02/22/2017 - Minutes City of Tigard
- Neighborhood Involvement Committee
Minutes
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MEETING DATE/TIME: Wednesday, Feb. 22, 2017; 7 p.m.
MEETING LOCATION: Red Rock Conference Room, City Hall
13125 SW Hall Blvd., Tigard OR 97223
Committee Members Attending:Jeremy Audritsh, Basil Christopher, Cathy Olson, David
Hanna, Dolly Specht, Amelia McCreery, Kristen Fitzpatrick, Miranda Wood, Connie Ramaekers
Applicants for the Committee Attending:Joseph Lyons,Alexandra (Lexi) Hallum
Other Attendees: Liz Newton,Assistant City Manager; City Councilor Marc Woodard; Rudy
Owens, committee liaison
1. Welcome and introductions. The group welcomed Councilor Woodard as the assigned
council liaison to the committee. Owens informed the group that member Sue Carver was
stepping down effective that meeting. Family issues require her attention for the foreseeable
future.
2. Review minutes: The committee reviewed the draft minutes from its Nov. 16,2016,
meeting and requested spelling errors be corrected. The group unanimously approved a
motion to adopt the Nov. 16, 2016,meeting minutes.
3. Introducing new applicants for the NIC; discussion and vote for membership. Five
applicants were invited and had outstanding applications:Joseph Lyons,Lexi Hallum, Gloria
Pinzon Marin,Terri Purdin,Anne Kinnaman. Only two applicants attended: Lyons and
Hallum. Both were given a change to introduce themselves and explain their interest and
answer questions.
Neighborhood Involvement Committee MINUTES — 2/22/2017
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Hallum said she wanted to get more involved in community. She said she worked at the City
of Tigard Department of Public Works and on recreation activities. She likes the vision of
being a walkable community and neighborhoods. She is Passionate about the ADA and
including Hispanics in city activities. She has a strong interest in the city's ongoing efforts to
promote walkability. The group also discussed that she would not be able to participate in any
votes involving her professional work responsibilities in Tigard Public Works. Other city
committees also have city employees.
Lyon said he has been a frequent trail user and has appreciated the improvements to them
when he trained for ultra events. He also has met with the Bike and Ped Subcommittee. He
has worked the last four years as a realtor and is a lifelong Portland area resident. He said he
also worked with a group caring for a local cemetery.
The group made a motion to accept both members. Both were accepted unanimously.
4. Revised plans and bylaws for the NIC to become the Citizen Engagement Committee
(CEC):Assistant City Manager Liz Newton provided the group with additional information
about the proposal to expand the group's responsibilities and change to the Community
Engagement Committee. She led a discussion of the proposed bylaws that were reviewed by
the committee. She explained it would become an official committee. Newton said they had
some latitude in to committee size (15 members, 14 neighborhoods). She said the group
would be open to applicants in the urban growth boundary. Newton said the newly
configured committee would be as diverse as possible. In the future, applicants would have to
be approved by the City Council.
Newton explained that the committee could choose to grandfather in current members and
stagger their terms, but they would have to have terms. The committee would still need a
chair and vice chair. She said the group may wish to meet more often than quarterly.
Neighborhood Involvement Committee MINUTES — 2/22/2017
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Attendance would be important. An annual report would need to be submitted to the council.
She noted the council liked to hear from the work of citizen committees. Council Woodard
added the council took all committee input very seriously.
Newton told the committee the concept was supported by the city's leadership team as a
channel to formally receive citizen input on community engagement. Newton proposed they
have an April meeting to finalize all changes to the proposed bylaws.
The committee asked about committee length of service, and Newton said they could have a
transition term and be eligible for two full terms. The group also asked about ensuring
community membership. Newton said the Council would help to ensure that.
Owens said he would create a Google map showing the locations of the current members in
order to show members locations by neighborhood.
Hanna expressed concern about a group that would up to 15 members. The group discussed
the inclusion of participants in urban, unincorporated areas as defined in the bylaws. Newton
said the draft could be changed to show such positions would be "prioritized" not
"reserved." Overall members liked the 15-member limit and having diverse membership.
Christopher asked about the Community Participation Organization (CPOs), two now
covering Tigard. Newton explained that OSU no longer managed them and they were being
transitioned. Two CPOs now cover Tigard. A regional transition committee spoke to each
city how to address the CPO program, and they liked Tigard's proposal captured in the new
draft bylaws. Newton said county issues can be brought the NIC/Committee for Community
Engagement.
Wood suggested the name Committee for Community Engagement (CCE). The group liked
it. Wood also asked about their roles. Newton said, as an example, the group could review the
Neighborhood Involvement Committee MINUTES — 2/22/2017
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city's process for doing land use reviews. The group would propose what might work best on
their understanding of neighborhoods and residents. Another example would be the siting of
cannabis facilities.What would this group want to see? She also mentioned the two upcoming
ballot measures on urban renewal and what ideas would this body might have for informing
and engaging residents.
Christopher asked about tools for engaging the public. Newton said the group can help to
recommend ideas. It could mean having more information online.
Newton also said committees could share information with other committees. Councilor
Woodard said members of this group could meet with other committees and host guests
from other committees. Regarding a quorum,Newton said if there were 15 members, having
a quorum required having eight present, and in that circumstance, five would cast a vote.
Olson suggested having meetings on the third Wednesday, and generally the group settled on
meeting once every two months. They planned to meet the third Wednesday of April (April
19).
Once questions ended, the group made a motion to accept the draft bylaws to create a new
Committee for Community Engagement (CCE), still currently known as the NIC. The
committee unanimously adopted the motion.
5. Update on the Tigard Triangle Urban Renewal Plan and City Center Urban Renewal
Plan Amendment ballot measures that will appear on the May 2017 ballot in Tigard:
Owens shared information about the two measures on the May 16 ballot. The group asked
questions how urban renewal funding was used. Councilor Woodard explained it enabled
improvements to be made to the downtown area with the existing urban renewal plan. The
Triangle would be a new area. He explained that it was not a new tax. It froze taxes based on
assessed value. The tax revenue would be used to fund blighted areas. The group asked for
Neighborhood Involvement Committee MINUTES — 2/22/2017
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having a guest speaker at the next April meeting, and Owens said he would follow up and
find a city speaker from Community Development.
6. Comments and input from around the table. Hallum mentioned the upcoming Latino
networking event at the Library on March 22 and spring egg hunt on April 15. Committee
members thanked the city for how it responded to winter weather this year. Ramaeker shared
information about the nonprofit group Tigard Turns the Tide,which she works with. They
meet once a month.
7. The meeting adjourned at approximately 8:50 p.m.
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