07/15/2020 - Minutes City of Tigard
Tigard Public Library Board Minutes
MEETING DATE/TIME: Wednesday,July 15,2020 6:30 p.m.
MEETING LOCATION: Virtual Teams Meeting with Phone Bridge for Public listening
1. Tested equipment to ensure connectivity of Board Members.
2. CALL TO ORDER:
Chair Harris called the meeting to order at 6:30 p.m.
3. ROLL CALL
Members Present: Christopher Allen,Mary Bogert, Shirley Edwards,Katie Harris,Jim
Ivler, Kate Ristau, Suzanne Sikora
Alternates Present: Helen Allen
Alternates Excused: Gail Stephens
Council Liaison: Heidi Lueb (arrived late due to alternate obligation)
Staff Present: Library Director Halsted Bernard; Confidential Executive Assistant
Margaret L. Reh
4. INTRODUCTIONS
With the arrival of our two new members, Jim Ivler and Helen Allen, the Board members each
introduced themselves and shared a bit about their interests and time on the Library Board.
5. ELECTION OF 2020-21 OFFICERS
The floor was opened for nominations for the position of the Library Board Chairperson. Kate Ristau
nominated Katie Harris for the position. No other nominations were submitted. The floor was closed
for nominations. Motion by Mary Bogert. Second by Suzanne Sikora to elect Katie Harris as the
Library Board Chairperson. The motion was approved unanimously.
The floor was opened for nominations for the position of the Library Board Chairperson Pro Tem.
Kate Ristau nominated Mary Bogert for the position. No other nominations were submitted. The
floor was closed for nominations. Motion by Suzanne Sikora. Second by Shirley Edwards to elect
Mary Bogert as the Library Board Chairperson Pro Tem. The motion was approved unanimously.
6. APPROVE MINUTES
The minutes from the June 17, 2020 Board meeting were reviewed. No changes were requested.
Motion by Mary Bogert. Second by Jim Ivler to approve the June 17, 2020 minutes.
Allen—Aye Bogert—Aye Edwards—Aye
Harris—Aye Ivler—Aye Ristau—Aye
Sikora—Aye
Tigard Public Library Board MINUTES — Wednesday,July 15, 2020
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503.639.4171 1 www.tigard-or.gov I Page 1 of2
7. AGENDA ADDITIONS AND DELETIONS
Added Katie Nelson,Volunteer Coordinator as Agenda Item No. 8 to present a social media idea.
8. KATIE NELSON-VOLUNTEER COORDINATOR
Katie Nelson addressed the Board regarding the Library Board members being featured on the library's
social media outlets. The Social Media committee will feature a different member on a scheduled
timeframe, sharing simple facts about the Board member. The Board was favorable to this idea. Katie
Nelson will be contacting the Board with more details.
9. LIBRARY OPERATIONS
Library Director Bernard updated the Board on activities and decisions made since the June meeting.
The building remains closed to the public as it has been since March 14. However, Library Takeout is
in full swing,providing holds pickup options for patrons through an appointment-based service.
Halsted shared a video that staff created illustrating how Library Takeout works. Informational,
educational, and entertaining resources are being shared via social media. Halsted also talked about our
new service called Your Personal Librarian. The Library's website has been updated to include
information on Library Takeout,Your Personal Librarian, our virtual programs, and Summer Reading.
Halsted explained a bit about the Library's reopening framework and how the service levels of the
Library relate to the reopening phases created by the Governor of Oregon during this pandemic. Most
Library staff continue to split their workweek between working onsite and working remotely from
home.
We have hired a new Communications and Outreach Coordinator.Jeanne Peloquin will be joining us
on August 17.Jeanne currently works as the marketing coordinator for the Middle Georgia Regional
Library system.
We have been informed the vendor for our Opportunity Cafe has decided not to move forward. City
staff is working with MESO to find a new vendor for the space.
Effective July 1, the Multnomah County Library eliminated the assessment of overdue fines on their
materials, as many other public library systems have done already. On July 22,the WCCLS manager
will present a proposal on WCCLS member libraries going fine-free for the Executive Board to
consider. Discussion ensued.
10. OTHER BUSINESS
There was no further business discussed.
11. ADJOURNMENT
Chair Harris adjourned the meeting at 7:19 p.m. The next meeting of the Tigard Library Board is
scheduled for Wednesday,August 12,2020 at 6:30 p.m.This meeting will be a virtual meeting conducted
through Microsoft Teams.
Minutes approved: August 12, 2020
Submitted by: Margaret L. Reh
Tigard Public Library Board MINUTES — Wednesday,July 15, 2020
Cityof Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503.639.4171 1 www.tigard-or.gov I Page 2 of2