls SINCE 1870 JEWETTK ,BARTON,LEAVY&KERN,INC. Q' e-� c!`/ Suite 800 lJc RECEt V EDNWSecondAvenue „.4B Portland,OR 97209-3951 INSURANCE FEB 21 1995 Fax 503/274-0323 503/222-1831 CITY OF TIGARD February 15, 1995 Loreen Edin City of Tigard, Oregon 13125 SW Hall Blvd. Tigard, OR. 97233 Re: Tigard Water District Dear Loreen, At your request, I have reviewed the summary of coverage for Tigard Water District prepared by Bolliger and Sons. Coverage remains with the Special District program, a similiar pool to the CIS plan with which you are already familiar. The Special District program provides superior coverrages, and the summary provided to us seems all inclusive of the coverages needed by this entity as it is now formed. I must also add that Bolliger and Sons does have sole responsibility for the adequacy of this insurance program, since I have not formally reviewed this entity's operations. Please call if you have any questions. Sincerely, Ron Graybeal CPCU, ARM Vice President Public Entity Division Manager CHAIRMAN Of THE BOARD/CEO, BRIAN A. RICE; PRESIDENT, DENNIS B. FERGUSON; DIRECTORS: G. PALMER BYRKIT, CHARLES \V FLOBEKG, GRACE E. TEIGEN MEMBER OF ASSUREX INTERNATIONAL PROVIDING WORLDWIDE INSURANCE • TualatinValley --�Water District 1850 SW 170th Ave.• P.O.Box 745•Beaverton,Oregon 97075.503/642-1511 • FAX 503/649-2733 January 30, 1995 Ed Wegner City of Tigard 13125 SW Hall Blvd. Tigard, Or 97223-8199 RE: WILLAMETTE RIVER WATER TREATMENT PILOT STUDY Enclosed, for your information, is a summary of subject study. This summary was presented December 7th, 1994 to a number of cities and water districts that have expressed an interest in the activities at the Wilsonville Pilot Plant site. This summary pretty well describes the treatability of the Willamette River at Wilsonville, however, a number of processes were identified which would aid in expediting the project, should it become identified as a major water source for the area. A continuing water monitoring program has been initiated to provide additional water quality background material. This is a two-year study that will utilize state-of-the-art methods and criteria to determine all aspects of Willamette River water quality. The results of this study will be available to all entities. Another aspect of the project would be land acquisition. The site will determine much of the cost of the project and this could also pose a problem should a tight time frame be identified. With this in mind, we have been following very closely the deposition of the"Wilsonville Tract" - a 250 acre parcel on which the Divisions of State Lands is interested in receiving proposals. We feel that this is an opportunity that we must act on and are pursuing acquisition of the site. We must again emphasize that we are pursuing this source from a regional standpoint. All information has and will be shared with any interested party. To date, Clairmont Water District, The City of Canby, The City of Wilsonville and yourselves (The City of Tigard) have expressed their continuing interest in the development of the Willamette Water Source. %•sATen page 2 With this in mind, we will keep you fully informed on the project and its development. Sin ly, G ne Seibel General Manager Enc. Study - by Montgomery Watson GS/pr '4IL 77 :U `t - ,p may` l ;�` a�M� F ti i �1P B P ® ♦,�f �Y Q, ie �k e) �Y � , "'.� .,� .' � T> , • a ° i.-. 1i �.� February 21, 1995 Since the last meeting of the Participants Committee on January 24, 1995 the Project Management Staff have been involved in the following activities: 1) Staff have attended a Metro WRPAC meeting on January 25. At this meeting water providers and wastewater agencies were asked for feedback on the Metro 2040 refinement process. One of the major assignments has been to send all of the jurisdictions a map of lands which present development constraints seeking information about which lands inside the current UGB are not buildable. In addition,a Water Resources and Open Space Task Group has been established to assist Metro in looking at unbuildable lands and Open Spaces. This group has Lorna Stickel and John Thomas,of the Mt.Scott Water District as water provider representatives as well as Jim Rapp from Sherwood who is also a provider entity for Phase 2. The task group will meet for the first time March 8. 2)Staff attended a Metro MTAC meeting on January 26 and another one on February 9. The membership of the MTAC is being reformulated by the Metro Council. Staff asked them to consider appointment of both a wastewater and a water provider representative instead of the one they were considering. The Participant's Committee should consider who they wish to have as the MTAC member recommendation at their next meeting as all the jurisdictions are being asked for their recommendations. In addition,the role of the Boundary Commission was the subject of considerable discussion at the second meeting. Metro will be doing a study of the Boundary Commission over the next several months in terms of its role in relation to the Metro 2040 process. 3)Staff attended the all day FOCUS workshop on watershed management and presented information about the Ph.2 process on one of the panels. The FOCUS group is scheduled to meet two more times over the next six months and will result in some recommendations about the usefulness of watershed management to solve public resource problems and how it might be implemented better within the region. 4)Staff presented information on the Ph.2 process to Representative Avel Gordly at her Salem office. She is on the House water committee and is from north Portland. 5)Staff and consultants representing Tualatin Valley Water District and Rockwood PUD presented information to the Portland Water Quality Advisory Committee on the water quality ranking system and rankings,on the pilot treatment studies on the Willamette and Columbia,and other ranking topics. A lengthy discussion was held about the water quality rankings for the source options. One of the major items was the use of an overall raw water quality ranking system that was relative to M&I sources around the country. Many of the members felt is was more relevant to consider the sources relative to each other since we are in a position to consider overall higher quality sources here in this region. A desire to have more of an idea of the ranking numbers and how they apply within a set of ranking scores(between a 1 and a 5 in terms of benchmarks). 6)Staff are coordinating with DEQ and Oregon Health Division on the water quality related criteria and rankings. Response has been obtained from State Health. 7)Staff provided a presentation on Phase 2(with the slide show) to the Portland office of the USGS. They expressed interest in and concerns about ASR and water quality. They have asked to receive copies of the ASR reports. REGIONAL WATER SUPPLY PLAN -- PHASE 2 PARTICIPANTS COMMITTEE MEETING Minutes of January 24, 1995 The meeting was called to order at 1 :37 p.m. at the City of Tigard Water Department by Chair Mike Rosenberger, from the Portland Water Bureau. Others in attendance included Jeff Bauman from the City of Wilsonville; Thomas Hoffman from Oak Lodge Water District; Alan Fletcher from Clairmont Water District; Bob Rapp from Canby Utility Board; Jerry Anderson from the City of Wood Village; Jim Galloway from the City of Troutdale; Rosemary Furfey from Metro; Denny Klingbile from Damascus Water District; John Thomas from Mt . Scott Water District; Tim Erwert from the City of Hillsboro/Joint Water Commission; Gene Seibel and Gail Adamson from Tualatin Valley Water District; Ed Wegner from the City of Tigard Water Department; Mike McKillip from the City of Tualatin; Ron Hudson from the City of Sherwood; Duane Cline from the City of Lake Oswego; Michael Baker from Rockwood Water PUD; Larry Hilderbrand from The Oregonian; Greg Kupillas from Hart Crowser, Inc. ; Eleanor Clark from the League of Women Voters; and Lorna Stickel, Roberta Jortner, and Dominique Bessee from the Portland Water Bureau. Approval of Minutes: The meeting minutes of December 20, 1994 were adopted as written. Progress Reports: Steering Committee : Tim Erwert reported that the Steering Committee held three meetings since the last Participants Committee meeting in December. One of the meetings was a special session to discuss a process for completion of the Phase 2 project . The Steering Committee continued working to refine the Environmental Evaluation Criteria and preliminary rankings system. The committee heard a presentation from the Unified Sewerage Agency (USA) , which is in the process of developing policies on water conservation and effluent reuse . The Steering Committee agreed that resource scenarios should include reuse of treated effluent, and encouraged project consultants to view reuse as a viable option and build it into scenarios . Tim Erwert reported that the Steering Committee is following the amendments for the "Three Basin Rule" being proposed by the Department of Environmental Quality. The Steering Committee spent time discussing a process for completion of the Phase 2 project , and a possible expansion to the Phase 2 Scope of Work . Tim noted that both topics were scheduled to be discussed later on the agenda. The Steering Committee heard an update on the status of the Conservation Analysis . Work on this technical document is nearly '`'N completed, and could be released to the Regional Conservation Coalition and the Steering Committee in a few weeks . Participants Committee Meeting Minutes of January 24 , 1995 Page 3 criteria and rankings . Meeting participants focused on fisheries and water quality issues . ETF members were interested in learning how their input would be incorporated into the future process . Proiect Completion Process: Lorna Stickel announced that the draft potential criteria and desired outcomes for the preliminary and final Regional Water Supply Plans were faxed to the Participants Committee before the meeting. A schematic showing project activities leading to project completion was also circulated. Lorna explained that these materials were discussed at a special Steering Committee session and revised based on feedback received during that session. Lorna commented that the project timeline for remaining project activities is ambitious . Starting now, activities will involve compiling information from the technical analyses conducted so far. The consultants and participants will use the Integrated Resources Planning (IRP) model to formulate resource scenarios . After evaluation and narrowing of the scenarios, a preliminary plan will be released in July. The content of the preliminary plan needs to be linked to the final Regional Water Supply Plan. Lorna indicated that it was timely to begin thinking about this process . Lorna reviewed the materials on the potential criteria and desired outcomes for the preliminary and final Regional Water Supply Plans . She suggested that the objective of the preliminary plan is to engage the various stakeholder groups and decision-makers in a dialogue about how to meet regional water supply over the planning horizon. The preliminary plan would outline six-to-eight supply scenarios and provide information about the benefits, impacts, risks, and tradeoffs of each scenario. The plan would contain recommendations regarding one-to-three resource scenarios based on evaluation against the regional policy objectives and criteria. Lorna suggested that the Final Regional Water Supply Plan would summarize basic information from the preliminary plan and provide information about the outcomes from public involvement programs . The Final Plan would recommend one scenario, or package of phased action strategies for meeting future water needs . Contingencies to deal with uncertainties in regional meeting water supply needs would be provided as well . The final plan will provide documentation of collective decisions, primary assumptions, and should outline a mechanism to ensure timely updates and continued regional coordination. Lorna noted that the criteria should support the regional participants' hope that the final plan will meet the needs of the Metro Charter and will be adopted as the Water Supply Element of the Regional Framework Plan. She also recommended that the Final Plan should meet objectives outlined by the 1995 Legislature review process required by statute . The Participants Committee discussed the draft potential criteria. Jim Galloway asked for clarification about who would develop the six- to-eight resource scenarios and the process to be used. Lorna Participants Committee Meeting Minutes of January 24 , 1995 Page 5 Lorna Stickel said a resource package selected by the region may include both long-term and short-term implementation strategies and timelines . Mike Rosenberger commented that shorter-term strategies could be defined more easily because there are fewer unknowns . Gene Seibel commented that whichever resource scenario is selected by the region, a lengthy implementation process will be required and resolving governance issues will be difficult . Gene and other participant entities recommended keeping the plan adoption process simple to avoid the possibility of losing participant entities, and defining the recommendation in simplistic terms to increase the likelihood of reaching regional consensus . Lorna Stickel commented that there could be potential difficulty in resolving institutional issues among Clackamas entities . Lorna suggested that the water provider agencies in the Clackamas area may want to gather to discuss this issue further. Several Participant Committee members voiced strong support for convening a session devoted to providing information about and discussing the resource scenarios . Some members suggested extending the session over several days . Alan Fletcher said another option could be to expand current Steering Committee meetings to include other participant entities . Lorna Stickel reviewed the schematic showing the timeline for activities leading to adoption of the final plan. Approximately 2, 000 copies of the preliminary plan could be printed and distributed to regional decision-makers, and interested stakeholders . Briefings on the preliminary plan would be given to all Participant decision-making bodies, and could be coordinated among several participant entities . Tom Hoffman mentioned that some water providers may need to educate newly-elected Board members about the overall planning project before briefing them on the various resource scenarios . Tim Erwert explained that the Steering Committee decided to forward the draft criteria and timeline at this time so the participating entities would have the opportunity to plan their activities accordingly. Lorna explained that the timeline included public involvement program activities at county fairs and information meetings, and with newsletters and cable and radio programs . Mike McKillip asked whether project staff believed that the timeline outlined in the flow chart was realistic . Mike Rosenberger said he thought the timeline was ambitious but doable . Jim Galloway noted that the project timeline contained four points for regional participants to contact decision-makers to provide a briefing on the plan or to receive input from them. Jim indicated that some Participants Committee Meeting Minutes of January 24 , 1995 Page 7 the Participants Committee would be two-thirds, or nineteen, of the total participant entities . Project staff called roll . Those participant entities voting in favor of the scope expansion, included Canby Utility Board; Clairmont Water District; Damascus Water District; City of Hillsboro; City of Lake Oswego; Metro; Mt . Scott Water District; Oak Lodge Water District; City of Portland; Rockwood Water District; City of Sherwood; City of Tigard Water Department; City of Troutdale; City of Tualatin; Tualatin Valley Water District; City of Wilsonville; and the City of Wood Village. There were no dissenting votes . Project staff reported that with only seventeen participant entities present, there was not a quorum of the committee and the scope expansion was not approved. Gene Seibel recalled that representatives of Clackamas Water District and the City of Gresham had attended the last Steering Committee meeting and voted in favor of recommending the scope expansion to the Participants Committee . Project staff indicated they would contact other project participants by telephone to determine their vote . Public Comment: There were no public comments . Other Business: Lorna Stickel indicated that the Steering Committee is scheduled to meet on March 1, 1995 . Lorna suggested rescheduling the next Participants Committee meeting from February 28 to February 21, 1995 to avoid holding both committee meetings during the same week. The Participants Committee agreed with this change . Project staff will distribute an announcement on the meeting date and location. John Thomas asked whether the project consultant team will continue attending Participants Committee meetings . Lorna indicated that project consultants will not attend Participant Committee meetings unless there is an issue that requires their participation. The meeting adjourned at 3 : 05 p.m. The next Participants Committee meeting is scheduled for February 21, 1995 . Submitted by Dominique Bessee January 31, 1995 CITY OF TIGARD Lou Ane Mortensen, Budget Officer Tigard Water District OREGON 8777 SW Burnham Street Tigard, Oregon 97223 Dear Ms . Mortensen: I would like to take this opportunity to lay out the budget process for the Tigard Water district for the 1995/96 fiscal year. The district must assemble a budget committee made up of the five members of the board and five citizen members who reside in the district . The budget committee may already exist from last years process . I will prepare a draft proposed budget for your review. This includes estimated revenues for the year including a projection of beginning fund balance and estimated expenditures for 1995/96 . Once the draft budget meets with your approval, we will schedule and advertise for a budget committee meeting to discuss the proposed budget . After their deliberations, the budget committee will make a recommendation to the board for approval of the budget with any amendments . We will then schedule and advertise a hearing before the Board to consider the budget as recommended. The Board will then approve the budget by resolution with any amendments they make . After Board approval, I will prepare the necessary documents to submit the approved budget to the County and the State. If you have any questions or would like any other information about this process, please call me at 639-4171 ext 345 . Let me know when you would like to get started on this process . Sincerely Wayne Lowry Finance Director 13125 SW Hall Blvd., Tigard, OR 97223 (503) 639-4171 TDD (503) 684-2772 CLACKrMAS .MULTNOMAH WASHINGTON -- POR_TLAN� METROPOLITAN.'AREA LOCAL GOVERNMENT BOUNDARY COMMISSION. 800 NE OREGON STREET# 16(SUITE 540) PORTLAND,OREGON 97232 PHONE:731-4093 February 21, 1995 Chair and Board Members Tigard Water District City of Tigard Dear Chair and Board Members: This letter is to inform you of the Boundary Commission's intent to levy an assessment against your unit of government for the 1995-96 FY as authorized by ORS 199.457. As specified in ORS 199.457(6) you are being notified more than 120 days prior to the beginning of the fiscal year so that your budgeting process can take the Boundary Commission assessment into account. The assessment, as noted in ORS 199.457(7), is mandatory. The assessments for the 1995-96 FY were approved by the Boundary Commission Advisory Committee (as required by ORS 199.457) and by the Commission itself on February 9, 1995. A copy of the Boundary Commission budget and complete list of assessments (Schedule A) were sent to you prior to that meeting. Your assessment for the 1995-96 FY is $ 796.00 and was determined by the formula laid out in the budget document. At least one-fourth of your 1995-96 assessment is due July 1, 1995, and an additional one fourth is due at the beginning of each succeeding quarters (Oct. 1, Jan. 1, April 1). Payment of the full amount at the beginning of the fiscal year is encouraged in the interest of economizing both your accounting costs and ours, and all assessments of less than $100 must be paid in one installment by the end of the first quarter. If you have any questions concerning the assessment or its adoption process please call the Boundary Commission office prior to July 1, 1995. Sincerely, Kenneth S. Martin Executive Officer KSM/Imr L:\w pwin\assess\bdgtltr.f rm STAFF COMMISSIONERS. KENNETH S. MARTIN. Executive Officer RAY BARTEL.Chair ELEANOR DAVIS MURLIN LITSON DENIECE WON. Executive Assistant TOM WHITTAKER,Vice-Chair MARILYNN HELZERMAN ROY SOARDS KELLY PAIGE, Executive Assistant BOB BOUNEFF SY KORNBRODT CAROL TROMMLER LANA RULIEN.Administrative Assistant NATHALIE DARCY SUE LAMB BOB WIGGIN MEMORANDUM CITY OF TIGARD, OREGON TO: Ed Wegner, Maintenance Servis Director FROM: Loreen Edin, Risk Manage VU2j2-4/- DATE : February 27, 1995 SUBJECT : TWD Settlement Award of Petroleum Products Antitrust Litigation HISTORY: The final court order is in on the above mentioned litigation. This litigation covered agencies that purchased gasoline or other petroleum products during the period 1950-1992 . Tigard Water District applied for settlement dollars in the amount of $322 . 96 . In order to obtain this settlement, the District must do one of two things : • Sign the attached acceptance form which states that TWD will not be making any supplemental claims for funds from the litigation; or • Sign the attached supplemental claims form which requests additional funds . In reviewing this matter with Randy Volk, he stated that there were no additional or supplemental claims to be filed. RECOrNDATION: TWD Board authorized appropriate person to sign on their behalf to accept the settlement award of $322 . 96 . I assume your department will forward the appropriate paperwork to the State of Oregon Department of Justice for closure . Please call if you need any further information or assistance from my office. q • InterOffice Memo To: Ed Wegner From: Michael Miller Date: November 30, 1994 Subject: Meeting with TVWD Yesterday, I met with Jesse Lowman of Tualatin Valley Water District (TVWD) along with Chris Uber and Hal Murray of Murray Smith&Associates(MSA)to discuss possible intertie locations and potential water supply availability from TVWD. We discussed three possible locations: • Baylor Street Reservoir Site • Bradley Corner(SW Hall Blvd. and SW Greenburg Road) • SW Cascade Avenue At the-.Baylor Street reservoir site we currently have two, one million gallon steel reservoirs with a 12-inch transmission main. Because these reservoirs are located at the extreme north end of our service area they do not fluctuate with the system. Rather,these reservoirs stay full during the summer high demand period. TVWD does have a 12-inch water main available at SW Baylor Street and SW 68th Avenue which can be used to fill the reservoirs. If TVWD has excess capacity in their 498 foot zone (MSA will verify and examine the hydraulics involved in providing water to Baylor) we will connect to their 12-inch water main with a new 12-inch water main and install a new master meter and pressure reducing valve (PRV) station at the Baylor Street reservoir site. In addition we will have to m > . activate.and.utilize the:Hunnicer-Pump-r Station-in'order-to..transfer..the-water-from,,the ,. Baylor Street reservoirs to our main operating zone. If the water is available, this connection will yield 2.0 million gallons of water per day(MGD)during the summer. The Bradley Corner intertie would be made with TVWD's 24-inch water-main from the Washington County Supply Main that has a hydraulic grade line of 426-feet. Our existing ▪ 16-inch transmission main has a hydraulic grade line of 644 feet. We currently gently utilize full line pressure to drive water to the 10 million gallon reservoir. Because of the pressure differences, and if water is available, we may_need to install a pump station in order to • boost the water pressure to equal the head pressure of the Portland supply.- Since the Bradley Corner connection is also our connection with Portland, we will needs-the ability to import Bull Run water simultaneously, especially at times when TVWD cannot supply full volume. One of the improvements that will be necessary in the TVWD service area is that tEie 10- inch master meter for TVWD will need to be enlarged to 16-inches. By enlarging this meter, TVWD will eliminate a flow restriction in their transmission main and allow more water to be supplied to the Tigard Service Area. The amount of water available from • L' Meeting with TVWD 11/30/94 Page 2 TVWD at this location is not known at this time, we believe that 3.0 MGD maybe - available and data will be provided by Tvwa. One of the concerns is the effect that-this connection may have upon the City of Tualatin and their ability to supply their City from the Washington County Supply Main. The final connection location is at SW Cascade Avenue, where we already have a non metered intertie. This is an 8-inch intertie that may provide up to approximately 1.0 MGD from TV WD's 426 hydraulic grade line. Even though this would be connected to our 410 zone, and if the water is available, all we would need.to do is install an 8-inch master meter, control valve(pressure sustaining valve) and vault. We would not reduce TVWD's line pressure. The Water Division has already begun preparing for the possible Baylor Street connection with TVWD. We have cut-in a fire hydrant on our existing 12-inch transmission main to allow us to flush the main in two directions. Also, we are having a local electrical contractor inspect and ensure that the Hunziker pump station is operational. This pumping facility has not been operated or exercised in the last 12 to 15 years. It is important to state that the fire hydrant installation and the inspection of the Hunziker pump station needed to be completed even if TVWD cannot supply water to the Baylor Street reservoir site. The ability to utilize this pumping facility is part of our summer supply plan, because as I had stated in the beginning of this memo, the Baylor Street reservoirs remain full due to the distance from the nearest connection and lack of use even though the rest of the 410 zone is low during the summer months. If all three connections are brought on line by next summer, TVWD maybe able to supply - us 6.0 MGD. This is the amount of water that they have informally indicated is available and they will have to perform further analysis to verify the exact amount of surplus water that would be available to our service area. CC: Kathy Kaatz,Randy Volk _, NOVEMBER 1994 WATER MONTHLY REPORT Revenues/Expendituret: Month of November Year to Date Prior Yr. to Date %of Budget Revenues: Water Sales $371,927.18 $2,142,289.50 $1,687,957.76 Meter Sales 25,585.00 145,395.00 235,076.77 Developer Fees 35,485.19 95,017.19 30,508.01 Other Income 8,813.00 49,088.54 50,989.58 Total Revenue $441,810.37 $2,431,790.23 $2,004,532.12 64% Expenditures: Personal Services $73,877.00 $308,883.00 $361,901.31 Material Services 122,215.63 760,862.29 881,600.95 Capital Outlay 22,320.62 102,848.32 128,014.78 Cap. Proj. Res. Fund 00.00 00.00 300,000.00 *Total Expends. $218,413.25 $1,172,593.61 $1,671,517.04 31% SDC Fund: $37,814.00 $182,571.00 304,718.22 52% SDC Fund Balance: $1,263,285.76 * City accounting system is on a cash basis Meter Installations: 5/8"x 3/4" 1" 1 1/2" 2" Total Durham 3 0 0 . 0 3 King City 0 0 0 0 0 Unincorporated Area 1 1 0 0 2 City of Tigard 12 0 0 3 15 Total for November 20 -Work Accomplished: Durham • . Water Division personnel exchanged five 1-inch meters for five 5/8"x 3/4" - meters,because the builder incorrectly oversized the water meters. Water staff also responded to a few requests to check for water leaks at the customer's service. King City • Water Division personnel responded to two requests to check for water leaks,or whether a water leak actually exists, and for low consumption. Unincorporated Area - • • • Water Division personnel responded to thirteen requests to check on reported water meter and pressure problems. Water staff replaced one 5/8" x 3/4" water meter that was malf uictioning. • Water Division personnel,and two additional personnel from the Waste Water Department,installed 174 314-inch water services and one water sample station for the Bull Mountain Meadows 4 subdivision. This phase is the largest single family residential development ever recorded in Washington County and is located along SW Scholls Ferry Road. • Water Division personnel installed a 2-inch air release valve which replaced the existing 2-inch combination air and vacuum release valve at the Pressure Reducing Valve(PRV)station located at the future reservoir property on SW Mentor Lane. • Water Division personnel repaired a 6-inch cast iron water main on SW 150th Avenue,north of SW Hawk Ridge Road and south of SW Cabernet Street. One of the causes related to the water main failure was the installation of a private drainage culvert. It appears that the drainage culvert was installed more than five years ago. City of Tigard •,_. Water Division personnel replaced three 3/4-inch pressure regulators.that.were malfunctioning. Also,Water staff responded to 16 calls to check on water leaks at the meter and checked reports of low water pressure. • Water Division personnel repaired six 3/4-inch water services and one 1-inch water service that were damaged by contractors working near the water services:. • Water Division personnel installed three 1:inch pressure regulators behind the existing water meters for a-small business park south of SW Durham Road. • Water Division personnel installed 23 3/4-inch water services and one water sampling station at Greensward Park No. 2. This is a single family residential development located on SW Greensward Lane,west of SW Hall Blvd. • Water Division personnel and two Waste Water employees installed a fire hydrant on the 12-inch transmission main from the Baylor Street reservoirs on SW 67 Avenue. The fire hydrant will allow the Water Division'to flush the transmission main and prepare this part of the distribution system for the summer demand period. Water Consumption and Loss: Total 100 cubic feet of water purchased or produced 165,244 ccf Plus amount of water from storage during November and consumption not billed in October 84,530 ccf Total 100 cubic feet of water billed <214,385 ccf> Water loss from flushing new lines in subdivisions < 778 ccf> Net amount of water in storage < 9,358 ccf> Amount of water consumed but not yet billed < 15,680 ccf> Total Water loss 9,573 ccf 3.82% Status Report: City staff has had a meeting with Tualatin Valley Water District (TVWD) to discuss possible locations for interties and the amount of water potentially available at these sites. The sites that have the best potential in supplying our service area with surplus water from TVWD are: • Baylor Street Reservoir Site • Bradley Corner(SW Hall Blvd. and SW Greenburg Road) • SW Cascade Avenue - _ If all three connections are brought on line by next summer, TVWD has stated that they may be able to supply us 6.0 million gallons per day(MGD). TVWD will need to perform further analysis to verify the exact amount of surplus water that would be available to our service area. The City of Tigard hired Murray Smith and Associates (MSA) to examine the configuratiorrofthe°purnp��tap 'on-at-the Terminal Reservoir site to determine-if-we-can -� :.,. A..��_n. y.r lower the pump bowels (where the impellers are located) in order to _increasethe_. pumping depth of the pump. From the preliminary field examination and from 1 _. examining;the construction details;:it appears that we can, by removing-two. fittings-.- lower the pump bowels below the bottom of the reservoir. Inuother words we will be ` —""able to utilize 100% of the volume of the reservoir to transfer water to the_summit of Bull Mountain. We have been only utilizing approximately 50% of the reservoir's capacity. We will do some field surveying on December 2, 1994, to determine if our first conclusions are correct. Complaint Summary: Operational Changes: Water Division personnel helped other Maintenance Services Division's with cleanup efforts during the heavy rains that occurred the last day of November. Water staff • helped with the removal of mud on SW Ventura Street, and helped in efforts to clean leaves and other debris from catch basins to allow drainage. With a number of Water Division personnel absent, either hunting or sick, personnel from the Sewer and Storm Water crews have helped the Water Division install services within the Bull Mountain Meadows 4 subdivision and install a fire hydrant on SW 67th Avenue. ?cv,sc - OCTOBER 1994 WATER MONTHLY REPORT Revenues/Expenditures: Month of October Year to Date Prior Yr.to Date %of Budget Revenues: . Water Sales $389,485.69 $1,770,362.32 $1,407,312.00 Meter Sales 27,665.00 119,810.00 210,085.93 Developer Fees 29,854.82 59,559.00 23,990.85 Other Income 17,346.96 40,275.54 52,664.46 Total Revenue $464,352.47 $1,990,006.86 $1,694,053.24 52% Expenditures: Personal Services $55,231.00 $235,006.00 $302,396.22 Material Services 132,285.26 638,646.66 751,544.12 Capital Outlay 12,459.86 80,527.70 101,634.49 Cap. Proj.Res. Fund 00.00 00.00 300,000.00 *Total Expends. $199,976.12 $954,180.36 $1,455,574.83 25% SDC Fund: $36,810.00 $144,757.00 N/A 37% * City accounting system is on a cash basis Meter Installations: 5/8"x 3/4" 1" 1 1/2" 2" Total Durham 3 0 0 0 3 King City 0 0 0 0 0 Unincorporated Area 5 2 0 0 7 City of Tigard. 33 2 0 0 35 Total for October 45 Work Accomplished: Durham • Water Division personnel replaced one 3/4-inch pressure regulator that was malfunctioning and two 5/8" x 3/4"water meters that were stuck or the head was fogged. Water staff also responded to a few requests to check for water leaks at the customers service. King City • Water.Division personnel responded to nine requests to check for water leaks, or whether a water leak actually exists, and for low consumption. Also,Water Division personnel replaced four 5/8" x 3/4" water meters that were malfunctioning or fogged. t?ccOiS9a /�4.1sY SEPTEMBER 1994 WATER MONTHLY REPORT Revenues/Expenditures: Month of September Year to Date Prior Yr.to Date %of Budget Revenues: Water Sales $398,145.52 $1,380,876.63 $1,053,291.40 Meter Sales 21,505.00 92,145.00 156,835.93 Developer Fees 18,504.46 29,704.18 18,772.05 Other Income 5,559.04 22,928.58 43,519.60 Total Revenue $443,714.02 $1,525,654.39 $1,272,418.98 40% Expenditures: Personal Services $56,309.00 $179,775.00 $236,262.82 Material Services 258,057.27 506,361.40 471,637.88 Capital Outlay 13,811.40 68,067.84 70,826.10 Cap. Proj. Res. Fund 00.00 00.00 300,000.00 *Total Expends. $328,177.67 $754,204.24 $1,078,726.80 20% SDC Fund: $26,219.00 $107,947.00 N/A 27% * City accounting system is on a cash basis Meter Installations: 5/8" x 3/4" 1" 1 1/2" 2" Total Durham 4 0 0 0 4 King City 0 0 0 0 0 Unincorporated Area 10 1 0 0 11 City of Tigard 16 2 1 0 19 - Total for September 34 Work Accomplished: Durham • Water Division personnel replaced three 3/4-inch pressure regulators that were malfunctioning. Water staff also responded to a few requests to - check for water leaks at the customers service due to high consumption. King City • Water Division responded to a few requests to check routine pressure problems and determine if water leaks were on the customer's side of meter, on our side of the meter or whether a water leaks actually exists. Unincorporated Area , REGIO NALWATER:SUPPLY PLAT : Portland Metropolitan Area Progress on Regional Water Supply Plan - Phase 2 1111/94 PARTICIPATING Public Information&Involvement Element WATER PROVIDERS • Completion of 84 stakeholder interviews with community leaders and interested parties and a documentation report. City of Beaverton • Completion of a regional public information and involvement plan. Canby Utilities Board •Completion of the contingent valuation survey&the public attitude Clackamas Water survey with reports. District • Development of a public involvement activities schedule by Barney City of ClairmontontGladstoneWater and Worth related to the schedule of major product milestones. District • Three public roundtables were held February 22-24 preceded by a Damascus Water newsletter. Distrix • A workshop was held on July 13, 1994 preceded by a second project City of Fairview City of Gresham newsletter. City of Hillsboro, • Meetings and presentations for various advisory groups induding ,tilities Commission the Regional Water Services Leadership Group. City of Forest Grove • Formation of a Public Information and Involvement Subcommittee City of Lake Oswego . City of Milwaukie of the region's water providers to advise the consultants on Mt.Scott Water strategy and implementation of specific activities. Distrix • A slide show describing the project has been developed. Oak Lodge Water District City of Portland ° Demand Management Element Raleigh Water _.- District • Water demand forecasts from Phase 1 were revised based upon new Rockwood Water City of Sandy , P prOjections o ulation rO ections obtained from Metro and on additional . P city of Sherwood :_datacollect cl frOm.:tl e-participants..The. figures are available South Fork Water for the region and the three counties in the metropolitan area for Board, average,peak season,and peak day. (City of Oregon City: City of-West Linn) . •:The.developnmentxof-a universe of conservation measures,the . Tigard Water Dist. development of-techriology..profiles and the application of City of Troutdale qualitative and economic screening factors. Tualatina Tualatin • • Work has begun_on the development of program selection criteria Valley Water District and conservation program concepts which achieve different West Slope Water levels of conservation. District Wilsonville City of • The Columbia-Willamette Water Conservation Coalition has '• a City of Wood Village reviewed and commented on these products. Metro • A Technical Memorandum on Reuse and Treated Effluent Potential has been prepared. Regional Water Supply Plan Project,1120 S.W.5th#601,Portland,Oregon 97204-1926 (503)823-7528 '74*�. , v t�.� Scarce 4pho� Elem�nt, 414 • Interim Reports haje`be$ei developed onkthe'foilowulg items: Current capacities of regional supply systems and including any near term expansions and on system interconnections $r�11 Run Dam#3 Analysis'(2 reports) Aquifer Storage and Recovery Siting Analysis (2 reports) Water Quality Water Rights Water Treatment and Intake Siting Water Availability.V • The Environmental Task Force was formed and has met five times to assist the consultants and:providers on the environmental issues and methodology to be used in evaluating the various supply options. The environmental field work and investigation has been completed and a draft report has been prepared which will be revised by January 1995. • Core drilling of the Dam#3 site at Log Creek was completed in December 1993. Regional Transmission and System Efficiencies Element • An interim report has been developed on the definition and analysis of existing infrastructure. • A report on assumptions for transmission analysis has been drafted. • Resource Plan Integration Element • An computerized-integrationmodel for building water supply scenarios has been developed and will be ready for use in December. • Work has continued on developing. objectives and evaluation criteria for use in_the design_and evaluation of integrated watersupply.scenarios, _ • In July Metro became one of the project Participants by signing the intergovernmental-agr_eementunder which the regional_watergsupply.plan project is beingconducted. j',,...: SyF:.. ,� 't bfh :.4 e, ,. r. t.;; .rr,. €<s e Sv Sheet1 Chart 2 Daily Water Consumption 8.9 MGD 1992,Before Restrictions 9.13 MGD 1994 " 10 - 9 7 a ' . . . • f X1991 6 I; 1111111992 I) �199319 'tea 5 --♦- 94 c ,,, —l—Average 4 1 2 3 2 1 i 1 1- I 1 .11. / 1 co o Months Page 1 VISITORS PLEASE REGISTER Date: 2—-2 7-95 Meeting: rani 4),4i--e, /Si�ie 1 Name (please print) Do you wish to speak? (yes or no) 1. 2. 1 3. 4. 5. 6. 7. • 8. 9. 10. 11. 12. 13. 14. 15.