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City Council Minutes - 10/23/2018 City of Tigard Tigard City Council Meeting Minutes October 23, 2018 STUDY SESSION Council present: Mayor Cook,Councilor Woodard,Council President Snider and Councilor Anderson. Council absent Councilor Goodhouse Staff present: City Manager Wine,City Attorney Rihala and Deputy City Recorder Burgoyne COUNCIL LIAISON REPORTS Council President Snider updated council on the recent talks with the Water District and the City of Durham,and said he and Councilor Woodard represented Tigard's interests. Councilor Anderson reported on the Planning Commission and PRAB meetings. He said the city's parks and recreation coordinator Anthony Markey informed the Parks and Recreation Advisory Board members that he had accepted another position outside the city and that his last day with the city would be soon. He talked about the SW Corridor negotiations between Trimet and Tigard and explained Tigard's position. He said council would be discussing this on October 30 at their special meeting. Councilor Woodard updated council on the recent Transportation Strategy meeting,Safe Routes to School Grant and the MSTIP project on 122"d Avenue. Mayor Cook talked about the study being done on 72nd Avenue near the Tigard Triangle with the Pedestrian and Bicyclist subcommittee. More information would be coming out soon. He discussed his, recent attendance at the Westside Econmic Alliance Conference and keynote speakers. He passed out a System Development Charge (SDC) comparison sheet that showed SDC rates for several cities in Washington,Multnomah and Clackamas County and talked about the Housing Bond for Affordable Housing projects. 1. BUSINESS MEETING A. At 7:34 p.m. Mayor Cook called the Tigard City Council to order. B. Deputy City Recorder Burgoyne called the roll. TIGARD CITY COUNCIL MEETING MINUTES- October 23, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.dgArd-or.gov I Page 1 of 8 Name Present Absent Councilor Goodhouse Council President Snider Councilor Woodard Councilor Anderson Mayor Cook C. Mayor Cook asked everyone to stand and join him in the Pledge of Allegiance. D. Call to Council and Staff for Non Agenda Items—There was none. 2. CITIZEN COMMUNICATION A. Follow-up to Previous Citizen Communication-Mayor Cook asked City Manager Wine if there is any follow-up to previous citizen communication. There was none. B. Tigard Chamber of Commerce-Tigard Chamber CEO Debi Mollahan updated council on Chamber activities and events,new chamber memberships,and reminded everyone that the Chamber holds a networking event every Thursday morning and said people could learn more about Chamber events on their website. Ms. Mollahan discussed the Farmer's Market and said they would be holding some classes during their off-season and talked about the upcoming Tigard Downtown Alliance's Halloween Trick or Treat event on Main Street. C. Citizen Communication Carine Arendes,9524 SW North Dakota Street,Tigard, Or 97223, talked about Southwest Corridor Equitable Housing Strategies Report on Affordable Housing and the importance of setting aside and prioritizing Tigar&s share of the regional funding. She pointed out that Tigard needs more money and resources to address housing issues,and said there is community concern about a lack of affordable housing. Mayor Cook reminded council about their letter of support for the Statewide Measure 102, and talked about the Howl-O-Ween pet costume contest at the Potso Dog Park this coming Saturday. 3. LOCAL CONTRACT REVIEW BOARD-CONSIDER PAVEMENT MANAGEMENT PROGRAM ENGINEERING AND INSPECTION SERVICES Senior Management Analyst Barrett and Street&Transportation Senior Project Engineer McCarthy presented this item and explained the process staff had gone through and the total cost for the project. Councilor Woodard moved to approve the contract for pavement management program engineering and inspection services contract. Council President Snider seconded the motion. Motion passed by a unanimous vote. TIGARD CITY COUNCIL MEETING MINUTES - October 23, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 2 of 8 Name Yes No Councilor Goodhouse (absent) Council President Snider Councilor Woodard Councilor Anderson Mayor Cook 4. LOCAL CONTRACT REVIEW BOARD—CONSIDER PURCHASE OF TV INSPECTION VAN Senior Management Analyst Barrett and Division Manager Goodrich presented this item. Mr. Barrett explained this is the second piece of the overall T.V. camera build and that the city had already purchased the transit van this equipment will sit on. He said the contract was being done through a permissive cooperative purchase,which allows for better pricing. Councilor Woodard asked staff to summarize the need for the purchase for the public. Mr. Goodrich explained that as part of the agreement with Clean Water Services and requirements from the Environmental Protection Agency (EPA),the city is required to perform condition assessments of the sanitary sewer system. This equipment will provide video of the working conditions of the city's pipes. He said staff is looking for cracks and any defects where lateral connections come into the pipe system. Mr. Goodrich further explained the functionality of the camera system and costs. Council President Snider moved to approve the contract to purchase TV inspection van. Councilor Anderson seconded the motion. Motion passed by a unanimous vote. Name Yes No Councilor Goodhouse (absent) Council President Snider Councilor Woodard Councilor Anderson Mayor Cook 5. CONSIDER APPROVAL OF IGA WITH METRO TO RECEIVE FUNDS RELATED TO THE FANNO CREEK TRAIL ALIGNMENT STUDY: BONITA TO TUALATIN RIVER Senior Project Engineer Enloe presented this item and discussed the project, funding,request and the preliminary area. Councilor Woodard said he really likes the path route. Ms. Enloe said they would be looking at natural resource areas as well. Council President Snider said he is excited about the project, and said it goes through his neighborhood and will help connect the last part of the Fanno Creek Trail. TIGARD CITY COUNCIL MEETING MINUTES- October 23,2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 3 of 8 Councilor Anderson moved to approve the agreement with Metro to receive funds related to the Fanno Creek Trail Alignment Study:Bonita to Tualatin River. Councilor Woodard seconded the motion. Motion passed by a unanimous vote. Name Yes No Councilor Goodhouse (Absent) Council President Snider Councilor Woodard Councilor Anderson Mayor Cook 6. QUASI-JUDICIAL PUBLIC HEARING: GAARDE MEADOWS COMP PLAN AMENDMENT AND ZONE CHANGE a. Mayor Cook called the public hearing to order. b. City Attorney Rihala read the public hearing procedures. C. Mayor Cook asked Council if any member has a conflict of interest or ex parte contact. There was none. d. Mayor Cook asked if anyone in the audience challenges the participation of a Council member.There was none. e. Project Planner Pagenstecher gave the staff report. Mr. Pagenstecher said they have received no comments. He discussed the proposed changes to the Comprehensive Plan and Zoning Map Amendments. He talked about the proposed unit change and development overlay. He said there were two criteria that had to be met and that the Planning Commission found this to be a suitable site for R-25 and is close to transit. Planning Commission recommended approval of the application. f. Councilor Woodard asked about the pre-existing overlay and said they did a good job of preserving the trees. He can see why the Planning Commission recommended approval. Mayor Cook asked about the requirements for mailing and if those outside of that radius asked to be notified. Mr. Pagenstecher said the people outside the required radius are interested parties and that staff includes them in the mailing every time. Mayor Cook asked about Planning Commissioner Hughes concerns about people going on Gaarde Street and asked staff to elaborate on his comment. Mr. Pagenstecher said the applicant could elaborate more, but in summary, the transportation analysis showed there is enough queuing there to avoid any conflicts and that the site distance is adequate. TIGARD CITY COUNCIL MEETING MINUTES- October 23,2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.fgard-or.gov I Page 4 of 8 Councilor Anderson asked about current parking for residents and if there will be adequate parking. Mr. Pagenstecher said he believed the entire site is marked to be 1.8 spaces per unit overall,but that the applicant would be able to verify this. g. The applicant testified. Tony Weller Civil Engineer with CES NW, representing the applicant said they have worked on this proposal for years and the lack of public comment has been encouraging, and the project is a unique opportunity. He explained the apartments on the lower section are mostly three-story, so this two- story project fits well in the context of everything without being overwhelming. He said there is significant open space surrounding the project, and they have exceeded the parking spaces required for both onsite residents and visitors. He said the applicant wanted family sized units and that they had updated the traffic report that was done a few years ago. Ralph Tahran, architect for Tahran Architecture and Planning, said the property to the west is a mix of two and three-story buildings, so they felt good about introducing this project. He said the units are very generous in size and the parking ratio is good. Council President Snider said he did not recognize the name, but as soon as he saw the applicant walk in, he realized the primary applicant worked for and retired from the same organization he works for, and while he does not believe this creates an actual conflict,he asked the city attorney for input. City Attorney Rihala replied that it does not, because an actual conflict means that he would benefit financially from the project Council President Snider confirmed he would not Mayor Cook said there are some site issues on the comer and asked if they saw any issues with the vegetation with the shorter setback. Mr. Weller replied they would look at this area and see if they can do something if they need to. h. Public Testimony: No one signed up to speak. i. Response to testimony by staff-None. j. Applicant rebuttal to testimony—None. k. Mayor Cook closed the public hearing. 1. Council Discussion and Consideration of Ordinance No.18-??. Councilor Anderson stated this is the best use of the space and is nicely laid out. Mayor Cook said because no one had testified at tonight's meeting or at the planning commission meeting,he has no problem with this. TIGARD CITY COUNCIL MEETING MINUTES— October 23, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.dgard-or.gov I Page 5 of 8 Councilor Woodard moved to approve Ordinance No. 18-22. Council President Snider seconded the motion. Deputy City Recorder Burgoyne read the number and title of the ordinance and conducted a roll call vote. ORDINANCE NO. 18-22- -AN ORDINANCE ADOPTING COMPREHENSIVE PLAN AMENDMENT CPA 2018-00002 AND ZONE CHANGE ZON 2018-00003 TO AMEND THE TIGARD COMPREHENSIVE PLAN DESIGNATIONS AND ZONING DISTRICTS MAP FROM R-12(PD)TO R-25 ON TAX LOTS 2S110AA02100, 2S110AA02200 Name Yes No Councilor Goodhouse (Absent) Council President Snider Councilor Woodard Councilor Anderson Mayor Cook Mayor Cook announced that Ordinance No. 18-22 was adopted unanimously. Council President Snider moved to approve the proposed site development review to add apartments in three new buildings with exceptions to the front yard setbacks, from twenty-feet to sixteen-feet,and the westerly side yard setbacks from thirty-feet to twenty-four feet and approve the sign permit on the subject 1.88-acre property. Councilor Woodard seconded the motion. Motion passed by a unanimous vote. Name Yes No Councilor Goodhouse (Absent) Council President Snider Councilor Woodard Councilor Anderson Mayor Cook 7 CONSIDER AUTHORIZING THE CITY MANAGER TO SIGN AN IGA WITH METRO REGARDING COST SHARE OBLIGATIONS FOR MAIN STREET PHASE 2 Senior Project Engineer Newberry presented this item,discussed the agreement,funding and construction timeline. Councilor Woodard asked how much of the Gas Tax Fund would remain after this project. Mr. Newberry said he did not know,but would get that information. Council President Snider moved to authorize the City Manager to sign an IGA with Metro regarding cost share obligations for Main Street Phase 2. Councilor Woodard seconded the motion. Motion passed by a unanimous vote. TIGARD CITY COUNCIL MEETING MINUTES- October 23, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.dga.td-or.gov I Page 6 of 8 Name Yes No Councilor Goodhouse (absent) Council President Snider Councilor Woodard Councilor Anderson Mayor Cook 8. CONSIDER AUTHORIZING THE CITY MANAGER TO SIGN AN IGA WPTH METRO REGARDING COST SHARE OBLIGATION FOR THE WALL STREET/TECH CENTER DRIVE CONNECTION Senior Project Engineer Newberry presented this item and discussed the project, agreement,project cost and funding. Councilor Woodard asked about an older bridge-like structure. Mr. Newberry said they are putting in a pile wall where the road profile will match and the other side with the pile wall is for the detention pond. Council President Snider moved to authorize the City Manager to sign an agreement with Metro regarding cost share obligation for the Wall Street/Tech Center Drive connection. Councilor Anderson seconded the motion. Motion passed by a unanimous vote. Name Yes No Councilor Goodhouse (Absent) Council President Snider Councilor Woodard Councilor Anderson Mayor Cook 9. NON AGENDA ITEMS -None. 10. EXECUTIVE SESSION—None. 11. ADJOURNMENT At 8:38 p.m. Councilor Anderson moved to adjourn the meeting. Councilor Woodard seconded the motion. Motion passed by a unanimous vote. Name Yes No Councilor Goodhouse (Absent) Council President Snider Councilor Woodard Councilor Anderson Mayor Cook TIGARD CITY COUNCIL MEETING MINUTES- October 23, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 7 of 8 Kelly Burgoyne eputy City eco er Attest: t John L. C41 Mayor ,) Date: TIGARD CITY COUNCIL MEETING MINUTES — October 23, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 8 of 8