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City Council Minutes - 07/17/2018 City ofTigard = Tigard Workshop Meeting Minutes July 17, 2018 1. WORKSHOP MEETING A. Mayor Cook called the meeting to order at 6:33 p.m. B. Deputy City Recorder Burgoyne called the roll. Name Present Absent Mayor Cook J Councilor Goodhouse 4 Council President Snider 4 Councilor Woodard Councilor Anderson C. Mayor Cook asked everyone to stand and join him in the Pledge of Allegiance. D. Call to Council and Staff for Non Agenda Items—There was none. 2. RECEIVE BRIEFING ON LOW CARBON PATHWAY FROM NW NATURAL NW Natural Gas Government Affairs Manager Nina Carlson presented this item. She discussed NW Natural Gas and the Low Carbon Pathway and Carbon Legislation,long-term goal objectives of deep carbonization,and near-term action of the natural gas infrastructure in place that is leading the way on natural gas innovations. She explained the starting point of where greenhouse gas emissions are and that the goal is to see a thirty-percent carbon savings by 2035 through reducing the current carbon intensity,reducing offset consumption and replacing more carbon intensive fuels. She said they are partnering with the City of Portland for renewal natural gas and that this has been better than expected. She discussed customer benefits,changes to transportation,and their new campaign"Less We Can." Council President Snider said he liked the "Less We Can"Campaign. He asked about the Portland project and why the payback has been better than expected. Ms. Carlson replied that the value of the Renewable Natural Gas (RNG) is being sold back at a higher price. Councilor Woodard asked if it is was hot water system they were testing. Ms. Carlson replied it is a gas fired heat pump water heater. She explained they develop these systems and then they do test markets to see if they are energy efficient enough to offset the costs. Mayor Cook asked how the thirty-percent reduction fits into the model that might come out of Salem next year. Ms. Carlson said they have done what they can as a company to reduce their carbon footprint and they are working to educate people with what they have done. She said they are always working on this. TIGARD CITY COUNCIL MEETING MINUTES -July 17, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.dgard-or.gov I Page 1 of 7 3. PUBLIC HEARING—RECEIVE PUBLIC COMMENT ON CITY COUNCIL VACANCY a. Mayor Cook opened the public hearing. b. Mayor Cook announced the hearing procedures. c. City Manager Wine gave the staff report and provided council with their options. d. Public Testimony: Mayor Cook called upon those who signed up to testify. Linda Monahan, 10248 SW Kent Court,Tigard,OR 97045,read a statement prepared in advance that was signed by herself and former Councilor Marland Henderson. She stated she would like to see the voters of Tigard be allowed to vote and select a new councilor to fill the seat being vacated by Councilor Snider. She explained that at a recent work session where council briefly discussed this topic,council appeared to be leaning toward appointing someone to fill the vacancy. In addition, she said individual members of council expressed that it was possible that a candidate who failed to be elected in the November election could then be appointed to that vacated position. She stated that Councilor Snider expressed he would be interested. She feels the election option is the most transparent and asked for this to be placed on the November 2018 general election. e. Mayor Cook closed the public hearing. f. Council Discussion. Council President Snider clarified he did not say anything during the last discussion where council discussed filling this position. He explained the only comment he made regarding this was that Councilor Woodard could also be appointed to the vacancy,after someone else had pointed out that he could be appointed. Mayor Cook said his recollection was that he stated Councilor Woodard could run also and then Council President Snider stated he did not intend to run if he lost the election. Mayor Cook asked the Deputy City Recorder what the deadline is to file for City Councilor. Deputy City Recorder Burgoyne replied August 20. Mayor Cook said he agrees that the 2019 City Council should be the appointing body to fill the vacated council seat. Councilor Woodard stated the vacancy should be appointed,because he was there when former Mayor Dirksen's seat was vacated and at the time, there was great discussion on whether city council should appoint someone or hold an election. He explained that if they would not have decided to put Mayor Dirksen's vacancy to an election,then Mayor Cook would not have been able to run for Mayor. He said people like former Councilor Henderson is someone who would be interested in being appointed to the vacancy and would be a good two year fill, though he would have to compete against anyone else who was interested and applied. He believes appointing someone would be fair and would not cost anything to do so. If council votes to place this vacancy on the November ballot,then they should do so today. He asked Council TIGARD CITY COUNCIL MEETING MINUTES -July 17, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.dgard-or.gov I Page 2 of 7 President Snider why they should not proceed this way since he said he would not look to be appointed. Council President Snider said he purposely did not comment on this before. He does not plan on commenting now and plans to abstain on voting. He does not have anything to say about this topic. Councilor Goodhouse asked Councilor Woodard to clarify if he is in favor of an appointment or election. Councilor Woodard said he is in favor of an election for appointment. He clarified that in his previous statement he is not in favor of an appointment and said that if an appointment were offered to him,he would not take it. Councilor Goodhouse said the city attorney did submit to council that both the election process and appointment process has been done in the past. Councilor Woodard reiterated he would not take an appointment to fill the councilor vacancy, because the next step for him is to be Mayor. Another reason he would not take an appointment is because, the perception is that it would be an extended term. He explained that if he were to take the appointment;once the vacated term was complete in two years,he could then run again for a full term councilor position,and previously,the voters of Tigard chose not to extend council positions past two full terms. He still feels the vacant councilor position should be an election of the people. Council President Snider wanted council to be clear that he is not commenting on the business before council and is not commenting on the discussion of how to fill the vacancy he created. City Manager Wine explained the cost to the city to place the vacancy on a general election is lower than it would be to hold a special election. She said the deadline for the city recorder to file for the upcoming general election with the County Elections Office is September 6. Councilor Woodard asked if there were any additional costs for adding this to the November election. Mayor Cook replied it would be the same,no additional costs would incur. Mayor Cook explained the meeting tonight is a workshop meeting and was not noticed to the public as a business meeting,therefore this item would need to come back before council for a decision on the August 14 city council business meeting. Councilor Woodard said he is concerned with bringing this back. He asked the City Manager what the timeline is for someone to file for the open city council positions in order to have it placed on the November ballot. City Manager Wine clarified the deadlines for the November election. Councilor Woodard said the time line is frustrating and that the August 14 meeting does not provide enough time before the filing deadline of August 20 with the city recorder. He suggested this come before council at their next business meeting on July 24 and stated that he TIGARD CITY COUNCIL MEETING MINUTES -July 17, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 3 of 7 does not like this process. 4. RECEIVE PRESENTATION ON POLICE STRATEGIC PLAN 2018-2021 Police Chief McAlpine presented this item. She explained she was involved in two separate strategic plans when she was with the City of Tacoma and that she wanted to bring a strategic plan to Tigard. She stated that this is a management tool for the department to do a better job. The core is to protect and serve everyone and be consistent. She said the current state of the analysis allows time for an objective and thorough analysis on what the organization should focus on. They looked at seven different categories (crime data, employee needs and trends,city goals and priorities, community needs and trends,national trends and best practices,current organization structure, systems processes and current Tigard Police Department (TPD) programs and services);they held two retreats and started visioning work and developing how to think outside the box. From this, six strategic priorities developed as well as the vision statement,and said they want other cities to look to Tigard as a model. 1. Focus on effective use of data and technology. 2. Strengthen community and city relations and partnerships. 3. Enhance the professionalism of the department. 4. Strengthen leadership. 5. Build a high engagement culture. Vision: "Tigard Police are the guardians of the community. We are an engaged,resilient and progressive department working to make Tigard safer and more livable". City Manager Wine said the police department strategic plan is a good opportunity for them to align with the city's strategic plan. She explained this is ultimately about the direction of change and the opportunity to provide focus for what will happen in the future and gives an element for measuring key performance indicators for how to do a better a job at what they do. Councilor Woodard commented there is a lot of good information provided. Chief McAlpine said she wants this to be an opportunity for people to be involved. Council President Snider said managing and making decisions is based on data and he is excited to see this. He volunteered to participate in the data discussions. Councilor Anderson asked if they had addressed the physical limitations of the current building. Chief McAlpine replied not directly,but there are things listed,like a new facility. Councilor Goodhouse asked if anything came up about officer moral. Chief McAlpine replied that it did,but Interim Chief Rodger had begun to address this and did what he could prior to her working for the City. She said when she started talking with officers about moral, they were already in a better place and moral was starting to go up,and said the officers appreciate the support from the community. 5. RECEIVE UPDATE ON PHASE II CODE CHANGES—POLICY AND PROCEDURES RELATED TO HOUSING TIGARD CITY COUNCIL MEETING MINUTES -July 17, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 4 of 7 Associate Planner Schuyler Warren and Senior Planner Shanks presented this item and gave a project overview. Mr. Schuyler said the purpose of the project is to expand housing options for residents,comply with state law regarding needed housing and recent Accessory Dwelling Unit (ADU) legislation,and to advance the City's strategic vision for walkability. He discussed the ongoing stakeholder engagement,the code reorganization that includes new sections;cottage clusters,courtyard units and quads,key policy changes include that include ADU standards,missing middle housing standards, on-street parking credit, fair housing and shelter services as well as other miscellaneous policy changes. Mayor Cook asked staff to clarify how Accessory Dwelling Units take the place of a fourplex. Mr. Schuyler said there is no need to regulate it as a separate unit. Ms. Shanks discussed the development standards for apartment buildings,residential, commercial, non-residential and miscellaneous standards. She talked about land use procedures and guiding principles. Mayor Cook asked about walkability,sidewalk requirements and connectivity. He asked why currently when an applicant wants to divide land for adding multiple homes,they are required to add sidewalks,but if someone who owns land next door and builds a single home,they are not required to add a sidewalk to connect to the other sidewalk for connectivity. Ms. Shanks replied that building a single family home on an existing lot would not trigger a land use review and this is when staff would exact these types of improvements. Mayor Cook asked what changes in the code would need to be made to make this happen. Ms. Shanks said she would look into this and would work with the engineering department. She explained the city requires there be proportionality between a single home and the cost of sidewalk vs multiply homes,and the tricky part is when this is such a small scale. She said staff has to look at the legality as well. Councilor Goodhouse asked if there is a way to track what suggestions or problems developers have. Ms. Shanks responded that staff has already been tracking these through an excel spreadsheet. Ms. Shanks discussed the next steps with council. 6. RECEIVE UPDATE ON WCCCA TOWER LOCATION EFFORTS Public Works Director Rager presented this item and briefed council on staff's conversations they have had with Washington County Consolidated Communications Agency regarding the expansion and upgrade to the 9-1-1 system as a result of their successful bond measure. He explained that as part of the upgrade,there are desired areas,which need coverage,and it is important for police and emergency service personnel in order to communicate with one another. He said WCCCA was having difficulty in finding a location for the Tigard area that would provide the coverage needed. He said eventually,WCCCA located a site on the Sunrise property that meets their needs. Mr. Rager explained the city has had a long-standing practice of not allowing cell towers or other communication type equipment on park property, however,because of the public safety aspect, staff is recommending council consider this location. TIGARD CITY COUNCIL MEETING MINUTES -July 17, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 5 of 7 Police Chief McAlpine explained the need for public safety and the concern that if an appropriate location is not found in Tigard that Tigard could be left behind. City Manager Wine said the purpose for bringing this before council is to make them aware of the situation and explained the long path in trying to find a suitable location. Ms. Wine said this may not need to come back before council if this were to go through the land-use process that it is expected too, however,it is inevitable there could be concerns raised by the neighborhood and they wanted to give council an opportunity to express their concerns. Washington County Consolidated Communications Agency (WCCCA) Technical Service Manager Ron Polluconi and Washington County Consolidated Communications Agency (WCCCA) Director Kelly Dutra gave a PowerPoint presentation and explained they had been unable to identify a viable alternative to the Sunrise property in Tigard for placement of a tower that would upgrade the 9-1-1 network. They explained that in order for Tigard to have adequate coverage,a tower needed to be placed at a higher elevation. Councilor Goodhouse said he is not sure why there has been a standing practice of not placing cell towers in parks. He said there are different ways to mask the look of a tower. Mr. Rager said this type of tower would be large and difficult to mask. Mr. Polluconi said it would look like a power line. Councilor Goodhouse asked if there are any safety concerns. Mr. Rager replied the only safety concern is not upgrading the 9-1-1 system and coverage. Councilor Woodard asked who would be affected most by the tower. Mr. Polluconi said it would depend on the location in the park. Councilor Woodard stated that something like this would need to be an exception to the rule, because he is concerned this could turn into the new norm. Council President Snider does not like it as a general policy,and would need to have more information,but is concerned there is no other option. He said he would like to know what the financial cost would be for an alternate location and if WCCCA would be leasing this space. City Manager Wine said they have gone over seven sites in the Bull Mountain area and the area is not acquirable. Mr. Rager added that the cost to acquire the land is approximately four-times the appraised value. Mr. Polluconi responded to an earlier question and said they would be leasing the property from the city. City Manager Wine said this would be done through a site review and would only come to city council if it were to be appealed. Council President Snider asked for clarification on why this would not require a site review since this is park property. Ms.Wine explained that in past practice the city has handled these through the policy decision process,which are done at staff level. TIGARD CITY COUNCIL MEETING MINUTES -July 17, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 6 of 7 Mayor Cook said an alternative location for the tower would be next to the park property and aesthetically would not look appropriate. He agreed with Councilor Woodard in that this needs to be written as an exception and not as a new policy that can be used for future uses. Police Chief McAlpine talked about the need to reduce the dead zone areas in Tigard and said the tower would enhance their service level. Mr. Polluconi explained the Bond would upgrade their system from analog to digital and would give them more fundability. He said the areas of concern they would be focusing on,include the North and Northeast areas of Tigard to the intersection at Roy Rogers,moving to the East down Scholl's Ferry. Councilor Woodard asked about the number of microwave dishes that would be placed on the site since this would be in a residential neighborhood. Mr.Polluconi said this site would have two microwave dishes on the proposed site and they would be at a high elevation,well above everyone's head. He said because the microwaves emit a laser- focused signal,they place them at a high level and point them towards another site. Councilor Woodard asked if there have been any complaints related to this issue. Mr. Polluconi replied that there has not been,and that they started building these towers in 1981. 7. NON AGENDA ITEMS—None. 8. EXECUTIVE SESSION—None. 9. ADJOURNMENT At 8:54 p.m. Council President Snider moved to adjourn the meeting and Councilor Goohouse seconded the motion. Motion passed by a unanimous vote. Name Yes No Mayor Cook Councilor Goodhouse Council President Snider Councilor Woodard Councilor Anderson Kelly Burg ne,Deputy ity kecorder Attest: Jason B. SQider,Council President Date: qA be,g TIGARD CITY COUNCIL MEETING MINUTES -July 17, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 7 of 7