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City Council Minutes - 09/11/2018 City of Tigard Tigard City Council Meeting Minutes . . September 11, 2018 STUDY SESSION Council present: Councilor Woodard, Council President Snider, Councilor Anderson and Councilor Goodhouse. Staff present: Assistant City Manager Zimmerman, City Attorney Rihala and City Recorder Krager. COUNCIL LIAISON REPORTS Councilor Woodard noted that he walked through the Fanno Creek Remeander project site and said it is moving along well and the water is moving in the new channel. He commented on the attendance at the Street Fair on September 8`'and would like to know the count and how the business owners felt about it. It seemed like there were more people this year than last. He reported that negotiations with the Tigard Water District are ongoing. The next meeting is scheduled for early October. Councilor Anderson reported that the PRAB heard a presentation by Redevelopment Manager Farrelly on the Universal Plaza. They liked the concept. There are PRAB members that are engineers and landscape designers and they would like more of a say in planning developments and parks as they wind through the Planning Commission process. They feel there is a need for more thought about how the landscaping is designed and will be maintained. Designing for easy maintenance would benefit the city. Councilor Woodard commented that the Universal Plaza may be a tough sell to the public because Public Works estimates one FTE will be needed to maintain it. He said he would like to hear what ideas Recreation Coordinator Markey has about revenue generating opportunities for the plaza. Council President Snider said staff was directed to figure some things out and come back with the plan that is workable. Councilor Woodard asked Councilor Anderson to notify him when the Universal Plaza discussion returns to PRAB as he would like to listen in. Administrative Items: There were none. 1. BUSINESS MEETING A. At 7:30 p.m. Council President Snider called the Tigard City Council to order. B. City Recorder Krager called the roll. TIGARD CITY COUNCIL MEETING MINUTES — September 11, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 1 of 6 Present Absent Councilor Goodhouse ✓ Council President Snider ✓ Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook ✓ C. Council President Snider asked everyone to stand and join him in the Pledge of Allegiance. A moment of silence was observed in honor of those who lost their lives or were impacted by the tragedy on September 11, 2001. D. Council President Snider asked Council and Staff for Non-Agenda Items. None 2. CITIZEN COMMUNICATION A. Follow-up to Previous Citizen Communication—Assistant City Manager Zimmerman said there were none. B. Police Update— Police Commander McDonald gave the statistics for August. He noted that assault calls were quite a bit higher than last year and 14 were for domestic violence. Three were related to bars and he added that disorderly conduct is up. People are more willing recently to engage officers physically,which is unusual in Tigard. Dispatch calls are up for the year but in August there was also a significant increase in self-initiated calls which means officers are being proactive rather than reactive. Police officer holds of individuals with mental illness are significantly higher and these typically take more time and multiple units on those calls. Chief McAlpine met with residents on 136`h and Mountain Ridge. Police joined TVF&R staff visiting various neighborhoods during National Night out and received positive feedback from citizens. Officers did DLIII, seat belt and pedestrian safety enforcement checks paid for with an ODOT grant in August and over Labor Day weekend. A Tigard officer who is a drug recognition expert participated with ODOT and Oregon State Police on a motor carrier enforcement action and got an opportunity to get several dangerous truck drivers off the road. The first Chat with the Chief event is scheduled for September 19. C. Tigard Area Chamber of Commerce—Tigard Chamber CEO Mollahan gave an update on recent activities. There are eleven participants in Leadership Tigard this year. The Chamber has endorsed City Council Candidates that they feel are best from a business perspective and these are listed on the Chamber website. The Tigard Downtown Alliance held their Street Fair and Latino Festival which were a great success. There were 192 vendors and a consistent flow of community members. They heard great feedback from vendors. She thanked the Public Works and Police Departments and the City for their support. The TDA will hold Trick or Treat Main Street on October 31. Council President Snider asked for an attendance estimate of the Street Fair. Ms. Mollahan did not have one but said she thought TIGARD CITY COUNCIL MEETING MINUTES — September 11, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 2 of 6 the attendance was higher this year than last year.A drone flyover might be the best way to measure attendance. D. Citizen Communication—No one signed up to speak. 3. CONSENT AGENDA: (Tigard City Council) — A. PROCLAIM CONSTITUTION WEEK B. APPROVE CITY COUNCIL MINUTES • July 10, 2018 • July 17,2018 • July 24,2018 C. RECEIVE AND FILE: 1. Council Calendar 2. Council Tentative Agenda for Future Meeting Topics Councilor Anderson moved for approving the Consent Agenda as presented. Councilor Woodard seconded the motion Yes No Councilor Goodhouse ✓ Council President Snider ✓ Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook (absent) 4. QUASI-JUDICIAL PUBLIC HEARING: HASHIMA ANNEXATION (ZCA2018-00004) a. Council President Snider opened the public hearing. b. City Attorney Rihala read the hearing procedures. C. Council President Snider asked council if any member had a conflict of interest or ex parte contact. They had none. d. Council President Snider asked if anyone in the audience challenged the participation of a Council member. There was no challenge. e Associate Planner Smith gave the staff report. The proposal is to annex a 0.46 acre property located on the north side of SW High Tor Drive into the City of Tigard. The owner requested to annex in order to connect to City sewer. The Public Works Department reviewed the request and said the system has adequate capacity to serve the existing home. There exists a sewer lateral line at the north end of the property. TIGARD CITY COUNCIL MEETING MINUTES — September 11, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 3 of 6 The annexation meets the requirements of the Tigard Community Development Code,Tigard Comprehensive Plan,Metro Code and State Statutes. On August 20 the Planning Commission unanimously recommended approval of the Hashima annexation. f. Applicant Testimony: Associate Planner Smith said the applicant was unable to attend. g. Public Testimony: No one signed up to speak. h. Response to testimony by staff N/A i. Applicant rebuttal to testimony N/A j. Council President Snider closed the public hearing. k. Council Discussion and Consideration- Ordinance No. 18-18 Councilor Woodard moved to approve Ordinance No. 18-18. Councilor Anderson seconded the motion. City Recorder Krager read the number and title of the ordinance and conducted a roll call vote. ORDINANCE NO. 18-18—AN ORDINANCE ANNEXING ONE (1) PARCEL OF LAND TOTALING APPROXIMATELY 0.46 ACRES,APROVING THE HASHIMA ANNEXATION (ZCA2018-00004),AND WITHDRAWING PROPERTY FROM THE TIGARD WATER DISTRICT AND WASHINGTON COUNTY ENHANCED SHERIFF'S PATROL DISTRICT Yes No Councilor Goodhouse ✓ Council President Snider ✓ Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook (absent) Council President Snider announced that Ordinance No. 18-18 was adopted unanimously. 5. CONSIDER RESOLUTION ESTABLISHING A TIGARD DEVELOPMENT ADVISORY COMMITTEE Community Development Director Asher and Assistant Community Development Director McGuire gave the staff report. The proposed Tigard Development Advisory Committee (MAC) is a committee developed from a recommendation made by the Portland Home Builders Association. They would meet quarterly and get together to talk about development issues,upcoming code changes,issues related to permits and general issues related to development. The resolution will create the committee and staff will return in a few weeks after members have been chosen by the Mayor and council liaison with another resolution to appoint the members. TIGARD CITY COUNCIL MEETING MINUTES — September 11, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 4 of 6 Community Development Director Asher said the idea for the committee arose from the HBA but staff would like it to be more inclusive and open to commercial,retail and industrial land developers, and builders doing business within the City of Tigard. He added that staff was not confident that an entire committee would be seated and there is concern about the level of interest. The committee may start with a smaller group and grow. Assistant Community Development Director McGuire submitted to council written testimony sent from the Home Builders Association of Metro Portland. Their letter was added to the record. Councilor Goodhouse asked if the TDAC was for citizens with questions and concerns about their building projects. Community Development Director Asher replied that the TDAC is not charged that way and is there to work more on legislative and policy-side code updates,urban renewal, revitalization, and things we may want to try in Tigard. He said it might not serve the city well to set up another forum to take up project-specific inquiries. Council President Snider said people that participate will bring things that in aggregate do not work well for their constituency and want to work them through this group. Mr.Asher said that already happens and this will make it more formal. Mr. Asher said going forward,bylaws will need to be created and council will decide whether this committee will take public testimony. Councilor Woodard said we need speculative,general real estate and design expertise when looking at development and it would be good to get this talent on board. He asked about putting language in the bylaws to address potential conflicts of interest, as he did not want to exclude the members from bidding on projects themselves. City Attorney Rihala said state statute already says that if there is a financial interest, they would not be able to vote on that item. Councilor Woodard said he hoped the TDAC would work with a city Economic Development position and he hoped that vacant position would be filled. In response to a question from Councilor Anderson on TDAC meeting frequency, Community Development Director Asher said they would meet quarterly. The TDAC will be staffed by Community Development Director Asher and Assistant Community Development Director McGuire. Councilor Goodhouse moved to approve Resolution No. 18-41. Councilor Woodard seconded the motion. City Recorder Krager read the number and title of the resolution. Resolution No. 18-41 A RESOLUTION ESTABLISHING A TIGARD DEVELOPMENT ADVISORY COMMITTEE Yes No Councilor Goodhouse ✓ Council President Snider ✓ Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook (absent) Council President Snider conducted a vote and the motion passed unanimously. TIGARD CITY COUNCIL MEETING MINUTES — September 11, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 5 of 6 6. NON AGENDA ITEMS Council President Snider noted that today is the 57`'anniversary of Tigard's incorporation as a city. 7. EXECUTIVE SESSION: None held. 8. ADJOURNMENT At 8:04 p.m. Councilor Anderson moved for adjournment. Councilor Goodhouse seconded the motion and all voted in favor. Yes No Councilor Goodhouse ✓ Council President Snider ✓ Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook (absent) Carol A. Krager, City Reco er ttest: J s B. S 'der, Council President Dat& TIGARD CITY COUNCIL MEETING MINUTES — September 11, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 6 of 6