Loading...
City Council Minutes - 02/19/2019 9 ® City of Tigard Tigard City Council Meeting Minutes February 19, 2019 EDE 1. BUSINESS / WORKSHOP MEETING A. At 6:33 p.m. Mayor Snider called the meeting to order. B. Deputy City Recorder Burgoyne called the roll. Name Present Absent Mayor Snider Council President Goodhouse Councilor Newton Councilor Lueb Councilor Anderson C. Mayor Snider asked everyone to stand and join him in the Pledge of Allegiance. D. Call to Council and Staff for Non-Agenda Items—There was None. 2. CITIZEN COMMUNICATIONS A. Follow-up to Previous Citizen Communication—None. B. Citizen Communication John Mentesana, 8835 SW Thorn Street,Tigard, OR 97223, asked if there had been any decision made about closing Thorn Street due to safety concerns and code compliance issues. City Manager Wine replied that nothing has changed since staff had been in contact with him, and said no code compliance issues exist that would require the street to be closed. She explained adding sidewalks in the neighborhood was not a requirement that needed to be met and she is aware that he believes there are code compliance and safety concerns,but city staff has looked into his concerns and concluded that there are no code nor safety compliance issues that need to be addressed at this time. 3. CONSENT AGENDA—Mayor Snider announced council would discuss and consider consent items individually. A. CONSIDER APPROVAL OF AN INTERGOVERNMENTAL AGREEMENT WITH ODOT TO COMPLETE STREET LIGHTING ON HWY 99W, 72ND AVENUE TO DURHAM ROAD TIGARD CITY COUNCIL MEETING MINUTES — February 19, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 1 of 9 Public Works Director Rager discussed the project,intersection locations,grant funds and which funding bucket the city's portion was budgeted and project cost. Council President Goodhouse said he is aware this is only for the intersections listed,but asked if in the future the City and ODOT could look at the area at 72"d and I-5 since it is a pretty dark and dangerous location. Mr. Rager replied he would discuss this with engineering staff and ODOT to see if there would be another grant opportunity. Councilor Newton said the project looks great and asked about ADA requirements and if the city had permission from ODOT to use staff time as part of the city's in-kind contributions. Mr. Rager replied yes. Council President Goodhouse motioned to approve the intergovernmental agreement with ODOT to complete street lighting on HWY 99W, 72°d Avenue to Durham Road. Councilor Newton seconded the motion. Motion passed unanimously. Name Yes No Mayor Snider Council President Goodhouse Councilor Newton Councilor Lueb (Absent) Councilor Anderson B. CONSIDER RESOLUTION TO APPOINT BUDGET COMMITTEE MEMBERS Finance and Information Director LaFrance said that when Ms. Lueb was appointed to the City Council it created a vacancy on the Budget Committee and recommended Chelsea Nance be appointed as a voting member and Leah Voit be appointed as an alternate. Mayor Snider invited Ms. Nance and Ms. Voit to the front and presented them each with a city pin. Council President Goodhouse motioned to approve Resolution No. 19-05. Councilor Anderson seconded the motion. Motion passed unanimously. Resolution No. 19-05 -A RESOLUTION APPOINTING CHELSEA NANCE TO THE BUDGET COMMITTEE AS A VOTING MEMBER AND APPOINTING LEAH VOIT AS AN ALTERNATE MEMBER Name Yes No Mayor Snider Council President Goodhouse Councilor Newton Councilor Lueb (Absent) Councilor Anderson C. CONSIDER RESOLUTION ADOPTING TIGARD LIBRARY BOARD BYLAWS TIGARD CITY COUNCIL MEETING MINUTES — February 19, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 2 of 9 Councilor Newton explained the reason she requested this item be pulled and discussed separately is because there was a change to the bylaws that were attached that had been missed, but corrected and wanted the public to know. Councilor Newton motioned to approve Resolution No. 19-06 as presented this evening. Council President Goodhouse seconded the motion. Motion passed unanimously. Resolution NO. 19-06 -A RESOLUTION ADOPTING LIBRARY BOARD BYLAWS AND APPROVING REVISIONS TO THE TIGARD LIBRARY BOARD BYLAWS Name Yes No Mayor Snider Council President Goodhouse Councilor Newton Councilor Lueb (Absent) Councilor Anderson 4. CONSIDER APPROVAL OF AN INTERGOVERNMENTAL AGREEMENT WITH ODOT TO PARTIALLY FUND THE NORTH DAKOTA STREET BRIDGE DESIGN AND REPLACEMENT Public Works Director Rager presented this item and explained the existing bridge structure is deteriorating and there have been interim repairs made up to this point,but those repairs would become obsolete in 2020. Without replacement, the bridge would need to be closed. He discussed the total cost of the project and said the funds from ODOT are critical in order to see the project completed, and that funds from the city are included in the city's current Capital Improvement Projects (CIP). Councilor Newton asked when the project would start and how they will account for staff time on the project. Mr. Rager replied the project may not start until the summer of 2020 and that staff time would be allocated differently. Council President Goodhouse asked if sidewalks would be on both sides. Mr. Rager replied yes. Councilor Anderson motioned to approve an intergovernmental agreement with ODOT to partially fund the North Dakota Street Bridge design and replacement. Council President Goodhouse seconded the motion. Motion passed unanimously. Name Yes No Mayor Snider Council President Goodhouse Councilor Newton Councilor Lueb (Absent) Councilor Anderson 5. JOINT MEETING WITH BUDGET COMMITTEE TIGARD CITY COUNCIL MEETING MINUTES — February 19, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 3 of 9 Finance and Information Services Director LaFrance, Steve Kang and Liz Lutz presented this item and members of the Budget Committee in attendance were Leah Voit,Clifford Rone, Chris Bence, Chelsea Nance and Tim Cadman. Mr. LaFrance explained this was a follow-up meeting to the one they had in December,reviewed the two-year budget plan,provided an update on recreation,and discussed potential themes (financial stability,resource constrained and service challenged areas) that were reflected in the proposed budget that emerged from each department as they each prepared their respective budget proposals.. He discussed the budget calendar and meeting dates that will help ensure they have a successful budget process. He said Tigard is financially stable and sustainable,but is not the same as saying that Tigard has enough resources to provide services at a service level that is needed or desired by the community. Tigard does have healthy reserves,receives a clean audit and has a very strong bond rating,but is resource constrained. Mr. LaFrance explained last year the Budget Committee made the choice to go through two years of budget cuts, said what those cuts were,and explained those savings will go into a reserve that will allow service levels to match the growth in the community for the next few years. This is not saying service levels will be adequate or will be at the amount needed and desired by the community. However,it is the service level the City will be able to afford, and without any major changes like that of a Local Option Levy, the City will remain at the current service levels. He talked about the upcoming budget,proposed changes, cost savings the city has made up to this point,positive changes in revenues,hotel/motel taxes and forecasting revisions. Council President Goodhouse asked for more details regarding land-use revenues. Mr. LaFrance explained that when a developer submits new plans for development, they have to go through a planning process, and part of this includes paying fees. He said, due largely to River Terrace, the revenue collected from land use fees was more than what staff had forecasted. Councilor Newton asked about allocations for utility billing and if at some point the city would go through and look at the whole picture regarding fees and utility bills. She said this impacts the community, and wants to make sure people understand the value of service they are getting. Mr. LaFrance agreed this is important and when they get into the budget process and start talking about general funds, they will be looking at the city's utilities as a whole and not just piece-by-piece. Councilor Anderson asked if the hotel/motel taxes included the transient lodging tax. Mr. LaFrance confirmed that this is the transient lodging tax. Mayor Snider said this is a good time to start the education piece of the budget process and recommended adding a graphic in their outreach efforts similar to the one presented in the PowerPoint tonight. Budget Committee Member Rone asked for a rendition of the forecasting revisions. Mr. LaFrance said staff went through different areas of revenue and did a hard scrub of what they had forecasted and what revenue the city actually received in those areas, and then staff revised accordingly. He said some areas of revenue were adjusted up,while other areas were adjusted down. Mr. LaFrance said the city will have a performance audit done and that the City and Council will be working towards a more focused Local Option Levy. He reminded council that at their February 5 meeting, they had directed staff to fund additional recreation services with an increase to the Parks and Recreation Fee (PARF),which will bring recreation back to its pre-cut level, and would be reflected in the proposed budget. TIGARD CITY COUNCIL MEETING MINUTES — February 19, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov ( Page 4 of 9 Councilor Newton asked about the asset management maintenance piece. Mr. LaFrance said this is making sure the parks have playground equipment in good working condition and buildings that are adequate for providing services to the community. Mr. LaFrance discussed budget meeting dates and talked about the upcoming budget training. He said staff is going to have some set scheduled walk-in times where they will help answer any questions they may have prior to the budget meeting in May. Mr. Rone asked what the mechanism is for getting the same opportunity to the public in order to get their input prior to the budget meeting since the new budget process includes one,maybe two budget meetings vs the three meetings previously held. Mr. LaFrance said staff could extend open office hours to the public, so they would be able to come in and ask budget related questions. Mayor Snider said staff would need to advertise this to the public. Mr. Rone believed this would work well and suggested the first couple of walk-in meetings be held with staff and budget committee members and then the last couple of walk-in meetings be open to the public. Council President Goodhouse said sometimes in the past when multiple budget committee meetings were held, things would be repeated. However, he does agree they need to make sure the public has a chance to speak and ask questions. Mayor Snider recommended the public be invited to all the sessions. Mr. LaFrance said part of the benefit of having a couple sessions just for the Budget Committee is so they have everything they need to be prepared for Saturday's budget meeting. Council President Goodhouse suggested they open this up to email and phone calls as well, since there may be some people that may not be able to take the time to come in and meet with staff. Councilor Newton agreed and suggested they look at the structure of the day for the budget meeting, so they allow time for the public to weigh in. Mr. Rone said to be more efficient, they should plan to be more focused in their discussions and discuss topics in order. Council President Goodhouse agreed and said it sounds like staff would be prepared to answer questions on the spot and have an outlined agenda. Councilor Newton asked what other citizen members of the budget committee think. Budget Committee Member Bence likes the last idea about separating the different categories and that it might be a good idea to set specific times for each. Budget Committee Member Cadman said he is optimistic about the process,but is concerned about opportunities for public comment and time for budget committee members to digest questions from the public. He said it is important to streamline the process, but they do not want to lose anything by doing that. TIGARD CITY COUNCIL MEETING MINUTES — February 19, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 5 of 9 Mayor Snider said that whoever the chair will be would need to be involved in the process and suggested they elect the chair at tonight's meeting. Mr. Bence said sending questions and answers out via social media forms would put everything in one location and that way people can access the information easier and in one location. Budget Committee Member Nance agreed and said the sooner the better to get the public involved. Councilor Newton replied to Mr. Cadman's point and feels they may need the Thursday as well. Mr. LaFrance agreed that the chair would need to be highly involved and help make sure everyone stays on task and has a chance to contribute to the discussion. Budget Committee Member Voit asked how many topics there would be. Mr. LaFrance replied they do not know at this time,but the proposed budget would help define the order and estimated time needed for discussion. He said part of the listening session is to help make the budget meeting more efficient. Ms. Voit asked if everyone could come with something different and brief everyone else in more depth. Mayor Snider suggested that if they do this, then they should do it before the Saturday meeting. Mr. LaFrance said they have not done that in the past,but that it does tend to happen naturally that way. He said there are some members who are more passionate about certain topics over others. He could see some pluses and minuses to doing it this way. Council President Goodhouse explained what usually happens when they get to the third or fourth meeting and said that looking at the whole budget would help streamline the process and make sure they are looking at each section of the budget thoroughly. In the interest of time,Mayor Snider asked staff to continue with their presentation. Mr. LaFrance said council recently held their goal-setting meeting and talked about the five primary goals that council would be focusing on. He said one of those goals is to ensure financial resources and sustain needed services. He explained one of the things that could come out of this is a Local Option Levy in May of 2020. He talked about the areas within the city the city is focusing their efforts on. Mayor Snider wanted to be clear about the third goal regarding funding and infrastructure and other planning that needs to be done around South River Terrace, said that the development community will need to pay for this in its entirety and said they have offered to do so. He said the city is not interested in and is not planning to move that forward without them paying the full cost. Mr. Rone asked if this includes a police and fire substation. Mayor Snider said a police substation was not discussed,but it could be. TIGARD CITY COUNCIL MEETING MINUTES — February 19, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 6 of 9 Councilor Newton wants to make sure that when the city is doing any infrastructure,improvements, development requirements or code changes that they include looking at sidewalk funding. Mayor Snider asked the citizen members of the Budget Committee if they understood council goals in a way to help move the budget forward or if they wanted to give council any feedback on the goals. There was no feedback and everyone understood the council goals. Council President Goodhouse asked if there were ever times when only the citizen members of the budget committee got together and met. Mr. LaFrance explained that from a legal standpoint the committee gets together for proposed budget purposes,but that if the Budget Committee wishes to have further engagement as a committee they could. Mayor Snider said that as they prepare for May 2020,this could be a reality. Councilor Newton asked if Council President Goodhouse was asking if the Budget Committee should meet more often. Council President Goodhouse replied it would be nice to have the citizen members of the Budget Committee meet more often for informational purposes and to check in on things that are going on in the community. Mr. Bence stated he likes the idea and could see them getting together over coffee or something. Councilor Newton said she would be supportive of other meetings. Mayor Snider clarified that everyone was talking about the Budget Committee as a whole getting together and meeting more often. Council President Goodhouse clarified he was speaking about the citizen members of the Budget Committee getting together more often,but is not sure how the legality of that would work. However, either way would work. Mr. Rone said five of the committee members could informally get together anytime to have a discussion. Mayor Snider clarified that not all of those five members could be council members. There was consensus to vote and elect a new Budget Committee chair and secretary. Budget Committee Member Veal was the only member not at the meeting. Council President Goodhouse suggested they select a second person as an alternative for chair if Ms. Veal would not be interested in being chair. Mr. Rone offered to be an alternative for chair if Ms. Veal was not interested. Mayor Snider asked how everyone felt about this and there was consensus to proceed. Council President Goodhouse motioned to appoint Stephanie Veal as first choice to chair of the Budget Committee and Clifford Rone for second choice to chair of the Budget Committee. Budget Committee Member Cadman seconded the motion. Motion passed unanimously. TIGARD CITY COUNCIL MEETING MINUTES — February 19, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 7 of 9 Name Yes No Mayor Snider Council President Goodhouse Councilor Newton Councilor Lueb (Absent) Councilor Anderson Budget Committee Member Rone Budget Committee Member Bence Budget Committee Member Nance Budget Committee Member Cadman Budget Committee Member Veal (Absent) Mr. LaFrance asked if in the interest of time they wanted to wait to elect the Budget Committee secretary until the first meeting. Mayor Snider said they should elect that position now. Mr. LaFrance outlined the duties of the secretary. Budget Committee Member Bence nominated himself. There was no objection to the nomination and was passed unanimously. Name Yes No Mayor Snider Council President Goodhouse Councilor Newton Councilor Lueb (Absent) Councilor Anderson Budget Committee Member Rone Budget Committee Member Bence Budget Committee Member Nance Budget Committee Member Cadman Budget Committee Member Veal (Absent) 6. LEGISLATIVE PUBLIC HEARING: CONSIDER AN ORDINANCE AMENDING TIGARD MUNICIPAL CODE (TMC) 7.74—EMERGENCY OPERATIONS A. Mayor Snider opened the public hearing. B. Mayor Snider announced that anyone may offer testimony. C Emergency Services Coordinator Lueck explained the ordinance includes general housekeeping items and reconciles the process for a declaration of emergency with state law. D. Public Testimony—None. E. Response to testimony by staff—None. F. Mayor Snider closed the public meeting. TIGARD CITY COUNCIL MEETING MINUTES — February 19, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 8 of 9 G. Council Discussion and Consideration: Ordinance No. 19-01 Council President Goodhouse motioned to approve Ordinance No. 19-01. Councilor Anderson seconded the motion. Deputy City Recorder Burgoyne read the number and title of the ordinance. Ordinance No. 19-01 —AN ORDINANCE AMENDING CHAPTER 7.74 OF THE TIGARD MUNICIPAL CODE TO UPDATE THE CITY'S EMERGENCY OPERATIONS PROCEDURES Name Yes No Mayor Snider Council President Goodhouse Councilor Newton Councilor Lueb (Absent) Councilor Anderson Mayor Snider announced that Ordinance No. 19-01 was adopted by a unanimous vote of council members present. 7. NON AGENDA ITEMS—None. 8. EXECUTIVE SESSION -None. 9. ADJOURNMENT At 7:55 p.m. Councilor Newton motioned to adjourn the meeting. Council President Goodhouse seconded the motion. Motion passed unanimously. Name Yes No Mayor Snider Council President Goodhouse Councilor Newton Councilor Lueb (Absent) Councilor Anderson X-c"x- Kelly Burgoy e,Deputy City IVecor&r A est: Jaso Snider,Mayor Date: TIGARD CITY COUNCIL MEETING MINUTES — February 19, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 9 of 9