City Council Packet - 03/18/2008 r .
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W RKSHOP MEETING
March 1 8, 248
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~t City Of Tigard (Rev. March 17, 2008 - Item No. 6 moved to March 25, 2008 Study Session)
Q Tigard Workshop Meeting - Agenda
TIGARD CITY COUNCIL
MEETING DATE/TIME: March 18, 2008 / *6:30 p.m.
*AT 6 PM, COUNCIL WILL MEET AT THE LIBRARY (13500 SW HALL
BOULEVARD, TIGARD, OREGON) FOR A TOUR WITH THE LIBRARY
BOARD
MEETING LOCATION: City of Tigard - Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223
PUBLIC NOTICE:
Times noted are estimated.
Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for
Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171, ext. 2410
(voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf).
Upon request, the City will also endeavor to arrange for the following services:
• Qualified sign language interpreters for persons with speech or hearing impairments; and
• Qualified bilingual interpreters.
Since these services must be scheduled with outside service providers, it is important to allow as much lead
time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by
calling: 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf).
SEE ATTACHED AGENDA
TIGARD CITY COUNCIL AGENDA - MARCH 18, 2008
City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 1 of3
City of Tigard
Tigard Workshop Meeting -Agenda
~B a~Q
TIGARD CITY COUNCIL
MEETING DATE/TIME: March 18, 2008 / *6:30 p.m.
*AT 6 PM, COUNCIL WILL MEET AT THE LIBRARY (13500 SW HALL
BOULEVARD, TIGARD, OREGON) FOR A TOUR WITH THE LIBRARY
BOARD
MEETING LOCATION: City of Tigard - Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223
6:00 p.m.
Council and Library Board will meet at the Library at 6:00 p.m. for a tour of the Library (13500 SW
Hall Boulevard, Tigard, Oregon). The Council workshop meeting will begin at 6:30 p.m. at the
Town Hall.
6:30 P.m.
1. WORKSHOP MEETING
1.1 Call to Order - City Council
1.2 Roll Call
1.3 Pledge of Allegiance
1.4 Council Communications & Liaison Reports
1.5 Call to Council and Staff for Non-Agenda Items
2. ANNUAL JOINT MEETING WITH THE LIBRARY BOARD
• Staff Report: Library Staff
3. REVIEW DESIGN PLANS FOR THE BURNHAM STREET IMPROVEMENTS
• Staff Report: Community Development Department
4. PRESENTATION AND DISCUSSION ON THE USE OF RECLAIMED WATER IN DOWNTOWN
TIGARD
• Staff Introduction: Public Works Department
• Presentation: Clean Water Services Deputy General Manager Bob Cruz and Wastewater Treatment
Director Mark Poling
TIGARD CITY COUNCIL AGENDA - MARCH 18, 2008
Cityof Tigard 13125 SW Hall Blvd., Tigard, OR 97223 1 503-639-4171 www.tigard-or.gov Page 2 of3
5. DISCUSS CITIZENS FOR COMMUNITY INVOLVEMENT RECOMMENDATION TO ESTABLISH
A BIKE/PEDESTRIAN COMMITTEE
• Staff Report: Community Development Department
6. REVIEW FISGAL)~&kR 2008 09 COMMUNITY EWENT FUNDING P'~::EQUESTS
This item was moved to Match 25, 2008 Study Session.
7. EIZECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session
is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All
discussions are confidential and those present may disclose nothing from the Session. Representatives of the
news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose
any information discussed. No Executive Session may be held for the purpose of taking any final action or
making any final decision. Executive Sessions are closed to the public.
8. ADJOURNMENT
I:\ADM\Cathy\CCA\2008\080318P.doc
TIGARD CITY COUNCIL AGENDA - MARCH 18, 2008
City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 3 of3
O FF City of Tigard (Rev. March 17, 2008 - Item No. 6 moved to March 25, 2008 Study Session)
p Tigard Workshop Meeting - Agenda
t?(:,._
TIGARD CITY COUNCIL
MEETING DATE/TIME: March 18, 2008 / *6:30 p.m.
*AT 6 PM, COUNCIL WILL MEET AT THE LIBRARY (13500 SW HALL
BOULEVARD, TIGARD, OREGON FOR A TOUR WITH THE LIBRARY BOARD
MEETING LOCATION: City of Tigard - Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223
PUBLIC NOTICE:
Times noted are estimated.
Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for
Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171, ext. 2410
(voice) or 503-684-2772 (I'DD - Telecommunications Devices for the Dea~.
Upon request, the City will also endeavor to arrange for the following services:
• Qualified sign language interpreters for persons with speech or hearing impairments; and
• Qualified bilingual interpreters.
Since these services must be scheduled with outside service providers, it is important to allow as much lead
time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by
calling: 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Dea~.
SEE ATTACHED AGENDA
TIGARD CITY COUNCIL AGENDA - MARCH 18, 2008
Cityof Tigard 13125 SW Hall Blvd., Tigard, OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 1 of3
City of Tigard
Tigard Workshop Meeting - Agenda
~Qa, o p
TIGARD CITY COUNCIL
MEETING DATE/TIME: March 18, 2008 / *6:30 p.m.
*AT 6 PM, COUNCIL WILL MEET AT THE LIBRARY (13500 SW HALL
BOULEVARD, TIGARD, OREGON) FOR A TOUR WITH THE LIBRARY
BOARD
MEETING LOCATION: City of Tigard - Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223
6:00 p.m.
Council and Library Board will meet at the Library at 6:00 p.m. for a tour of the Library (13500 SW
Hall Boulevard, Tigard, Oregon). The Council workshop meeting will begin at 6:30 p.m. at the
Town Hall.
6:30 p.m.
1. WORKSHOP MEETING
1.1 Call to Order - City Council
1.2 Roll Call
1.3 Pledge of Allegiance
1.4 Council Communications & Liaison Reports
1.5 Call to Council and Staff for Non-Agenda Items
6:35 p.m.
2. ANNUAL JOINT MEETING WITH THE LIBRARY BOARD
• Staff Report: Library Staff
7:05 p.m.
3. REVIEW DESIGN PLANS FOR THE BURNHAM STREET IMPROVEMENTS
• Staff Report: Community Development Department
8:05 P.M.
4. PRESENTATION AND DISCUSSION ON THE USE OF RECLAIMED WATER IN DOWNTOWN
TIGARD
• Staff Introduction: Public Works Department
• Presentation: Clean Water Services Deputy General Manager Bob Cruz and Wastewater Treatment
Director Mark Poling
TIGARD CITY COUNCIL AGENDA - MARCH 18, 2008
Cityof Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 2 of3
9:25 p.m.
5. DISCUSS CITIZENS FOR COMMUNITY INVOLVEMENT RECOMMENDATION TO ESTABLISH
A BIKE/PEDESTRIAN COMMITTEE
• Staff Report: Community Development Department
6. RRATIE-VI FISGA4=)~RAR 2008 09 FUNDING R:EQUESTS
This item was moved to March 25, 2008 Study Session.
9:40 p.m.
7. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session
is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All
discussions are confidential and those present may disclose nothing from the Session. Representatives of the
news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose
any information discussed. No Executive Session may be held for the purpose of taking any final action or
making any final decision. Executive Sessions are closed to the public.
8:45 p.m.
8. ADJOURNMENT
I: \ADM\Cathy\CCA\2008\080318p.doc
TIGARD CITY COUNCIL AGENDA - MARCH 18, 2008
City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 3 of3
rot,,
City Council
City of Tigard, Oregon
Affidavit of Notification
In the Matter of the Notification of the Joint Meeting with the Library Board
the Tigard City Council will attend a tour of the Tigard Public Library, 13500 SW Hall
Blvd., Tigard, OR at 6:00 p.m. on March 18, 2008
The regular Workshop meeting begins at 6:30 p.m. in Tigard Town Hall
STATE OF OREGON )
County of Washington) ss.
City of Tigard )
I, fair4i 14%rrk.get- , being first duly sworn (or affirmed), by oath (or
affirmation), depose and say:
That I notified the following people/organizations by fax :
Newsroom, The Oregonian (Fax No. 503-968-6061)
Newsroom, Tigard Times
and the following people/organizations by e-mail:
Editor, The Regal Courier (Editor@theregalcourier.com)
A copy of s 'd Notice being hereto attached and by reference made a part hereof, on the
D
day of G '20
Signature of Person who Perf ed Notification
Subscribed and swornlor-ffimieed) before me this IT"" day of Ham4C 1 , 20_Q!j.
OFFICIAL SEAL
JILL M BYARS Signature of Notary Public for Oregon
NOTARY PUBLIC-OREGON
COMMISSION NO. 381793
MY COMMISSION EXPIRES JUNE 14, 2008
TIGARD CI"1Y COUNCIL - NOTICE OF
LIBRARY "TOUR PRIOR TO
WORKSHOP MEETING
6:00 P.M.
n--1RCH 18, 2008
t
TIGARD CITY HALL
13125 `SW HALL BLVD.
TIGARD OR 97223
NOTICE
As part of the joint Meeting with the Library Board the Tigard City Council will
attend a tour of the Tigard Public Library, 13500 SW Hall Blvd., Tigard, OR
at 6:00 p.m. on March 18, 2008
The regular Workshop meeting begins at 6:30 p.m. in Tigard Town Hall
Please forward to:
❑ Newsroom, The Times (Fax No. 503-546-0724)
❑ Newsroom, The Oregonian (Fax No. 503-968-6061)
❑ Editor, The Regal Courier (Fax No. 503-968-7397)
For further information, please contact Deputy City Recorder Carol Krager by calling 503-639-4171, ext. 2419.
Deputy City Recorder
Date: 2,50?
d
Post: Tigard City Hall
Tigard Permit Center
Tigard Public Library
03/14/2008 09:37 FAX 503 639 1471 CITY OF TIGARD 2001
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CONNECTION TEL 503 968 6061
SUBADDRESS
CONNECTION ID OREGONIAN
ST. TIME 03/14 09:37
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RESULT OK
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TIGARD
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+
h1 +NOTICE
As part of the joint Meeting with the library Board the Tigard City Council will
attend a tour of the Tigard Public Library, 13500 SW Hall Blvd., Tigard, OR
at 6:00 p.m. on March 18, 2008
The regular Workshop meeting begins at 6:30 p.m. in Tigard Town Hall
Please forward to:
❑ Newsroom, The Times (Fax No. 503-546-0724)
❑ Newsroom, The Oregonian (Fax No. 503-968-6061)
❑ Editor, The Regal Courier (Fax No. 503-968-7397)
NOTICE
As part of the joint Meeting with the Library Board the Tigard City Council will
attend a tour of the Tigard Public Library, 13500 SW Hall Blvd., Tigard, OR
at 6:00 p.m. on March 18, 2008
The regular Workshop meeting begins at 6:30 p.m. in Tigard Town Hall
Please forward to:
❑ Newsroom, The Times (Fax No. 503-546-0724)
❑ Newsroom, The Oregonian (Fax No. 503-968-6061)
❑ Editor, The Regal Courier (Fax No. 503-968-7397)
For further information, please contact Deputy City Recorder Carol Krager by calling 503-639-4171, ext. 2419.
Deputy City Recorder
Date: jWzy ~ or .2 6V
Post: Tigard City Hall
Tigard Permit Center
Tigard Public Library
No L~ns~x
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.Carol Krager
From: Carol Krager
Sent: Friday, March 14, 2008 2:12 PM
To: 'Editor@theregalcourier.com'
Subject: Meeting Notice for Library Tour Prior to March 18 Workshop Meeting
Attachments: Carol Krager.vcf; Tigard City Council 080318.pdf
I'll e-mail you my meeting notices at the above address until I hear that it has changed. Call me at 503-718-2419 if you
have any questions. Thanks (and belated congratulations on becoming an editor)!
. . . . . . . . . . . . . . . . . .
.
City of Tigard
7'7 Carol Krager
1 Deputy City Recorder
c I
I
13125 SW Hall Blvd.
Tigard, OR 97223
(503) 718-2419
carolk@tigard-or.gov
1
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. . .
City Council
City of Tigard, Oregon
Affidavit of Posting
In the Matter of the Notification of the March 18, 2008 meeting of the City Council regarding:
Tigard City Council will be assembling at 6:00 p.m. to attend a tour of the Tigard Public Library
prior to the regular start time of the Council meeting at 6:30 p.m. at Town Hall
STATE OF OREGON )
County of Washington) ss.
City o and )
I, being first duly sworn (or affirmed), by oath (or
affirmation), depose and say:
That I posted in
➢ Tigard City Hall, 13125 SW Hall Boulevard, Tigard, Oregon
➢ Tigard Public Library, 13500 SW Hall Boulevard, Tigard, Oregon
➢ Tigard Permit Center, 13125 SW Hall Boulevard, Tigard, Oregon
A copy of said Notification of Council tour of Tigard Public Library at 6:00 p.m. on March 18, 2008
A copy of said Notice being hereto attached and by reference made a part hereof, on the
day of -'20
Signature of Person who Performed Notification
Subscribed and sworn zn 4efore me this day of Ha+U'" l , 2042!Z.
OFFICIAL SEAL Signa e of Notary PA c for Oregon
JILL M 13YARS
NOTARY PUBLIC-OREGON
COMMISSION NO. 381793
COMMISSION EXPIRES JUNE 14, 2008
F CITY COUNCIL - NOTICE OF RARY TOUR PRIOR TO" ORKSHOP MEETING
6:00 P.M.
MARCH 18, 2008
TIGARD: CITY HALL
13125 SW HALL BLVD.
TIGARD OR 97223
NOTICE
As part of the joint Meeting with the Library Board the Tigard City Council will
attend a tour of the Tigard Public Library, 13500 SW Hall Blvd., Tigard, OR
at 6:00 p.m. on March 18, 2008
The regular Workshop meeting begins at 6:30 p.m. in Tigard Town Hall
Please forward to:
❑ Newsroom, The Times (Fax No. 503-546-0724)
❑ Newsroom, The Oregonian (Fax No. 503-968-6061)
❑ Editor, The Regal Courier (Fax No. 503-968-7397)
For further information, please contact Deputy City Recorder Carol Krager by calling 503-639-4171, ext. 2419.
}
Deputy City Recorder
Date: 2 Od
Post: Tigard City Hall
Tigard Permit Center
Tigard Public Library
FT
Agenda Item No. 3.
Meeting of (p , l D ,
City o Tigard
-
aL\ Tigard Workshop Meeting - Minutes
TIGARD CITY COUNCIL
MEETING DATE/TIME: March 18, 2008 / *6:30 p.m.
*AT 6 PM, COUNCIL MET AT THE LIBRARY (13500 SW HALL
BOULEVARD, TIGARD, OREGON FOR A TOUR WITH THE LIBRARY
BOARD. ALL MEMBERS OF COUNCIL WERE PRESENT
MEETING LOCATION: City of Tigard - Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223
1. WORKSHOP MEETING
1.1 Mayor Dirksen called the meeting to order at 6:35:42 PM
1.2 Deputy Recorder Krager called the roll.
Present Absent
Councilor Buehner ✓
Councilor Sherwood ✓
Councilor Wilson ✓
Councilor Woodruff ✓
Mayor Dirksen ✓
1.3 Pledge of Allegiance
1.4 Council Communications & Liaison Reports: Mayor Dirksen reported on a successful meeting with
MPAC last week.
1.5 Call to Council and Staff for Non-Agenda Items
City Manager Prosser said Agenda Item No. 6 has been postponed to the March 25, 2008 study session.
2. ANNUAL JOINT MEETING WITH THE LIBRARY BOARD
Library Director Barnes said it was the Board's pleasure to give Council a brief Library tour earlier this evening.
She said Library Board Chair Brian Kelly would introduce the annual report. Chair Kelly thanked the Council
for coming to the library to see what is new. He said the Board's presentation would focus on the Library's role
in Tigard's community.
Board Member David Burke summarized the tour by stating that the underlying theme is the notion of
community - the Library is not just a place to check out books and DVD's but provides a history room,
computers for internet research, homework or job searches, and community events. He said the Library is a
focal point of the community.
Board Member Karen Levear highlighted goals met in the past year which include restoration of previously cut
library hours and implementation of an outside consultant's performance audit suggestions. She said one of the
biggest changes is the implementation of the self check-out machine, which is now being used 15% of the time,
TIGARD CITY COUNCIL AGENDA - MARCH 18, 2008
City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 1 of 9
a level 3-4 times greater than last year. Ms. Levear said the Library works to respond to the community's needs.
On a recent survey, 98% of respondents rated the check-out desk as excellent. She said when asked, "What can
the Library do better?" patrons mentioned adding more computers, computer classes and wi-fi. She also said
they requested more popular media such as music CD's, books on CD, and DVD's. She said the City added
more parking and restored previously cut hours and she thanked Council for their support.
Board Member Richard Heath highlighted programs for different audiences and ages. He said in FY 2006-07
volunteers saved the City of Tigard $277,800 with their volunteer hours. He gave the statistic that the Library's
special programs average 34 sessions a month and have 1,159 attendees.
Board Member Scott Libert continued on the theme that the Library is not just a place to check out books. He
noted the many special programs and events occurring at the Library over the year. He mentioned the teen
reading program party where 310 teenagers qualified to attend by reading books during the summer. Mr. Libert
highlighted the award-winning Prime Time program, which is a 90-minute, 6-week long program encouraging
families to read together and then discuss their reading. He said the message of the program is that reading a
book is like holding a conversation with the author and the key is enabling the parents and children to continue
their having discussions about reading.
Chair Kelly said the Board is very passionate about the Library. He said the library is currently half-way through
its current strategic plan and is focusing on service.
Councilor Sherwood noted that citizens rate the library as the number one City service.
Councilor Woodruff asked about the reference to one million items checked out and asked if there was an
unduplicated count of the number of people using the library last year. Library Director Barnes said there is no
way to get that information, but she said there are 35,000 to 40,000 registered library patrons and 1,000 patron
visits per day. She said surveys show 77% of patrons are Tigard residents.
Councilor Wilson said the tour was a great reminder to him of what the library offers. Councilor Buehner
thanked the Board for all their work. She said she was a frequent visitor to the library and had just one request -
update and expand the fiction collection. She asked how many high school students in the audience use the
library and many raised their hands.
Mayor Dirksen said he came on to the City Council when the idea of building a new library was first being
discussed. He said, "Often in your life you will work on projects and very often one won't necessarily come out
the way you had hoped. But Tigard's new Library was a project that exceeded everyone's expectations. It is
truly a place where the community comes together." He stated to the Board, "This was due, in no small part, to
citizens like you and to Library Director Barnes."
3. REVIEW DESIGN PLANS FOR THE BURNHAM STREET IMPROVEMENTS
7:03:11 PM City Engineer Duenas reviewed plans for the Burnham Street and Ash Avenue improvements. He
said they are in the final design stages and he hopes to finalize plans and begin construction soon. He presented
a PowerPoint slide show which is on file in the City Recorder's Office. He said there would be a two-lane
section on Burnham from Main Street and Ash Avenue with 18-foot sidewalks and a three-lane section from
Ash Avenue to Hall Blvd. with 12-foot sidewalks. He said there would be a four-way intersection at Ash and
Burnham which is a change from the roundabout in the original plans. He said there will be parallel parking,
mid-block crossings for pedestrians, street trees, new street lights and under grounding of utilities. He said a key
feature would be the Green Street storm water planters from Main Street to Ash Avenue.
TIGARD CITY COUNCIL AGENDA - MARCH 18, 2008
City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 2 of 9
Engineer Duenas said there would be medians on Burnham Street, which will narrow the street and slow traffic.
But he noted that a balance must be achieved between access and median installation. He discussed the right-
of-way needed for road widening. He said to allow Tualatin Valley Fire & Rescue vehicles the turning radius
they require, the medians don't start until east of the Fire Station and run until the stacking lane near Hall
Boulevard. An opening is left for Verizon's large supply vehicles and he mentioned the desirability of Venzon
and KEI Embroidery combining driveways.
He said right-of-way acquisition is underway and showed a map showing strips of land necessary for the
improvements. He said concerns expressed by business owners at a March 13, 2008 neighborhood meeting
included access and the right-of-way acquisition process. He said to allay fears of business owners a traffic
control plan will be prepared and that during construction local access will be maintained at all time and there
will be two-lanes where possible.
Mr. Duenas said there was a project funding shortfall and strategies for addressing the shortfall will be
developed for discussion with Council.
Councilor Buehner asked if a median would prevent access to City Hall from Burnham Street, especially for
Skate Park users. Engineer Duenas said there would no longer be left-turn access when the project is done.
Councilor Buehner also expressed concerns about left turns being dangerous from the City Hall parking lot
onto Hall Boulevard. She requested that staff look at ways to mediate that situation.
Councilor Wilson asked if the City held discussions with TriMet, Pacific & Western and ODOT about future
track crossings. Engineer Duenas said a new switching yard was built east of Hall Boulevard and the reason a
crossing couldn't be built there before was because the railroad used to switch trains in Tigard's downtown. He
said that argument has been eliminated now and he felt a crossing at Hall could be safely designed. He said
however, ODOT wants another crossing closed before they will grant a new one.
Councilor Wilson asked if the commuter train's length was a problem in that if it was stopped it would impede
a crossing. Engineer Duenas said that should not be a problem.
In response to a question from Councilor Woodruff about whether all property owners affected by the right-of-
way acquisitions have been notified and given a chance to weigh in, Engineer Duenas said the neighborhood
meeting was well attended. He said letters would be mailed out to tenants and owners, and staff will be sending
out a construction status weekly bulletin. He said the City has committed to a good public information process
on this project. Councilor Woodruff cautioned about using eminent domain prudently and referred to a recent
inflammatory newspaper article which made it sound like the City was taking an aggressive stance.
Mayor Dirksen said he wanted to set the record straight. He said, "We are not seizing property; the headline
was incorrect. We are taking the opportunity to announce in advance that we are going to be purchasing pieces
of people's property, strips along the street, in order to be able to widen the street for which we will be paying
the fair market value."
Councilor Buehner reiterated that property owners need to know that the City does have a tight project
schedule and needs to move ahead in a short period of time in order to get the street done in the right weather.
Michael Weigel and Min Matsumoto from KEI Embroidery, 8770 SW Burnham Street, asked to address
Council regarding this project. Mayor Dirksen said accepting public comments would be unusual in a
Workshop Meeting but he agreed since staff was waiting for outside representatives to arrive for the next
agenda item.
TIGARD CITY COUNCIL AGENDA - MARCH 18, 2008
City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 3 of 9
Mr. Weigel expressed concerns about the median and impaired delivery truck access to his business. He asked
who would maintain the median, stating that, "Nothing looks worse than a damaged median." He asked that
Council consider not having medians, saying this would also help with the funding shortfall. He did not agree
that speed is an issue at the east end of Burnham. Councilor Buchner asked if there was a reason for KEI
Embroidery did not want to share Verizon's driveway as that seemed to her to be a safer alternative. Engineer
Duenas said the City offered that option to KEI and is waiting for a response.
Councilor Woodruff asked how crucial the medians are to the design. Engineer Duenas said the City wanted to
avoid having bits and pieces of median. He said KEI Embroidery's driveway was too close to the Hall
Boulevard intersection. Councilor Wilson noted that Mr. Weigel expressed concerns in his letter about
maintenance and possible conflicts between users, but asked if there was a concern from a functional
standpoint. Mr. Weigel said he had concerns about right-of-way and the need to cross Verizon's area to
back up to the KEI loading dock.
Councilor Buchner noted that shared access driveways are common. Mr. Weigel asked how delivery trucks
would gain access. Councilor Buchner said it would be important to sit down with engineers because, "We're
not the experts. I just hoped you would be open to looking at other options." Mayor Dirksen said, "Your
concerns are duly noted and we take them seriously. But please consider working with City staff to try and
make this design work." Councilor Woodruff asked that Mr. Weigel let Council know if these conversations
produce an agreement.
Chris Bates, Verizon, 8400 SW Burnham, Tigard, said Verizon currently doesn't have an agreement with Tigard
Police but has no issues with them sharing their driveway. He said they would not have issues with the other
party (KEI Embroidery) using the driveway either, but don't guarantee blocking off certain portions of the
parking lot or granting them a permanent easement.
Mayor Dirksen asked if the involved parties (KEI Embroidery and Verizon) would be amenable to meeting
with Tigard Police Department and the City of Tigard to discuss creating a consolidated access. He said if
there is no agreement between the Police Department and Verizon, it would be a good time to create one.
4. 7:30:36 PM PRESENTATION AND DISCUSSION ON THE USE OF RECLAIMED WATER IN
DOWNTOWN TIGARD
Assistant Public Works Director Rager said a suggestion that the City use reclaimed water in the downtown area
was made by a citizen at a recent Intergovernmental Water Board meeting. He said reclaimed water is currently
being used for irrigation in Tigard at Cook Park and Summerfield Golf Course, as well as across the river at the
Tualatin Country Club. Mr. Rager said he invited Clean Water Services Deputy District Manager Bob Cruz
and Wastewater Treatment Director Mark Poling to speak about the feasibility of delivering reclaimed water
from the Durham treatment facility to downtown Tigard.
Deputy District Manager Cruz said he would discuss current uses of reclaimed water in Tigard and Wastewater
Treatment Director Poling would address the challenges of using reclaimed water. He presented an aerial map
showing the distance between the treatment plant in Durham and downtown Tigard.
Mr. Cruz said Clean Water Services strongly supports the use of reclaimed water and the City of Tigard is
currently their largest reclaimed water customer, already using it for irrigation in parks and other locations such
..as Tigard High School and Durham Elementary. He said these examples represent less than one percent of
Clean Water Services' annual wastewater flow and the reuse program is operated only seasonally to provide
irrigation. He noted the importance of treated effluent to the overall Tualatin River flow, saying that releases
TIGARD CITY COUNCIL AGENDA - MARCH 18, 2008
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from CWS' Rock Creek and Durham facilities can account for up to 40% of the river's flow in the late summer
months. He said in order to maintain the health of the Tualatin River, they need to maintain a certain amount
of effluent in the river and there is not enough water right now. He said that as a result, the general focus of the
reuse program is to provide this resource in lieu of someone taking irrigation withdrawals from the Tualatin or
its tributaries. He reiterated that this need is limited to summer months.
Wastewater Treatment Director Poling said a challenge with reclaimed water is that it is regulated by DEQ and
one regulation is that it cannot be discharged into the waters of the State, including Fanno Creek. He said CWS
would have to apply for and receive a discharge permit.
Mayor Dirksen noted two different terms were being used - reused water and reclaimed water. Mr. Poling said
the terms are used interchangeably. He said however, what CWS discharges into the Tualatin is treated effluent
and reclaimed water provided for irrigation, while similar, is more disinfected in order to meet stricter
requirements. He said a bleach product is used for disinfection that would be harmful to wildlife if released
directly into streams. He said they are allowed to use it as irrigation water but cannot over-irrigate which would
cause water to run off into the river or tributaries.
Councilor Buehner asked how far it is to the Tualatin River from Fanno Creek in downtown Tigard. Mr. Cruz
estimated 19,000 feet, or just under four miles. -
Councilor Wilson said he is a landscape architect and worked on the Oregon Garden which uses water
discharged from Silverton's sewage treatment plant. He said the water cannot go directly into Silver Creek but
can flow overland through a huge piece of property into a wetland first and then into the creek. He asked what
the. difference was between what Silverton does and what is being proposed here.
Mr. Poling said it would be possible to apply for a permit but it would be fairly unique and difficult to obtain.
He said this would also be a wetlands discharge so it technically would not be reclaimed water.
Councilor Wilson asked if there is an issue with water temperature when it enters the Talatin River. Mr. Poling
said, "Yes. We have to limit our thermal impact on the river and the way we do that right now is through
tributary shading. That might be an issue with Fanno."
Councilor Wilson said to dismiss this as legally impossible may be short-sighted. He said if we can solve some
of CWS' problems and they can help create an amenity to Tigard, it may be worth talking about.
Councilor Buehner said there is a concern with flow in Fanno Creek in summer and this may help, not just for
appearances but for the wildlife in the creek.
Mr. Poling reiterated that reclaimed water cannot be discharged into Fanno Creek. He said it is possible to get a
different type of discharge permit for Fanno. He said he did not want to imply that it would be easy.
Mr. Cruz said reclaimed water could be used for the City's water feature but the cost of getting the water from
the Durham treatment plant is high. Mr. Poling estimated a baseline cost of $1-$2 million dollars to get the
water the 10,000 -12,000 feet to Tigard's downtown. He said reclaimed water is focused on irrigation in the
May-October window and the water is not treated as much in the winter so the same quality of water is not
available in the winter.
Mr. Poling said reclaimed water could be used in a water feature but the City would have to put signs out
(letting the public know reclaimed water was being used). He said for Fanno Creek flow augmentation there
would be permitting hurdles, but it may be possible.
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Mayor Dirksen recognized Tualatin Riverkeepers Watershed Watch Coordinator Brian Wegener in the audience
and asked for his comments. Mr. Wegener said the Council should consider that there are other potential
partners. He said that CWS has considered taking this up river and upstream users might be financial partners
in the pipeline. He acknowledged that Fanno Creek has flow problems in the summer and the water is warmer
than typical, and these are things to consider.
Matland Henderson, 11795 SW Katherine St., Tigard, OR commented that change would be the hardest thing,
not just for the public but for industry. He acknowledged that there are some negatives such as the stigma of
dirty water, but this water would not be used for drinking. He said cost was an issue but said the best time to
retrofit is during construction. He said he would like to sit down with all concerned partners and consider using
this water to irrigate downtown Tigard.
Charles Swift, 12950 SW Pacific Highway, Tigard said, "This is not water we're going to drink. This is water we
want to use from other sources to relieve pressure from water we need for drinking. A permit is simply
semantics and how you word things. DEQ and the EPA favor creative solutions and like to see government
and community working together." He said it takes both engineering and an understanding of the process. He
suggested that Marland Henderson, Clean Water Services and Councilor Wilson present this to DEQ.
Mayor Dirksen said this was something Council will want to consider as the downtown water feature and park
are being planned. Councilor Sherwood said she sees this as a win-win situation and would like to be one of the
first cities to try this.
Councilor Wilson cautioned that the City should also take the long view. He said, "The Durham Sewage
Treatment Plant is the lowest point in the county; water always flows downhill. We are now gaining the
capacity to measure things in water far beyond our ability to know what to do with the information. Recently,
we have a concern about traces of drugs found in effluent and being discharged into streams. It is likely that we
are going to be upgrading our sewer treatment plants to remove more and more chemicals in the water. The
trend is towards cleaner water and there are also more demands on water systems."
Councilor Buehner said she heard this was a "no" after hearing the presentation at Intergovernmental Water
Board. She said change is difficult, even for bureaucracies such as Clean Water Services and was pleased
that more thought had gone into this and hoped for creative solutions.
Tualatin Riverkeepers Watershed Watch Coordinator Wegener said he is proud of the City of Tigard leaders
being open to using this valuable product. He asked the Council to consider the cost benefit of upstream users
sharing the cost of a pipeline. He vouched for the safety of this product, saying it has been used on Tigard's
soccer fields for decades without any ill effects to users.
Mr. Henderson left a PowerPoint for Council to review, noting that it included a list of permitted reclaimed
water users in Oregon.
Deputy District Manager Cruz thanked Council for the opportunity to present and said Clean Water Services is
supportive of reclaimed water use but said they owe it to customers to outline the challenges surrounding it as
well.
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5. DISCUSS CITIZENS FOR COMMUNITY INVOLVEMENT RECOMMENDATION TO ESTABLISH
A BIKE/PEDESTRIAN COMMITTEE8:30:38 PM
Associate Planner Roberts said members of the Citizens for Community Involvement Committee (CCI)
were present to make a recommendation on the City's formation of a bike/pedestrian committee.
He introduced CCI Chair Christopher, CCI Member Anda and staff member Markus Mead, who
compiled research for this agenda item. He said the CCI is proposing that Council refer to staff the job of
developing more specific recommendations on how such a committee might serve the City.
Councilor Woodruff said this was discussed at January's Fifth Tuesday meeting. He said it was impressive
that the CCI voted unanimously to establish this committee. He said he was not sure that there needed to be as
many members on the committee as suggested, but it would be useful to have the perspective of those
interested in enhancing trails and streets for biking and walking.
CCI Chair Christopher said Downtown street and sidewalk access is in the planning stages and he thought it
timely for a bike/pedestrian committee to get involved in these issues and give their perspective and
suggestions. He said they could also comment about neighborhood livability issues and areas where good
walking areas exist and where more are needed. He also mentioned topics for input such as street crossings,
making sure bike/pedestrian construction detours are provided, and how to encourage people to walk or ride a
bike to the new high speed rail station.
Mayor Dirksen said no formal decision would be made tonight and asked Council for their comments.
Councilor Wilson said he was a little skeptical, not that this was a bad idea, but he wondered why this
committee rose to the top of things to emphasize, instead of a natural resources or mass transit committee, for
example. He said Council plans priorities each year for the City's limited time and money resources. He noted
that as a result, new committees had been formed in recent years to address downtown planning and the Park
Board was recently reconstituted.
Committee Member Anda said that this committee would be timely for pedestrians as there is increased traffic
and there are many areas in Tigard that don't have sidewalks where people can safely walk, much less ride a
bike. She mentioned a bridge in her area dangerous for walkers and runners. She said this wasn't as big an
issue in the past, when there wasn't as much traffic.
In response to Councilor Wilson's question about timing, CCI Chair Christopher mentioned the increase in gas
prices and how people should start thinking about their need to drive, especially for short trips within a mile of
their homes. He said there has never been a concerted effort to find out where pedestrians need to go in Tigard
and how best to safety get there. He said if citizens are encouraged to ride mass transit, light rail or exercise
more by walking and biking, the City needs to provide ways to do that. He said safety is also a huge issue.
Associate Planner Roberts said staff believed that forming this committee meets the Council Goal of reducing
congestion because one way to reduce congestion is to provide facilities for alternative modes of travel.
Councilor Sherwood said she was thinking along the same lines as Councilor Wilson. She said her concern
about creating another committee is that once it is created there is an expectation that Council meet their
demands now even though there are no funds to do so.
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Councilor Wilson said, "We get caught between what the committee wants....who are advocating for a
particular cause, and the voters out there who don't want to pay for it." He noted two bicycle related items for
exploration identified in the most recent Council Goals - finishing the Fanno Creek Trail and an idea of moving
bike lanes from collectors and arterials onto a planned network. He said Council is trying to push things
forward and wants advice from people, but he agrees with Councilor Sherwood. He said, "By forming a
committee we're choosing to spend money in that direction that we don't currently have."
CCI Chair Christopher asked Councilor Wilson if there had been any user input into the planning of the arterial
bike lanes. Councilor Wilson said they were just done as a matter of policy. CCI Chair Christopher said this was
where a bike/pedestrian committee might be beneficial to the City. He said it was not just a matter of building
a bike lane but of putting it where people say it is needed. He commented about costs and suggested this
committee could search for grant money because he didn't think anyone was looking for grant opportunities.
CCI Chair Christopher mentioned the new library construction saying it was a gross oversight not to plan for a
pedestrian crossing on Hall Boulevard. He suggested that a bike/pedestrian committee could have worked on a
crossing solution as part of the library location planning in the first place.
City Manager Prosser said he wanted to correct Mr. Christopher's statement. He said the traffic light and
crossing were planned in conjunction with the library. He said it took the City longer than planned to get
approval from the State for the crossing because Hall Boulevard is a State highway. He said it was not an
afterthought.
Councilor Woodruff said he and Councilor Buehner were at the Fifth Tuesday meeting where the bike
committee issue was raised and they had already been lobbied perhaps more than the rest of Council. He said
he shared Councilors Sherwood and Wilson's concerns about committee expectations but suggested that be
discussed during committee member interviews. He said one Council Goal that did rise to the top was
enhancing public involvement and citizenship. He said if there is an outpouring of interest and it is clear to a
committee what their advisory role is, and they want to put their expertise to use, then Council ought to
encourage them, rather than place barriers.
Councilor Sherwood said she would rather see the new neighborhood associations come up with
recommendations and then consider safety issues as first priority for the limited funds. She commented that
City staff is constantly looking for grants but noted that a lot of federal grant money is drying up.
CCI Chair Christopher noted that Tigard has an annual run/walk event already but said this group could look
for opportunities where, at little cost, citizens could be encouraged to exercise more and be out and about on
city streets.
Mayor Dirksen said bicycle safety is a hot-button issue lately which may indicate an increase in bike ridership.
He said that as gas prices increase and the metro area becomes denser, people may move closer to their jobs
and bike to work. He said it also may be timely to have bicycle and pedestrian input into the Transportation
System Plan update. He said it might not be that Tigard needs to do more things, but that they do the right
things. He agreed with Councilor Sherwood's suggestion to explore a committee like this coming out of the
neighborhood groups and through the CCI. He said another valuable use for this group would be safety
education.
Councilor Buehner said she would be in favor of having the committee as long as input is also sought from
people who are not bike path advocates. She mentioned past developments where homeowners were
adamantly opposed to bike paths. She said it was a great idea to brainstorm but wants both sides at the table.
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CCI Member Anda said she wanted to remind Council that this committee is also for pedestrians, not just
bikes. She said pedestrian access and safety is not equal in all neighborhoods.
Mayor Dirksen asked Council if they wanted to consider forming this committee. Councilor Sherwood said
she did not. Councilor Wilson said he would consider it but remained skeptical.
CCI Chair Christopher said that while neighborhood groups may be able to identify problems, they may
not be able to come forward with well thought out solutions, like a bike/pedestrian committee might.
Councilor Wilson said a bike expert should be added to the RFP when the Transportation System Plan update
is done. He suggested that a committee oversee the bike plan.
Mayor Dirksen said Council needs to consider the information provided and see what other information
they would require before making a decision. City Manager Prosser reiterated that he heard Council express
interest in tying it to the Transportation System Plan update. Council said that would be a task for them but
not the only one. Councilor Woodruff asked who would staff this committee. Associate Planner Roberts said
the new Transportation Engineer Mike McCarthy had experience in developing bicycle master plans and could
be staff liaison to this committee.
This item was moved to March 25, 2008 Study Session.
7. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session
is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All
discussions are confidential and those present may disclose nothing from the Session. Representatives of the
news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose
any information discussed. No Executive Session may be held for the purpose of taking any final action or
making any final decision. Executive Sessions are closed to the public.
8. ADJOURNMENT
Councilor Sherwood made a motion to adjourn the meeting at 9:07:33 PM. Councilor Woodruff seconded
the motion and all voted in favor.
The motion was approved by a unanimous vote of Council present.
Councilor Buehner yes
Councilor Sherwood yes
Councilor Wilson yes
Councilor Woodruff yes
Mayor Dirksen yes
Carol A. Krager, Deputy City corder
Attest:
Ma , i f Tigard
Date:
I:ADM\Cathy\CCM\2008\080318 workshop.doc
TIGARD CITY COUNCIL AGENDA - MARCH 18, 2008
City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 9 of 9
Agenda Item # Q
Meeting Date 3/18/08
COUNCIL AGENDA ITEM SUMMARY
City Of Tigard, Oregon
Issue/Agenda Tide joint Meeting with the Libra Board
Prepared By: Margaret Barnes Dept Head Approval: City Mgr Approval:
ISSUE BEFORE THE COUNCIL
The Library Board will meet with the Council to provide its annual update on library activities, events and highlights.
STAFF RECOMMENDATION
N/A
KEY FACTS AND INFORMATION SUMMARY
The Board will conduct a brief tour of the Library, then return to Town Hall to continue its joint meeting with the
Council. Within the theme of "Building Community," the Board will discuss the following:
• The Library's role in building community
• How programming helps build community
• Responses to the annual Library survey and how they will be used to enhance library service to the
community.
OTHER ALTERNATIVES CONSIDERED
None
CITY COUNCIL GOALS
#4 Promote and honor good citizenship in Tigard.
ATTACHMENT LIST
Letter from Brian Kelly, Library Board Chair
FISCAL NOTES
None
City of Tigard, Oregon • 13125 SWHall Blvd. • Tigard, OR 97223
' /
February 25, 2008
Dear Mayor and Members of Council,
On behalf of all of the members of the Library Board, I'd like to let you all know how much we look
forward to our upcoming annual joint Meeting with Council. We would like to thank you for
accepting our invitation to attend a brief tour of Library that will set the stage for our official
meeting to follow.
The Library is a constantly changing, vibrant entity, and one that is even more than the wonderful
physical facility the City has built. It is a part of the daily life of the citizens of Tigard, and something
that we, the members of the Board, are proud to serve. In our brief tour, we hope to show you
some of the highlights of what is new at the Library this year. We will testify to some of the exciting
elements of service and community that inhabit the library on any given day. We hope that even a
seasoned library regular will see the Library and its mission in a new and different way.
We look forward to welcoming you at the Library at 6 PM on Tuesday, March 18`h. Please join us at
the rear of the lobby, between the Cafe and the doors to the Community Room. Once all are
present we will proceed on the Tour, which should not take more than 10-15 minutes. We would be
happy to answer informal questions during the tour and as we return to the Council Chambers for
the formal presentation and discussions.
With Warm Regards,
(9- -
Brian Kelly, Chairperson
Library Board
Phone: 503.639.4171 . Fax: 503.684.7297 . www.tigard-or.gov • TTY Relay: 503.684.2772
Agenda Item # I
Meeting Date March 18, 2008
COUNCIL AGENDA ITEM SUMMARY
City Of Tigard, Oregon
Issue/Agenda Title Design Plans for Burnham Street and Ash Avenue Improvements
0,./
Prepared By: A. P. Duenas Dept Head Okay City Mgr Okay
ISSUE BEFORE THE COUNCIL
Informational briefing to Council on the design plans for Burnham Street and Ash Avenue improvements.
STAFF RECOMMENDATION
That Council provide input on the design plans before preparation of final plans begins. Plans are currently 90%
complete and Council input will be considered in the preparation of final plans for construction.
KEY FACTS AND INFORMATION SUMMARY
The Burnham Street and Ash Avenue Extension Improvement Projects are in the final stages of design leading to
completion of the bid package and advertisement of bids for construction. The Ash Avenue extension to provide
access from Burnham Street to the Commuter Rail parking lot is a separate but essential project that will be
constructed in conjunction with the Burnham Street improvements.
Key Features
The design elements for Burnham Street include the following:
• A 2-lane section from Main Street to Ash Avenue with 18-foot wide sidewalks, parallel parking on both
sides of the street, and green street storm water treatment planters
• A 3-lane section from Ash Avenue to Hall Boulevard with parallel parking on both sides, medians where
feasible, and 12-foot wide sidewalks
• A 4-way intersection consisting of a realigned Ash Avenue on the south side and the extension of Ash
Avenue on the north side
• Two mid-block pedestrian crossings from Main to Ash and one between Ash and Hall
• Street trees
• New street lights
• Undergrounding of utilities throughout
• Treatment of storm water before discharge to the proposed urban creek
The design elements for the Ash Avenue Extension include the following:
• A 2-lane road section extending from its transition to Burnham Street to the rear of the Commuter Rail
parking lot
• Designed and aligned to form part of the future Ash Avenue extension north to connect to Scoffins Street
and Hall Boulevard at Hunziker Street. The 2-lane connection to the parking lot is considered temporary
until such time as development occurs to widen the street to conform to the future Ash Avenue collector
standard.
• Curb and concrete sidewalk on the west side of the street only. The ultimate section for the future Ash
Avenue collector will not be built with this project. Widening to provide the full 75-foot wide right-of-way
needed for the future collector will significantly impact existing structures on both sides of the street. A 50-
foot wide right-of-way section is being acquired as part of this project to provide that 2-lane connection to
the commuter rail parking lot with a temporary walkway on one side for pedestrians. The 2-lane roadway is
centered within the ultimate 75-foot wide right-of-way for the future collector street. The street will be
widened and improved to its ultimate section on each side as development occurs adjacent to the street.
Future development on either side will have to dedicate an additional 12.5 feet of right-of-way and construct
sidewalk and planter strip on the side being developed. The walkway installed as part of the 2-lane
connection will have to be removed for the street widening when development occurs on the west side.
• Construction of Ash Avenue will require removal of large trees. The realignment of Ash Avenue south of
Burnham will remove two trees-a large cedar and a maple tree. The extension of Ash Avenue to connect to
the Commuter Rail Parking Lot will require removal of a large sequoia. Relocation of the sequoia was
explored, but was not pursued because of the huge expense (approximately $200,000) involved.
• The 2-lane section from the parking lot to the beginning of the transition to the intersection with Burnham
Street will be completed in final form by mid-September 2008. The portion in the transition area will
consist of a 2-lane temporary section with paved walkway to remain in place until the entire intersection and
transition are re-worked as part of the Burnham Street project.
Major Issues
The completion of design for both projects was originally scheduled for fall of 2007. However, both projects could
not move ahead aggressively towards completion because of major issues encountered. Some of these major issues
are:
• Coordination of the final plans with the Fanno Creek Park and Plaza Master Plan. The preparation of the
Master Plan was approximately 6 months behind the Burnham Street project and the various elements of
that plan required significant changes along the south side of Burnham Street between Ash Avenue and
Main Street. To ensure that the long-term plans for the Master Plan do not conflict with the design elements
of Burnham Street, the Burnham project had to stop at the 60% stage in this area until the Master Plan was
nearing completion. Some of the issues that needed to be resolved include accommodation of the urban
creek in the Master Plan, treatment of the storm runoff entering Burnham Street so that the creek could be
fed with treated storm water, removal of contamination in the existing drainage system caused by
contaminated areas upstream beyond the railroad tracks, and final placement of the green street storm water
planters. Many of these issues are not part of the Burnham Street Project, but had to be addressed as part of
the long-term future development of this area of the downtown. Some of the treatment issues are still being
worked out at this point.
• Design of the intersection initially as a modern roundabout (in accordance with the Downtown Streetscape
Design Plan), then having to revise the design drawings (at the 60% completion stage) to accommodate a
standard 4-way intersection. This required significant revisions to the right-of-way (ROW) needed at the
intersection corners and delayed completion of the legal descriptions needed to begin the ROW acquisition
process at all four corners of the intersection.
~1
• Utility undergrounding design plans from PGE were slow in coming. After the plans were received, there
was a change in personnel at PGE. Another review of the drawings by the new staff resulted in changes that
would reduce costs overall, but would necessitate revisions to the plans and legal descriptions already
prepared. While the changes were in the best interest of the project overall, the additional work did
contribute to the delays encountered in completing the project design.
• The placement of medians in the segment from Ash to Hall is a balancing act between reasonable access for
large delivery trucks and emergency vehicles and installation of medians to the maximum extent feasible.
This requires working with TVF&R and adjacent businesses to ensure reasonable access. Reasonable access
does not always mean unlimited left-turning movements at all locations. Some of the accesses will be limited
to right-in and right-out access in those locations that include a median in the street. Consolidation of
driveways where feasible has been a major objective of the Burnham Street project.
Right-of-Way Acquisition
The acquisition of rights-of-way needed for the widening of Burnham and the construction of the Ash Avenue
Extension is underway. The City has contracted with Right-of-Way Associates to acquire the properties needed.
Offers have been made on about a third of the 22 parcels needed, and appraisals are currently being prepared so
that offers can be made on the rest of the properties.
The acquisition process begins with preparation of legal descriptions for the properties to be acquired, followed by
formal appraisal of each property to determine just compensation for the purchase, then by an offer to the property
owner for purchase of the property. The preferred method of acquisition is to negotiate a mutually agreeable
purchase price, then follow up with a purchase agreement to obtain the property.
A Resolution of Necessity was approved at the Council meeting on February 26, 2008. It provides the City Manager
with purchase authority within certain parameters to avoid having to go for City Council approval on every
purchase. The resolution also allows the City to proceed without delay to use of eminent domain in those cases
where agreement cannot be reached. However, the preferred method for acquisition is through negotiation and
agreement. All efforts will be made to reach a reasonable settlement with condemnation is a last resort if agreement
cannot be reached, and the project would be unduly delayed if possession of the property is not obtained in a timely
manner.
Project Schedules
The schedules for Burnham and Ash need to be different to ensure that the connection to the Commuter Rail
Parking Lot is in place by September 2008. As a result, the projects will be performed under two separate
construction contracts.
Ash Avenue Extension Schedule
Present to May 2008 - Complete the design work and advertise the project for bids
June 2008 - Award construction contract
July 2008 - Begin Ash Avenue construction
September 2008 - Complete Ash and open connection to Burnham
This schedule is greatly dependent upon acquisition of the right-of-way needed to construct the project. The 2-
lane connection of Ash Avenue will be constructed to allow for access to the rear of the Commuter Rail parking
lot. The completion of the connection is timed to coincide with the opening of the Commuter Rail line for
operation in September 2008. This connection will be made with the full understanding that the Burnham Street
project will be still under construction for a full year after the Commuter Rail line opens and that access to the
parking lot will constrained by the construction work ongoing on that street.
Burnham Street Schedule
Present to August 2008 - Complete the design work and advertise the project for bids. This portion of the
schedule is set based on the anticipated time needed to acquire the right-of-way and easements needed for
the widening of the street.
September 2008 - Award construction contract for Burnham
Late September 2008 - Begin utility work
Match/April 2009 - Substantially complete utility work and begin roadwork as weather permits
November 2009 - Substantially complete construction work
The schedule for Burnham Street is greatly dependent upon acquisition of all right-of-way needed to install
utilities and construct the project. The advertisement for bids in August 2008 anticipates that the right-of-way
needed would be fully acquired, or at a minimum possession of the right-of-way with right-of-entry for
construction, by early August 2008. If unavoidable delays are encountered in the acquisition of property for
both projects, the schedules may change.
Traffic Control During Construction
The City will develop a traffic control plan (as part of the bid package) to control traffic movements during
construction. The contractor awarded the construction project will have the option to submit a revised plan subject
to City approval.
The following will be part of the City's traffic control plan:
• Signs at appropriate locations will be placed warning motorists of on-going construction
• Local access will be maintained throughout the construction period on Burnham Street
• Two-lane traffic, to the extent feasible, will be maintained on Burnham. If one-lane traffic is required at
certain times, traffic flow will be directed by flaggers.
• The Ash Avenue Extension will not be accessible to local traffic during construction.
• Cut-through traffic will be discouraged during construction hours. After hours, and on weekends, the road
will be open to two-way traffic.
• Detour routes will be established for traffic that does not need to access the downtown area
Upcoming Contract Amendments
Because of the delays involved in waiting for completion of the Fanno Creek Park and Plaza Master Plan, revisions
to the partially completed design to accommodate the elements of the Master Plan, the changes from the
roundabout to a 4-way intersection, the additional drainage treatment work to accommodate the future Urban
,Creek, and revisions to accommodate changes in utility undergrounding plans, there will be significant amendments
to the existing design contracts for both Burnham Street and Ash Avenue. The Ash Avenue plans are being revised
to allow for full construction of the 2-lane section of the street north of the transition to its intersection with
Burnham Street. The Burnham Street improvements are contracted to OTAK, Inc., while the Ash Avenue project is
designed by Century West. The two projects will be bid separately such that the Ash Avenue connection to the
Commuter Rail Parking Lot can be constructed and opened by September 2008.
The various changes that exceed typical limits for contract amendments will be brought to Council (acting as the
Local Contract Review Board) for approval at a separate business meeting.
Project Funding Shortfall
Because the City cannot dedicate all available street improvement funds to the Burnham Street project, there is a
funding shortfall that needs to be addressed for the project to be constructed as scheduled. The shortfall is
estimated at $1.6 million for the remainder of FY 2007-08. This is basically for the acquisition of property needed
for the two projects. The funding needs for FY 2008-09 and FY 2009-10 are approximately $3.6 and $1.25 million
respectively. Depending upon available revenue for FY 2008-09 and FY 2009-10, the net funding shortfall
(spanning the three fiscal years) to acquire the additional right-of-way and complete the projects could be as high as
$3.8 million. This funding will need to be secured to ensure completion of the project by fall of 2009. The Finance
Director is working on developing strategies to address the funding shortfall for the project.
OTHER ALTERNATIVES CONSIDERED
None
COUNCIL GOALS
The improvements to Burnham Street and Ash Avenue strongly support and advance the City Council goal of
"Implement the Tigard Downtown Urban Renewal Plan."
ATTACHMENT LIST
Plan overview of the Burnham Street and Ash Avenue Projects
Drawing - Main to Ash
Drawing - Ash to Hall
Drawing - ROW needed from Main to Ash
Drawing - ROW needed from Ash to Hall
FISCAL NOTES
A total amount of $1,015,000 is budgeted in Fiscal Year 2007-08 to complete the project design, land acquisition,
and begin construction on Burnham Street. For the Ash Avenue Extension Project, $378,920 has been set aside for
the design and land acquisition on that project. Based on the right-of way needs and property impacts as delineated
in the current project design, additional funding will be needed for land acquisition. The construction estimate for
Burnham Street is approximately $5.0 million, and for Ash Avenue is $350,000. A funding shortfall for both
projects of up to $3.8 million will need to be addressed for acquisition of properties and construction
implementation.
i:1eng1gus1o4uncll agenda summanW3.18.08 design plans for bumham street improvements sis.dw
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Project Design Plans
Burnham Street and Ash Avenue
Extension
March 18, 2008
Burnham Street
Key Features
2-lane section from Main to Ash with 18-foot sidewalks
3-lane section from Ash to Hall with 12-foot sidewalks
4-way intersection with Ash Avenue north and south of
Burnham
Parallel parking on both sides of the street
2 mid-block pedestrian crossings Main to Ash and 1 from
Ash to Hall
Street trees, new street lights, undergrounding of utilities
Green street storm water planters from Main to Ash
1
=owe
Ash Avenue
Key Features
New 2-lane street from Burnham to Commuter Rail Parking Lot built
within a 50-foot right-of-way to be acquired
Forms part of the future Ash extension north to connect to Scoffins and
Hunziker at Hall
s• Curb and sidewalk on the west side only
s Widening to its ultimate section (75-foot wide right-of-way) will
significantly impact existing buildings.
Widening will be performed when development occurs adjacent to the
street.
Development on each side will have to dedicate additional right-of-way
needed and build sidewalk and planter strip on the side being developed
s Extended street will remove a large sequoia
Realignment of existing street south of Main to create a 4-way
intersection. Sidewalk will be installed on both sides of the street.
Realigned street will remove a large cedar and a maple tree
Overview of Both Projects
(4-`i"- S7 f - f n k , it , ~ - I},` ' - , 6- T-
2
Burnham Street - West Side
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Major Issues
❖ Coordination with and incorporation of key
concepts in the Fanno Creek Park and Plaza
Master Plan
❖ Redesign of the intersection from a
roundabout to a 4-way intersection
❖ Utility undergrounding plans and required
easements
❖ Achieving balance between access and median
installation
Right-of-Way Acquisition
❖ Right-of-way acquisition is underway
❖ City has contracted with Right-of-Way Associates, Inc. to
provide property acquisition services
❖ Preferred method of purchase is through negotiation and
mutual agreement
❖ Resolution of Necessity approved by Council on February 26,
2008
❖ Provides the City Manager with latitude to negotiate and execute
purchase agreements within certain parameters
Should streamline the acquisition process and avoid unnecessary delay
Authorizes condemnation in those cases where agreement cannot be
reached
4
Right-of-Way Requirements
' I L. ~ I tt,
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Right-of-Way Requirements
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5
Neighborhood Meeting
❖ Conducted on March 13, 2008
❖ Presented design plans to property owners and
other interested parties
Comments from the meeting
Project Schedules
Ash Avenue Extension
May 2008 - Complete design work and advertise
project for bids
June 2008 - Award construction contract
July 2008 - Begin Ash Avenue construction
❖ Commuter Rail parking lot to transition in final form
❖ Temporary section within transition area to Burnham
September 2008 - Complete Ash and open
connection to Burnham
6
Project Schedules
4- Burnham Street
August 2008 - Complete design work and advertise project
for bids. Schedule is based and dependent upon acquisition
of all rights-of-way and easements needed for the project.
September 2008 - Award construction contract
Late September 2008 - Begin utility work
00o March/April 2009 - Substantially complete utility work and
begin roadwork as weather permits
November 2009 - Substantially complete construction work
Traffic Control During Construction
❖ Traffic control plan will be prepared
❖ Signs providing notice of ongoing
construction will be installed
❖ Local access will be maintained
❖ 2-lane traffic to the extent feasible
❖ Cut-through traffic will be discouraged during
construction hours
❖ Detour routes will be established
7
Project Funding Shortfall
❖ Funding needs
FY 2007-08 - $1.6 million for acquisition
FY 2008-09 - $3.6 million
FY 2009-10 - $1.25 million
Net shortfall: $3.8 million
❖ Strategies for addressing the shortfall will be
developed for discussion with Council
Contract Amendments
❖ Contract amendments being prepared
Burnham Street - OTAK, Inc.
Ash Avenue Extension - Century West
®®o Property acquisition for both - Right-of-Way
Associates
❖ Amendments will be submitted to Council in
forthcoming meetings
s
Questions/Comments?
Council input requested
❖ Council comments will be considered in
preparation of final design plans
9
Joanne Bengtson
From: Gus Duenas
Sent: Tuesday, March 18, 2008 11:05 AM
To: Craig Prosser; Councilmail Councilmail
Cc: Tom Coffee
Subject: FW: 8770 SW Burnham St Letter
Attachments: Burn ham_St Letter_Gus_Duenas_March_16_2008[1j.pdf; Agustin P Duenas P E .vcf
The letter I am forwarding is from the owner of Kim's Embroidery, which is the driveway to the immediate west of the
driveway entrance to the Niche from Burnham. That driveway is too close to the intersection. We have placed a median
that limits their existing driveway to right-in right-out. They claim to need access for semi's into their small area. Trucks
turning left into or out of that driveway will have to cross the stacking lane for the left turn from Burnham to Hall. We
have given them the option to connect to the Verizon driveway and consolidate entry from Burnham. The letter explains
all the reasons why they don't like that option. They want the median removed. We think it should stay.
I am forwarding this letter for your info before tonight's meeting. I'm pretty sure they will be at the meeting tonight.
Agustin P. Duenas, P.E.
4 City of Tigard
City Engineer
i
1503; i13-2470'x: rk: i
(503) 969--4183lyloLile
gus@tigard-or.gov
13125 Sl^i Hall Boulevard
Tigard, Oregon 37223
www. igard-or.gov
From: mweigell@comcast.net [mailto:mweigell@comcast.net]
Sent: Sunday, March 16, 2008 11:31 PM
To: Gus Duenas
Subject: 8770 SW Burnham St Letter
Gus,
As per your instructions, we have written a letter for you to better understand our needs and wants in the
Burnham St. project.
Please call me if you have any questions between now and Tuesday night City Council Meeting. I want to
make sure that you understand were we are coming from on this proposal for Burnham St.
You can reach me at 503.703.1584
Thank you,
Michael Weigel
i
19m's Embroidery Inc. Tigard, OR 97223 St
K.E.1
March 16, 2008
Agustin P. Duenas, P.E.
City of Tigard
Community Development
13125 SW Hall Blvd.
Tigard, OR 97223
503.639.4171
Dear Gus:
We are following up on our conversation about the 8770 SW Burnham St (Kim's Embroidery Inc.)
about the median and shared driveway design for the up coming Burnham St project.
This past Thursday, we discussed with you after the meeting about not sharing a driveway with Verizon
and possible the Tigard Police. Sharing a driveway would create the following issues:
1. Maintenance of the driveway, who is going to maintain the driveway if we are
sharing it? This would incur costs that would not be equal to both parties. For
instance, they have more truck traffic in and out of their property than we do
currently. All the weight from the trucks will cause the driveway and asphalt more
wear and tear. We feel the liability in maintaining the shared driveway will incur
higher cost than if we were to have our own driveway like it is now currently.
2. Traffic flow In-and-Out of this shared driveway will cause some issues. The first is
safety. We have deliveries throughout the day and having a shared driveway will
force our delivery drivers to back-up while going through a thoroughfare on Verizon
parking lot. When the delivery driver starts to back up in the shared driveway they
will have to back-up at least 100' to the loading dock at Kim's. This could cause a
serious accident in our parking lot due to low visibility if coming from the shared
driveway. The current driveway layout, the delivery driver pulls in front of the
loading dock and back-in only feet to the loading dock. Another issue this shared
driveway could have is the traffic itself. If Verizon has trucks in the staging area
and we have trucks that need to get in or out, the delivery trucks would then be
staging on Burnham St. This could cause a blockage if emergency vehicles need
to get through.
In keeping our current driveway the way it is currently, We talked about the median being shorten just
enough so that we could keep our access to Burnham street either going left or right from our driveway
and turning left from Burnham when coming from Hall St. Also, if the media does go into the proposed
place, all our truck traffic would be forced to go through downtown Tigard (Main St.) to get access to
our driveway. With the median being shorten just enough for the trucks to make a left hand turn off of
Burnham from Hall would cut down the truck traffic on Main St as well.
Please understand that we are in favor for making improvements to Burnham and looking ahead to the
future needs of our City. We just want to make sure that everyone has equal access with their
driveways as they do now. We feel like we are getting the short end of the stick. We understand things
will change 50 years from now, but lets not forget about today and the next 10 years and so on. Since
we are a family business, we are planning on being here for generations to come. The median is a
great idea, just as long it does not hinder the current owners on Burnham St.
• Page 2 March 16, 2008
Please help us keep our current driveway as it is and with current accessibility that we have now off of
Burnham St.
We look forward in talking with you more about this proposal in person soon.
Sincerely,
Michael Weigel, Min Matsumoto, Dana Matsumoto,
Kim's Embroidery
503.703.1584
Agenda Item #
Meeting Date March 18, 2008
COUNCIL AGENDA ITEM SUMMARY
City Of Tigard, Oregon
Issue/Agenda Tide Hear a Presentation and Participate in a Preliminary Discussion on the Use of Reclaimed Water in
Downtown T' d
Prepared By: Dennis Koellermeier Dept Head Approval: City Mgr Approval:
ISSUE BEFORE THE COUNCIL
Hear a presentation and participate in a preliminary discussion on the use of reclaimed water in downtown Tigard.
STAFF RECOMMENDATION
Hear the presentation and participate in the discussion. No action is required.
KEY FACTS AND INFORMATION SUMMARY
■ Clean Water Services' Deputy General Manager Bob Cruz and Wastewater Treatment Department Director
Mark Poling will make a presentation to the Council on the use of reclaimed water in downtown Tigard.
■ The term "reclaimed water" refers to wastewater that has been treated to meet stringent DEQ standards.
■ Reclaimed water costs less than drinking water, is not drawn from the drinking water system, and is acceptable
for uses where high-quality drinking water is not required.
■ Reclaimed water is produced at Clean Water Services' Durham Advanced Wastewater Treatment Facility.
■ Citizen Marland Henderson is advocating for the use of reclaimed water and will attend the meeting. If the
Council so chooses, Mr. Henderson may wish to address the Council on this issue.
■ The Intergovernmental Water Board discussed the use of reclaimed water in downtown Tigard on September
12 and October 10, 2007. Excerpts from those minutes are attached.
OTHER ALTERNATIVES CONSIDERED
Not Applicable
CITY COUNCIL GOALS
None
ATTACHMENT LIST
1. Excerpt from Intergovernmental Water Board Meeting Minutes, September 12, 2007
2. Excerpt from Intergovernmental Water Board Meeting Minutes, October 10, 2007
3. July 19, 2007 Tiggd Times article, `Dilution's the solution' for reclaimed water
FISCAL NOTES
Since it has not been determined whether the use of reclaimed water is feasible and in what capacity it might be
used, preliminary cost estimates are not available.
Attachment 1
Excerpt from
Intergovernmental Water Board (IWB)
Meeting Minutes
September 12, 2007
5. Discussion on the Use of Reclaimed Water in Downtown Tigard and Policy and
Incentives for Stormwater Diversion
Clean Water Services (CWS) Government and Public Affairs Manager Mark Jockers
introduced himself. Mr. Jockers discussed CWS's water reuse program and incentives
related to storm water harvesting, (rain barrels, disconnecting downspouts, etc.).
Mr. Jockers provided the following background information:
■ CWS strongly supports water reuse; it's the largest reuse provider in the state.
■ The Durham treatment plant provides half-a-million gallons per day of reclaimed
water to irrigate 215 acres of turf.
■ The water is used at Tigard High School, Durham Elementary School,
Summerfield Golf Course, Tualatin Country Club, King City Golf Course, and
Cook Park.
■ The reclaimed water used represents less than one percent of annual
wastewater flow.
■ The water reuse program is seasonal, operating from May to October.
■ CWS produces the highest level reclaimed water approved for the most uses.
■ CWS is in the midst of reclaimed water master planning to determine the highest
and best use of reclaimed water. The focus is on turf irrigation.
■ Effluent from the Rock Creek and Durham waste water treatment plants can
make up to 40 percent of the overall flow of the Tualatin River in summer
months.
■ There may be an environmental impact to the Tualatin River should water be
diverted from the river in order to increase the supply of reclaimed water.
• One of the goals of the reuse program is to "swap" reclaimed water for water that
would be withdrawn from the river.
■ Reused water cannot come back to the waters of the state. Ideally the water is
applied at the same rate as plants will take it up, so no run off is generated.
■ CWS mitigates for the temperature of their effluent by releasing cold water from
Hagg Lake and providing shade along waterways.
Regarding the use of reclaimed water in Tigard's downtown area, Mr. Jockers made the
following comments:
■ The DEQ would not permit irrigation that would allow reclaimed water to flow into
the creek.
■ Someone would have to pay for the infrastructure to get the water to the area.
■ It would have to be decided if using reclaimed water in the downtown would be
the best use of this resource in terms of the overall environmental impact and the
health of the river.
Commissioner Scheiderich suggested it was premature to pursue further use of
reclaimed water in downtown Tigard until landscaping irrigation requirements are
determined.
Mr. Jockers addressed the Board's inquiry regarding residential incentives related to
storm water harvesting. He explained CWS's stormwater credit programs are geared
toward development and redevelopment. CWS has no residential downspout
disconnection or rain barrel credit. These programs are typically offered in communities
where stormwater and sanitary systems are combined and are placing a strain on the
sanitary system. Residents in Washington County do not have combined stormwater
and sanitary systems.
It was suggested information could be provided to citizens on their utility bills.
Marland Henderson, 11795 SW Katherine Street, Tigard, asked how CWS water got into
the river. Mr. Jockers replied water was discharged through a diffusion pipe along the
bottom of the river. This is one of four permitted discharges. CWS does not have a
permit to discharge reclaimed water at other locations along the river.
Charles Swift, 12950 SW Pacific Highway, Tigard, said, in his experience, only the
facility where the reclaimed water came from needed to be permitted; if reclaimed water
made its way to the river, this did not need to be permitted. Mr. Jockers said CWS is
operating under a different set of rules.
Mr. Henderson asked what will happen as the community grows and more waste water
is generated. Mr. Jockers responded that the amount of water discharged into the river is
limited by the capacity of the river to assimilate the discharge. He added that the issue of
future discharges will be part of CWS's master planning.
There was also a discussion about the use of recycled water as a water source for
toilets. Mr. Jockers did not know whether a permit would be required for this use; there
would be building code issues. He added that such an idea would require dual plumbing
systems (one for drinking water and one for reclaimed water). He raised the issue of the
cost of the initial investment in infrastructure and how these costs would be distributed.
Ken Henshel, 14530 SW 144th Avenue, asked, with regard to existing homes, if there
were any retrofit systems designed to allow the use of rainwater for toilet flushing. Mr.
Jockers said he didn't know; he suggested this may be a question for DEQ.
Commissioner Buehner said some of the major downtown projects might be on a large
enough scale to qualify as a pilot project to implement some of these water-saving
suggestions.
Mr. Jockers pointed out that reclaimed water was not available year-round.
Attachment 2
Excerpt from
Intergovernmental Water Board (IWB)
Meeting Minutes
October 10, 2007
3. Public Comments
Marland Henderson, 11795 SW Katherine Street, Tigard, referred to a letter he had
sent to the Board. This letter is on file in the IWB record. Mr. Henderson thanked the
Board for considering his suggestions on the use of reclaimed water in downtown
Tigard. He indicated the matter would also be discussed at an upcoming Tigard City
Council meeting.
Commissioner Scheiderich pointed out that the water requirements of the area would
need to be identified in order to determine if using reclaimed water was feasible.
Mr. Henderson said he would provide the Board with information on the pros and cons
of using reclaimed water in downtown Tigard.
Sm-taiW,vab, I te
The Times 7- lq-
` 'lutions the solution' for reclaimed water
Di
Marland Henderson
wants future construction
to provide for use of reclaimed water'
a-.
By BARBARA SHERMAN::::•.
Of The Times
TiGARD - Being green,
recycling and working to pro-
tect the environment are current ;?•A•
buzzwords, but one idea that
hasn't gotten a lot of publicity'
eats
is the use of reclaimed water.
Reclaimed water, or recy-
cled water, is former waste-
water that has been treated and
purified and can be reused
rather than directed into a lake,'
river or stream.
r
"T do think there needs to he
a champion in this;' said
Harland Henderson, a Tigard .'s<
business and property owners:
who has been active in civic
affairs, including on
working JONATHAN HOUSE/TheTimes
designing a new downtown for REUSING A PRECIOUS RESOURCE - Tigard businessman Marland Henderson,
Tigard. "I don't think it's nec- standing on a bridge over Fanno Creek near Main Street, is working to ensure that
essarily me. It should have been use of reclaimed water becomes more prevalent as the city grows and redevelops
(former Mayor) .tint Nicoli. fie its downtown area.
had the idea. lie was ahead of
his time. finding new ways to reduce the that water to near drinking- around the world, toilets are
"When he proposed it, it amount flowing into Tigard is water quality. flushed with other than potable I
was too soon. Now it's too late, becoming a priority. "Another attribute to the water sea water oil Pacific
but Jim brought it to a lot of According to Henderson, reuse of this water is that it is islands and "gray water, rain-
people's attention:' Jim Nicoli, who died of cancer used for creating a flow of water and even melted snow in
One of the elements in using in 2000 while serving as mayor, water in the Tualatin River in colder climates:*
r e c I a i in c d s u p p o r t e d conjunction with its sister pro- He added, *'The stigma van-
water is pro- u s i n g cessing plants upstream of our isles when you realize the
viding the Water conservation r e c I a i m e d Tigard facility." harm is not there, and for gen-
infrastructure, should mean water water from Another point Henderson erations before, (they) have
which can be Clean Water makes is that the city's plan to been doing it that way."
as easy and management' in the S e r v i c e s ' revitalize the downtown area As for the future. "Tigard
cost-efficient D u r h a m relies "heavily upon urban needs water and lots of it to
as laying a case of using recycled Advanced green features, and justifiably it keep tip with the next gencra-
pipe under a Wastewater should for the selling of the Lions to come;' Henderson said.
street during water for irrigation and T r e a t m e n t plan and livability that the plan "We do not need to look out-
construction. Facility by pip- is based on." side of Tigard when we have at
"As we tear flushing toilets."
ing it through- Henderson argues that the least half of what we need right
(Burnham) ♦ out the city to city can more easily produce here. Water conservation does
street up, lay Madand Henderson use for irriga- the green downtown with the not always mean that we need
the purple pipe tion and for water features that have been to do without.
down it;' other water envisioned by incorporating "Water conservation should
Henderson said. "We've talked needs that didn't involve recycled water into the plan. mean 'water management' in
about a green Tigard. Fanno human consumption. "Introducing reclamation the case of using recycled water
Creek is drying up. The "Today the Tigard High should solve the majority of the for irrigation and flushing toi-
Tualatin River is drying up. School and surrounding prop- concerns of growth and especial- lets. Toilet flushing is the major
Dilution's the solution" erties are irrigated with the ly the protection and conserva- consumer of household use and
With Tigard currently look- affluent and performing very tion of the existing systems that could be easily:pliii-ibed when
become vulnerable;" lie said. cotiiiCctetf io"aii iri•igat.io.
ing for a permanent water welt;' Henderson said. "The sys-
source and encouraging conser- success for it is in part because On. a ..more earthy ..topic,-. tetp•t14 .1 kraily-rises il.;r$pyp.lcd.
vation among its water-users, the Durham facility processes Henderson points out that water source:'
3/ floe
'Xa,h ,i 1)-;7 7~)
POTENT/AL RECLAIMED WATER USE FOR
DOWNTOWN TIGARD IMPROVEMENTS
• Introduction
• Statement of our Request
• Current Examples of Reclaimed Water Use
• Potential Issues
• Alternative Ideas/Options
( Further DiscussionlQue0ons '
E ,
E
POTENTIAL RECLAIMED WATER USE FOR
DOWNTOWN TIGARD IMPROVEMENTS
INTRODUDTION
Need to use Reclaimed Water from Clean Water
Services (CWS) Durham Treatment Plant in the City
of Tigard.
• Describe the various applications of Reclaimed
Water from Durham Treatment Plant as related the
Downtown Tigard redevelopment.
! " Discuss the impact of a .'Green Downtown Tigard,
the pDtential cost reduction for crtrzens and extr9
need asour.water:sgpp vanishes. ,
• Provide a, concept of how to redirect the existing
Reclai dme'Waterirom.theDurham"TreatmentPlant-
I to Fanno Creek and Downtown Tigard
POTENT/AL RECLAIMED WATER LINE FOR
> DOWNTOWN TIGARD fMPROVEMENTG
EXAMPLEB OF RECLAIMED WATER USE
'The (CWS) facility provides the most advanced
level of treatment in the nation-higher than 98
Clean Water Services percent of the facilities in the nation-and includes
4 preliminary screening, primary, secondary and.
tertiary treatment, and biosolids processing.'
a The (CWS) facility-deans more than 20 million -
gallons of wastewater per day to among the highest
safety and quality standards in the nation.' y ?
'f MOST OF R DISCHARGES INTO THE TUALATIN RIVER.
1
POTENT/AL R£CLA/MEO WATER UB£ FOR
DOWNTOWN T/GARD /MPROVEMENT8
EXAMPLES or RECLAIMED WATER UBE
t '
Many Uses of Reclaimed Water
For GramPfe:
• Fire Fighting
~ • Street Cleaning and Car Washing
• Augmenting the Flow of Fanno Creek
ar Any use that does not require Potable Water
pn
2
•s+.W uu•
POTEM- RECLAIMED WATER USE FOR
OOWNTOWN nSAR0 IMPROVEMENTS
POTENTIAL ISSUES
STIGMA!!!!
I" 14*V
OPerception of "drinking dirty water"
< Lack of public knowledge of the source
and condition of reclaimed water.
{~fearo/CHANGEIIl1
For both the public and industry.
f
Pei¢elved Costs
Let's Talk Costs
3
POTENTIAL RECLAIMED WATER U.E FOR
DOWNTOWN TIOARO IMPROVEME
POTENTIAL I88UCa
j
\-"yi»-' aLack of planning before scheduling
--:,l on-site work in a development project
m tii Installation during project development is
•wi cost-effective over retro-fnting existing
infrastructure.
Currently, the proposed water for Tigard
may be over 10-miles away depending on
the future water source.
r:
t i
i
Good News the COST to treat the water at
the CWS Durham Facility has already been
ji paid and It Is only 2tnites away from T/gardill
1 i
POTENTIAL RECr.AIMEO WATER U8E FOR
DOWNTOWN TIDARD IMPROVEMENrB
ALTERNATIVE /DEAt3/0PTIONs ,
z B.~` rr{?..y~ Let's bring a 3-foot PURPLE PIPE
a., From
Point A - CWS Durham Treatment Plant
;Kroc~r
TO
Point B - Proposed Fanno Creek Park
i~
This will only happen as a joint effort which
I requires vital community education, open
communication and responsive cooperation.
i 3.
POTENTIAL RECLAIMED WATER UBE FOR
DOWNTOWN T/QARD IMPROVEMENTS
FURTHER O/SCUSSfON/QUEST/ON8
c
Marland Henderson
503-638.5537
or
1 mhcon@aol.com
4
Agenda Item I, Informational Item: Recycled Water Use Proposed Rules
February 21-22, 2008 EQC Meeting
Attachment A
Recycled Water Use Projects in Oregon
State of Oregon
Deparbumt of
Environmental
Irrigation - Golf Courses and Playing Fields Quaitty
Northwest Region
Clean Water Services - Durham
(Summerfield golf course, King City golf course and Tualatin
Country Club golf course)
Clean Water Services - Durham
(Tigard high school and Durham elementary school playing fields)
Western Region
City of Bandon (Bandon Dunes golf course)
City of Cave Junction (Illinois Valley golf course)
City of Cottage Grove (Middlefield golf course)
City of Myrtle Creek (Myrtle Creek golf course)
City of Newberg (Chehalem Glenn golf course) = planning stage
City of Salem (Willow Lake Golf Center and Driving Range)
City of Sutherlin (Oak Knoll golf course)
North Valley High School, Grants Pass (playing field)
Eastern Region
City of Heppner (Willow Creek Country Club)
City of Madras (Desert Peaks golf course - city owned)
City of Prineville (Meadow Lakes golf course - city owned)
Sunriver Utilities (Sunriver golf course)
Irrigation - Landscape (non-residential)
Northwest Region
City of Molalla
Western Region
City of Lakeside
Delphian School, Sheridan
Eastern Region
Brasada Ranch Resort, Redmond (planning stage)
City of Hermiston
City of Redmond
City of Union
ConAgra Foods (formerly Lamb Weston), Hermiston (subsurface drip)
Green Acres RV Park, Irrigon (subsurface drip)
Remington Ranch Destination Resort, Prineville (planning stage)
Thornburgh Resort, Redmond (planning stage)
Attachment A Page 1 of 4
Agenda Item I, Informational Item: Recycled Water Use Proposed Rules
February 21-22, 2008 EQC Meeting
Recycled NNI'ater Use Pro
jects in Oregon
Irrigation - Pasture
Northwest Region
Camp Rilea, Warrenton
City of Molalla*
Casselman's Cove Marina, Portland
Nehalem Bay Wastewater Agency
Western Region
Bullards Beach State Park, Bandon (Oregon Parks and Recreation Department)
City of Adair Village
City of Creswell
City of Drain
City of Dundee
City of Harrisburg
City of Junction City
City of Medford
City of Monmouth
City of Oakland
City of Shady Cove
City of Sheridan
Emerald Valley Resort, Creswell
Emigrant Lake Recreation Area
Fleming Middle School, Merlin
Hidden Valley High School, Grants Pass (part of school curriculum)
Hyatt Lake Recreation Site (US BLM)
Oakland Depot RV Park, Oakland
Pacific High School, Port Orford
Rogue River State Park
L.L. `Stub' Stewart Memorial State Park, Buxton
Eastern Region
City of Athena (planning stage - expect completion in 2009)
City of Boardman
City of Bonanza
City of Burns
City of Condon
City of Cove
City of Culver
City of Dayville (permitted, not currently using)
City of Dufur
City of Elgin
City of Fossil
City of Haines
City of Halfway
City of Heppner*
City of Hermiston*
City of Hines
Attachment A Page 2 of 4
Agenda Item 1, informational Item: Recycled Water Use Proposed Rules
February 21-22, 2008 EQC Meeting
Recycled Water Use Projects in Ore,,on
City of Jordan Valley
City of Joseph
City of Lakeview
City of Long Creek (permitted, not currently using)
City of Madras*
City of Malin
City of Merrill
City of Metolius
City of Milton-Freewater
City of Monument
City of Moro
City of North Powder
City of Nyssa (project to be completed in 2008)
City of Ontario
City of Prineville*
City of Redmond*
City of Spray (planning stage)
City of Ukiah
City of Vale
City of Wasco
City of Weston (project to be completed in 2009)
Eagle Crest Master Association, Redmond
La Pine Sanitary District
Oregon Water Wonderland Unit H, Bend
River Meadows, La Pine
Irrigation - Trees/other
Northwest Region
Arch Cape Sanitary District
Clean Water Services - Rock Creek (Davis Tool property)
PGE Promontory Park, Estacada (controlled access)
Silver Fox RV Park, Estacada (controlled access)
Western Region
City of Butte Falls
City of Oakridge
City of Woodburn
Metropolitan Wastewater Management Commission (MWMC), Eugene/Springfield
Sunset Bay State Park, Coos Bay (Oregon Parks and Recreation Department)
Eastern Region
City of Echo
City of Enterprise (permitted, not yet developed)
City of Irrigon
City of Prairie City
City of Sisters (also approved for pasture in the future)
City of Stanfield
Attachment A Page 3 of 4
Agenda item 1, Informational Item: Recycled Water Use Proposed Rules
February 21-22, 2008 EQC Meeting
Recvcled NV- ter Use Pro
II jects in Oregon
City of Sumpter
Dale Work Center, Dale (USFS - Umatilla National Forest)
ODOT - Deadman's Pass Rest Area
Oregon Trail Interpretive Center, Baker City (US BLM)
Oregon Youth Challenge Program, Bend
Stanfield Hutterian Brethren, Stanfield (permitted, not currently using)
Wetlands
Northwest Region
Clean Water Services - Durham (Cook Park wetland maintenance)*
Clean Water Services - Rock Creek (Jackson Bottom wildlife ponds)*
Eastern Region
City of La Grande
Impoundments
Northwest Region
City of Vemonia (planning stage)
Eastern Re ion
City of Bend - Pronghorn Resort
Commercial
Northwest Region
City of Sandy (container nursery irrigation)
Clean Water Services - Rock Creek (CWS plant nursery)*
Oregon Health Sciences University South Waterfront building, Portland (non-potable use for
toilet flushing)
Industrial
Eastern Region
City of Klamath Falls (cooling water at the electrical co-generating facility)
Note: * Facilities using recycled water for more than one beneficial purpose.
Attachment A Page 4 of 4
Agenda Item #
Meeting Date March 18, 2008
COUNCIL AGENDA ITEM SUMMARY
City Of Tigard, Oregon
Issue/Agenda: Tide: Committee for Citizen Involvement (CCD Recommendation to Establish a City Pedestrian
and Bicycle Advisory Committee \
G
Prepared By: Duane Roberts, Ron Bunch Dept Head Approval: City Mgr Approval:
ISSUE BEFORE THE COUNCIL
Consider Committee for Citizen Involvement (CCI) Recommendation to Establish a City Pedestrian and
Bicycle Advisory Committee.
STAFF RECOMMENDATION
Staff recommends Council discuss the CCI's recommendation and provide direction to staff as summarized
below.
KEY FACTS AND INFORMATION SUMMARY
At its February 20, 2008, regular meeting, the CCI voted 12 to 0 to support forwarding a recommendation to
Council to consider establishing a bicycle pedestrian advisory committee. Should Council support the concept, it
is recommended that staff be directed to prepare a report detailing the specifics of the committee's
roles/responsibilities, composition, and associated staffing requirements. If Council endorses the formation of
a committee based on this information, then staff will assemble the necessary enabling resolution and associated
bylaws for Council final approval.
A properly charged and organized pedestrian and bicycle advisory committee can be of benefit to Tigard
through active advocacy for non-automobile travel. For example, a community that promotes bicycling and
walking can realize benefits through reduced traffic congestion; community fitness and health; improved air-
quality, enhanced safety and mobility for all ages, greater social interaction, etc.
The roles of such a committee also could include tasks such as ongoing advice and involvement in city planning
efforts, such as Capital Improvement Plan development, the Tigard Transportation System Plan update;
Downtown Plan implementation; the Tigard Triangle Plan update; implementation of the Tigard 99 W Corridor
Plan, etc. Furthermore, the Committee could be involved in city efforts to acquire regional and state funds to
develop pedestrian and bicycle facilities.
Among metro area jurisdictions, five have established their own bicycle citizen advisory committees. These
include Clackamas and Multnomah Counties and the Cities of Portland, Milwaukie, and Beaverton.
Additionally, two private bicycle advocacy organizations, the Bicycle Transportation Alliance, and the
Washington County Bicycle Transportation Coalition, operate in the region.
I:\LRPLN\Council Materials\ 2008\ 3-18-08 AIS CCI Bike-Ped Conunittee Reconnendation.doc 1
OTHER ALTERNATIVES CONSIDERED
Not support establishment of the Committee at this time and direct staff not to proceed to bring back a specific
proposal for Committee formation
CITY COUNCIL GOALS
Council Goal #1: Pursue opportunities to reduce traffic congestion in Tigard
ATTACHMENT LIST
Attachment 1: Letter from CCI Chair, Basil Christopher, to Council dated 2-21-08
Attachment 2: Background Research dated 1-08-08
FISCAL NOTES
Staff time would be needed to support the committee. The extent of staff time required will be determined if
Council decides to proceed.
I:\LRPI.N\Council Materials\2008\3-18-08 AIS CCI Bike-Ped Committee Recommendation.doc 2
ATTACHMENT 1
February 21, 2008
Tigard City Council
Dear Mayor and Council:
On behalf of the Committee for Citizen Involvement (CCI), I respectfully request
that Council consider the establishment of a standing bicycle and pedestrian citizen's
advisory committee. The formation of such a committee would recognize the
important role of biking and walking in the City transportation system and would
send the message that Tigard supports and encourages walking and biking.
The basis for this recommendation is research on the important contributions of
similar committees operating in many other communities. This research was
conducted for the CCI by Planning Intern Markus Mead. As highlighted in Markus's
research report, these committees generally serve a mix of three main purposes: They
provide transportation policy advice, they review the bike and pedestrian friendliness
of proposed and existing transportation facilities, and they work to promote walking
and biking in their communities.
With regard to the first role, transportation policy, citizen bike-ped policy input is
particularly timely because the proposed year-long updating of the City's
Transportation System Plan is scheduled to start sometime this year. The formation
of a standing committee to coincide with this major transportation planning effort
would ensure that the needs and interests of cyclists and walkers are fully represented
in the update process.
With respect to the second role, design review, adequate bike-pedestrian user input is
an acknowledged shortcoming in Tigard's present transportation design process.
Under present practice, ad hoc advisory groups typically are formed to provide on-
going citizen review during major transportation planning projects. The just
completed Tigard 99W Improvement and Management Plan provides a recent example. In
this and other cases, an effort is made to include at least one bicycle advocate on
these committees. According to staff, the shortcomings of this paradigm are two:
the difficulty in recruiting a bicycle-pedestrian representative each time one is needed
and the lack of any guarantee that the personal views of the one person selected will
reflect the views and needs of cyclists and pedestrians in general. Forming a standing
committee through the Mayor's Appointment Advisory Committee process to take on
this responsibility would meet both of these concerns.
The third role, promotion, along with better facilities, can be effective in getting more
people to walk and ride their bikes to work, school, or to the store. Promotion
activities usually include sponsoring biking and walking events; organizing bike safety
and education programs, like the Tigard Police Department's ad hoc safety
1ALRPLN\Counci1 Materials\2008\3-18-08 ATTACH 1 Bike-Ped.doc
workshops; and other outreach activities in concert with regional, state and national
efforts. As pointed out in the proposed new Tigard Comprehensive Plan, efforts like
these to support the use of alternative transportation promote a healthier lifestyle and
contribute to air quality.
Why do we recommend the creation of a joint bicycle and pedestrian citizens
committee, as opposed to a single mode committee? As indicated in the research
report, bike-only advisory committees tend to be the norm. However, Tigard's
greenway trail system is designed for dual use and the creation of an integrated on-
and off-street bike-ped system is a goal in the Tigard Comprehensive Plan. Bike
lanes, sidewalks, and greenway trails are equally important to quality of life in our
community and all deserve the increased attention they would receive as a result of
the creation of a joint bike-ped citizen's committee.
Additionally, many of the potential funding sources for facility improvements, such as
Washington County's MSTIP, include funds reserved for eligible bike-ped projects.
It is valuable to have input from both perspectives in the preparation of applications
for project funding and in the design and construction of those projects.
The CCI is unanimous in its support for the formation of an official City bike-ped
committee. Should Council decide to support this recommendation, we suggest that
Markus's research report be used as the starting point for fleshing out the details of
the organization, operation, and staffing of such a local group.
In conclusion, we believe the formation of a City-sponsored bike-ped committee
would raise the profile of biking and walking in the Tigard community. It would be a
source of fresh ideas and practical suggestions for facilitating increased walking and
biking in our City. Accordingly, we urge your support for the creation of a Tigard
bike-ped advisory committee.
Thank you for considering the views of the Committee for Citizen Involvement in
this matter.
Sincerely,
Basil Christopher, Chair
Committee for Citizen Involvement
I:\LRPLN\Council Mareeials\2008\348-08 ATTACH 1 Bike-Ped.doc
ATTACHMENT 2
MEMORANDUM
TIGARD
TO: Duane Roberts
FROM: Markus Mead
RE: Pedestrian Bicycle icycle Advisory Committee Research
DATE: February 29, 2008
Pedestrian Bicycle Advisory Committee Research
The City of Tigard is considering forming a pedestrian and bicycle advisory committee (PPBAC). To
form a committee, city staff and volunteers desired pertinent comparative PBAC information
including committee composition, function, purview and projects. City staff accumulated and
synthesized this information for this memorandum. The majority of this research is bike-specific.
This research was completed prior to the CCI desire to include both bike and pedestrian
committees. Comparative PBACs were identified by recommendations from the Portland Bicycle
Transportation Alliance and recommendations from the National Center for Bicycling and Walking.
This document reviews thirteen PBACs and provides the desired comparative information. Within
the Metro region there are seven bike and pedestrian advisory committees. These include: City of
Vancouver, Clark County, Clackamas County, City of Portland, City of Milwaukie, City of Beaverton
and Multnomah County. However, not all of these jurisdictions are represented by this research.
Some did not respond to information requests, did not have a website, or the committee is in hiatus.
There are also two bicycle advisory groups, the Bicycle Transportation Alliance and the Washington
County Bicycle Transportation Coalition. This memorandum summarizes the information and
provides detailed information verbatim in the appendix.
Committee Function and Composition
All (save one) PPBACs which stated membership quantity have an odd-numbered group
composition - presumably for voting purposes. Membership range is nine to twenty five with most
PBACs of nine, eleven, or thirteen members. Some members are appointed by the Mayor, City
Council or other decision making body. Others are representatives of districts or stakeholder
agencies. Some have a specific public and agency/jurisdiction split. Some include at-large positions.
Many PPBACs are integrated into the decision-making structure. In this system, departments such
as Engineering Divisions and Community Development proactively approach the PPBAC for advice
on projects such as capital improvements. Some PBACs are not included in the jurisdictional
structure and supply comments much like an advocacy group. Generally, most are tasked with
advising decision making bodies on the cycling conditions in the jurisdictional area and making
improvement recommendations.
I:\LRPLN\Bicycle Advisory Committee\Bike Committee Research Memo Final 02.29.2008.doc 1
Committee Duties, Responsibilities, Charges and Purview
Purview includes bike promotional activities such as encouraging cycling, policy actions such as
amending transportation system plans and design-related such as advising staff on specific projects.
Encouraging cycling can include traffic safety and bike education workshops. Policy items include
goals related to bicycle circulation, access and general use. Many PBACs are tasked with reviewing
the transportation system plan for consistency with cycling. Many also supply comments on public
and/or private projects to include bicycle infrastructure, appropriate design, or refine applicants'
designs.
Project Types
The following is a sample of projects performed by PBACs.
Transportation System Plan update Bike infrastructure
Bike lane width standards Bike Master Plan
Intersection design Bike racks/lockers
Design guidelines Bike education programs in schools
Bike parking brochure Bike-awareness events
Share the road program Bike-to-transit routes
Bikeway safety
Practices From Other Jurisdictions
• Work with staff and policy makers to determine where the PBAC would fit into the decision
making process to whom would it be advisory to.
• Define the committee's role, procedures for achieving its charge, scope of its involvement in
the decision making process, draft bylaws with the City Attorney, then adopt the bylaws and
recruit members through the established advisory committee recruitment process.
• Select a PBAC staff liaison with knowledge of bicycling issues from a cyclist's perspective.
• Recruit members who may not be perceived as the average cyclist.
• Inform the City Council, transportation staff and the committee members on safe bicycle
practices that will broaden their understanding of issues from a bicyclists' perspective.
• City staff should heed the PBAC recommendations.
• Gain support from the City Council and relevant departments.
• Discuss PBAC vision with planners to determine staff liaison.
• Identify community advocates to help promote PBAC.
• The mix of staff and citizens allowed the citizen members to lead with inspirational ideas
and the staff members to figure out how to make it work.
• Having staff at the same table was much more efficient than taking ideas to them.
• Staff members were chosen at the level where they could make decisions for their
department, such as division heads.
• Invite existing advocacy groups to the table.
• Have a clear purview and create this from the outset.
• Meetings should be well organized and well facilitated.
• Provide frequent/regular issues the group can advise upon.
• Avoid potential infighting between bike and pedestrian advocates.
lALRPLN\Bicycle Advisory Committee\Bike Committee Research Memo final 02.29.2008.doc 2
Appendix A: Detailed Information
City of Beaverton BAC
http://www.beavertonoregon.gov/mayor/boards/?bd=bike
Committee Function and Composition
Nine representatives of Beaverton's bicycling community. Bike commuters, recreationalists, and
people sharing a common interest in the goals of bicycle use, promotion, and development shall be
considered eligible. Each member serves an initial one-year term. If reappointed, subsequent terms
are three-year terms. Members may serve consecutive terms.
The city's engineering department comes to the BAC for advice on every transportation project
based on the changes made to the by-laws to include the committee in such deliberations. Other
transportation entities, such as ODOT and TriMet, also seek the advice and recommendations of
the committee.
Committee Duties, Responsibilities, Charges and Purview
• To promote bicycle use in and around the City of Beaverton.
• To provide City staff with public review on all proposed projects, both public and private,
regarding bicycle circulation, access and general use.
• To evaluate the existing bikeway system (as defined by the Comprehensive Plan) from a
standpoint of public need and to recommend development priorities for the Bikeway Capital
Improvement Program.
Project Types
• Reviewed Capital Improvement Project designs to assure that bikes are accommodated.
• Commuter Rail design along Lombard Ave.
• Transportation System Plan update.
• Developed bike lane width that was adopted in the Engineering Design Manual.
• Other self-initiated projects e.g. bike parking brochure.
Recommendations for Tigard
From City of Beaverton
• Work with staff and policy makers to determine where the committee would fit into the
decision making process to whom would it be advisory to.
• Define the committee's role, any procedures for achieving its charge, determine the scope of
its involvement in the decision making process, draft bylaws with the City Attorney, then
adopt the bylaws and recruit members through the established advisory committee
recruitment process.
From WashCoBTC
1:\LRPLN\Bicyc1e Advisory Committee\Bike Committee Research Nfemo Final 02.29.2008.doc 3
• Choose a staff person who has some knowledge/understanding of bicycling issues from a
real perspective. There is a difference in knowing the laws, regulations, processes and
procedures and seeing those items in practice while riding a bike.
• Recruit people who may not be perceived as the `average cyclist.'. Older citizens whose
primary mode of transportation is not the bicycle will broaden the committee's perspectives.
• Inform the city council and transportation staff and the committee members on safe bicycle
practices that will broaden their understanding of issues from a bicyclists' perspective.
• Be open to `hearing' their suggestions/recommendations. Passion aside, the practical
experiences by the citizenry will direct their decisions; often they are the easiest solutions.
1:\LRPLN\Bicycle Advisory Committee\Bike Committee Research Memo Final 02.29.2008.doc 4
Tucson-Pima County BAC
http://www.dot.co.pima.az.us/tpcbac/
Committee Function and Composition
Members of the Committee include representatives from:
• each of the Wards of the City of Tucson,
• unincorporated Pima County,
• the Arizona Department of Transportation,
• the Pima Association of Governments ("PAG"),
• the City of Tucson Department of Transportation,
• the Pima County Department of Transportation,
• the City of Tucson Police Department,
• the Pima County Sheriffs Department,
• the University of Arizona,
• the Town of Oro Valley,
• the Town of Marana,
• the University of Arizona,
• Davis-Monthan Air Force Base,
and other representatives from local governments and other constituencies.
Committee Duties, Responsibilities, Charges and Purview
Development of a safe bicycling environment in the City of Tucson and Pima County.
Project Types
Letters of support, intersection design, visioning, bike to work day, participate in other committees.
I:\LRPL\\Bicycle Advisory Commi"ce\Bike Committee Research Memo Final 02.27.2008.doc 5
Portland Bicycle Advisory Committee
http: / /www.portlandonline.com/transportation/index. cftn?a=hb)gc&c= dheab
Committee Function and Composition
13 members. The committee advises City Council and bureaus on all bicycle-related matters.
Committee Duties, Responsibilities, Charges and Purview
Review projects of interest to cyclists and discuss bike issues.
Project Types
None identified
1:\l.RPLN\Bicycle Advisory Committee\Bike Committee Research Memo Final 02.29.2008.doc 6
Minnesota State Bicycle Advisory Committee
http://XV)VW.mnsbac.org/
Committee Function and Composition
The committee currently has 15 citizen members and 10 agency members and conducts 5 meetings
per year.
Committee Duties, Responsibilities, Charges and Purview
The Minnesota Scenic Bikeways system, The "Share the Road" campaign. Encouraging bike
commuting and walking, The Safe Routes to School program.
Project Types
• Design guidelines
• Share the road program
1:\LRPI.N\Bicycle Advisory Committee\Bike Committee Research Memo Final 02.29.2008.doc 7
Arlington Massachusetts* Bicycle Advisory Committee
http://www.abac.arhngton.ma.us/
Committee Function and Composition
Advise the town on local bicycling conditions.
Committee Duties, Responsibilities, Charges and Purview
Improving bicyclists' and motorists' awareness of traffic-safety issues at roadway crossings.
Project Types
• Bikeway safety issues in Arlington Center and at Mill and Lake Streets.
• Proposed improvements to Massachusetts Avenue.
* Arlington is an inner-ring suburb of Boston. Its population is nearly equal to that of Tigard's. It
was chosen due to its role, population and that it's one of few small cities to have a BAC.
I:\LRPLN\Bicycle Advisory Committee\Bike Committee Research Memo Final 02.29.2008.doc 8
San Francisco Bicycle Advisory Committee
http://www.sfgov.org/site/bac-index.asp
Committee Function and Composition
The Bicycle Advisory Committee consists of eleven members appointed by the Board of
Supervisors, one from each supervisoral district.
Committee Duties, Responsibilities, Charges and Purview
Consider bicycle transportation projects and policies and to make recommendations to the Board of
Supervisors, the Department of Parking and Traffic, and other City and County of San Francisco
agencies.
Project Types
Projects include oversight and facilitation of the five-year Bicycle Plan Update, improved transit
access for bicycles, and funding for bicycle improvements to increase road safety.
1:\LRPLN\Bicycle Advisory Committee\Bike Committee Research Memo Final 02.29.2008.doc 9
San Francisco Bay Area Bicycle Coalition
http://www.bayareabikes.org/about.htm
Committee Function and Composition
BABC's Board of Directors is composed of one representative from each of the nine Bay Counties
and four at-large directors.
Committee Duties, Responsibilities, Charges and Purview
The purpose of the Bay Area Bicycle Coalition (BABC) is to promote safe and enjoyable bicycling
for everyday transportation and recreation. BABC seeks to promote bicycling by representing the
local bicycle advocacy coalitions in the San Francisco Bay Area on issues of regional significance.
• Working to ensure that cyclists have complete and direct access to all Bay Area bridges and
transit systems.
• Working with government agencies to ensure that all transportation policies and projects
provide safe and convenient access for all bicyclists and pedestrians.
• Supporting policies and legislation to increase funding for bicycle facilities.
• Organizing public events to promote bicycling in the San Francisco Bay Area.
• Working with public agencies, advocacy groups, and other parties to promote non-
motorized modes of transportation, to improve air quality, and to encourage better
coordination between land use and transportation planning.
Project Types
Helped persuade the Metropolitan Transportation Commission (MTC) to develop and adopt the
Bay Area's first ever Regional Bicycle Plan.
Led the way to secure $200 million in funding to implement the Regional Bicycle Plan ($8 million
per year for the next 25 years).
Organized a very successful 2005 Bike to Work Day and held our first ever "The Bay in a
Day Double Century" which attracted riders from throughout the west coast.
BABC priorities for the near-term include:
• Ensuring that all transportation projects provide routine accommodation for cyclists and
pedestrians; this concept may also be referred to as "complete streets."
• Promoting Safe Routes to Transit to improve bicycle and pedestrian access to transit stations
and bus stops throughout the region.
• Working with local agencies to implement the Regional Bicycle Plan and to secure additional
adequate funding to fully construct the Regional Bicycle Network.
• Securing direct bicycle access on all Bay Area bridges; this includes a shore-to shore bike and
pedestrian path on the Bay Bridge, and direct bike access on the Richmond-San Rafael
Bridge.
• Promoting events that encourage leisure or novice cyclists to use bicycling as a means of
transportation to work, school, errands and play.
I:\LRPLN\Bicycle Advisory Committee\Dike Committee Research Memo Final 02.29.2008.doc 10
Salt Lake County Bicycle Advisory Committee
http://slcbac.org/
Committee Function and Composition
The Salt Lake County Bicycle Advisory Committee (SLCBAC) will work towards providing safe
bicycling accommodations on our roads, to educate our community residents and leaders at the
federal, state and local levels, and to promote bicycling and walking for more vibrant, healthy
communities.
Committee Duties, Responsibilities, Charges and Purview
To increase the number of people who choose bicycling, public transportation, walking, or other
alternatives, in an effort to improve quality of life and community health, by establishing
partnerships with Utah Department Of Transportation and the Utah Transportation Authority.
Project Types
• Develop the inclusion of bicycle and pedestrian accommodations for "complete streets" in
all transportation projects through the adoption of a Bicycle and Pedestrian Master Plan.
• Produce a printed map of county bicycle routes, building on the work done in Phase I of the
County Bicycle Map Project.
• Host County-sponsored community events to bring bicycle enthusiasts, kids, and their
families together for physical activity, awareness, education, and fun.
• Develop database of county roads with input from the public to publish bicycle and
pedestrian recreational opportunities in a Salt Lake County Bicycle & Recreation Map.
• Develop model bike parking ordinance.
• Bike infrastructure such as road widening and barriers.
1AI.RPLN\Bicycle Advisory Commirree\Bike Committee Research Memo Final 02.29.2008.doc 11
Spokane Bicycle Advisory Committee
Committee Function and Composition
A mayor-appointed advisory board. Schedule is monthly meetings and sub-groups working on a
variety of projects.
Committee Duties, Responsibilities, Charges and Purview
Provide assistance to all city departments that deal with bike-related issues. Collaborate with city
liaisons from planning and engineering to ensure a good understanding of the workings of city
government.
Project Types
• Develop Master Bike Plan
• Bike racks/lockers in the downtown area
• Bike education programs in schools
• Bike-awareness events
Recommendations
• Gain support from City departments and Council
• Identify internal advocates
• Discuss BAC vision with planners to determine staff liaison
• Identify community advocates in key areas to help mobilize efforts
1:\LRPI.N\Birycle Advisory Comminee\Bike Committee Research Memo Final 02.29.2008.doc 12
Multnomah County Bicycle Advisory Committee
http: / /www2.co.multnomah.or.us/Community_Services/LUT-Transportation/BPCAC-Flyer.pdf
Committee Function and Composition
The BPCAC is an advisory group to the Board of County Commissioners and to the transportation
division of the County. Committee members represent citizens of Multnomah County interested in
Bike/Ped issues from a diverse geographical and occupational interest. These include Cities of
Gresham, Troutdale, Wood Village, and Fairview; Northwest Multnomah County Community
Association; Sauvie Island Conservancy; unincorporated Multnomah County; Citizens for the
Preservation of Skyline Ridge; Portland Bicycle Advisory Committee; Bicycle Transportation
Alliance; Willamette Pedestrian Coalition; and the Portland Pedestrian Advisory Committee.
Committee Duties, Responsibilities, Charges and Purview
The BPAC discusses a wide variety of Bicycle, Pedestrian, and disabled issues, and makes
recommendations to the Board. Meetings often involve presentations from agencies interested in
feedback from the committee.
• Advise the Board and the Transportation Division on matters involving bicycle and
pedestrian transportation.
• Identify specific bicycle and pedestrian issues, problems, and opportunities, and assist in
evaluating projects for the Bicycle Capital Improvement Plan and the Pedestrian Capital
Improvement Plan.
• Serve as a source of volunteers for assisting the Transportation Division at public events
supporting bicycle and pedestrian issues.
• Adopt rules consistent with Ordinance No. 979 and all state and federal laws for the
operation of the Committee.
Project Types
Members are asked to attend meetings regularly, to identify specific bicycle and pedestrian issues,
problems, and opportunities, and assist in evaluating projects for the Bicycle Capital Improvement
Plan (CIP) and the Pedestrian CIP.
1:\LRPLN\Bicycle Advisory Committee\Bike Committee Research Memo final 02.29.2008.doc 13
Clackamas County
http://www.clackamas.us/transportation/bikes/pbac.htm
Committee Function and Composition
The Committee's mission is to promote and encourage safe bicycling and walking as a significant
means of transportation.
Committee Duties, Responsibilities, Charges and Purview
The Committee's goals include the development of a coordinated system of safe and convenient
bikeways and walkways, the stimulation of public awareness and the examination of current and
future financing options and budget strategies for bicycle and pedestrian projects.
Project Types
• Development of bicycle and pedestrian safety programs and reviewing bicycle and pedestrian
project prioritization
• 2007 Clackamas County Bike Map Update Project
• Updating the Pedestrian and Bike Master Plans
• Reviewing and making recommendations for grant projects
• Reviewed the CIP updates and assisted a Bike Rodeo
• Develop implementation tools for the Essential Pedestrian Network
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City of Eugene Bicycle Advisory Committee
Committee Function and Composition
Membership was split between staff and citizens. The Chair is always a citizen member. Staff
members represent city departments including: police, transportation or engineering and planning.
Committee Duties, Responsibilities, Charges and Purview
Responsible for ensuring adherence to the master plan was followed. The BAC made policy
decisions within its purview. Review plans for new bike projects and planned and implemented
promotional and educational events. The citizen members often lobbied the City Council and often
took them on bike rides to see a problem area.
Project Types
See above.
Recommendations
• The mix of staff and citizens allowed the citizen members to lead with inspirational ideas
and the staff members to figure out how to make it work.
• Having staff at the same table was much more.efficient than taking ideas to them.
• Staff members were chosen at the level where they could make decisions for their
department, often they were division heads.
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Kyle Brown, Normandeau Associates, Inc., Member of the Columbia
River Crossing Bike and Pedestrian Committee and Clark County Bike
Advisory Committee Facilitator
Kyle used his experience to provide recommendations for Tigard's Advisory Committee.
Recommendations
• A municipality's Advisory Committee is best suited to review projects and provide
comments.
• Consensus is infrequent and should not be expected.
• BACs are often cumbersome and difficult to keep on track. Their meetings should be well
organized and well facilitated. Having a specific purview such as applicable projects for
comment will also help keep the group on track.
• The purview should also be specifically stated and agreed upon at the group's origination.
• Invite existing advocacy groups to the table.
• Provide frequent issues the group can advise upon at regular intervals.
• Avoid potential infighting between bike and pedestrian advocates. The inherent
disagreement is based on a limited amount of right-of-way. Bike advocates want wide bike
lanes. Pedestrians advocate for wide sidewalks and lane separation. This creates a conflict
over right-of-way use for the remaining off-lane area.
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Clark County Washington Bicycle Advisory Committee
Contact: Ejaz Khan, P.E., Traffic Engineer, Clark County Public Works (360)397-6118 Ext. 4914
Ejaz.Khan@clark.wa.gov
Committee Function and Composition
The BAC consists of six members. The members are appointed by the Board of County
Commissioners. An announcement or news release is published by the Boards office. Interested
candidates for the committee write a letter of interest describing previous involvement with bicycle
related activities and ways the membership will add new perspective to the committee and further
the objectives of BAC as stated in the by-laws. The BAC board should represent the geographical
distribution of regional Clark County including the cities to the extent possible. Up to five at-large
members can be appointed by the BAC Board. Terms of appointment are typically two years. Each
agency represented may nominate its representative to BAC. Clark County is the lead agency in
managing the BAC. The committee meets once a month. The time commitment per month is about
four hours maximum which includes attending the meetings, writing letter of support or other
activities.
Committee Duties, Responsibilities, Charges and Purview
Generally, the BAC reviews and discusses all things related to bike safety, mobility and policies. The
role of the BAC is to advise the County and participating City government staff on matters
involving bicycle transportation. Responsibilities include:
a) Commenting on plans and proposals for road and other transportation projects impacting
bicycle travel.
b) Assisting County and City governments in the design and implementation of a
comprehensive bicycle plan for Clark County.
c) Evaluating and making recommendations to staff regarding design standards for all types of
bicycle facilities.
d) Making recommendations to staff regarding prioritization and improvement of bicycle
facilities.
e) Advising agencies on ways to improve bicycle safety.
0 Encouraging bicycle use as a form of transportation.
g) Review developers projects, capital projects and comment on policy related matters
Project Types
The BAC is works on topics such as assessment of bicycle lane needs in regional Clark County,
introduction of bicycle way finding sign, state capital projects, comprehensive bike plan, safe
routes to school program and developing a helmet ordinance.
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