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City Council Minutes - 02/13/2018 City of Tigard Tigard City Council Meeting Minutes February 13, 2018 STUDY SESSION A. RECEIVE UPDATE ON WILLAMETTE INTAKE FACILITY IGA Utility Manager Goodrich gave an update on the proposed Intergovernmental Agreement regarding the joint ownership, operation and maintenance of the Willamette Intake Facility. The IGA creates a commission made up of representatives from each of the six partners. Council will be considering an ordinance to approve entering into this IGA. It also requires approval by other partners Tualatin Valley Water District (1'VWD), Hillsboro, Sherwood,Beaverton and Wilsonville. This will handle 150 mgd per day (compared to the Clackamas 38 mgd). Mr. Goodrich has viewed a model of the facility and saw that the design worked well. TVWD will be the managing agency of the WIF Commission Expansion Project. Wilsonville will be the operating agency until 2026.Tigard will purchase 10 percent capacity in the WIF project at an estimated cost of approximately$3.1 million. It is estimated that annual joint ownership commission and management costs will be $15,000. Mayor Cook asked who gets first rights under a curtailment. Mr. Goodrich said every partner will receive what is determined by their water rights. The Willamette River Water Coalition will negotiate with the Army Corps of Engineers so we have access to their leased water. During curtailment it would be equally shared. The curtailment scenario will be solved by the commission and the idea of the IGA is that we will collaborate and work towards a strategy to perfect water rights. In response to questions from Mayor Cook on the percentage Tigard is paying, Utility Manager Goodrich will bring the rationale for the cost structure. Council consensus was to appoint Councilor Goodhouse to be the Tigard representative and City Manager Wine will check the liaison list to determine the alternate. B. COUNCIL LIAISON REPORTS Councilor Woodard said Nancy Werner is moving on from assisting with the MACC (Metropolitan Area Communications Commission) and he suggested to them that they contact City Attorney Rihala. He noted something he did not realize before but closed captioning requires a$30,000 piece of equipment. The City of Sherwood is interested in rejoining the MACC. Councilor Anderson reported on PRAB and said new playground equipment was installed at Jack Park. He heard from a Summerfield resident at council outreach last evening that city, recreation camps cost$400-$500 and so he looked into that. That is not the case. He looked at the Summer Camp Guide and saw that Skyhawk's Mini Soccer is $119. Summer shots Classic Camp is $190. None were close to costing$400. Council President Snider asked that staff contact the gentleman TIGARD CITY COUNCIL MINUTES — February 13, 2018 rrr+r r��i�e rrsr®r, City of Tigard 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 1 of 14 and refer him to our Summer Camp Guide. Code amendments regarding the PRAB member process are coming to council for approval. At future meetings PRAB will be discussing how to use the Transient Lodging Tax for recreation. Councilor Goodhouse reported on the CDBG meeting and said CPAH's Red Rock Creek Commons in the Triangle received full$1.2 million funding. Federal funding is still up in the air. Tigard's Metzger School Park did not receive funding. Mayor Cook asked about St. Vincent DePaul grants for utility assistance. Councilor Goodhouse will check on this. Mayor Cook updated Council on the SW Corridor Steering Committee meeting and said it is in a holding pattern and no votes were taken. They are waiting for the DEIS to come back from the federal government in the next few weeks.At the Washington County Coordinating Committee he heard that Metro has a proposal for an affordable housing bond in November. Distribution equity of funding raised is unknown at this time. The Study Session ended at 7:30 p.m. 1. BUSINESS MEETING A. At 7:37 p.m. Mayor Cook called the Tigard City Council meeting to order. B. City Recorder Krager called the roll. Present Absent Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider ✓ Councilor Woodard ✓ C. Mayor Cook asked everyone to stand and join him in the Pledge of Allegiance. D. Call to Council and Staff for Non-Agenda Items—None 2. CITIZEN COMMUNICATION A. Follow-up to Previous Citizen Communication—None. B. Tigard High School Envoy Sierra Kruse updated the council on THS activities. They held their Senior Citizen Prom where they invited seniors in the community to Tigard High for a dance. They are holding a fund drive for women in the Portland Rescue Mission. The one- act plays for the theater department open on February 15. Mayor Cook remarked that he will be attending the play this Saturday. TIGARD CITY COUNCIL MINUTES — February 13, 2018 Cit)T of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 1 www.tigard-or.gov Page 2 of 14 C. Tigard Chamber of Commerce CEO Mollahan gave an update on chamber events and activities. Leadership Tigard held their Education Day and heard from the superintendent and ate lunch at Fowler Middle School. The group was impressed by what the Tigard- Tualatin School District has to offer. She announced the Art Walk will be held downtown on Mother's Day weekend. She noted they are running out of vacant storefronts to display art,which is a great problem to have. D. Update from Police Chief McAlpine - Chief McAlpine gave highlights of police activity and crime and community concerns for the month of January 2018.Theft has gone up 47 percent from last January,much of it commercial crime. There are some organized theives working along the I-5 corridor. DUIIs and drug offenses went up 200 percent. She will be giving awards to two officers who used CRP and an AED to keep a man alive. There were three incidents of someone in a white van approaching kids. She assured Council that the police put a lot of effort into checking every address of the 191 sex offenders in Tigard and looked for vehicles that matched the reports.There were 41 white vans that they received tips on but it did not lead to anything. They deployed 85 different personnel in a two-week period to all elementary schools looking for anything that looked suspicious. Bulletins were jointly prepared by the school district and Tigard Police. Upcoming events include an April 21 Shred it event and a Drug Turn-in on April 28. The department is active on the Next Door app and from January 31 through February 6 there were 1,900 verified views. This helps the Police Department stay connected to the community. In January,239 calls were related to behavioral health and transients and 159 hours and 21 minutes were spent on these two categories by one officer. Council President Snider asked for clarification on the response time analysis and will discuss this off line with Chief McAlpine. E. Citizen Communication—Sign-up Sheet Robert Van Vlack, 15585 SW 109`''Avenue,Tigard,OR 97224, spoke on behalf of the Summerfield Civic Association and thanked Council for their successful outreach held at the Summerfield Clubhouse. He heard positive comments on the informative presentations and responses to questions. Mayor Cook commented that council was pleased with the turnout and said the residents asked good questions. 3. CONSENT AGENDA: (Tigard City Council)— A. RECEIVE AND FILE: 1. Council Calendar 2. Council Tentative Agenda for Future Meeting Topics A. APPROVE CITY COUNCIL MINUTES: a. November 28, 2017 b. December 12, 2017 c. January 2, 2018 d. January 16,2018 TIGARD CITY COUNCIL MINUTES — February 13, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 1 www.tigard-or.gov Page 3 of 14 Council President Snider moved and Councilor Goodhouse seconded the motion to approve the Consent Agenda. Mayor Cook noted that Michael Brewin emailed about an incorrect word in the January 2,2018 minutes. City Recorder Krager said the audio was reviewed and the word was corrected in the minutes for approval tonight. Yes No Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider ✓ Councilor Woodard ✓ Mayor Cook conducted a vote and the motion passed unanimously-. 4. CONSIDER ORDINANCE ADOPTING WILLAMETTE INTAKE FACILITIES IGA FOR JOINT OWNERSHIP, OPERATION AND MANAGEMENT Utility Manager Goodrich gave the staff report. The item is an agreement pertaining to joint ownership, operation and management of the Willamette Intake Facility (WIF). The agreement, exhibit and ordinance are the culmination of three years' of discussion and negotiation between the Tualatin Valley Water District (TVWD), City of Hillsboro, City of Beaverton,City of Sherwood, City of Wilsonville and the City of Tigard. The IGA provides the framework to create a commission of representatives from each district and city participating in the ownership of the existing intake facility and planned expansion to 150 million gallons per day. It is a complex agreement because it has the interests of those entities using it now (Sherwood and Wilsonville) and those with the intend to use it by 2026 (TVWD, Hillsboro and Beaverton) and those who wish to preserve their rights to use the facility in the future (City of Tigard). Mr. Goodrich said since 2010 staff has come before council numerous times regarding long-term water supply issues, strategies for the development of the Willamette River water supply and opportunities to participate in a regional water supply for Washington County. TVWD has excess capacity in the system and has offered up to partners of the Willamette River Water Coalition,which includes Tigard, the opportunity to partner and invest in existing facilities and expansion. Staff recommends approval of the ordinance. Councilor Woodard moved to adopt Ordinance No. 18-02. Councilor Anderson seconded the motion. City Recorder Krager read the number and title of the ordinance. Ordinance No. 18- 02—AN ORDINANCE APPROVING THE WILLAMETTE INTAKE FACILITIES INTERGOVERNMENTAL AGREEMENT TO CREATE THE WILLAMETTE INTAKE FACILITIEIS COMMISSION,AN INTERGOVERNMENTAL ENTITY FORMED UNDER ORS CHAPTER 190, BETWEEN TUALATIN VALLEY WATER DISTRICT AND THE CITIES OF HILLSBORO, SHERWOOD, BEAVERTON,TIGARD,AND WILSONVILLE TIGARD CITY COUNCIL MINUTES — February 13, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 1 www.tigard-or.gov Page 4 of 14 Yes No Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider ✓ Councilor Woodard ✓ Mayor Cook announced that Ordinance No. 18-02 was adopted unanimously. 5. CONSIDER AUTHORIZING THE CITY MANAGER TO APPROVE AN OVERBILLING SETTLEMENT Utility Manager Goodrich gave the staff report. Based on direction from Council staff determined the amount of the settlement and then included an additional amount based on interest from April 2006 to December 2017 overcharges due to an oversized water meter. Mr. Goodrich showed Council the two types of meters and explained how changing out meters is a standard maintenance procedure but what apparently happened was that a one-inch meter was installed on a 5/8-inch supply. Mayor Cook asked if the Clean Water Services portion of their utility bill was being repaid or if it was all coming from the city. Mr. Goodrich said the bulk of the bill was their overcharged water use. Council President Snider moved to authorize the City Manager to enter into a settlement agreement as presented. Councilor Goodhouse seconded the motion. Mayor Cook conducted a vote and announced that the motion passed unanimously. Yes No Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider ✓ Councilor Woodard ✓ 6. PUBLIC HEARING—CONSIDER AMENDMENT TO TIGARD MUNICIPAL CODE CHAPTER 7.60—ABANDONED VEHICLES A. Mayor Cook opened the public hearing. B. Mayor Cook announced that anyone may offer testimony. C Police Lieutenant Eskew gave the staff report. This amendment corrects the waiting period for removal of a vehicle in the recently adopted Ordinance No. 18-01. It was staff's intent to change Section 7.60.030 describing the process for removal of a vehicle from a five-day waiting period to a 24-hour waiting period. This was inadvertently not changed. D. Public Testimony—No one signed up to speak. Mayor Cook noted that Michael Brewin emailed written testimony in favor of this amendment and it has been added to the packet for this meeting. TIGARD CITY COUNCIL MINUTES — February 13, 2018 City of Tigard 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 5 of 14 E Response to testimony by staff- none. F. Close Public Hearing—Mayor Cook closed the public hearing. G. Council Discussion and Consideration: Ordinance No. 18-03 Councilor Anderson moved to approve Ordinance No. 18-03 and Council President Snider seconded the motion. City Recorder Krager read the number and title of the ordinance and conducted a roll call vote. Ordinance No. 18-03 —AN ORDINANCE AMENDING A SECTION OF 7.60 OF THE TIGARD MUNICIPAL CODE RELATING TO ABANDONED OR STORED VEHICLES Yes No Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider ✓ Councilor Woodard ✓ Mayor Cook announced that Ordinance No. 18-03 was adopted unanimously. 7. CONSIDERATION OF LOCAL OPTION LEVY City Manager Wine gave the staff report for this item, co-presented with Finance and Information Services Director LaFrance and City Attorney Rihala. Her PowerPoint has been added to the packet for this meeting. She said their hope is to receive feedback on a draft ballot title should Council choose to refer a levy to the voters and bring it back for consideration next week. They have a summary of guidance Council has given regarding the inclusion of service levels in a levy package. Ms.Wine said the city is in an unsustainable financial situation because revenues rise about three percent per year while costs grow an average of about four percent per year.We are unable to maintain our current service level. Tigard is also a growing city and with that growth comes greater demand for services. Council heard from the 18 member Levy and Bond Tax Force which recommended that Tigard seek a local option levy, stressing transparency and accountability in the way the levy is administered and also recommended was a higher levy rate be considered to ensure that not only are the service levels maintained but that the City would not need to return to voters in five years to ask for more funding. Staff is asking for Council feedback on a draft ballot title and resolution and plan to bring this to Council for consideration at the February 20`''meeting if they choose to move forward with putting it on the ballot. She noted that the draft resolution and ballot title in the packet have been revised slightly and the electronic version on Council's computers is the updated one. Ms. Wine gave an overview of the total level of investment Council gave direction for last week. She listed the first year of the levy noting that the levy would be structured over time. She reminded TIGARD CITY COUNCIL MINUTES — February 13, 2018 City of Tigard 13125 SW Hall BJ�Td.,Tigard, OR 97223 www.dgard-or.gov Page 6 of 14 Council that she will be proposing a budget with cuts and so what Council sees in these levy amounts is a restoration or preservation amount and in some cases, an additional investment. • Police operations —to reduce response times,increase neighborhood patrols,maintain community policing and crime prevention. Preserve existing services in some specialty assignments such as investigations, school resource officers,programs for youth and traffic enforcement $800,000 • Park maintenance—$200,000 additional over current level, to maintain all aspects of parks and trail maintenance,playgrounds, sports fields and natural areas. Ensures fields are irrigated and graffiti and vandalism are addressed in a timely way. $200,000 • Recreation Program—Council preferred an additional investment of up to $250,000. The complement of classes,programs and activities the program provides would be increased in line with the recreation study. $250,000 • Tigard Public Library—the majority of the investment preserves existing service levels and open hours. Increases include programs for children and seniors and maintain an investment in the collection. $435,000 • Sidewalks and Safe Routes to School—a new investment for the levy. It would build priority sidewalks identified in the sidewalk improvement plan and constructs projects directly related to Safe Routes to Schools.A levy would make investments in continuing the Safe Routes to Schools program, currently paid for with a grant. $750,000 • Community Emergency Response Team—Preserves the CERT and continues to improve community resiliency. Up to $40,000 • Affordable Housing Development Program—This is a new investment of$200,000 to create a program to increase housing options. Staff coordination would leverage opportunities for state and federal funds for affordable housing $200,000 • Community Services —Continues economic development, community development, internships and fellowships, facilities maintenance,public records support, and code compliance. Provides funding for general government needs and continues the Social Service and Community Event Grant program. $700,000 • 10-year Levy Rate Stability Fund-$4.425 million set aside at the beginning of the levy will ensure that the levy tax rate is unchanged for the next decade. Ensures that the City can fund service growth to match the community growth. Provides transparency for use of levy funds. TIGARD CITY COUNCIL MINUTES — February 13, 2018 City of Tigard 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 7 of 14 Ms. Wine said the direction received from Council at the February 6, 2018 meeting was to go out for a levy of$1.18 per thousand assessed value to cover the programs listed. The ballot title reflects these services. Two points: When a local option levy was explored during fiscal year 2016-17 Tigard's assessed value was $6 billion. With implementation two years later in fiscal year 2018-19 Tigard's assessed value will be $6.6 billion. She showed a slide of two options for Council, $1.18 per thousand and $1.05 per thousand,both of which are sustainable for ten years. She said a final clause was added to propose a combination of annual audits or performance audits.That is another option for additional investment that was not discussed last week. This was important to the Levy and Bond Task Force. Each penny levied is about$60,000-$70,000 invested. She said a current tax bill of$4,300 (and of that 17 cents per thousand goes to Tigard already) under a $2.18 levy would be about$295 per year and if it was $1.05 it would be$263 per year. Ms.Wine asked council for guidance and said the intent is to bring back this item next week for a vote. Mayor Cook said council discussed this last week at length and before they considered it again he was interested in what the public had to say. Public Hearing- Mayor Cook called upon those who signed up to speak. Robert Van Vlack, 15585 SW 109`x' Avenue,Tigard,OR 97224, said he was a member of the Levy and Bond Task Force and his input was that a levy of$1.50 per thousand could be sold to the people and would add a lot of good services to the City. He said he was in support of any levy moving forward and did not object to the $1.18 amount but recommended that Council consider a rate of$1.25 closely. The reason is to increase the police as he is shocked that there are only two officers dedicated to patrol a city of 50,000 people. He said sidewalks are very important, especially around the school areas. Safety for children is very important. We have a lot of parks that need maintaining and he wanted to see money put towards that. He felt he could take or leave the library because he does not use it but his grandchildren in another state use theirs constantly and enjoy the programs. He said one thing that bothers him about the list in the presentation and that could have an effect on the vote passing is adding an affordable housing coordinator. He understands the predicament a lot of people are in but right now the city is approaching a crisis point. We are going to lay people off and reduce our police force and it is not the right time to start a new program. Councilor Woodard recommended performance audits and if money is found,it could be used for affordable housing. He said he felt adding this new program reminds him of what Congress does with appropriations to get things in their district funded. He felt this would impact how people vote and was not sure he could support it with affordable housing added to it. Chris Middaugh, 11475 SW 94`"Avenue,Tigard, OR 97223, said he wanted to show support for the levy. He said his family has used many of Tigard's services such as checking out movies,books, and the cultural pass from the library. They got their passports at City Hall. City staff inspected their restoration work when their basement flooded. These services are at risk if the levy does not pass. He said he considers himself a conservative and normally would vote against a tax increase but is convinced that this levy is desperately needed. The city made a lot of adjustments because of the recession and since then staffing has only recovered to 2008 levels. Passing the levy will add stability to the city's finances and preserve quality of services. Any services that get cut or eliminated will be hard to reestablish later. Some people say they do not need the services so they suggest cutting them but while that may be true today; they may need them in the future. He said using public services saves money. Imagine if every home had a water cistern on its roof; they would be self- TIGARD CITY COUNCIL MINUTES — February 13, 2018 CitS of Tigard 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 8 of 14 sufficient but he questions the quality of the services provided on their own. It is more efficient to pool resources and rely on experts to collect and distribute clean water. Mr. Middaugh said the Levy and Bond Task Force recommended including an accountability mechanism with the levy which could be in the form of an audit committee, a set of spending reports or any other format. This levy gives us the opportunity now to identify the metrics by which we would like to measure the city. He heard recent concerns about city spending and said if there are specific examples of inefficiency he would like to learn what those are. Until then,he did some simple math—the city's police budget divided by the population comes out to $27.80 per person per month. This is a small price to pay for public safety and is less than most people's cell phone bill. He said doing this exercise with other cities shows Tigard's spending is in line with other jurisdictions. He put together a spreadsheet that he gave to Council. He said Tigard's spending does not seem out of line with other cities. Not only should the levy be used to sustain current services,he said it is an opportunity to improve key areas such as sidewalks,park maintenance and public safety. He said he understands that everyone wants to keep their tax bill low but Tigard already has the second lowest property tax rate in Washington County;now is the time to pass a local option levy. He summarized by saying passing the levy will add stability,preserve quality, save money and is fiscally responsible and specifically accountable. Matt Conwell, 13341 SW Uplands Drive,Tigard,OR 97223, said the CERT members (Community Emergency Response Team) heard that the Public Works Department decides which programs to fund or cut but Council has control of the money. He asked that Council convey to Public Works that CERT is an essential service and should not be on the chopping block should the levy not pass. He said this is being held over their heads. He said agrees 100 percent with keeping police funding but asked if other fiscally responsible ways to raise money have been considered. He said he was not a CPA but does have an MBA and running a business and understanding the dynamics at play are things he does on a daily basis. He said a ballpark estimate of revenue from red light cameras could be $500,000 per light so five could raise $2.5 million. He suggested using it on five intersections that are not Tigard-resident specific, such as I-5 and 99W,which would capture commuter traffic. He asked Councilor Goodhouse how many children have been hurt on sidewalks in the last ten years. He said $700,000 for sidewalks, although he understands Councilor Goodhouse's passion,is a big number. He asked why Tigard would spend so much money on that and were there incidents not reported in the news that he was not aware of. Mayor Cook responded to Mr. Conwell's question regarding seeking other options to raise money. Two years ago Council looked into ways to fund four more police officers and additional hours at the library. Half of the funding for keeping the library open on Thursdays came from the Washington County Cooperative Library Services levy but half had to come from Tigard's general fund. The city created a park and recreation fee for everyone's utility bill. This $3.75 raised $1 million so the City was able to do this. Many citizens commented that this added costs to an already high utility bill. But,he said, adding something to property taxes is deductible. Utility bill fees are not deductible and are regressive in that a person living in a $1 million dollar house pays the exact same fee as someone in a $200,000 home. A fee is also not as affordable to lower-income people. TIGARD CITY COUNCIL MINUTES — February 13, 2018 City of Tigard 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 9 of 14 Mayor Cook said he agrees about red light cameras and this was passed last year. Tigard is studying which company to contract with right now. It was not done immediately because there was a bill in the legislature regarding rules and the city wanted that to be settled first, and secondly, as more revenue comes in the city will be required to hire more court staff and another part-time judge. These logistics are being worked out now and he has been told the red light camera program will be in effect before the end of the calendar year. He noted that while the intent is to make Tigard safer, not just make money from the program;it will help the general fund. The money seen in the proposal was not$500,000 because the majority of the fine amount goes to the State of Oregon. However, the city will come out ahead, even after paying for extra staff. The intention is to start with a lower number of lights and increase it slowly. He said it is also estimated that over time the revenue flattens out as people learn which intersections have cameras and avoid them. For these reasons staff did not want to guarantee future hiring or operating expenses on a revenue source that may decrease over time. The Budget Committee has been talking about this for four years. Franchise fees were raised on our utilities to bring them all to five percent. This provided money four years ago to save some funds. He said the city has used other ways but this is a Band-Aid approach and will not help us for the next ten-year period to do that. Councilor Goodhouse said he had a correction in that Council discussed but did not vote on a red light camera program. Council President Snider said the council gave a"head nod"to staff for continuing to explore the feasibility. Councilor Goodhouse said he did not have exact data on the number of children getting hurt on sidewalks but he participated in Walk and Bike to School Day and heard that many parents drive their children to school because there is so much more traffic on the roads than years ago. When he was in school in Tigard the district had crossing guards in the school budget. In the Templeton Elementary area there are no safe spots to cross busy streets such as McDonald. He defended the budget cost for sidewalks because they are not simply made by putting concrete on flat ground. They can be complicated when it is necessary to build them over culverts or roadside ditches. It can cost thousands per foot to put them in. Council President Snider added that the council hears a lot from the public that sidewalks are something they want to see. They are not as high a priority as police and traffic congestion relief but the desire for them is right below those needs. City Manager Wine responded to the CERT question. The process is that as the city's Budget Officer, she presents the budget to the Budget Committee,composed of the City Council and five members of the public. Right now in the process she has given guidance to department directors to generate general fund reductions that are equivalent to about$2.6 million each year for the next two years. She said she would love to exempt a department from being part of this exercise,but if she did that then the proposal would have to identify some cuts in other places such as police,parks maintenance or library. The Budget Committee has a chance to make changes in staff's recommendation. In April the Budget Committee will hear about the proposed reductions and have a chance to do what they choose with them. If council chooses to put a levy on the May ballot,we will have the results in time to be considered by the Budget Committee before the proposed budget is put forward. Councilor Anderson asked to see the slide again on transparency and audits and asked if the funding was $140,000. He asked if this is earmarked for audits. City Manager Wine said if Council chooses TIGARD CITY COUNCIL MINUTES — February 13, 2018 City of Tigard 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 10 of 14 this it would be the equivalent of adding a 2 cent increase to the levy amount. She said when performance audits were done ten years ago, they systematically went through and audited three of the departments. Finance and Information Services Director LaFrance said he estimated that this amount would be sufficient to hit all departments within five years prior to going out for a renewal of the levy. Council President Snider wanted to clarify that at the last meeting he wanted to make sure that the recreation budget was enough to put all five years of the MIG recommendations in place but he now understood that the $250,000 was not needed for recreation for this purpose. His recommendation is to change the amount just to fund the five-year MIG. Mr. LaFrance said the $250,000 is what is needed ($150,000 would get the city to the MIG recommendation and an additional$100,000 for preservation that is proposed to be a reduction should there not be a levy). Council President Snider recommended changing the words in the ballot title from, "annual audits" to read "performance and efficiency audits." He recommended keeping the rate at$1.18 per thousand and wanted to increase the Police Department to $1.4 million. ($600,000 more) He recommended keeping the remainder for enhancing the stability fund and not spending it. Councilor Goodhouse said he felt the affordable housing development program may be hard for the public to understand and they may wonder why their own housing is being made less affordable to make someone else's affordable. He suggested removing it from the ballot title. He agreed with Mr. Van Vlack and while it is an important program;it is not a discussion for this levy. Council President Snider commented that he agreed and that he supported the $1.18 rate. Councilor Anderson said as the real estate professional in the group, the affordable housing program did look like an outlier on the list because it is not a critical service. There are projects and programs coming from the county and state that the city may be able to tap into. Although having someone on staff would help create some of these opportunities he agrees with removing it from the levy. He added that he supported the auditing system for$140,000. Mayor Cook noted that he also looked at the park maintenance number. He asked Public Works Director Rager what number they needed and he said $300,000 so that is what he wants that number to be. The parks maintenance backlog is an astounding number and shows not just what we are not doing now but the deferred maintenance. This number would help hit the deferred maintenance; otherwise it is a Band-Aid approach. He agreed that there is a "sweet spot" between$1.00 and $1.50 and at some point we start losing voters. But he said he is favorable to increasing Police to $1.4 million to get more officers. He said he would like to know at what point the city can get more officers out on traffic patrol. He said he understood the comments tonight on sidewalks and Safe Routes to School. What all citizens have said over time is that what they consider a safe city is more than just more officers. They want to feel safe in a park because it is maintained,there is no paraphernalia there and invasive species are removed. They want to walk safely on sidewalks to school and to the store. When drilled down into citizen survey responses, safe cities meant a lot more than police. Maybe in the future we can find a way to fund the sidewalk backlog. He said the sidewalk funding in the levy covers the Safe Routes to School position and funds mostly sidewalks around the schools. TIGARD CITY COUNCIL MINUTES — February 13, 2018 City of Tigard 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Pa ge 11 of 14 Finance and Information Systems Director LaFrance tracked the changes thus far: • Police Department would become $1.4 million • Park Maintenance goes up to $300,000 • Recreation—same • Library—same • Sidewalks —same • CERT—same • Affordable Housing Development Program—0 • Community Services—same • Audits - $140,000 • Balance of$160,000 goes towards Fiscal Sustainability Mayor Cook said in the next ten-year period there will be a recession. Having a stability fund will help the city get through it. Councilor Goodhouse asked if Council was finalizing this recommendation tonight. He suggested asking Chief McAlpine if that is more than they need or not enough. City.Manager Wine said her estimate is that this would add four officers on top of the four already in the package. Chief McAlpine said the department is looking at the district concept model to reduce response times and so officers are not always deploying from one end of the city to another.To do this for all three shifts would mean ten additional officers. There are other needs such as traffic on neighborhood streets, help with investigations,photo red light and, as the department becomes more data driven,more analysis by staff. She said the department will appreciate and use to the best of their abilities what they receive and priorities are patrol and traffic because those are essential services. Core services are handling 9-1-1 calls and investigating felonies. More police are a force multiplier that can be deployed in other ways such as the "stranger danger"incidents last month. Councilor Goodhouse asked Police Chief McAlpine if$1.4 million will get them the officers they need or would $1.5 bring them closer. She responded that$1.4 is something they can work with because they will first hire for the two vacant positions and then the additional six officers. Performance measures will show the department's effective changes and that it is operating the way in the community wants it to. Mayor Cook said the majority of Council is comfortable with the numbers and asked if they wanted to work on the ballot language: City Attorney Rihala said the Summary is good but the Question has a 20 word maximum. She asked Council if they want to take out the words "and increase" and add"police and city services." Council President Snider proposed adding the words "performance and efficiency"in front of the word "audit" so he wanted it to read, "Accountability of funds will be provided by annual performance and efficiency audits." He asked if an oversight committee needed to be created. City Manager Wine said the staff recommendation would be that either the Budget or Audit Committee could add this to their complement of work. TIGARD CITY COUNCIL MINUTES — February 13, 2018 City of Tigard 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 12 of 14 Mayor Cook noted that the affordable housing option language is coming out. City Attorney Rihala said state statute requires that since some money will be spent on capital that it must be called an Operating and Capital Levy. Mr. LaFrance clarified that the sidewalks are considered a capital expenditure. Councilor Goodhouse suggested going back to $100,000 for enhanced recreation and adding it to Police to get them to$1.6 million. Mayor Cook said it will be difficult to hire six officers and ten would be even more difficult. The increase to ten officers will occur over a three- to four-year period. Mr. LaFrance said this levy allows the city to maintain services and there are opportunities to grow services as the community grows. In response to a question from Council President Snider on timing for Council action on referring the measure City Manager Wine said staff is preparing communication materials now and having another week to work with the Secretary of State to gain safe harbor would be helpful but it was Council's prerogative when to act. City Attorney Rihala read the current ballot Caption language: Operating and capital levy to maintain police and city services. Option No. 2 was Operating and capital levy to maintain and increase city services. Council discussed this and felt the word maintain was important because people need to know there will be cuts without the levy. City Attorney Rihala said the 20-word Question was mostly non-negotiable due to statutory requirements. Council consensus was to leave the Question as it is. City Attorney Rihala said in the Summary the sentence ends at"sidewalks," and the words "affordable housing programs" are stricken.The last paragraph will read that"Accountability of funds will be provided through annual performance and efficiency audits and oversight committee." Council President Snider suggested the second sentence, "Without this additional revenue..." starts as a new paragraph because it is a different idea than the accountability statement. City Manager Wine said the final section of the Question has the breakdown of the levy at$1.18. Mr. LaFrance said the numbers as currently presented are correct. Council President Snider moved to approve Resolution No. 18-09. Councilor Goodhouse seconded the motion. Mayor Cook asked if there was any further discussion. Councilor Woodard asked to read a statement. He said at the February 6,2018 Council business meeting in consideration of a local option levy referral to voters this May he adamantly opposed a local option levy at that time and said he still does today. He said he is not against a local option levy but feels a city performance audit needs to be done first. He recommended the vote on a levy be put off until May or November 2019 and until a commitment to a city performance audit is complete and oversight improvements made. He said, "City council's outreach message to the public must be inclusive and messaged using up-to-date operational oversight efficiency data information. In this way, the message to the taxpayer is clear;we've operated as efficiently as possible and will TIGARD CITY COUNCIL MINUTES — February 13, 2018 City of Tigard 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 13 of 14 only ask for tax increases when we are able to show best-in-class business operation efficiency reporting that detail that need."A copy of his complete statement has been added to the packet for this meeting. City Attorney Rihala clarified that the motion should be to approve Resolution No.18-09 with Exhibit 1, as amended. Council President Snider and Councilor Goodhouse,who moved and seconded the motion, accepted the change. Resolution No. 18-09 - A RESOLUTION APPROVING REFERRAL TO THE ELECTORS OF THE CITY OF TIGARD AT THE MAY 15, 2018 PRIMARY ELECTION,THE QUESTION OF WHETHER TO ISSUE A FIVE-YEAR OPERATING AND CAPITAL LEVY,with Exhibit 1 as amended Yes No Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider ✓ Councilor Woodard ✓ Mayor Cook conducted a vote and announced that Resolution No. 18-09 passed by a 4-1 vote. 8. NON AGENDA ITEMS -None 9. EXECUTIVE SESSION -None 10. ADJOURNMENT At 9:46 p.m. Councilor Goodhouse moved for adjournment. Councilor Anderson seconded the motion and all voted in favor. Yes No Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider ✓ Councilor Woodard ✓ 4 4'( Caro A. Drager, Citi- Recor r Atter . OP-4 9 John L. ook,Mayor Date: g, ✓�� /aY/l TIGARD CITY COUNCIL MINUTES — February 13, 2018 City of Tigard 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 14 of 14